Exhibit_4_-_Monthly_Compliance_Status_Report.pdf
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- Solicitation number
- 2024-REQ-010
- Issued by
- Beaufort County, South Carolina
About this file
This is a Monthly Compliance Status Report form for the Small and Minority Business Participation Program administered by Beaufort County, South Carolina's Compliance Office. The report is designed for prime contractors to track and document their utilization of Small Business Enterprises (SBEs) and Minority Business Enterprises (MBEs) on county projects, including the Beaufort County Administration Building Generator Installation project. Prime contractors are required to submit monthly compliance reports by the 5th day of each month to the Beaufort County Compliance Office, documenting all subcontract activity from the previous month. The form requires contractors to record the original prime contract amount, any change orders issued to date, and the current contract amount, providing a comprehensive financial overview of project modifications.
The report form requires contractors to itemize all SBE and MBE firms engaged on the project, including the type of firm, quote amounts, contract/purchase order dates and amounts, monthly payment amounts with check numbers, and cumulative payments to date. Contractors must certify the accuracy of all contract executions and payments made to subcontractors and agree to provide cancelled checks and supporting documentation to Beaufort County officials upon written request. The form tracks expenditures separately for SBE firms, MBE firms, and combined S/MBE total expenditures to date, requiring contractor certification by an authorized representative with signature and date. Reports should be submitted to the Beaufort County Compliance Office located at P.O. Drawer 1228, Beaufort, SC 29901-1228, via email at dthomas@bcgov.net, or by fax to 843.255.9437.
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Text version
EXHIBIT 4
MONTHLY
COMPLIANCE STATUS
REPORT
Small and Minority Business Participation
Completed reports must be submitted as follows:
Beaufort County Compliance Office P.O. Drawer 1228 • Beaufort, SC 29901-1228 E-Mail: dthomas@bcgov.net • FAX 843.255.9437
Prime Contractor Name:
Project Name:
Type of Report:
Report Number:
For the Period Of:
Monthly Final
Until the project ends, the Prime Contractor shall submit monthly reports to the Compliance Office by the 5th day, reflecting activity of the previous month.
Original Prime Contract Amount:
Change Orders to Date:
Current Prime Contract Amount:
Name of
S/MBE
Firm Type
Quote Amount
Date of Contract/PO
Dollar Amount of Actual
Contract/PO
Dollar Amount
Paid This Month
Check Number
Dollar Amount Paid to
Date
SBE Expenditure to Date:
MBE Expenditure to Date:
S/MBE Total Expenditure to Date:
I certify that contracts/purchase orders have been executed with the above firms, amounts listed are accurate, and payments were made in accordance with contractual obligations. Cancelled checks to S/MBEs working on this project and/or supporting documentation for the information presented in this report will be made available to Beaufort County officials upon written request.
Name: Title:
Signature: Date:
Small and Minority Business Participation Program Documents – Beaufort County, South Carolina Revised 2 February 2022
File details come from the government source that posted it. Updated .