Exhibit 3 - Bid Instructions and Form - 21-JS-I03 .xlsx
XLSX spreadsheet 25 KB Posted
- Attached to
- 21-JS-I03 Janitorial Services Garrett Office
- Solicitation number
- BPM022626
- Issued by
- Garrett County, Maryland
About this file
This document is an Invitation for Bids (IFB) for janitorial services at the Department of Juvenile Services (DJS) Garrett Office in the Western Region of Maryland. The solicitation, numbered 21-JS-I03, is seeking a contractor to provide janitorial services including stripping and waxing VCT floors, spray buffing, automatically scrubbing epoxy floors, cleaning stainless steel surfaces, steam cleaning carpet and ceramic tile floors, cleaning interior and exterior windows, and cleaning air vents and fixtures. The contract is for a two-year term, with services to be performed on a recurring monthly, bi-monthly, or bi-annual basis as specified in the bid form.
The bid form requires bidders to provide unit prices and total prices for each service item. Bids will be evaluated based on the total two-year bid price. No minimum or maximum quantities are guaranteed. The procurement is open to all qualified vendors, with no set-aside requirements indicated. Bidders must provide a list of equipment they own that will be used to perform the services.
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Other files
| File | Type | Posted |
|---|---|---|
| Exhibit 8 - Building Maintenance Chart - 21-JS-I03.docx | DOCX document | |
| 21-JS-I03 Janitorial Services Garrett Office .docx | DOCX document |
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Text version
Bid Form Instructions
DEPARTMENT OF JUVENILE SERVICES
| Invitation for Bids |
| Solicitation No. 21-JS-I03 |
| Janitorial Services Garrett Office |
ATTACHMENT B - Bid Pricing Instructions
In order to assist Bidders in the preparation of their Bid and to comply with the requirements of this solicitation, Bid Pricing Instructions and a Bid Form have been prepared. Bidders shall submit their Bid on the Bid Form in accordance with the instructions on the Bid Form and as specified herein. Do not alter the Bid Form or the Bid may be determined to be not reasonably susceptible of being selected for award. The Bid Form is to be signed and dated, where requested, by an individual who is authorized to bind the Bidder to the prices entered on the Bid Form.
The Bid Form is used to calculate the Bidder’s TOTAL BID PRICE. Follow these instructions carefully when completing your Bid Form:
A.) This solicitation is for the Western Region at Garrett Office.
B.) All Unit Prices must be the actual price per unit the State will pay for the specific item or service identified in this IFB and may not be contingent on any other factor or condition in any manner.
C.) All calculations shall be rounded to the nearest cent, i.e., .344 shall be .34 and .345 shall be .35.
D.) Any goods or services required through this IFB and proposed by the vendor at No Cost to the State must be clearly entered in the Unit Price, if appropriate, and Extended Price with $0.00.
E.) Every blue colored cell in each Bid Sheet shall be filled in with the exception of headings and lines separating services. Any changes or corrections made to the Bid Form by the Bidder prior to submission shall be initialed and dated.
F.) Except as instructed on the Bid Form, nothing shall be entered or attached to the Bid Form that alters or proposes conditions or contingencies on the prices. Alterations and/or conditions usually render the Bid not reasonably susceptible of being selected for award.
G.) It is imperative that the prices included on the Bid Form have been entered correctly and calculated accurately by the Bidder and that the respective total prices agree with the entries on the Bid Form. Any incorrect entries or inaccurate calculations by the Bidder will be treated as provided in COMAR 21.05.03.03, and may cause the Proposal to be rejected.
H.) All Bid Form prices entered are to be fully loaded prices that include all cost/expenses associated with the provision of services as required by the IFB. The Bid price shall include, but is not limited to, all: labor, profit/overhead, general operating, administrative, and all other expenses and costs necessary to perform the work set forth in the solicitation. If labor rates are requested, those amounts shall be fully-loaded rates; no overtime amounts will be paid.
I.) Unless indicated elsewhere in the IFB, sample amounts used for calculations on the Bid Form are typically estimates for evaluation purposes only. Unless stated otherwise in the IFB, the Department does not guarantee a minimum or maximum number of units or usage in the performance of this Contract.
J.) Failure to adhere to any these instructions may result in the Bid being determined not reasonably susceptible of being selected for award.
Year 1
| ATTACHMENT B - BID FORM -Janitorial Services Garrett Office | |
| Solicitation Number 21-JS-I03 |
Garrett Office
| YEAR 1 | ||||
| A | B | C | D | |
| Service Item No. | Servies | Unit Cost | # of Occurrences | Total Price Year 1 (BxC) |
| A.1 | Janitorial Services | $0.00 | 12 | $0.00 |
| B.1 | Stripping and Waxing VCT Floors two (2) times per year for 100 square feet | $0.00 | 2 | $0.00 |
| C.1 | Cost for Spray buffing VCT Floors one (1) time every month for 100 square feet | $0.00 | 12 | $0.00 |
| D.1 | Automaticaly scrub Epoxy Floors one (1) time every month for 100 square feet | $0.00 | 12 | $0.00 |
| E.1 | Cost to clean all stainless steel surfaces, descale, and polish two (2) times per year | $0.00 | 2 | $0.00 |
| F.1 | Cost for steam cleaning carpet floors two (2) times per year for 1,588 square feet | $0.00 | 2 | $0.00 |
| G.1 | Cost to steam clean ceramic tile and grout floors two (2) times per year for 100 square feet | $0.00 | 2 | $0.00 |
| H.1 | Cost to clean all interior windows and blinds one (1) time every two (2) months | $0.00 | 6 | $0.00 |
| L.1 | Cost to clean all exterior windows two (2) times per year | $0.00 | 2 | $0.00 |
| J.1 | Cost to clean all air vents, air returns, air supply and ceiling light fixtures, and high dusting one (1) time every two (2) months | $0.00 | 6 | $0.00 |
| K.1 | YEAR 1 TOTAL $ EVALUATED BID PRICE = (Sum of A.1 through J.1) | $0.00 |
| Submitted by: |
| Signature of Authorized Representative: ______________________________________ Date: ____________ |
| Printed Name and Title: ___________________________________________ |
| Telephone: _______________________________________________________ |
| E-mail: _____________________________________ |
| Bidder Company Name: _______________________________________________________ |
| Bidder Company Address: _____________________________________________________________ |
| Bidder Contact Information: Telephone: (____) ____-- _______ Fax: (____) ____--__________ |
| Location(s) from which goods/services will be provided/performed (City/State): |
| FEIN: |
| eMM#: |
| MBE#: |
| VSBE#: |
| SBR#: |
| List of Equipment Owned by Bidders | |
| 1. | ____________________________________________________________________________________________ |
| 2. | ____________________________________________________________________________________________ |
| 3. | ____________________________________________________________________________________________ |
| 4. | ____________________________________________________________________________________________ |
| 5. | ____________________________________________________________________________________________ |
| 6. | ____________________________________________________________________________________________ |
| 7. | ____________________________________________________________________________________________ |
| 8. | ____________________________________________________________________________________________ |
| 9. | ____________________________________________________________________________________________ |
| 10. | ____________________________________________________________________________________________ |
Year 2
| ATTACHMENT B - BID FORM -Janitorial Services Garrett Office | |
| Solicitation Number 21-JS-I03 |
Garrett Office
| YEAR 2 | ||||
| A | B | C | D | |
| Service Item No. | Servies | Unit Cost | # of Occurrences | Total Price Year 2 (BxC) |
| A.1 | Janitorial Services | $0.00 | 12 | $0.00 |
| B.1 | Stripping and Waxing VCT Floors two (2) times per year for 100 square feet | $0.00 | 2 | $0.00 |
| C.1 | Cost for spray buffing VCT Floors one (1) time every month for 100 square feet | $0.00 | 12 | $0.00 |
| D.1 | Automaticaly scrub Epoxy Floors one (1) time every month for 100 square feet | $0.00 | 12 | $0.00 |
| E.1 | Cost to clean all stainless steel surfaces, descaled, and polished two (2) times per year | $0.00 | 2 | $0.00 |
| F.1 | Cost for steam cleaning carpet floors two (2) times per year for 1,588 square feet | $0.00 | 2 | $0.00 |
| G.1 | Cost to steam clean ceramic tile and grout floors two (2) times per year for 100 square feet | $0.00 | 2 | $0.00 |
| H.1 | Cost to clean all interior windows and blinds one (1) time every two (2) months | $0.00 | 6 | $0.00 |
| L.1 | Cost to clean all exterior windows two (2) times per year | $0.00 | 2 | $0.00 |
| J.1 | Cost to clean all air vents, air returns, air supply and ceiling light fixtures, and high dusting one (1) time every two (2) months | $0.00 | 6 | $0.00 |
| K.1 | YEAR 2 TOTAL $ EVALUATED BID PRICE = (Sum of A.1 through J.1) | $0.00 |
| Submitted by: |
| Signature of Authorized Representative: ______________________________________ Date: ____________ |
| Printed Name and Title: ___________________________________________ |
| Telephone: _______________________________________________________ |
| E-mail: _____________________________________ |
| Bidder Company Name: _______________________________________________________ |
| Bidder Company Address: _____________________________________________________________ |
| Bidder Contact Information: Telephone: (____) ____-- _______ Fax: (____) ____--__________ |
| Location(s) from which goods/services will be provided/performed (City/State): |
| FEIN: |
| eMM#: |
| MBE#: |
| VSBE#: |
| SBR#: |
| List of Equipment Owned by Bidders | |
| 1. | ____________________________________________________________________________________________ |
| 2. | ____________________________________________________________________________________________ |
| 3. | ____________________________________________________________________________________________ |
| 4. | ____________________________________________________________________________________________ |
| 5. | ____________________________________________________________________________________________ |
| 6. | ____________________________________________________________________________________________ |
| 7. | ____________________________________________________________________________________________ |
| 8. | ____________________________________________________________________________________________ |
| 9. | ____________________________________________________________________________________________ |
| 10. | ____________________________________________________________________________________________ |
Total Bid Price
| 21-JS-I03 JANITORIAL SERVICES GARRETT OFFICE - WESTERN REGION TOTAL TWO YEAR BID PRICE | |
| Total Two Year Bid Price | |
| Year 1 | $0.00 |
| Year 2 | $0.00 |
| TOTAL BID PRICE | $0.00 |
Totals on this form are automatically calculated from the totals of each bid sheet. Do not enter any pricing data on this page.
| Submitted By: | |
| Authorized Signature: | Date: |
Printed Name and Title:
| Bidder Name: | |
| Bidder Address: | |
| FEIN: | eMMA #: |
| MBE#: |
| VSBE#: |
| SBR#: |
| Bidder Contact Information: | Telephone: |
| Fax: | |
| E-mail: |
An individual who is authorized to bind the Bidder to all statements, including products, support, and pricing must sign the Authorized Signature block in the Bid.
The Total Bid Price includes all costs required by the Contractor from the Department of Juvenile Services for the delivery of services under this project. Bids will be evaluated on the dollar amount listed on the "Total Bid Price" line.
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