Exhbit A - Statement of Work, Bidder Questions.pdf

EXHIBIT A

(You must complete and return this document with Bid)

STATEMENT OF WORK and OFFEROR QUESTIONS Colorado Department of Corrections RFP 202700000032

1. STATEMENT OF WORK

The Statement of Work describes the deliverables sought through this RFP and the scope of what the awarded Offeror will be expected to offer through the contract resulting from this RFP. The Statement of Work is intended to provide interested Offerors with sufficient basic information to submit a proposal. It is not intended to limit a proposal’s context or exclude any relevant or essential data.

Mandatory Requirements

i. Accessibility Requirements - All work performed as a result of this solicitation must comply with all applicable provisions of §24-85-101, et seq., C.R.S., and the Accessibility Standards for Individuals with a Disability, as established by the Office of Information Technology pursuant to §24-85-103 (2.5), C.R.S. and 3) all State of Colorado technology standards related to technology accessibility and with Level AA of the most current version of the Web Content Accessibility Guidelines (WCAG), incorporated in the State of Colorado technology standards.

ii. Insurance Requirements - The awarded Offeror will be required to submit a certificate(s) of insurance evidencing insurance coverage for, at minimum, the types and amounts of insurance as required by the Insurance provision in the Contract or Purchase Order Terms and Conditions, included in this solicitation as Exhibit I, prior to execution of the Contract or Purchase Order. Attachment 2 has information to determine what insurance will be needed for this solicitation

iii. Credentialing: All staff must be registered, licensed, certified, credentialed, etc., in the State of Colorado and be legally able to perform in the stated capacity and at the stated level for the position for which they are responding, as required by law. Proof of all registrations, licenses, certifications, credentialing, etc., will be provided for review and verification through the Colorado Department of Regulatory (DORA) prior to providing services.

a. Must possess an active, unencumbered license as a Registered Nurse (RN) in the

State of Colorado.

b. Must have dedicated, verifiable inpatient psychiatric nursing experience.

c. Must possess proven clinical experience working with individuals diagnosed with

Substance Use Disorders (SUDs).

iv. Training – Contractor’s staff providing services at CDOC facilities shall complete the required CDOC training and abide by all Departmental rules and regulations, including those of each facility in which they provide services. This may include but is not limited to: Prison Rate Elimination Act (PREA) guidelines and procedures, computer usage policies and regulations, HIPPA regulations, CDOC Administrative Regulations, Consent to Search and Contraband policies and Division and Facility Operational directives and memoranda. See additional details is Section 1.F.

v. Secretary of State (SOS) Registration – Before Contract execution, the awarded Offeror must be registered to do business in the State of Colorado. If an Offeror is a foreign corporation (formed under a statute or common law in a jurisdiction other than Colorado) or other foreign entity transacting business in the State of Colorado, it shall warrant that it currently has obtained and shall maintain any applicable certificate of authority to transact business in the State of Colorado and has designated a registered agent in Colorado to accept service of process.

Scope of Work/Specifications The Colorado Department of Corrections (CDOC), on behalf of the clinical services department, is seeking highly qualified staffing agencies or independent contractors to provide dedicated psychiatric nursing services. This initiative focuses specifically on treating individuals with substance use disorders (SUD) and co-occurring psychiatric conditions across two key facilities. The primary objectives of this project are to enhance the delivery and quality of integrated medical and psychiatric services, provide essential nursing education on comorbidities, and significantly increase medication adherence within designated treatment communities.

This project is divided into two (2) parts based on the facility and the specific treatment unit requirements. Contractors are expected to fulfill all operational and clinical duties outlined below.

i. Part 1: Denver Women’s Correctional Facility (DWCF)

a. This segment establishes a team of five (5) psychiatric nurses (RNs) to delivery comprehensive, seven-day-a-week care to residents within the facilities’ specialized units.

Staffing Allocation Shift & Operational Details

4 Full-Time RNs

1 Part-Time RN

Shift Schedule: 13-hour and 20-minute shift rotations to ensure total continuous coverage.

Therapeutic Community (TC): 2 Full-Time nurses dedicated to the 65-bed unit.

Residential Treatment Program (RTP): 2 Full-Time nurses dedicated to the 48-bed unit.

Relief: 1 Part-Time nurse acting in a midweek relief role to support both units.

b. Core Responsibilities: Unit medication administration, multidisciplinary staffings, individual therapeutic sessions, and facilitiated educational groupd tailored to specific individual and population needs.

ii. Part 2: Centennial Correctional Facility (CCF) – Canon City

a. This segment establishes a specialed nursing team to provide dedicated coverage for a 16-bed Substance-Induced Psychosis unit at CCF.

Staffing Allocation Shift & Operational Details

2 Full-Time RNs Shift Schedule: 13-hour and 20-minuute

1 Part-Time RN shift rotations ensuring comprehensive, seven-day-a-week care.

Relief: Daily operations are structured and supported by the part-time nurse in a midweek relief position.

b. Core Responsibilities: All unit needs, including medication administration, multidisciplinary staffings, individual therapeutic sessions, and facilitated educational groups tailored to stabilization and intervention.

iii. Nurses may be asked to support other CDOC facilities as identified.

Core Project Activities & Duties

i. Offeror(s) staff will perform daily project activities across all designated units (TC, RTP, Psychosis units):

a. Medication Administration: Provide in-unit administration (routine, emergency, and involuntary medications) in strict accordance with CDOC nursing policies and procedures.

b. Compliance Monitoring: Review all medication logs daily to ensure adherence and proactively alert medical providers when clients are non-compliant.

c. Patient Education: Provide continuous education regarding the medical complications, psychiatric complications, and co-morbidities associated with Substance Use Disorders (SUDs).

d. Clinical Therapy: Facilitate group and individual sessions based on prescribed educational materials surrounding SUDs and related comorbidities.

e. Collaboration: Attend and participate in mandatory multi-disciplinary meetings with clinical and correctional staff.

f. Testing: Administer urine analysis testing as needed.

Performance Goals

i. Primary Goal 1: Enhance the delivery and quality of integrated medical and psychiatric services for individuals in the TC, RTP, and Substance-Induced Psychosis units, providing a foundational understanding of comorbidities through active nursing education.

ii. Primary Goal 2: Increase medication adherence for all individuals enrolled in these specialized treatments units.

Objectives

i. Objective 1 (Knowledge): Participants will demonstrate a 50% increase in baseline knowledge regarding medical and mental health complications associated with SUDs.

ii. Objective 2 (Adherence): Participants will demonsrate an 80% increase in medication adherence over the contract period.

Training Requirements

i. Offeror(s) staff will be required to complete specific mandatory online training for Contract Temporary and Intern (CTI) staff and abide by all Department rules and regulations including those of each facility in which they are providing services. This may include but is not limited to: Prison Rape Elimination Act (PREA) guidelines and procedures, computer usage policies and regulations, HIPAA regulations, CDOC

Administrative Regulations, Consent to Search and Contraband policies, and Divisions and Facility Operational directives and memoranda. Mandatory CTI training is approximately four to ten (4-10) hours in length.

ii. Successful completion of Use of Force then Defensive Tactics (DT). DT (32/4 days) is a CDOC requirement and must be completed in person. Offeror(s) staff that fail to successfully pass the classes (initial or refresher) shall not be eligible to work shifts in a CDOC facility and guaranteed shifts shall be canceled. CTI online training and DT certification are valid for one (1) year from the date of completion. Offeror(s) staff are required to complete annual CTI online training and in-person DT training refreshers within one (1) year of the date of the previous course.

iii. In the event Offeror(s) staff who are on assignment with CDOC fall out of compliance with CDOC mandatory annual online training, the staff will be denied entrance into any CDOC facility until training is up to date. CDOC staff shall endeavor to remind Offeror(s) staff of the need to schedule training; however, the Offeror(s) and their staff are responsible for ensuring that training requirements are adhered to and met annually.

iv. Contractor is required to send an electronic copy of the initial CTI training certificate of completion to the CDOC Principal Representative or designee and every year thereafter if the staff are on active assignment at a CDOC facility.

v. Questions regarding training requirements for Contractor’s staff may be addressed to:

CDOC Headquarters – Clinical Services 1250 Academy Park Loop Colorado Spring, CO 80910 Fax: 719-226-4565

Billing, Invoicing, and Compensation:

i. Offeror(s) hourly rate shall include all indirect costs cush as, but not limited to, supervision, marketing, equipment, resources, peer recovery support material, mileage, onboarding training, and annual required training.

ii. Only services listed below will be billable at the Offeror(s) quoted hourly rates

a. Up to 40 hours, per FTE, per week

b. Monthly travel expenses for mileage if over 50 miles from Offeror(s) office location or staff place of residence, as designated and approved/coordinated by the Behavioral Health Program manager. Offeror(s) must provide proof of home address.

c. Mandatory training and recertification training costs as referenced in Section 1.F.

iii. Contractor shall invoice the State on a bi-monthly basis. Invoicing for the preceding calendar month services shall be received by the 15th of each calendar month following services. The invoice will contain all of the following for the month for which the invoice covers.

a. Facility where services were performed

b. Date service was performed

c. Staff name

d. Shift line description (Regular, Swings, Graves, OT, Holiday, Milage)

e. Rate

f. Hours/Miles

g. Line Amount

iv. Offeror(s) will provide the following backup documentation when submitting invoices.

a. Electronic personnel time sheet indicating dates, times in and out, and signed by the

CDOC facility HAS or designee.

b. When claiming mileage, MapQuest or a similar calculating mileage application document indicating the actul mileage from staff residence to work assignment facility.

c. Offeror(s) will itemize and sufficiently explain any allowable charges which are in addition to the fixed rate per hour for services, such as mileage, premiums or surcharges as may be provided for the contract.

v. Offeror(s) will bill CDOC in quarter-hour increments, rounded to the nearest whole quarter hour. Workers who clock in more than seven (7) minutes early, or clock out more than seven (7) minutes late will have an extra quarter-hour added to or deleted from their time worked respectively.

vi. Considering the nature of CDOC, regular working hours are 12:00 a.m. to 11:59 p.m.

vii. Offeror(s) staff will receive compensation at the holidy hourly rate for all hours worked between the hours of 12:00 a.m. and 11:59 p.m. within the following holidays only:

a. New Year’s Day

b. Memorial Day

c. Independence Day

d. Labor Day

e. Thanksgiving Day

f. Christmas Day

viii. Overtime is defined as, for one (1) staff member, more then forty (40) working hours arising between the period defined by 12:00 a.m. Sunday through 11:59 p.m. Saturday, for any combination of CDOC facilities.

a. All overtime requires prior approval by a CDOC Regional HAS before the overtime hours are worked.

ix. Invoicing Instructions

a. Invoices for the preceding calendar month’s services must be received by the 15th business day of the following month. Invoices for all rendered services must be submitted directly to the of Clinical Services Business Office:

Colorado Department of Corrections, Accounts Payable P.O. Box 1010 Canon City, CO 81215 cdoc_cls_contracts@state.co.us

CDOC Responsibilities

i. CDOC will establish and enforce the nursing policies and procedures for medication administration.

ii. CDOC will maintain the internal scheduling, housing, and security logistics for the across designated units, including the Therapeutic Community (TC) and Residential Treatment Program (RTP) at DWCF, as well as the 16-bed Substance-Induced Psychosis Unit at

CCF.

iii. CDOC internal medical and psychiatric teams within CCF’s RTP will maintain daily communication with the Offeror’s Clinician to co-manage individuals dealing with substance-induced psychosis.

Offeror Capabilities/Organizational Experience/Personnel

i. To ensure a high standard of care, clinicians must meet strict credentialing criteria:

a. Primary Credentials: Certified Addiction Specialist (CAS) or Licensed Addiction Counselor (LAC).

b. Alternative Allowed Credentials: Licensed Professional Counselor (LPC), Licensed Clinical Social Worker (CSW), or Licensed Marriage and Family Therapist (LMFT) will be accepted only if the clinician has a documented history of working with substance use disorders.

ii. Offeror Capability and Financial Information. Offeror(s), if requested, must be prepared to present evidence of experience, ability, staffing, service facilities, and financial standing necessary to meet the requirements set forth or implied in its RFP proposal and/or as proposed in clarifications/negotiations. The State reserves the right to request that Offeror(s) provide a copy of its most recent certified and audited financial statements as a method of determining Offeror financial responsibility. The State reserves the right to review such information and financial documentation for all Offerors, for Offerors in the competitive range, or only for an awarded Offeror.

iii. Describe at least 3 relevant experiences from the last 5 years supporting your ability to successfully manage a contract of similar size and scope for the work described in this

RFP.

Offeror Capabilities/Organizational Experience/Personnel

i. Offeror Capability and Financial Information. Offeror(s), if requested, must be prepared to present evidence of experience, ability, staffing, service facilities, and financial standing necessary to meet the requirements set forth or implied in its RFP proposal and/or as proposed in clarifications/negotiations. The State reserves the right to request that Offeror(s) provide a copy of its most recent certified and audited financial statements as a method of determining Offeror financial responsibility. The State reserves the right to review such information and financial documentation for all Offerors, for Offerors in the competitive range, or only for an awarded Offeror.

ii. Describe at least 3 relevant experiences from the last 5 years supporting your ability to successfully manage a contract of similar size and scope for the work described in this

RFP.

The Offeror must use the Resume summary Template provided (Exhibit G). Resumes for personnel should not exceed four (4) pages in length.

i. Resumes for key personnel must include relevant skills, experience, licenses held, and references.

It is acceptable for one person to fill multiple key positions. However, a key resume template must be completed for each key position to demonstrate that the required skills and experience are met, and the proposal must demonstrate that the individual is assigned to the project for sufficient hours to meet the requirements of all roles for which they have been designated.

Debarment and Suspension. The Offeror shall disclose in its proposal, to the best of its knowledge and belief whether it, its principals and any proposed subcontractors:

i. Are presently debarred, suspended, proposed for disbarment, or declared ineligible.

ii. Any convictions or civil judgments rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property.

iii. Are presently under investigation for, indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in the previous bulleted item; and

iv. Within a three-year period preceding this proposal, had one or more public transactions (Federal, State, or local) terminated for cause or default.

Failure of an Offeror to disclose any information in this section may result in the State’s determination that the Offeror is not reasonably susceptible to the award.

2. VENDOR QUESTIONS (please provide response)

INFORMATION SOUGHT OFFEROR RESPONSE

Offeror name (company)

Number of years in business

Number of employees

Has there been a recent change in organizational structure (e.g., management team) or control (e.g. merger or acquisition) of your company? Yes/No?

If yes, explain why the change occurred and how this change has affected your company.

Discuss your company’s history. Has growth been organic, through mergers and acquisitions, or both?

Disclose whether the Offeror, any general partner or joint venture of the Offeror, or any proposed subcontractor has failed to complete a similar project within the past five (5) years.

Yes/No?

If yes, list the date of commencement of the project and the entity for which the project was to be performed, and explain why the project was not completed.

Services Outside of Colorado or the United States. Offerors must disclose services performed outside of Colorado or the United States as required by C.R.S. §24-102-206.

Please sign and return Exhibit E.

Has Offeror (or any affiliates) ever been debarred, is currently debarred, suspended, disqualified from bidding or contracting with any entity, including the State of Colorado?

Yes/No?

If yes, provide the date, the entity and details about the situation.

Has your company (or any affiliates) been a party to litigation against the State of Colorado?

Yes/No?

If yes, state the date of initial filing, case name and court number, and jurisdiction.

Within the last 5 years, has your company (or any affiliates) defaulted on a contract or had a contract terminated for cause? Yes/ No If yes, provide the date, contracting entity, type of contract, and details about the termination or default.

Briefly describe partnerships and strategic relationships you think will bring significant value to the State.

Offeror must affirm agreement with the attachments (Personal Services Contract, or HIPAA BAA). If not in agreement, written exceptions in accordance with Section 12, How Proposals are Evaluated, of the RFP must be provided with Offeror’s proposal.

Does your company have experience working with the state of Colorado? Yes/No If so, please provide a list (including contract number) of the contracts you hold or have held with the state for the last 5 years.

Will your company have access to CDOC data?

Yes/No?

If yes, how will the data be stored?

Does your company have the current staff, facilities, etc., to execute a contract for these services with the CDOC? Yes/No?

If yes, briefly explain and ensure details are in your proposal.

Do you use independent contractors or employees? Yes/No?

If yes, please briefly explain and ensure details are in your proposal.

What is the basic overview of your business continuity plan?

Do you have all required licenses, certifications, and insurance coverage? Yes/No Please attach to proposal.

Please confirm that your proposal is fully compliant with Section 1. Yes/No?

Please ensure details are in your proposal.

Secretary of State (SOS) Registration. Before Contract execution, the awarded Offeror must be registered to do business in the State of Colorado. If an Offeror is a foreign corporation (formed under a statute or common law in a jurisdiction other than Colorado) or other foreign entity transacting business in the State of Colorado, it shall warrant that it currently has obtained and shall maintain any applicable certificate of authority to transact business in the State of Colorado and has designated a registered agent in Colorado to accept service of process. Yes/No?

Service-Disabled Veteran Owned Small Businesses (SDVOSB). Reference §24-103- 905, C.R.S., et. seq. SDVOSB Offerors must submit documentation of certification issued through the U.S. Department of veteran’s affairs in their Proposal. §24-103-905 C.R.S.

sets a SDVOSB goal of at least 3% of all contracts by dollar value be awarded to SDVOSBs who must be incorporated or organized in Colorado, or they must maintain a place of business or have an office in Colorado and must be officially registered and verified as a SDVOSB by the Center for Verification and Evaluation within the United States department of veteran’s affairs. Are you a Service- Disabled Veteran Owned Small Business? Yes or No.

If yes, please submit documentation of certification with your proposal.

Did your company, or an employee, agent, or representative of your company, participate in developing any component of this RFP?

Yes/No If yes, you are not eligible for contract award or to work as a subcontractor for the awarded vendor.

Authorization to verify information provided by

I authorize the state to verify that all information provided in this registration, in bidding and contracting documents, and any attachments or supplement documents and processes are accurate.

SOC debt/tax payment.

I certify that all applicable State of Colorado taxes are paid, and that no outstanding debt is owed to the State of Colorado.

If you are awarded a contract under this solicitation, in order to provide the goods and services required under a resulting contract do you intend to partner or subcontract with a person or entity that assisted in the development of this solicitation? Yes/No If yes, you are not eligible for contract award.

An awarded vendor may not partner or subcontract with anyone to provide goods and services required under a resulting contract if that subcontractor or partner assisted in the development of this solicitation.

If you are awarded a contract under this solicitation, in order to provide the goods and services required under a resulting contract do you intend to partner or subcontract with a person or entity that assisted in the development of this solicitation? Yes/No If yes, you are not eligible for contract award.

An awarded vendor may not partner or subcontract with anyone to provide goods and services required under a resulting contract if that subcontractor or partner assisted in the development of this solicitation.

Will your company, or an employee, agent, or representative of your company participate in the evaluation of the proposals received in response to this RFP? Yes/No If yes, you are not eligible for contract award or

Will your company, or an employee, agent, or representative of your company participate in the evaluation of the proposals received in response to this RFP? Yes/No If yes, you are not eligible for contract award or

FOR PROCUREMENT USE ONLY: QUESTIONS YES NO

Did Offeror Return Exhibit A?

Did Offeror Return Exhibit B?

Did Offeror Return Exhibit C?

Did Offeror Return Exhibit D?

Did Offeror Return Exhibit E?

Did Offeror Return Exhibit F?

Did Offeror Return Exhibit G?

Add any additional required items