Executive_Recruitment_Services_for_a_City_Manager.pdf

City of Waxahachie

Executive Recruitment Services for a City Manager

2025-7-1

RESPONSES ARE DUE TO PURCHASING PRIOR TO:

September 10, 2025, 2:00 pm

NO LATE SUBMISSIONS WILL BE ACCEPTED

ELECTRONIC RESPONSES SUBMITTED THROUGH

https://procurement.opengov.com/portal/waxahachie-tx

FOR QUESTIONS CONCERNING THIS SOLICITATION PLEASE CONTACT:

Leila Cole , Purchasing Manager

Phone: (469) 309-4165 Email: lcole@waxahachie.com

Table of Contents

I. Introduction II. Project Details

III. Respondent Instructions IV. Evaluation Criteria V. General Conditions

VI. Vendor Questionnaire & Submissions

1. Introduction

1.1. Purpose

The City of Waxahachie, Texas, is seeking proposals from qualified executive search firms to assist the City Council in conducting a nationwide recruitment and selection process for the position of City Manager. Responding firms should have the knowledge, demonstrated experience, and expertise to recruit candidates that best suit the community's city management needs.

Proposals must be responsive to the City's request. The City shall determine the most responsive and qualified responding firm at a reasonable cost. Cost alone shall not be a determinative factor. The City reserves the right in its absolute discretion to make no award or contract.

1.2. About Waxahachie

Located approximately 30 miles south of Dallas in the heart of Ellis County, the City of

Waxahachie is a dynamic and growing community of more than 50,000 residents. Known as the

“Gingerbread City” for its well-preserved Victorian architecture and officially recognized as the

“Crape Myrtle Capital of Texas,” Waxahachie blends the charm of a historic small town with the accessibility and amenities of a larger urban area.

Founded in 1850, Waxahachie has long served as a regional hub for commerce, education, and culture. The city boasts a vibrant downtown district, a robust retail and dining scene, and a calendar full of community events and festivals. Year-round recreation programs, scenic parks, and welcoming neighborhoods contribute to a high quality of life for residents of all ages.

Waxahachie operates under a Council-Manager form of government. The City Council is composed of five (5) elected members serving staggered two-year terms. Each May, the Council selects one member to serve as Mayor and another as Mayor Pro Tem. The City Manager, appointed by the Council, is responsible for the day-to-day administration of city operations.

As a full-service municipality, Waxahachie provides essential services including police, fire, utilities, public works, parks and recreation, planning and zoning, and municipal court. The

City’s annual operating budget is approximately $146 million, with over $70 million allocated to the General Fund. More than 450 full-time employees serve the community with dedication and integrity, guided by the City’s HEARTS values: Honesty, Excellence, Accountability, Respect, Teamwork, and Service.

Waxahachie is proud of its collaborative, employee-centered culture that prioritizes public service, continuous improvement, and strong partnerships with residents, businesses, and regional stakeholders.

1.3. Background of Previous City Managers

The Fire Chief is currently serving as the Interim City Manager with support from the Deputy

City Manager. The previous City Manager served the City of Waxahachie for 23 years, including nearly eight years as the City Manager.

1.4. Timeline

Release Project Date: August 20, 2025

Question Submission Deadline: September 3, 2025, 10:00am

Response Submission Deadline: September 10, 2025, 2:00pm

TEAMS AUDIO MEETING

Dial In: 469-998-7643

Dial In: Conference ID: 525 311 535# https://tinyurl.com/RFP-Opening

1.5. Contact Information

Respondents shall not contact City Council or any City staff except those specifically designated in this solicitation or subsequent addendums.

Leila Cole, Purchasing Manager

408 S Rogers

Waxahachie, TX 75165

(469) 309-4165 lcole@waxahachie.com

2. Project Details

2.1. Scope of Services

Upon selection of a qualified firm, a professional services contract will be negotiated with the following scope of work.

Assist the members of the City Council by providing the following services and related information:

• Develop a detailed project timeline and provide regular status updates to the Mayor, City Council, and assigned staff;

• Develop a comprehensive recruiting profile for the City Manager position;

• Develop a recruitment brochure and include examples of flyers and brochures;

• Define the advertising strategy and marketing campaign to notify potential candidates of the opportunity to apply and identify where advertisements will be published;

• Direct solicitation of qualified candidates; receive resumes and review qualifications;

• Conduct review and screening of initial candidates, providing periodic status updates;

• Conduct detailed background and professional reference checks, including but not limited to verification of education background, criminal/civil litigation checks, financial/credit background checks, and media check on recommended finalists;

• Define the preliminary screening process and the detailed steps used to narrow the field of candidates to those that most closely match the needs of the City;

• Present a written report on employment background, personal strengths, accomplishments, recommendations, and personal and professional references for top candidates;

• Describe and facilitate the final interview process with the Mayor and City Council;

• Coordinate correspondence, travel arrangements, and recordkeeping;

• Provide recommended questions for on-site interviews;

• Administer all correspondence with applicants through the process, including notification of unsuccessful candidates; and

• Assist the City in developing a final employment offer for the selected candidate and relocation package (if required) to selected candidate.

The responding firm or the City may propose additional tasks as deemed necessary to successfully complete the assignment. Any additional work shall be compensated as agreed upon in the firm’s contract with the City.

2.2. Guarantee

The consultant must agree to continue to provide the services listed above until a City Manager has been appointed. In addition, should the City Manager be terminated for cause or resign within twelve (12) months, the replacement recruitment shall be repeated by the consultant with no additional professional fee.

2.3. Presentations

At the City’s request, respondents may be selected for in-person presentations. The Mayor and members of the City Council may require selected firms to be available to attend a City Council meeting or engage in a conference telephone call, or both, to respond to questions from the

Mayor, City Council, and appropriate City staff.

3. Respondent Instructions

3.1. Important Instructions for Electronic Submittals

The City of Waxahachie prefers to accept electronic submittals for this Solicitation. Before the

Respondent can submit their electronic response to this solicitation, they must create a FREE account with OpenGov Procurement by registering online at https://procurement.opengov.com/signup. Once the Respondent has completed their account registration, they must return to this page to view the project details or use the following link https://procurement.opengov.com/portal/waxahachie-tx/projects/185785 . The Respondent should select "Draft Response" and follow the instructions provided to begin submitting their electronic response.

To view all City of Waxahachie project opportunities, use the following link: https://procurement.opengov.com/portal/waxahachie-tx. If you would like to be notified of any future City of Waxahachie project opportunities, select "Subscribe".

Please ensure the following items are included and completed before submitting your proposal:

1. Using the Vendor Submissions Section on OpenGov, answer all of the required questions provided.

2. Please complete the provided conflict of interest questionnaire and upload the completed document.

3. Please provide the company's most recent signed W-9.

4. Please use the final question on the Vendor Submissions Section to submit your proposal.

https://procurement.opengov.com/signup https://procurement.opengov.com/portal/waxahachie-tx/projects/185785 https://procurement.opengov.com/portal/waxahachie-tx/projects/185785

3.2. Instructions to Respondents

This Request for Proposal (RFP- Best Value Proposal is Awarded) will be available online through https://procurement.opengov.com/portal/waxahachie-tx from the date issued until the due date and time provided. Any subsequent addendums and/or attachments will be added to the website listed above.

All submittals must be received no later than 2:00 pm Central Time on Wednesday, September 10, 2025. Late submissions will not be accepted.

Electronic submittals are preferred through our online electronic bidding system https://procurement.opengov.com/portal/waxahachie-tx

All paper-sealed submittals must be received by the City of Waxahachie City Secretary

Department located at 408 S Rogers, Waxahachie, TX 75165 on the 3rd floor by the due date and time provided. All paper submittals must include a USB/flash drive with an electronic copy of the submittals and any attachments.

The City is not responsible for lateness or non-delivery of mail, carrier, etc. to the City, and the time and date recorded by the City shall be the official time of receipt.

Sealed paper submittals must be in one sealed envelope clearly marked with the label below completed and affixed on the outside of the sealed envelope containing the submittal:

SEALED SUBMITTAL – DO NOT OPENCity of Waxahachie – ATTN City Secretary – 3rd Floor

408 S Rogers St.

Waxahachie, TX 75165

Executive Recruitment Services for a City Manager

Request for Proposal (RFP- Best Value Proposal is Awarded)2025-7-1

Submission Deadline: Wednesday, September 10, 2025, 2:00 pm Central Time

Contact the Purchasing Department with any Questions: 469-309-4176 or at

Purchasing@waxahachie.com

Company Name: ______________________________________________

Contact Name: _______________________________________________

Phone Number: _______________________________________________

Solicitation Questions

Questions regarding this solicitation shall be submitted online using the OpenGov electronic bidding system or shall be emailed to the City’s Purchasing Manager https://procurement.opengov.com/portal/waxahachie-tx https://procurement.opengov.com/portal/waxahachie-tx https://procurement.opengov.com/portal/waxahachie-tx mailto:Purchasing@waxahachie.com at Purchasing@waxahachie.com with the solicitation number in the subject line no later than

10:00 am Central Time, Wednesday, September 3, 2025.

The City’s response to the questions shall be provided to all respondents through an addendum and will be bound with and made a part of the contract documents. No other explanation or interpretation will be considered official or binding. Respondents shall not contact City Council or any City staff except those designated in this solicitation or subsequent addendums.

Noncompliance with this provision may result in the rejection of the submittal.

A copy of all questions in the addendum format shall be posted online through https://procurement.opengov.com/portal/waxahachie-tx. The City of Waxahachie shall

NOT be held liable for any costs incurred by any respondent for work performed in preparation of and production of the submittal or for any work performed prior to the execution of an awarded contract.

Any submittal may be withdrawn or a revised submittal provided prior to the submittal deadline.

Solicitation Opening

There will be a public opening of the submittals on TEAMS on Wednesday, September 10, 2025 at 2:00 pm Central Time. Only the names of the firms that submitted a response will be read out loud and published on the OpenGov portal. All submittals will be kept confidential during the evaluation process and prior to the contract award.

TEAMS AUDIO MEETING

Dial In: 469-998-7643

Dial In: Conference ID: 525 311 535#

3.3. Submittal Requirements

To assist with a timely review and to provide guidance in the preparation of the solicitation document, please organize the Proposal in the following manner:

Required Proposal Sections:

1. Introduction

• A cover letter introducing the company and the individual who will assume the primary responsibility for the process and be the contact with the Mayor and City Council.

2. Understanding of Proposal

• Statement of your firm’s understanding of the services to be performed and your commitment to provide the services as indicated in the RFP/Q.

mailto:Purchasing@waxahachie.com https://procurement.opengov.com/portal/waxahachie-tx

3. Qualifications and Experience

• Specific qualifications regarding your firm’s experience providing city manager search services, including resumes of the key personnel to be assigned to this project listing city manager recruitment services that they have provided or otherwise been involved with over the past three years. Provide an estimated proportion of work to be performed by principal, associates and support staff.

• Indicate the names, titles, and placement experience of the person(s) who will be assigned to this project; include resumes. Include all contact information such as telephone number, fax, email address, and web address.

• Provide a list of successful City Manager placements, including the size of the municipality, as well as the overall number of placements in municipalities of similar size to Waxahachie, and the number of municipalities that include City owned utilities. Include information that demonstrates the firm’s experience with seeking a diverse pool of applicants.

• Provide a copy of a previous City Manager position profile your firm has completed which has similarities to the position with the City of Waxahachie.

• Provide a copy of a City Manager search report the firm has completed for another client similar to the City of Waxahachie.

4. Work Plan

• Provide a detailed plan outlining how the recruitment process will be conducted with an estimated timeline for each phase. Include a description of the work plan, methodologies and approach proposed to carry out the tasks set forth in the Scope of

Services. Additionally, provide a detailed timeline assuming the work will begin by

November 2025.

• Proposals shall also include a list of personnel proposed to work on the project and estimated allocations of time each person is to work on the project.

5. References

• Provide a minimum of three (3) municipal references for providing city manager search services within the past five (5) years. The references must be for services provided using the principal being recommended as a part of this proposal. Include the name, entity, address, and daytime telephone number of each reference.

6. Fee Structure

• Submit a comprehensive fee proposal that includes either a non-binding general range or a not-to-exceed amount for the anticipated cost of the proposed services. The proposal should detail all estimated costs to the City, including travel, incidental expenses, and any additional services related to recruitment and selection that may assist in identifying the most qualified candidate. Clearly outline the payment schedule and any guarantees, such as re-recruitment if placement is unsuccessful.

7. Binding Proposal

• The proposal must include an authorized signature binding the firm to the proposal for a one hundred and twenty (120) day period.

3.4. Contract Award and Contract Terms

Contract Award

All submissions received from qualified, responsible, and responsive respondents will be evaluated fully to ascertain which respondent provided a response most advantageous to the

City. The City reserves the right to enter into an agreement with a single award, split awards, non-award, or use any combination that best serves the interest and at sole discretion of the

City.

Any contract awarded in pursuant to this solicitation is not assignable. The awarded

Contractor(s) shall not sell, assign, transfer, sub-contract, or convey this contract, in whole or in part, without the prior written consent of the City of Waxahachie.

The City reserves the right to accept and/or reject any and all submitted responses or any part thereof, waive immaterial errors, waive any irregularities or informalities in the submittal received, and award the contract in the best interest of the City.

Respondents shall promptly notify the City of any omissions, ambiguity, inconsistency, or error that they may discover upon examination of this solicitation. The City shall not be responsible or liable for any errors and/or misrepresentation that result from the solicitations which are inadvertently incomplete, ambiguous, inconsistent or obviously erroneous.

Any submitted responses may be withdrawn or a revised submission may be substituted prior to the submittal deadline. The solicitation documents submitted to the City cannot be altered, amended, or withdrawn by the Respondent after the submittal deadline, unless such alteration, amendment or withdrawal notice is approved in writing by the Purchasing Manager.

An opened response may not be changed for the purpose of correcting any error by the

Respondent or Respondent’s agent. Any ambiguity in the submittal as a result of omission, error, lack of clarity or noncompliance by the Respondent with specifications, instructions, and all conditions shall be construed in the favor of the City. If the unit prices and their extensions do not coincide, the City may accept the price most beneficial to the City, and the Respondent will be bound thereby.

Contract Termination

If at any time, the successful Contractor fails to fulfill or abide by the terms, conditions, specifications, or performance requirements of this solicitation, or any contract awarded and entered pursuant thereto, the City reserves the right to deduct charges from successful

Contractor’s invoice at the time it is due; or Cancel the contract at the City’s convenience, without penalty, by furnishing written notice of termination to Contractor, and select another

Contractor and award a contract to its Contractor pursuant to the terms thereof.

At the City’s sole discretion, any awarded contract may be canceled or terminated for convenience without penalty at any time by giving the Contractor thirty (30) days written notice. The Contractor may be entitled to payment for services actually performed; to the extent said services are satisfactory.

Availability of Funds

This solicitation is conditioned upon the availability of federal, state, or local funds, which are appropriated or allocated for payment of the requested services. If, during any stage of this contract, funds are not allocated and available for the requested services, the contract will be canceled. The City will notify the Contractor at the earliest possible time if this occurs.

4. Evaluation Criteria

All submissions received from qualified, responsible, and responsive respondents will be evaluated fully to ascertain which respondent provided a proposal most advantageous to the

City. The respondent’s submittal should provide a straightforward, concise description of the respondent’s capabilities to satisfy the requirements listed in this solicitation.

An evaluation committee (“Committee”) will review the submitted proposals. The Committee will evaluate all submissions and ultimately determine a final list of the most competent and qualified respondents.

During the evaluation process, the Committee and the City reserve the right, where it may serve the City’s best interest, to request additional information or clarifications from the respondents. In fairness to all firms, requests for interviews, visits, or presentations prior to the closing time and date will not be permitted. Interviews with selected firms may or may not be requested at the sole discretion of the City after the closing date. Selection may be made strictly from the information provided in the proposal, however, the City of Waxahachie reserves the right to conduct interviews as well as request presentations from any respondents as part of the final selection process.

The proposals will be evaluated on the following criteria and scored on a 100-point basis:

No. Evaluation Criteria Scoring Method Weight (Points)

1. Relevant Experience

The company should be a well established business with applicable experience.

Points Based 30 (30% of Total)

2. Qualifications of Key Personnel

The assigned personnel should be highly qualified in regards to recruitment for municipal executives.

Points Based 30 (30% of Total)

3. References

References from municipalities and/or other governmental agencies with properties of similar size and scope are preferred.

Points Based 20 (20% of Total)

4. Cost

Cost will be evaluated based on a mathematical formula comparing the total cost to the other proposers' total cost.

Points Based 20 (20% of Total)

5. General Conditions

5.1. Standard Terms and Conditions

The obligations of the parties under a contract awarded through this solicitation will be performed in Ellis County, Texas. Exclusive venue shall be Ellis County, Texas, and any contract awarded under this solicitation shall be governed by the laws of the State of Texas. All work must be in compliance with and conform to any and all applicable state or local laws, ordinances, regulations, codes, rules, policies, and interpretations thereof.

All submittals shall be subject to the Texas Public Information Act Texas Government Code

552 unless the respondent clearly and prominently identifies a particular section in the submittal as proprietary and said item unequivocally qualifies for this exception under the Act as determined by the Texas Attorney General.

Texas Government Code Chapter 176 mandates the public disclosure of certain information concerning persons doing business or seeking to do business with the City of Waxahachie, including affiliations and business and financial relationships such persons may have with City of Waxahachie officers. An explanation of the requirements of Chapter 176, applicable forms, and a complete text of the new law is available at: https://www.ethics.state.tx.us/filinginfo/conflict_forms.htm. By doing business or seeking to do business with the City of Waxahachie, you acknowledge that you have been notified of https://statutes.capitol.texas.gov/Docs/GV/htm/GV.552.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.552.htm https://statutes.capitol.texas.gov/Docs/LG/htm/LG.176.htm https://www.ethics.state.tx.us/filinginfo/conflict_forms.htm the requirements of Chapter 176 of the Texas Local Government Code and that you are solely responsible for complying with the information provided.

Once a selection is made and the City has the intent to award, the successful respondent will be required to submit Form 1295 to the State of Texas electronically prior to executing the agreement. https://www.ethics.state.tx.us/filinginfo/1295/

Lobbying of selection committee members, City staff, or City Council members will not be permitted nor tolerated during the solicitation process.

Prohibition of Boycott Israel: By submission of this solicitation response, the Contractor verifies that they will not Boycott Israel and agrees that during the term of this Contract, they will not

Boycott Israel as that term is defined in Texas Government Code 2271. Effective September 1, 2019, this section does not apply if the Vendor is a sole proprietor, a non-profit entity, or a governmental entity; and only applies if: (i) the Vendor has ten (10) or more full-time employees and (ii) this Contract has a value of $100,000.00 or more to be paid under the terms of this Contract.

Prohibition of Boycott of Energy Companies: By submission of this solicitation response, the

Contractor verifies that is does not Boycott Energy Companies and agrees that during the term of this Agreement will not Boycott Energy Companies as that term is defined in Texas

Government Code 2276, as amended. This section does not apply if the Contractor is a sole proprietor, a non-profit entity, or a governmental entity; and only applies if: (i) Contractor has ten (10) or more full-time employees and (ii) this Agreement has a value of $100,000.00 or more to be paid under the terms of this Agreement.

Prohibition of Discrimination Against Firearm Entities and Firearm Trade Associations: By submission of this solicitation response, the Contractor verifies that it does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (ii) will not discriminate during the term of the contract against a firearm entity or firearm trade association as that term is defined in Texas Government Code 2274. This section only applies if: (i) Contractor has ten (10) or more full-time employees and (ii) this

Agreement has a value of $100,000.00 or more to be paid under the terms of this Agreement;

and does not apply: (i) if the Contractor is a sole proprietor, a non-profit entity, or a governmental entity; (ii) to a contract with a sole-source provider; or (iii) to a contract for which none of the submittals from a company were able to provide the required certification.

The Contractor shall be and remain an independent contractor throughout the term of any contract awarded pursuant to this soliciation for all purposes, including but not limited to, the application of the Fair Labors Standards Act minimum wage and overtime payments, Federal

Insurance Contribution Act, the provisions of the Internal Review Code, and all State of Texas revenue, workers compensation, and unemployment insurance laws. The Contractor will retain sole and absolute discretion over the manner and means of carrying out the activities and all https://www.ethics.state.tx.us/filinginfo/1295/ https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2271.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2276.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2276.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2274.htm responsibilities listed herein. The Contractor agrees that it is a separate and independent enterprise from the City and that it has full opportunity to find other business, that it has made its own investment in its business, and that it will utilize a high level of skill necessary to perform the work. This agreement shall not be construed as creating any joint employment relationships between the Contractor and City, and the City will not be liable for any obligation incurred by the Contractor.

5.2. Contractor Insurance Requirements

The Contractor shall provide the City a certificate of insurance evidencing the coverage and coverage provisions identified herein.

The Contractor hereby covenants and agrees to indemnify, hold harmless, and defend the City, its officers, agents, servants, and employees, from and against any and all claims or lawsuits of any kind or character, whether real or asserted, for either property damage or loss (including alleged damage or loss to contractor’s business, and any resulting lost profits) personal injury, including death, to any and all persons, and damages for claims of intellectual property infringement, arising out of or in connection with this agreement, to the extent caused by the acts or omissions of contractor, its officers, agents, subcontractors, servants or employees.

All insurance and certificate(s) of insurance shall contain the following provisions: (1) name the

City, its officers, agents, and employees as additional insureds as to all applicable coverage with the exception of Workers' Compensation Insurance; (2) provide for at least thirty (30) days prior written notice to the City for cancellation, non-renewal, or material change of the insurance; (3) provide for a waiver of subrogation against the City for injuries, including death, property damage, or any other loss to the extent the same is covered by the proceeds of insurance.

All insurance companies providing the required insurance shall be authorized to transact business in Texas and rated at least “A” by AM Best or other equivalent rating service.

The Contractor shall during the term hereof maintain in full force and affect the following insurance: The City reserves the right to amend or require addition all types depending on the nature of the work.

The successful Contractor shall procure and maintain in force during the terms of any contract awarded pursuant to this solicitation, at its own cost, the following minimum insurance coverage:

Type of Insurance Amount of Insurance Provisions

A. Commercial General

(Public) Liability to include coverage for:

A. Premises/Operations

B. Products/Completed

Operations

C. Independent Contractors

D. Personal Liability

E. Contractual Liability

$1,000,000 each occurrence

$2,000,000 general aggregate

$2,000,000 Umbrella/ Excess

Liability

City to be listed as additional insured and provided 30-day notice of cancellation or material change in coverage.

City requires that insurer be rated A or higher by A.M. Best or equivalent.

Waiver of subrogation

2. Business Auto Liability • $1,000,000 per occurrence

• $1,000,000 aggregate or;

• $1,000,000 combined single limits

City to be named as a additional insured

3. Workers’ Comp &

Employers’ Liability

Statutory Limits

$1,000,000 each accident

Waiver of subrogation

Prior to the execution of any awarded contract by the City, the successful Contractor shall forward Certificates of Insurance to the department contact that will be managing the contract.

The required insurance policies shall be procured and maintained in full force and effect for the duration of the awarded contract. The Certificate Holder shall be the City of Waxahachie at 408

S Rogers St., Waxahachie, TX 75165.

6. Vendor Questionnaire & Submissions

6.1. Authorized Respondent’s Information

6.1.1. Authorized Official's Contact Information*

Please provide the contact Information of the authorized official submitting this response.

-Legal Name

-Title

-Email Address

-Phone Number

*Response required

6.1.2. Response Confirmation*

By clicking "Please confirm" below, hereon affixed, the respondent declares they have read this solicitation entirely and with full knowledge of the requirements, does hereby agree to furnish the services in full accordance with the requirements of this solicitation if selected.

Confirming also indicates the following:

• Person or person’s interest in this solicitation as principals are those named herein.

• I (we) have carefully examined the contents of this solicitation, and its requirements, and agree to the terms stated herein.

• The respondent acknowledges the Conflict of Interest Clause and agrees to follow the necessary requirements.

The undersigned represents that they are authorized to bind the Respondent to fully comply with the terms and conditions of this solicitation's requirements.

☐ Please confirm

*Response required

6.1.3. Conflict of Interest Questionnaire*

Please download the document below and upload the completed questionnaire.

• Form_CIQ_(Conflict_of_Inter...

*Response required

6.2. Company Information

6.2.1. Please provide your company's most recent signed W-9*

Please download the below documents, complete, and upload.

• Blank_W-9_2024.pdf

*Response required

6.2.2. Full Legal Company Name*

*Response required

6.2.3. Principal Place of Business Address*

*Response required

6.2.4. Principal Place of Business Phone Number*

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6.2.5. Company Website URL

6.2.6. Person Authorized to negotiate and sign contracts with the city (if different than the

Authorized Contact Provided)

6.2.7. Number of years in business working on similar types of project?* *Response required

6.2.8. State and Date of Incorporation, Partnership, or Ownership Established?* *Response required

6.2.9. Are you a certified Small Business (SBE), Disadvantaged Business Enterprise (DBE), or Historically Under-utilized Business (HUB)?*

☐ Yes

☐ No

*Response required

6.3. Cooperative Purchasing

6.3.1. The City of Waxahachie has established several government entity interlocal agreements. Should any of these Government Entities desire to utilize this contract, would you offer the same terms, conditions,specifications, and pricing to that entity? **

☐ Yes

☐ No

*Response required

6.4. Claims and Suits

6.4.1. Has your organization ever failed to complete any work awarded to your company?* ☐ Yes

☐ No

*Response required

6.4.2. Are there any judgments, claims, arbitration proceedings, or suits pending or outstanding against your organization or its officers?*

☐ Yes

☐ No

*Response required

6.4.3. Has your organization filed any lawsuits or requested arbitration regarding awarded contracts within the last five years?

☐ Yes

☐ No

6.4.4. If you have answered "Yes" to any of the claim and suit questions, please provide supplemental information/documents here.

6.5. Proposal Submission

6.5.1. Please upload your proposal as instructed in section 3 of this solicitation.* *Response required