2026-MILALL-01233-RFB

Contract #: P26-009-O31 Interior & Exterior Signage and Banners – On-Call Contract

(With and Without Installation) Piggybackable

Issuing Agency: This contract is entered by and between The State of Wisconsin on behalf of the Board of Regents of the University of Wisconsin System for the University of Wisconsin-Milwaukee and Contractor

Contractor:

BPI Color 11331 W Rogers Street West Allis, WI 53227 414-327-5010 bpi@bpicolor.com

Account Representative: Cameron Tornow (UWM Alum) cptornow@bpicolor.com 608.212.3620

Orders & Billing: Jim Glass JGlass@bpicolor.com

Contract Manager: Pam Loignon, (414)229-5212, loignon@uwm.edu

1. General Description and Use of Contract: This is a contract to fabricate signage, banners, and related items, with or without installation. Vendors must be capable of providing installation services when required, on an as-needed basis.

This contract will be available for use by all UWM departments including outlying locations. Departments may request quotes from awarded contractors throughout the contract term in accordance with UWM purchasing thresholds and requirements.

This is an optional contract for UWM, and award does not guarantee any level of work. However, UWM anticipates actively utilizing this contract to obtain competitive pricing for signage needs during the contract period.

2. Ordering Thresholds:

Orders $3,500.00 or less: Departments may use any contractor Orders over $3,500.00: Departments must solicit quotes from at least three (3) awarded contractors; award will be made to the lowest responsive bidder meeting requirements.

3. Types of Orders: Under this contract, Specific orders, Contract blanket orders, or Purchasing Cards may be issued to the Contractor. All orders placed by UWM shall be bound by the terms, conditions, and pricing of the awarded contract whether the department refers to the contract or not.

4. Contract Length: The initial contract term will be one (1) year, from July 1, 2026, through June 30, 2027. The contract may be renewed for up to four (4) additional one-year periods. Renewals will occur automatically unless either party provides written notice of non-renewals at least sixty (60) days before the start of the renewal term.

Terms, conditions, and pricing will remain the same for the initial term and any renewal periods

5. Pricing: Contractor accepts purchase orders with payment terms of net 30. Charge cards are accepted with 3% additional fees. For specific pricing see Exhibit B (Contractors Response).

Docusign Envelope ID: 311A7101-3756-89C1-8230-0B0F2EA06F7E mailto:cptornow@bpicolor.com mailto:JGlass@bpicolor.com mailto:loignon@uwm.edu

Price Basis: 25% markup on material cost. Standard BPI delivery pricing.

Installation: $120.00 per hour per installer. Rental equipment cost included in pricing.

6. Price Escalation: The pricing basis must not change during the term of the contract, including renewals. Prices bid in Exhibit B must remain firm for sixty (60) days from the start of the contract.

Invoice prices shall reflect the current price list at the time of shipment and must be based on the percentage quoted over the Bidder’s cost.

7. Supplier/Personnel Qualifications:

7.1. Suppliers, installers, subcontractors, and/or their chief principal must be competent and experienced for this service and must currently be and have been in this line of business for the past five (5) years). UWM reserves the right to request verification.

7.2. Background Checks: This contract is contingent upon, Contractor supplying workers who have passed a criminal background check that includes a national criminal background check database demonstrating the worker has no convictions or pending criminal charges that are substantially related to the contracted-for activities or services, including but not limited to, those that would render the worker unsuitable for regular contact with children. Disqualifying convictions or charges include, but are not limited to, sexual offenses, violent offenses, and drug offenses.

7.3. Contractor must provide personnel that use reasonable care in the performance of the installation, and maintenance, and repairs as needed.

7.4. The Contractor must make reasonable efforts to ensure that personnel will work in harmony with UWM students and employees.

8. Compliance:

8.1. Must hold the appropriate licenses, certifications, and/or other professional credentials required by federal, state, and local laws to perform these services.

8.2. Must comply with all federal, state, municipal laws, and ordinances. The contractor is solely responsible for preparing all documents, giving all notices, and is responsible for any other costs related to completing the services. UWM will only pay the cost as listed in Exhibit B.

9. Artwork Services: UWM may provide their own artwork in such forms as Photoshop, Indesign and/or high-res PDF. Artwork may need to be modified for matters such as, but not limited to, resizing, color enhancement, color matching and/or tweaking to enhance overall visual appearance. Quotes must include pricing for artwork services as needed to include the stages from initial concept to final approval of proof(s).

Prices must also include color matching for all UWM logos. Our two primary school colors are black and gold (PMS 1235). UWM will be the sole judge of what constitutes an acceptable color match.

10. Artwork Proofs & Remedies: Contractor must submit proofs and obtain UWM approval prior to producing the product. Electronic proofs may be enough for most of the items; however, some may require proofing of artwork on a sample piece of material which must be provided to UWM at no charge.

Docusign Envelope ID: 311A7101-3756-89C1-8230-0B0F2EA06F7E

UWM will not be responsible for any customized product that is produced without prior written approval by the project lead.

11. Quotations: Quotations must be itemized and fully inclusive of all costs. Vendors must clearly identify any responsibilities assigned to the University of Wisconsin–Milwaukee (UWM). UWM will not be responsible for any obligations or requirements that are not explicitly stated in the vendor’s quotation.

All quotations must reflect applicable contract pricing and adhere to the contract’s terms and conditions, regardless of whether the requesting department explicitly references the contract.

Quotations must be provided at no cost to UWM. A site visit may be required to prepare an accurate quotation.

Any terms and conditions included in vendor-provided quotations are considered null and void and will not apply to this contract.

12. Preapproval Requirements / Samples & Shop Drawing: Must submit to

12.1. Detailed shop drawings and product data may be requested and must be submitted to the project lead for final approval prior to fabrication.

12.2. Physical Sample(s): Samples may be requested and provided at no cost to UWM. Samples must be provided in an agreed upon timeline upon written request. If a sample is not received by the deadline, UWM may choose to consider your bid a “no bid” or non-responsive.

12.3. UWM will examine the condition of the samples and reserve the right to accept or reject the sample(s) based upon the condition and specifications herein. Receipt of an unacceptable sample(s) can cause the rejection of the bid. Samples will remain the property of UWM

12.4. UWM will retain ownership of the samples and drawings.

13. Ordering / Substitutions: Orders will be confirmed with a UWM purchase order, or payment. Substitutions are not allowed without written approval from UWM prior to delivery. Substitutions must be made at a quality comparable to, or exceeding, the Contract specifications, and are to be provided at the Contract price of the original item ordered except when the substituted item is of a lessor cost. A substituted item of a lessor cost must be charged at the lessor cost.

14. Delivery FOB Destination Prepaid and Allowed: All deliveries shall be FOB Destination, Prepaid and

Allowed. Title and risk of loss remain with the Seller until the goods are delivered to, and accepted by, the University, or installed when installation is required. The Seller is responsible for selecting the carrier and for all shipping, handling, and freight costs. No separate freight charges shall be billed to the University.

Contractor is responsible for unloading their own shipments, uncrating, transporting (as necessary) and installing signage if required.

15. Delivery Requirements:

15.1. Storage, delivery, and transporting of signs is the contractor’s responsibility. UWM will not unload, store, or take any responsibility for contractor tools, materials, or product.

15.2. Must package and transport signs to prevent damage or deterioration during transfer to job site, handling, and installation.

15.3. Tailgate deliveries are not acceptable.

16. Returns: All signage and materials must be new and in good condition and comply with all specifications and approved submittals. UWM reserves the right to reject any signage that does not meet specifications, includes unapproved changes or substitutions, is damaged, or is otherwise of unacceptable or inferior quality.

If rejected signage has been installed, the Contractor shall, at its sole expense, remove the signage within ten (10) business days unless otherwise approved by UWM. Any amount paid by UWM shall be refunded within ten (10) business days of removal, or the signage shall be replaced with compliant, newly installed signage at no additional cost to UWM. The remedy shall be determined at UWM’s sole discretion.

17. Product Warranty: All products and/or parts purchased under this contract shall carry a minimum of the manufacturer’s warranty or a one (1) year warranty, whatever is greater, from the date of acceptance by UWM. All equipment must be warranted to perform at effective levels in accordance with manufacturers’ specifications, manufacturers advertised data sheets, and manufacturers’ technical publications. The contractor must provide warranty literature for products installed as applicable.

18. Additional Products and Services: UWM reserves the right to purchase similar or comparable items and services offered within the Contractor’s product and service offerings during the contract term. Such items and services shall be provided with the same pricing structure, discounts, or pricing basis set forth in the Contractor’s bid response.

NOTE: SECTIONS 19-25 ARE APPLICABLE FOR INSTALLATION SERVICES ONLY

19. Installation Personnel Requirements:

19.1. Installer (Subcontractor) Qualifications: Must be competent and experienced with the requested service and must have a minimum of five (5) years’ experience installing requested products.

19.2. Must provide personnel that use reasonable care in the performance of the installation and removal.

19.3. Contractor must make reasonable efforts to ensure that personnel will work in harmony with the contract administrator, requesting department, UWM students and employees.

19.4. Must hold the appropriate licenses, certifications, and/or other professional credentials required by federal, state, and local laws to perform these services.

20. General Specifications / Scope of Work:

20.1. The Contractor must provide labor, supervision, insurance, mounting hardware, materials, tools, equipment, lifts, trash removal, and all other applicable materials and service to perform the requested service. Quotes must be fully inclusive of all costs to complete this service.

20.2. Must comply with all federal, state, and municipal laws and ordinances. The contractor is solely responsible for preparing all documents, giving all notices, obtaining permits and certificates as required, and all other related expenses to complete the service at no additional cost other than the quote price to UWM.

20.3. The contractor must apply, obtain, and bear charges for all permits, to include a right-of-way occupancy and permit for the street closure if required by the City of Milwaukee as applicable.

20.4. Services must be coordinated, scheduled, and approved by UWM Project Coordinator. Work must be completed in accordance with a pre-approved written timeline by the Project Coordinator.

20.5. Must provide signs that meet the specifications of the bid to include but not limited to the type, size, materials, and colors shown on the conceptual design documents.

20.6. Must provide signage, which is the product of one (1) supplier who has provided signage as specified for a minimum of five (5) years.

20.7. Must install in accordance with manufacturer's instructions as applicable.

20.8. Install signs level, plumb, and at the height indicated with sign surfaces free from distortion or other defects in appearance.

20.9. Must ensure that all installations are concealed, or surface mounted and consistent with or exceeding existing conditions. Any variations of these conditions must be approved by UWM in writing prior to the initiation of the work.

20.10. Must protect installed products until completion of project.

20.11. Must touch-up, repair or replace damaged products before service is considered complete.

20.12. The contractor must remove and dispose of all unused materials, waste, and dispose of legally without use of UWM dumpsters at no additional cost to UWM unless preapproved in writing by

UWM.

20.13. The contractor must leave the work area in the same condition as upon arrival.

20.14. Must provide the following materials as applicable to UWM before service completion:

Operating instructions, cut sheets, shop drawings, maintenance manuals, pamphlets, and other paperwork that is shipped with the materials.

Must provide all warranty information forms.

Any equipment, tools or materials owned by the Contractor left on the job site are the Contractors responsibility. UWM does not take any responsibility for these items and their safety. UWM reserves the right to dispose of any items that have not been removed within ten

(10) business days of written notice and shall not be held liable for any costs for the items.

21. Safety/Damage:

21.1. The Contractor shall be solely responsible for initiating, instituting, enforcing, maintaining, and supervising all safety precautions and programs, which must be in conformance with industry standards and practices, and must take all reasonable precautions for the safety of property, employees, visitors, and the public.

21.2. Must during the performance and completion of the work, maintain a clean and safe work area, free of debris, and remove all unused materials and dispose of legally at no additional cost to

UWM.

21.3. If, due to the fault or neglect of the contractor, his agents, or employees, any damage occurs to

UWM property, and/or equipment during performance of this contact, the contractor shall be responsible for such loss or damage. UWM, at its option, may either require the contractor to replace all property or reimburse UWM for the full value of the lost or damaged property

22. Service Completion: Installation is not considered complete until approved in writing by UWM through a job sign-off. Invoices submitted without this written approval will not be paid.

Only UWM’s designee is authorized to accept the work on UWM’s behalf. The warranty period will begin upon successful written acceptance.

23. Service Warranty: Installation shall carry with it a warranty against defects in poor or defective workmanship for a minimum of one (1) year from the installation date. Workmanship is described as paint and vinyl adhesion, fabrication weldments, and basic structural integrity. Any subsequent repair for the same work occurring within that twelve (12) month period shall be presumed to be defective workmanship, unless Contractor demonstrates another cause by a preponderance of the evidence using generally accepted industry standards. Work for defective workmanship shall be remedied at no additional expense to UWM for service and/or replacement of parts.

24. Subcontracting:

24.1. Any contract resulting from this bid shall not be, in whole or in part, subcontracted, assigned, or otherwise transferred to any Subcontractor without prior written approval by Purchasing, Pam Loignon, loignon@uwm.edu Upon request Contractor must provide Subcontractor’s complete contact information including EIN# (TIN#, SS#) and signed W-9 form.

24.2. If Subcontractors are to be used, the Contractor must clearly explain their participation, deliverables, and project milestones prior to commencing work.

24.3. The Contractor shall be directly responsible for any subcontractor's performance and work quality when used by the Contractor to carry out the scope of the job. University reserves the right to assess Contractor damages more than the contract amount for Subcontractor’s failure to perform or inability to complete required project milestones.

24.4. Subcontractor must have had at least three (3) years of experience in like work.

24.5. Subcontractors must abide by all terms and conditions under this Contract

25. Insurance: The Contractor shall maintain Standard Insurance levels as required here: http://uwm.edu/risk-management/insurance/certificates-of-insurance/. A certificate of insurance must be provided upon award and provided on an annual basis throughout the term of the Contract.

Docusign Envelope ID: 311A7101-3756-89C1-8230-0B0F2EA06F7E mailto:loignon@uwm.edu http://uwm.edu/risk-management/insurance/certificates-of-insurance/ http://uwm.edu/risk-management/insurance/certificates-of-insurance/

The Contractor shall add: “The Board of Regents of the University of Wisconsin System, its officers, employees, and agents as an ‘additional insured’ under the commercial general and automobile liability policies.” The certificate holder shall be listed as the University of Wisconsin-System Administration or System campus for their respective purchases.

26. Vendor Agreements / Terms and Conditions: UWM will not execute Vendor-supplied agreements or contracts. UWM may, at its discretion, sign a Vendor quote or pricing document for purposes of confirming scope, pricing, or delivery; however, any terms and conditions included in or referenced by such documents shall be void and of no force or effect.

Any award made under this solicitation shall be governed solely by this RFB, including all attachments and amendments, the successful Bidder’s response, and any UWM-issued Purchase Order, if applicable.

Vendor terms and conditions contained in quotes, order acknowledgments, invoices, online portals, click-through agreements, or similar documents are expressly rejected and shall not apply.

27. Travel Per Diems: Contractor’s travel and per diem expenses shall be the Contractor’s sole responsibility.

Payment to the Contractor by UWM shall not include an additional amount for this purpose.

28. Price Escalation: The pricing basis must not change during the term of the contract, including renewals.

Prices in Exhibit B must remain firm for sixty (60) days from the start of the contract.

Invoice prices shall reflect the current price list at the time of shipment and must be based on the percentage quoted over the Bidder’s cost.

29. Entire Contract: This contract is awarded based on the criteria established in this RFB, including attachments and any amendments issued. The Contract, this RFB, the bidder’s response, and the Purchase order if one is used, will constitute the entire agreement between the parties. In the event of a conflict between documents, the above-listed hierarchy will apply, in descending order.

For the State of Wisconsin on behalf of the Board of Regents of the University of Wisconsin System for the University of Wisconsin-Milwaukee

Printed Name

Signature

Dated:

For the Contractor

Printed Name

Signature

Dated:

5/4/2026 | 9:38 AM CDT

Clint Tornow

Pamela K Loignon

5/4/2026 | 9:50 AM CDT

Qty Service Make Model / Color Material Caliper Size Imprint Finishing Grommet Placement

Total Cost for the Qty in Col. A Must include Delivery (FOB

Destination) Total Installation Cost

(where applicable)

15 Production Duratex / White 3272 -

1101323, 1101324

18 oz reinforced vinyl banner (Duratex) with polyester scrim embedded between two PVC layers;

smooth finish; printable on both sides.

48"H x 36"W

Double Sided Printing with different artwork on each side

3" hemmed pole pockets at the top and bottom to accommodate standard street pole banner hardware

Left and right edges shear cut

Four (4) #2 grommets placed in each corner

Grommets located approximately ½" from each side edge, ½" above the bottom pocket seam, and ½" below the top pocket seam.

$1,479.30 total

Installation for the items above

Duratex $2,057 total

2 Production Ultraflex Banner Mesh coated, polyester scrim mesh banner material with a removable PVC backer

8 oz or equivalent 6' Hx 20'W

Single Sided, UV-resistant ink 600dpi or higher. .

Reinforced webbing in the hems for added strength, 4 metal grommets in each corner 1" from the sides, top and bottom;

1 grommet in each corner

$457.29 total

15 Production Gatorboard " White 3/16" or thicker

24" x 48" One sided, 4 cp, Matte Finish

None None $1,697.82 total

24 Production Dibond Black

Aluminum Composite Material (ACM) panel, Dibond® or equivalent, consisting of a solid polyethylene core bonded between two aluminum sheets.

1/8" (3mm) minimum

36"H x 36" W One Sided, 4 cp Matte Finish

Square cut edges, no frame or trim required.

No pre-drilled holes or mounting hardware required.

$2,297.09 total

Installation for the items above

Dibond $1,898.32 total

6 Production Dibond Brushed Silver Economy Grade Aluminum (3 - 5

Years) 4mm 24"H x 48"W One Sided, 4 cp

Matte Finish 2 drilled holes in top corners None $471.84 total

Installation for the items above

Dibond $474.99 total

20 Production ClearFocus

(ClassicVue) Clear 50% vinyl film and 50% perforated holes 6mm or better 48"H x 36"W One Sided, 4 cp

Matte Finish None None $1,142.19 total

15 Production Komatex White PVC Foam Board 1/4" or thicker 45"H x 45"W One Sided, 4 cp Matte Finish

None None $892.85 total

Signs: One Sided, 4 Color Process, Fade Resistant UV Ink; Matte Finish

We typically do not put backers on our mesh banners, but we can work through what that would cost if needed.

No

Amended 4/8/26 Exhibit B Cost Sheet Purpose: This “market basket” is for bid price comparison only. Bidders must provide pricing for all listed items exactly as specified. Specifications reflect the minimum acceptable quality. Items are representative of potential future needs and do not guarantee purchase.

Instructions: Complete all blue cells (including those not specifically identified below). Treat each line item as a separate order. Do not combine or bundle items for pricing or shipping.

Pricing Requirements:

Column K (Product & Delivery): Enter total cost for product and delivery (FOB Destination).

Column L (Installation): Enter total cost for installation/setup, if applicable.

Pricing Basis (Cells G16 and G18): Provide a clear explanation of the pricing basis used for this cost sheet. Responses such as “varies” will not be accepted. If awarded, this pricing basis must apply to all future UWM purchases for the duration of the contract.

Please explain your installation pricing here.

You must be specific. Please explain if you charge hourly; a trip charge; overtime; equipment charges etc.

An answer of "pricing varies" will not be accepted and your bid will not be considered.

YOU MUST BE CONSISTENT AND AGREE TO KEEP YOUR "PRICING BASIS" CONSISTENT THROUGHOUT THE TERM OF THE CONTRACT

What types of signs or related services do you not offer?

Please fully explain your "pricing basis" here for Materials:

Note: bid prices in rows 5-17 above must be consistent with how you determined your "pricing basis". Examples of how you determined your pricing may be: 25% Mark up from your Cost and $0.00 delivery; or 30% off price list attached plus delivery at cost; or price list attached. An answer of "pricing varies" will not be accepted and your bid will not be considered.

YOU MUST BE CONSISTENT AND AGREE TO KEEP YOUR "PRICING BASIS" CONSISTENT THROUGHOUT THE TERM OF THE CONTRACT

25% markup on material cost. Standard BPI delivery pricing.

$120 per hour, per installer. Rental equipment cost included in pricing.

What do you consider to be your specialty? We are a multi-media company with a focus on custom signage and environmental graphics solutions.

If your pricing included a price list or any other type of reference, please be sure to send it with your bid. Please type "Yes" or "No" whether you are attached your pricing source.

Installation Site: Exterior street poles located on the UWM campus.

The contractor shall remove fifteen (15) existing banners currently installed on street pole banner hardware and replace them with fifteen (15) newly produced banners.

The existing pole-mounted hardware is in good condition and will remain in place. The new banners will be installed by sliding them onto the existing hardware.

A lift will be required to perform the work and shall be included in the contractor’s pricing. No permits are required for this installation. No additional materials, hardware, or special equipment are anticipated beyond the lift and standard installation tools.

Installation Site: Outside on UWM Campus; The sign will be mounted on the exterior wall of a campus parking structure near a pedestrian entrance. Installation will require standard wall fasteners through the two pre-drilled holes in the top corners of the sign. The installation area is accessible from ground level and does not require a lift, specialized equipment, or municipal permits.

Installation will take place at an exterior location on the UWM campus. The contractor shall install one (1) 36"H x 36"W aluminum composite material (ACM) panel flush to an exterior masonry wall surface.

The installation surface will be an accessible exterior building wall located at ground level. The contractor shall mount the panel using appropriate exterior-rated fasteners suitable for ACM panels and the mounting surface.

The installation location is readily accessible and does not require a lift or specialized equipment. No permits are required for this work. Standard installation tools and mounting hardware shall be included in the contractor’s pricing.

Banners: 2 Sided 4 Color Process, Fade Resistant UV ink, Matte Finish