EVS Cleaning Equipment Specs.docx

Department of Health and Human Services Indian Health Service Claremore Indian Hospital

Specifications EVS Cleaning Equipment

1. PURPOSE OF THE PROJECT

The Claremore Indian Hospital (CIH), Indian Health Services (IHS) has a requirement for two floor scrubbing machines and two electrostatic sprayers. Small floor scrubbers will be used in tighter spaces such as offices, hallways, entryways, and under tables. The electrostatic sprayers will be used to clean COVID rooms and offices as necessary. These new machines will allow a quicker and cleaner spaces to better serve our mission of raising the physical, mental, social, and spiritual health of American Indians and Alaska Native (AI/AN) to the highest level.

2. DETAILED DESCRIPTION OF THE TECHNICAL REQUIREMENTS

The contractor shall provide two (2) small handheld scrubbers and (2) Clorox 360 electrostatic sprayers.

The handheld scrubber must be like or equal to the specifications of the Doodle Scrub Deluxe Battery SS EBG-9-DLX-BAT2:

· Battery Doodle Scrub EBG-9 with extra battery handle

· Carry strap

· Handle trigger

· Doodle Skate

· 4 Blue Driver Pads

· 4 White Driver Pads

· 2 SHO Pads

· 4 SQP Pads

· 1 White Pad

· 2 Tile & Grout Pads

· 1 Xtreme Sponge

The electrostatic sprayers must be like or equal to the specifications of the Clorox Total 360 Electrostatic Sprayer 60025:

· Entire system with sprayer, cart, and tubing

· Cover up to 18,000 sq ft / hour

· Electrostatic charge applied to cleaning solution

· Hospital use rated

3. PERIOD OF PERFORMANCE

120 days ARO

4. LEVEL OF EFFORT

4.1. The contractor shall deliver this equipment FOB destination.

4.2. The contractor shall arrange delivery with the EVS supervisor, provided as the POC after award.

4.3. The contractor shall provide new equipment only.

4.4. The contractor shall provide warranty on the equipment for a minimum of 1 year.

4.4.1. This includes all pieces of the equipment to include, but not limited to; batteries and cables.

4.5. Training: Contractor shall provide training in the form of manuals, online resources, and other basic instructions on use.

5. SPECIAL REQUIREMENTS

5.1. In accordance with HHSAR 304.1300(b) non-routine contractor employees shall comply with OPDIV DHHS/SE Region – Human Resources, Security Clearance Guidance – Visitors (3/29/12) policy for contract performance period. Contractor employees will be required to obtain a visitor’s pass upon arrival for services from Facilities Management.- (Security Clearance for on-site human services)

5.2. The US PHS Claremore Indian Hospital is a tobacco/smoke free environment (buildings and grounds). No tobacco/smoking use will be tolerated during service.

5.3. Security Requirements: Contractor personnel will be required to contact the government designated point of contact upon arrival when reporting for service calls or delivery supplies. The contractor shall be responsible for the security of all organizational information. Current rules and regulations applicable to the premises, where the work shall be performed shall apply to the contractor and its employees while working on the premises. These regulations include but are not limited to, escort by Claremore Indian Hospital official, presenting valid identification, smoking restriction and any safety procedures.

5.4. The contractor shall not disclose or cause to disseminate any information concerning operations of Claremore Indian Hospital. Such action(s) could result in violation of the contract and possible legal actions.

5.4.1. All inquiries, comments, or complaints arising from any matter observed, experienced or learned of as a result of or in connection with the performance of the contract, the resolution of which may require the dissemination of official information, shall be directed to the government’s designated representative.

5.5. Termination Amortization Schedule: A termination amortization schedule shall be included as an attachment of the awarded contract. If the Government does not exercise any of the options listed in the price / cost schedule, the Government’s not exercising the options will have the same effect as if the Government terminated for convenience. All remedies afforded to contractor in regards to a termination for convenience shall be available to the contractor.

6. DELIVERABLES AND REPORTING REQUIREMENTS

6.1. Delivery: The contractor will coordinate the delivery, installation and training date with the designated government employee. The government will provide the contractor with dock access and building access for this sole purpose. The designated government employee will work with the pertinent government agency(ies) to secure the needed dock access. No deliveries can be made after 4:15pm. Driver needs a valid ID.

6.2. Contractor Point of Contact: The contractor shall furnish one designated point of contact (POC) to the government’s designated representative for coordination of supplies, delivery, and/or maintenance. The POC will be empowered to make daily decisions to ensure that the contract implementation and day-to-day maintenance meets the terms and conditions of this contract.

6.3. Contractor’s Phone Numbers: The contractor shall provide a toll-free telephone number for service calls, which must be answered during at least eight working hours, between 8:00 am and 4:30 pm, Monday through Friday.

7. GOVERNMENT FURNISHED PROPERTY, FACILITIES AND SERVICES

7.1. The Government shall supply no property, facilities, or services.

8. CONTRACTOR FURNISHED PROPERTY, FACILITIES AND SERVICES

8.1. Required personnel, materials, supplies and equipment: The contractor shall furnish all personnel, materials, supplies and equipment required to perform work under the contract, to include but not limited to: the equipment listed in the specifications.

9. CHANGES TO THESE SPECIFICATIONS

Any changes to these specifications shall be authorized and approved only through written correspondence from the Contracting Officer. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.

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