EVICC Assessment Analysis RFQ.pdf
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- Attached to
- Second Electric Vehicle Infrastructure Coordinating Council Assessment Section 103 Charging PRF74
- Solicitation number
- BD-26-1042-ENV-ENV01-120905
- Issued by
- Massachusetts
About this file
This is a Request for Quotation (RFQ) issued by the Massachusetts Executive Office of Energy and Environmental Affairs (EEA) for the Electric Vehicle Infrastructure Coordinating Council (EVICC) Analysis Services. The procurement seeks a consultant to assist EEA in identifying optimal electric vehicle (EV) charging locations across Massachusetts, specifically developing a list of optimal sites for EV fast charging hubs along highways and major roadways and EV charging depots for fleet vehicles in each electric distribution company service territory. The RFQ is numbered RFQ-ENE-2025 and COMMBUYS Bid BD-26-1042-ENV-ENV01-120905, with responses due by 12:00 P.M. EST on October 1, 2025. The contract is expected to start on October 24, 2025, and run for approximately 10.5 months, with the majority of work completed between late October 2025 and March 2026.
The total estimated value of the procurement is $200,000, and the contract will be awarded as a rate-based contract. The RFQ includes a Small Business Purchasing Program (SBPP) preference, giving priority to Massachusetts-based small businesses that meet specific eligibility criteria. Bidders will be evaluated on four key criteria: completeness and clarity of response (10 points), qualifications of team members (40 points), respondent's experience with similar projects (25 points), and price (25 points). The successful contractor will be required to coordinate with state agencies, electric distribution companies, and stakeholders to identify charging hub sites that consider factors such as convenience, accessibility, safety, infrastructure efficiency, land use feasibility, emissions reduction, and impacts on environmental justice communities.
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Text version
REQUEST FOR QUOTATION (RFQ)
MA EEA Electric Vehicle Infrastructure Coordinating Council (EVICC) Analysis Services
RFQ-ENE-2025 // COMMBUYS Bid BD-26-1042-ENV-ENV01-120905
THE COMMONWEALTH OF MASSACHUSETTS
EXECUTIVE OFFICE OF ENERGY
AND ENVIRONMENTAL AFFAIRS
REBECCA TEPPER, SECRETARY
100 Cambridge Street, Suite 1020 Boston, MA 02114
Request for Quotation (RFQ)
PRF74 CATEGORY 2
Document Title: Second Electric Vehicle Infrastructure Coordinating Council (EVICC) Assessment Section 103 Charging Hub Analysis
COMMBUYS Bid Number: BD-26-1042-ENV-ENV01-120905 Agency Document Number: R F Q - E N E - 2 0 2 5
Issued: September 12, 2025
RFQ-ENE-2025 // COMMBUYS Bid BD-26-1042-ENV-ENV01-120905
ISSUE DATE: September 12, 2025
Purchasing Department Executive Office of Energy and Environmental Affairs (EEA)
Address 100 Cambridge Street, 10th Floor City, State Zip Code Boston, MA 02114 Procurement Contact Person Katie Gronendyke Telephone Number (617) 823-5938 E-Mail Address Kathleen.M.Gronendyke@mass.gov RFR Name/Title Second Electric Vehicle Infrastructure
Coordinating Council (EVICC) Assessment Section 103 Charging Hub Analysis
RFR Number RFQ-ENE-2025 COMMBUYS Bid Number BD-26-1042-ENV-ENV01-120905
1. Description or Purpose of Procurement:
The purpose of this solicitation is to procure the services of a consultant (“Contractor”) to assist the Executive Office of Energy and Environmental Affairs (“EEA”) Office with the following –
Electric Vehicle Charging Hub Analysis Required by Section 103 of Chapter 239 of the Acts of 2024 subsequent to the release of the Second Assessment of the Electric Vehicle Infrastructure Coordinating Council (EVICC)
a. Overview
EEA is soliciting Bidders to identify optimal electric vehicle (EV) charging locations across Massachusetts. Specifically, the selected consultant will assist EEA, on behalf of EVICC, in developing a list of optimal sites for EV fast charging hubs along or near highways and major roadways and EV charging depots for fleet vehicles in each electric distribution company (EDC) service territory taking into account existing and planned infrastructure. Optimal sites will be selected based on the state’s EV charging needs and other state policy priorities including its climate, Environmental Justice, and EV charging goals, and will leverage existing efforts to identify future EV charging needs and stakeholder input.
EVICC was established pursuant to Section 81 of An Act Driving Clean Energy and Offshore Wind (2022 Climate Act) to ensure the creation of an equitable, interconnected, accessible, and
Please Note: This is a single document associated with a complete Bid (also referred to as Solicitation) that can be found on www.COMMBUYS.com.
All Bidders are responsible for reviewing and adhering to all information, forms and requirements for the entire Bid, which are all incorporated into the Bid. Bidders may also contact the COMMBUYS Helpdesk at COMMBUYS@state.ma.us or the COMMBUYS Helpline at 1-888-MA- STATE. The Helpline is staffed from 8:00 AM to 5:00 PM Monday through Friday Eastern Standard or Daylight time, as applicable, except on federal, state and Suffolk county holidays.
https://www.mass.gov/info-details/electric-vehicle-infrastructure-coordinating-council-evicc https://malegislature.gov/Laws/SessionLaws/Acts/2022/Chapter179 https://malegislature.gov/Laws/SessionLaws/Acts/2022/Chapter179 http://www.commbuys.com/ mailto:COMMBUYS@state.ma.us
RFQ-ENE-2025 // COMMBUYS Bid BD-26-1042-ENV-ENV01-120905 reliable EV charging network in Massachusetts. Section 103 of An Act promoting a clean energy grid, advancing equity, and protecting ratepayers (2024 Climate Act) built on the 2022 Climate Act by establishing a new grid planning process to accommodate the growth of EV charging.
Section 103 specifically required EVICC to include a ten-year EV charging demand forecast and an analysis of the associated distribution grid impacts in its biannual assessments to the Massachusetts Legislature, including identification of areas that may require distribution system upgrades to accommodate future EV charging demand.
EVICC released its second biennial report to the legislature on August 11, 2025 (Second Assessment), which includes estimates of Massachusetts’s future EV charging needs and establishes strategic actions to ensure that Massachusetts is well-positioned to continue its progress in deploying EV charging. The ten-year charging forecast required by Section 103 can be found in Chapter 4 of the Second EVICC Assessment and the associated analysis of grid impacts can be found in Chapter 5.
Section 103 of the 2024 Climate Act also requires EVICC to work with state agencies, stakeholders, and the EDCs following the publication of the Assessment to identify fast charging along or near highways and major roadways and fleet charging hubs across Massachusetts. The successful Bidder will support EVICC’s compliance with this requirement of Section 103 of the 2024 Climate Act.
Applicable Procurement Law
Check Appropriate Box (“X”): Type of Purchase Applicable Laws
Executive Branch Goods and Services
☒ Goods and Services MGL c. 7, § 22; c. 30, § 51, § 52; 801 CMR 21.00
☐ Human and Social Services MGL c. 7, § 22, § 22N; c. 30, § 51, § 52; 801 CMR
21.00; 808 CMR 1.00
☐ Legal Services MGL c. 30, § 51, § 52 and § 65; c. 7, § 22; and 801 CMR 21.01(2) (b)
☐ Grants MGL c. 7A, § 7; St. 1986 c. 206, § 17; 815 CMR 2.00 https://www.mass.gov/info-details/second-assessment-of-the-electric-vehicle-infrastructure-coordinating-council-evicc
RFQ-ENE-2025 // COMMBUYS Bid BD-26-1042-ENV-ENV01-120905
2. Acquisition Method
Check All Applicable (“X”): Category
☒ Fee-For-Service ☐ Outright Purchase ☐ Rental (not to exceed 6 months) ☐ Term Lease ☐ License ☐ Other:
3. Whether Single or Multiple Contractors are Required for Contract
Check One (“X”):
☒ Single Contractor ☐ Multiple Contractors
4. Estimated Number of Awards
The target maximum number of Contractors is 1; the Purchasing Department may award more or fewer contracts, if it is in the best interests of the Commonwealth to do so.
5. Entities Eligible to Use the Resulting Contract
Check One (“X”): Eligible Entities
☐ Limited User Contract – Restricted to Use by Defined Entities Only.
☒ Limited User Contract – Restricted to Use by Issuing Entity Only.
6. Expected Duration of Contract (Initial Duration and any Options to Renew):
Contract Duration Number of Options Number of Years/Months Initial Duration ~10.5 months
(Late Oct. ’25 – Aug. ’26, with the majority of the work completed between late Oct. ’25 and March ’26)
Renewal Options Not Applicable Total Maximum Contract Duration ~10.5 months
7. Anticipated Expenditures, Funding, or Compensation
Total Estimated Value of Procurement: $200,000
8. Contract Performance and Business Specifications:
a) Scope of Services:
The successful Bidder, i.e., the Contractor, will identify a list of optimal sites along or near Commonwealth highways and major roadways in each electric distribution company (EDC) service territory that may be suitable to host EV fast charging hubs and EV charging hubs to
RFQ-ENE-2025 // COMMBUYS Bid BD-26-1042-ENV-ENV01-120905 support electric fleet vehicles.
To identify optimal fast charging hubs and fleet charging depots, the Bidder will utilize the analysis included in the Second Assessment, publicly available resources, including but not limited to the Electric Power Research Institute’s eRoadMAP1 and pre-existing analysis from the EDCs, and stakeholder input. Pre-existing analysis from the EDCs includes, but is not limited to, the National Grid Overview: Electric Highways Study presented at an EVICC public meeting on June 29, 2023 and the National Grid, Northeast Freight Corridors Charging Plan: Planning the Future of Medium- and Heavy-Duty Infrastructure presented at the December 4, 2024 public meeting. The Bidder will also take into account relevant state policy priorities including Massachusetts’ climate, Environmental Justice, and EV charging goals in selecting optimal fast charging and fleet charging hubs.
In addition to EEA, the consultant will be required to coordinate and incorporate input from other groups. They will work with state agencies, including but not limited to the Department of Energy Resources (DOER) and the Massachusetts Department of Transportation (MassDOT), and the EDCs. The consultant must solicit feedback from relevant stakeholders, as necessary and appropriate, including but not limited to EV supply equipment companies, EV original equipment manufacturers, and fleet operators.
The identified sites should include:
• Fast charging hubs along major corridors and secondary transportation corridors;
• Charging hubs at public parking lots in dense residential areas;
• Fast charging and Level 2 charging hubs at medium- and heavy-duty fleet depots; and
• Charging hubs that serve two or more of these use cases.
The Bidder’s selection of optimal sites for EV fast charging hubs and fleet charging depots must include consideration of the following priorities:
• Convenience, accessibility, and safety for drivers and passengers;
• Cost-effective and efficient use of existing EDC infrastructure and rights-of-way;
• Land use feasibility;
• Qualification for public funds;
• Emissions reduction benefits, which are higher for medium-duty, heavy-duty, rideshare, and food delivery vehicles;
• Maximization of investment impact through accommodation of multiple uses and customer segments, especially those facing additional barriers;
• Value created for EV drivers;
• Filling EV charging infrastructure gaps that would increase consumer confidence in the transition to EVs; and, 1 eRoadMAP is available at https://eroadmap.epri.com/.
https://www.mass.gov/info-details/second-assessment-of-the-electric-vehicle-infrastructure-coordinating-council-evicc https://www.mass.gov/doc/june-29-2023-evicc-meeting-national-grid-presentation/download https://www.mass.gov/doc/evicc-meeting-deck-december-4-2024/download https://www.mass.gov/doc/evicc-meeting-deck-december-4-2024/download https://eroadmap.epri.com/
RFQ-ENE-2025 // COMMBUYS Bid BD-26-1042-ENV-ENV01-120905
• Beneficial impacts and minimization of negative impacts on Environmental Justice Communities and low- and moderate-income neighborhoods.
The Contractor will be expected to provide an initial list of identified EV fast charging hubs and fleet charging depots to EEA by February 11, 2026. The Contractor will also be expected to share the results of their analysis during at least one public EVICC meeting in early 2026 and potentially during additional meetings with stakeholders as needed.
Teams with multiple entities should have one entity that is responsible for organizing the team and proposal.
b) Fiscal and Additional Terms:
The contract(s) awarded pursuant to this RFQ-ENE-2025 will be awarded as a rate-based contract with a maximum dollar amount not to exceed two hundred thousand dollars and zero cents ($200,000) in total with a breakdown of the maximum dollar amount for the services described above. The Contract(s) awarded pursuant to this RFQ-ENE-2025 is anticipated to be through August 31, 2026. EEA reserves the right to hire a Contractor for a limited scope of work if necessary to meet the budget parameters.
The selected Contractor will be responsible for the timely completion of the requirements described above and as directed by EEA. In order to provide the breadth of experience and flexibility to meet the anticipated short timelines, the selected Contractor is expected to propose a team and provide details of each team member’s experience. The selected Contractor must assume overall responsibility for coordinating and completing all deliverables contained in the resultant Contract. All invoices must be submitted to the EEA on a schedule and in a format mutually agreed to by EEA and the Contractor. Invoices shall separately bill and report on work done and shall include sufficient back-up documentation to support the amount being invoiced.
The Commonwealth's Project Manager will be responsible for overseeing and managing all services undertaken by the selected Contractor, including but not limited to, developing a Statement of Work; reviewing, commenting, and approving work plans and subsequent deliverables; coordinating with EEA and other program staff as required; approving invoices promptly; and reviewing and preparing work products for reports.
To the extent applicable, the selected Contractor and any resulting Contract shall comply with and/or address any obligation under Massachusetts law that may be applicable to Contractor’s work or the Contractor, as set forth in this RFQ, including, but not limited to, the provisions of M.G.L. c. 149.
c) Performance Measures:
A list of Contract deliverables and performance dates will be included in the Contract executed between EEA and the selected Contractor.
9. Small Business Purchasing Program
a) Program Background
The Massachusetts Small Business Purchasing Program (“SBPP”) was established pursuant to https://www.mass.gov/sbpp
RFQ-ENE-2025 // COMMBUYS Bid BD-26-1042-ENV-ENV01-120905
Executive Order 523 to increase state contracting opportunities with small businesses having their principal place of business within the Commonwealth of Massachusetts. Pursuant to the SBPP, it is the intention of the issuing department to award this Small Procurement to one or more SBPP participating business(es) as described below.
b) SBPP Award Preference
While all businesses, no matter the size or principal place of business, may submit responses to this solicitation, should an SBPP participant respond and meet the best value criteria as described in this solicitation, the SBPP participant shall be awarded the contract. The Strategic Sourcing Services Team (“SSST”) will not evaluate submissions from non-SBPP participants unless no SBPP Bidder meets the SSST’s best value evaluation criteria.
c) SBPP Participation Eligibility
To be eligible to participate in this procurement as an SBPP participant, an entity must meet the following criteria, and be marked as an SBPP-registered business in COMMBUYS:
• Have its principal place of business in the Commonwealth of Massachusetts;
• Been in business for at least one year;
• Employ a combined total of 50 or fewer full-time equivalent employees in all locations, or employees work less than a combined total of 26,000 hours per quarter; and
• Have gross revenues, as reported on appropriate tax forms, of $15 million or less, based on a three-year average.
Non-profit firms also must be registered as a non-profit or charitable organization with the Massachusetts Attorney General’s Office and be up to date with all filings required by that office and be tax exempt under Section 501(c) of the Internal Revenue Code.
d) SBPP Compliance Requirements
It is the responsibility of the Bidder to ensure that their SBPP status is current at the time of submitting a response and throughout the life of any resulting contract. Misrepresentation of SBPP status will result in disqualification from consideration, and may result in debarment, contract termination, and other actions. To learn more about the SBPP, including how to apply, visit the SBPP Webpage.
e) Program Resources and Assistance
Bidders and Contractors seeking assistance regarding SBPP may visit the SBPP webpage, http://www.mass.gov/sbpp, or contact the SBPP Help Desk at sbpp@mass.gov.
10. Environmentally Preferable Products
Products and services purchased by state agencies must be in compliance with Executive Order 515, issued October 27, 2009. Under this Executive Order, Executive Departments are required to reduce their impact on the environment and enhance public health by procuring environmentally preferable products and services (“EPPs”) whenever such products and services perform to satisfactory standards and represent best value, consistent with 801 CMR
21.00. In line with this directive, all Contracts, whether departmental or statewide, must https://www.mass.gov/executive-orders/no-523-establishing-the-massachusetts-small-business-purchasing-program https://www.commbuys.com/bso/ http://www.mass.gov/sbpp http://www.mass.gov/sbpp mailto:sbpp@mass.gov https://www.mass.gov/executive-orders/no-515-establishing-an-environmental-purchasing-policy?_ga=2.237660352.1741219494.1633353146-758386467.1632336759 https://www.mass.gov/executive-orders/no-515-establishing-an-environmental-purchasing-policy?_ga=2.237660352.1741219494.1633353146-758386467.1632336759
RFQ-ENE-2025 // COMMBUYS Bid BD-26-1042-ENV-ENV01-120905 comply with the specifications and guidelines established by OSD and the EPP Program. EPPs are products and services that help to conserve natural resources, reduce waste, protect public health and the environment, and promote the use of clean technologies, recycled materials, and less toxic products. Bid responses must identify how a contractor meets these goals.
11. Qualifications & Experience
At a minimum, the selected Contractor’s qualifications and experience should include the following elements. A selected Contractor’s qualifications and types of experience may be met through one or more subcontracting relationships. If the Contractor (including subcontractors) has comparable qualifications to those that are listed below but does not have the exact qualifications, the bid should explain so.
• Experience with modeling, forecasting EV charging demand, travel analysis and/or EV infrastructure analysis
• Knowledge of electric vehicle technology, including vehicles, charging equipment, battery technology, and emerging technologies.
• Prior work related to medium- and heavy-duty fleet electrification, including financial analysis of MHD fleet electrification for different vehicle classes, assisting fleets in electrifying, and/or identification of fleets likely to electrify
• Knowledge of electric distribution systems and infrastructure, distribution system planning, and utility regulation
• Knowledge of the Commonwealth’s decarbonization and electric vehicle deployment policies
• Experience working with government agencies, utilities, and clean transportation stakeholders
• Experience establishing effective stakeholder engagement processes
• The ability to provide references upon request
12. Evaluation And Award
Contractors must submit responses that meet all the submission requirements of the RFQ. Only responsive proposals that meet the submission requirements will be evaluated, scored, and ranked by the evaluation team according to the evaluation criteria. Additional information may be requested for evaluation purposes.
a) Process
EEA will review the submitted proposals and may conduct an interview process. EEA reserves the right to select no respondents if the responses do not meet a sufficient standard based on the evaluation criteria. EEA reserves the right to waive any technical defect or informality in proposals received or to allow the Respondent to correct them, and to accept or reject any proposal or portion thereof. EEA reserves the right to seek additional information from any and all respondents including but not limited to requests for clarifications and interviews. In reviewing proposals or interviewing respondents, EEA may seek the input of other relevant
RFQ-ENE-2025 // COMMBUYS Bid BD-26-1042-ENV-ENV01-120905 agencies or stakeholders.
b) Evaluation Criteria
Bidder scores will be used to rank bidders and will determine which bidders will proceed to subsequent stages of the evaluation and/or enter into negotiations with the Commonwealth to receive a Contract award. The selected Contractor is required to have the experience, ability, and skills to complete projects of this type on time and within budget. All proposals received by the due date and meeting the requirements established in this RFQ will be reviewed and evaluated by EEA. The evaluation criteria include, but are not limited to the following:
1) Completeness and clarity of the response (Scored out of 10 points)
• Highly Advantageous: Respondent presents a plan of approach to achieve end deliverables that is logical, well thought through, achievable, and fully addresses all elements stated in the RFQ.
• Advantageous: Respondent presents a plan of approach to achieve end deliverables that is moderately logical, somewhat well thought through, contains some project components that may not be achievable, and addresses most, but not all elements stated in the RFQ.
• Not Advantageous: Respondent presents a plan of approach to achieve end deliverables that is not logical, not well thought through, contains many project components that may not be achievable, and does not address many elements stated in the RFQ.
• Unacceptable: Respondent does not present a plan of approach.
2) Qualifications of Team Members (Scored out of 40 points)
• Highly Advantageous: Respondent’s proposed team demonstrates significant knowledge in all the following skills: Experience with modeling, forecasting EV charging demand, travel analysis and/or EV infrastructure analysis; prior work related to medium- and heavy-duty fleet electrification; and, experience establishing effective stakeholder engagement processes
• Advantageous: Respondent’s proposed team demonstrates knowledge in some of the following skills: Experience with modeling, forecasting EV charging demand, travel analysis and/or EV infrastructure analysis; prior work related to medium- and heavy-duty fleet electrification; and, experience establishing effective stakeholder engagement processes
• Not Advantageous: Respondent’s proposed team demonstrates limited knowledge in a few of the following skills: Experience with modeling, forecasting EV charging demand, travel analysis and/or EV infrastructure analysis; prior work related to medium- and heavy-duty fleet electrification; and, experience establishing effective stakeholder engagement processes
• Unacceptable: Respondent’s proposed team demonstrates limited to no knowledge in many of the required skills.
RFQ-ENE-2025 // COMMBUYS Bid BD-26-1042-ENV-ENV01-120905
3) Respondent’s experience with similar projects (Scored out of 25 points)
• Highly Advantageous: Respondent has fifteen (15) or more years of experience working on projects of a similar type, size and scope to this project.
• Advantageous: Respondent has less than ten (10) years but more than five (5) years of experience working on projects of a similar type, size and scope to this project.
• Not Advantageous: Respondent has five (5) or less years of experience working on projects of a similar type, size and scope to this project.
• Unacceptable: Respondent has no experience working on projects of a similar type, size and scope to this project.
4) Price (Scored out of 25 points)
• Respondent presents a reasonable budget with expected hours of work broken down by major tasks and by personnel for each service described herein. Proposals will be evaluated on price and those that can accomplish the scope with lower budgets will be weighed more favorably. The Commonwealth makes no guarantee that any commodities or services will be purchased from any contract resulting from this solicitation.
13. Instructions for Submission of Responses:
Respondents to this RFQ must respond via COMMBUYS by 12:00 P.M. EST on October 1, 2025.
Late proposals will not be accepted. Faxed proposals will not be accepted. Unnecessary attachments beyond those sufficient to present a complete, comprehensive, and effective response will not influence the evaluation of the proposal. Each page of the proposal should state the name of the Bidder, and the page number.
Only electronic quotes submitted via COMMBUYS will be accepted in response to this RFQ.
Responses must be sent via the “Create Quote” functionality in COMMBUYS. For instructions concerning how to submit a Quote, please see Appendix B.
Any submission that fails to meet the submission requirements of the RFQ will be found non-responsive without further evaluation unless the evaluation team, at its discretion, determines that the non-compliance is insubstantial and may be corrected. In these cases, the evaluation team may allow the vendor to make minor corrections to the submission.
Responses that do not include all of the information outlined in the Response Package Contents section below may be disqualified. EEA may ask applicants to provide additional information or to participate in an interview.
Once the award is made, all submissions are subject to the Commonwealth of Massachusetts Public Records Law, M.G.L., Chapter 66, Section 10, and to Chapter 4, Section 7 and Subsection 26.
14. Response Package Contents
Respondents must provide the following sections in their proposal. All responses must include a Transmittal Letter, Executive Summary, Narrative Section, and Cost Proposal as defined below:
RFQ-ENE-2025 // COMMBUYS Bid BD-26-1042-ENV-ENV01-120905
Transmittal Letter (1-page limit): The transmittal letter should highlight any special features of the response and include the name, phone number, and email for the Applicant’s point of contact and must identify this PON by number (RFQ-ENE-2025). The transmittal letter should acknowledge any Amendments to this RFQ posted on COMMBUYS and be signed by a representative of the Applicant who has the authority to bind the Applicant.
Executive Summary (1-page limit): The executive summary must contain the key components of the response, including the Contractor’s name, names of key personnel that will be involved in the project and their respective roles, and a brief description of the organization’s experience working on matter related to transmission and wholesale electricity markets.
Narrative Section (6-page limit): A narrative, not to exceed six (6) pages, describing the respondent’s qualifications and experience (the page limit does not include resumes or the cost proposal).
Cost Proposal (2-page limit): A cost proposal, broken out by services listed in the scope, staff person, and hourly rate. Respondents must provide project-based pricing instead of the maximum billing rates established in PRF74. Contractors must include any and all ancillary services in the project price. EEA under no circumstance will pay additional invoices related to project-based procurement. Proposals that include partnerships must designate one party as the lead contractors and identify the team of subcontractors.
Proposals that include partnerships must designate one party as the lead contractor and identify the team of subcontractors.
15. Estimated Procurement Calendar
Procurement Activity Date
Bid Release Date 9/12/2025 Deadline for Submission of Questions through
COMMBUYS “Bid Q&A” 9/18/2025 at 5:00 pm
Official Answers for Bid Q&A published (Estimated) 9/24/2025 Deadline for Quotes/Bid Responses
(“Bid Opening Date/Time”) 10/1/2025 at 12:00 pm
Notification of Apparent Successful Bidder(s) (Estimated) 10/10/2025
Contract Start Date (Estimated) 10/24/2025
16. Required Forms
Responses to this RFQ must contain the following documents:
RFQ-ENE-2025 // COMMBUYS Bid BD-26-1042-ENV-ENV01-120905
Check if applicable (“X”)
Form/Document Notes/Instructions (If any)
Massachusetts Substitute W-9 Form Electronic Submission
Standard Contract Form and Instructions Electronic Submission
Authorization for Electronic Funds Transfer Electronic Submission
Prompt Payment Discount Form Electronic Submission
The above attachments are available as part of the Bid record on COMMBUYS
(WWW.COMMBUYS.COM).
17. Signature
Effective June 15, 2021, for all 1) CTR forms, including the Standard Contract Form, W-9s, Electronic Funds Transfer (EFT) forms, ISAs, and other CTR-issued documents and forms, or 2) documents related to state finance and within the statutory area of authority or control of CTR (i.e. contracts, payrolls, and related supporting documentation), CTR will accept signatures executed by an authorized signatory in any of the following ways:
1. Traditional “wet signature” (ink on paper);
2. Electronic signature that is either:
a. Hand drawn using a mouse or finger if working from a touch screen device;
b. An uploaded picture of the signatory’s hand drawn signature
3. Electronic signatures affixed using a digital tool such as Adobe Sign or DocuSign.
If using an electronic signature, the signature must be visible, include the signatory’s name and title, and must be accompanied by a signature date. Please be advised that typed text of a name not generated by a digital tool such as Adobe Sign or DocuSign, even in computer-generated cursive script, or an electronic symbol, are not acceptable forms of electronic signature.
http://www.commbuys.com/ http://www.commbuys.com/
| 1. Description or Purpose of Procurement: |
| 2. Acquisition Method |
| 3. Whether Single or Multiple Contractors are Required for Contract |
| 4. Estimated Number of Awards |
| 5. Entities Eligible to Use the Resulting Contract |
| 6. Expected Duration of Contract (Initial Duration and any Options to Renew): |
| 7. Anticipated Expenditures, Funding, or Compensation |
| 8. Contract Performance and Business Specifications: |
| a) Scope of Services: |
| b) Fiscal and Additional Terms: |
| c) Performance Measures: |
| 9. Small Business Purchasing Program |
| a) Program Background |
| b) SBPP Award Preference |
| c) SBPP Participation Eligibility |
| d) SBPP Compliance Requirements |
| e) Program Resources and Assistance |
| 10. Environmentally Preferable Products |
| 11. Qualifications & Experience |
| 12. Evaluation And Award |
| a) Process |
| b) Evaluation Criteria |
| 13. Instructions for Submission of Responses: |
| 14. Response Package Contents |
| 15. Estimated Procurement Calendar |
| 16. Required Forms |
| 17. Signature |
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