Event Support BPA - SOW.pdf

NAVAL SURFACE WARFARE CENTER DAHLGREN DIVISION (NSWCDD)

OFFICIAL ENGAGEMENT EVENTS AND CEREMONIES

STATEMENT OF WORK (SOW)

1.0 BACKGROUND

The Naval Surface Warfare Center, Dahlgren Division (NSWCDD) through the public affairs office is responsible for internal and external communications to promote an engagement strategy, development, and execution. The NSWCDD is responsible to host multiple events to engage both internal and external Contractors, Civilians, and

Industry Partners. There are typically six (6) large events per year.

Internal engagement to the workforce is necessary as it maintains an informed workforce, builds morale, creates vision, and promotes dialog.

The NSWCDD is a research and development organization providing innovative solutions to address warfighter needs and sustaining the mission of delivering warfare systems, protecting the nation and defeating adversaries. It is essential to engage, collaborate and communicate with industry partners.

This statement of work is for the rental of a venue to host events and ceremonies in support of internal and external engagement efforts.

2.0 APPLICABLE DOCUMENTS

SECNAVINST 5720.44C, DoN Public Affairs Policy and Regulations, February 2012

DoDI 5400.13, Public Affairs Operations, October 2008

3.0 REQUIREMENTS

3.1 The Contractor shall provide one (1) entrance area to

accommodate a registration (8- foot covered/skirted table with

2 chairs).

3.2 The Contractor shall provide two (2) rooms for smaller break-out meetings or working area.

3.3 The Contractor shall provide a display area with up to twenty-four (24) covered/skirted 8-foot tables.

3.4 The contractor shall have capability to support audio visual.

3.5 The contractor shall have adequate parking for attendees.

3.6 The contractor shall provide an existing structure within a thirty-mile radius of NSWCDD.

3.7 The facility shall be clean, well lit and professional in appearance.

3.8 The facility shall meet or exceed all handicap accessible requirements in accordance with the Americans with Disabilities Act

(ADA) of 1990 and Occupational Safety and Health Administration

(OSHA) standards compliance.

3.9 Space/Venue type

Dependent on the event, the contractor shall provide the following space:

3.9.1 Venue Type A

One (1) room to seat up to 500 utilizing a theater style set-up with a stage and lectern.

3.9.2 Venue Type B

One (1) room to seat up to 1000 utilizing a theater style set-up with a stage and lectern.

3.9.3 Venue Type C

One (1) room to seat up to 500 utilizing a banquet style set-up with a stage and lectern.

3.9.4 Venue Type D

One (1) room to seat up to 1000 utilizing a banquet style set-up with a stage and lectern.

4.0 Place of Performance

The facility shall be located within a 30-mile radius of NSWCDD located in Dahlgren, Virginia.

5.0 TECHNICAL POINT OF CONTACT

Will be provided at time of award.