Event_Package_IFB-0000000568.pdf

IMPORTANT NOTICE TO ALL BIDDERS

Solicitation No. BU: #3790 IFB: #0000000568

This solicitation/acquisition is being conducted under Public Contract Code § 12125, et seq., the Alternative Protest Process.

Submission of a bid constitutes consent of the bidder for participation in the Alternative Protest Process.

Any protests filed in relation to the proposed contract award shall be conducted under the procedures in this document for the Alternative Protest Process.

Any bidder wishing to protest the proposed award of this solicitation must submit a written Notice of Intent to Protest (facsimile acceptable) to the Coordinator before the close of business on the last day of the protest period, which will be established in the Notice of Intent to Award. Failure to submit a timely, written Notice of Intent to Protest waives the bidder’s right to protest.

Alternative Protest Process Coordinator/Dispute Resolution Department of General Services Procurement Division Purchasing Authority Management Section 707 Third Street, 2nd Floor South West Sacramento, CA 95605 Voice: 916 / 375-4587 Fax: 916 / 376-6226

Rev. 04/14/16

Form GSOP S5-PIN (01-05)

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES – PROCUREMENT DIVISION

Invitation for Bid

DUE DATE

May 9, 2016 Responses must be delivered to the Procurement Division before 2:00 PM on the Due Date

SUPPLIER NAME AND ADDRESS BU #

SOLICITATION #

0000000568

DATE

April 19, DELIVERY DATE

As Specified

PAGE

REQUISITION. NO.

0000000001

AGENCY BILLING CODE

53802

AGENCY PURCHASE EST NO.

PE15K001

F.O.B. DESTINATION UNLESS

BID STATES OTHERWISE

ARE YOU CLAIMING PREFERENCE

AS A CALIFORNIA CERTIFIED

SMALL BUSINESS?

YES NO

IF YES, MANUFACTURER?

ARE YOU A NON-SMALL BUSINESS

CLAIMING AT LEAST 25% SMALL

BUSINESS SUBCONTRACTOR

PREFERENCE?

SUPPLIER CONTACT:

PHONE:

SUPPLIER NUMBER:

____ % CASH DISCOUNT

FOR

PAYMENT WITHIN ____

DAYS

SEE REQUIRED PAYMENT

DATE OF THE GENERAL

PROVISIONS PARAGRAPH 30.

SHIP TO:

As Specified

NAME (PRINT)

TITLE

FOR FURTHER INFORMATION, CONTACT:

PROCUREMENT OFFICIAL: Vikki Eszlinger

PHONE: (916) 375-4499

EMAIL: Vikki.Eszlinger@dgs.ca.gov

SECTION 14835 ET SEQ. OF THE

CALIFORNIA GOVERNMENT CODE

REQUIRES THAT A 5% PREFERENCE BE

GIVEN TO BIDDERS WHO QUALIFY AS A

SMALL BUSINESS OR BIDDERS WHO

QUALIFY AS A NON-SMALL BUSINESS

CLAIMING AT LEAST 25% CALIFORNIA

CERTIFIED SMALL BUSINESS

PARTICIPATION. FOR REQUIREMENTS

SEE TITLE 2, CALIFORNIA CODE OF

REGULATIONS, SECTION 1896, ET SEQ.

THE REQUIREMENTS FOR NONPROFIT

VETERAN SERVICE AGENCIES

QUALIFYING AS A SMALL BUSINESS

ARE CONTAINED IN SECTION 999.50 ET

SEQ. OF THE MILITARY AND VETERANS

CODE.

SIGNATURE DATE

Return To:

DGS/PROCUREMENT DIVISION

707 3RD ST. 2ND FL (95605)

P.O. BOX 989054

W. SACRAMENTO, CA 95798

TELEPHONE NUMBER FAX NUMBER

FEDERAL EMPLOYER IDENTIFICATION NUMBER

Bidder offers and agrees if this response is accepted within 45 calendar days from the date of opening to furnish all of the items upon which prices are quoted, at the prices set opposite each item, delivered at the designated point(s) by the method of delivery and within the times specified above and subject to the attached General Provisions.

DECLARATIONS UNDER PENALTY OF PERJURY: By signing above, with inclusion of the date of signature, the above signed bidder DECLARES UNDER PENALTY OF PERJURY under the laws of the State of California as follows: (1) (STATEMENT OF COMPLIANCE). The above signed has complied with the non-discrimination program requirements of Government Code 12990 and Title 2, California Administrative Code Section 8103, and such declaration is true and correct. (2) the National Labor Relations Board declaration set forth in Paragraph 43 of the General Provisions is true and correct. (3) If a claim is made for the small business preference, the information set forth within is true and correct.

SCOPE

This solicitation is a One Time Acquisition conducted by the Department of General Services, Procurement Division on behalf of Department of Parks and Recreation for one (1) Crawler Dozer in accordance with Attachment 1, Specifications.

KEY ACTION DATES

Invitation for Bid (IFB) Release April 19, 2016 Last day to submit questions April 26, 2016 Invitation for Bid (IFB) Due May 9, 2016 Notice of Intent to Award May 13, 2016

SOLICITATION

Also referred to as Event in Cal eProcure.

ALTERNATIVE PROTEST PROCESS

This solicitation/acquisition is being conducted under the provisions of the Alternative Protest Process (Public Contract Code Section 12125, et seq.) By submitting a bid or proposal to this solicitation, the bidder consents to participation in the Alternative Protest Process, and agrees that all protests of the proposed award shall be resolved by binding arbitration pursuant to the California Code of Regulations, Title 1, Division 2, Chapter 5. The link to the regulations is:

http://www.dgs.ca.gov/oah/GeneralJurisdiction/BidProtestRegs.aspx mailto:Vikki.Eszlinger@dgs.ca.gov http://www.dgs.ca.gov/oah/GeneralJurisdiction/BidProtestRegs.aspx

A Notice of Intent to Award for this solicitation will be publicly posted in the Procurement Division reception area and sent via facsimile to any bidder who submits a written request for notice and provided a facsimile number.

During the protest period, any participating bidder may protest the proposed award on the following grounds:

1. For major information technology acquisitions – that there was a violation of the solicitation procedure(s) and that the protesting bidder’s bid should have been selected; or

2. For any other acquisition – that the protesting bidder’s bid or proposal should have been selected in accordance with the selection criteria in the solicitation document.

A written Notice of Intent to Protest the proposed award of this solicitation must be received (facsimile acceptable) by the Coordinator before the close of business 5 p.m. PST/PDT on the 1st working day after issuing the notice of intent, as specified in the solicitation.

Failure to submit a timely, written Notice of Intent to Protest waives bidder’s right to protest.

Bidder is to send the notice of protest to:

Alternative Protest Process Coordinator/Dispute Resolution Department of General Services Procurement Division Purchasing Authority Management Section 707 Third Street, 2nd Floor South West Sacramento, CA 95605 Fax: 916 / 376-6226

Within seven (7) working days after the last day to submit a Notice of Intent to Protest, the Coordinator must receive from the protesting bidder the complete protest filing including the signed, written detailed statement of protest including exhibits, filing fee and deposit or small business certification as applicable. Untimely submission of the complete protest filing waives the bidder’s right to protest.

Protest bond requirement: Bond amount for this Alternative Protest Process shall be 10 percent of the contract amount as specified in the solicitation. See California Code of Regulations, Title 1, Section 1418.

RESPONSIVE BIDDER

A supplier who is responsive submits a bid response compliant with the solicitation requirements and indicates performance without material deviation from the terms and conditions of the proposed contract.

RESPONSIBLE BIDDER

A supplier who is responsible and submits a responsive bid is one who clearly indicates compliance without material deviation from the solicitation’s terms and conditions and who possesses the experience, facilities, reputation, financial resources and other factors existing at the time of contract award.

ADDITIONAL TERMS AND CONDITIONS

The state objects to and will not evaluate or consider any additional terms or conditions submitted by a bidder. This applies to any language appearing in documents attached as part of the bidder’s response. In signing and submitting a bid, the bidder agrees that any additional terms and conditions whether submitted intentionally or inadvertently, shall have no force or effect. Bids with terms and conditions attached may be subject to rejection.

QUESTIONS REGARDING THE IFB

Bidders requiring clarification of the intent or content of this IFB or on procedural matters regarding the competitive IFB process may request clarification by submitting questions by the date(s) identified in the key action dates.

Note: Questions must be submitted via email to the Procurement Official and to the backup Procurement Official identified below. If a Bidder submits a question after the key action date(s), the State will attempt to answer the question but does not guarantee that the answer will be prior to the bid due date.

Note: Answers to all questions will be posted via an Event/Solicitation Addendum.

Procurement Official: Vikki Eszlinger Backup Procurement Official: Andrea Minning Email: Vikki.Eszlinger@dgs.ca.gov Email: Andrea.Minning@dgs.ca.gov

Page 2 of 9 BU: #3790 IFB: #0000000568 mailto:Vikki.Eszlinger@dgs.ca.gov mailto:Andrea.Minning@dgs.ca.gov

REQUEST TO CHANGE REQUIREMENTS OF THE IFB

Bidders may request to change requirements of the IFB if the Bidder believes that one or more of the IFB requirements is onerous, unfair, or imposes unnecessary constraints on the Bidder in proposing less costly or alternate solutions. The Bidder shall submit recommended change(s) and facts substantiating the recommended change by the date(s) identified in the key action dates or two days prior to the bid due date (if no key action dates), in an email or envelope clearly marked “Request to Change Requirements of the IFB “3790-0000000568” to the Procurement Official identified in this IFB.

BIDDER DECLARATION FORM

All bidders must complete the Bidder Declaration Form GSPD-05-105 and include it with the bid response. When completing the declaration, bidders must identify all subcontractors proposed for participation in the contract; this includes equipment manufacturers, equipment distributors and resellers. A subcontractor is any person, firm, corporation, or organization contracting to perform any part of the prime’s contract. Bidders awarded a contract are contractually obligated to use the subcontractors for the corresponding work identified unless the State agrees to a substitution and it is incorporated by amendment to the contract.

If claiming the non-small business subcontractor preference, the form must list all the California small businesses with which you commit to subcontract in an amount of at least twenty-five percent (25%) of the net bid price. All certified small businesses must perform a “commercially useful function” in the performance of the contract as defined in Government Code Section 14837 (d)(4).

POSTCONSUMER-CONTENT CERTIFICATION

State agencies are required to report purchases in many product categories. In order to comply with those requirements, bidders are required to complete and return the attached Postconsumer-Content Certification form (CIWMB 74) with their bid response.

DARFUR CONTRACTING ACT CERTIFICATION

Effective January 1, 2009, all Invitations for Bids (IFB) or Requests for Proposals (RFP) for goods or services must address the requirements of the Darfur Contracting Act of 2008 (Act). (Public Contract Code sections 10475, et seq.; Stats. 2008, Ch. 272). The Act was passed by the California Legislature and signed into law by the Governor to preclude State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in Public Contract Code section 10475.

A scrutinized company is a company doing business in Sudan as defined in Public Contract Code section 10476. Scrutinized companies are ineligible to, and cannot, bid on or submit a proposal for a contract with a State agency for goods or services. (Public Contract Code section 10477(a)).

Therefore, Public Contract Code section 10478 (a) requires a company that currently has (or within the previous three years has had) business activities or other operations outside of the United States to certify that it is not a “scrutinized” company when it submits a bid or proposal to a State agency. (See # 1 on the Attachment).

A scrutinized company may still, however, submit a bid or proposal for a contract with a State agency for goods or services if the company first obtains permission from the Department of General Services (DGS) according to the criteria set forth in Public Contract Code section 10477(b). (See # 2 on the Attachment).

PROHIBITION ON TAX DELINQUENTS BIDDING (AB 1424)

Public Contract Code section 10295.4 provides that a state agency shall not enter into any contract for goods or services with a contractor whose name appears on either list of the 500 largest tax delinquencies pursuant to Section 7063 or 19195 of the Revenue and Taxation Code. This section applies to contracts executed on or after July 1, 2012. The Franchise Tax Board (FTB) and the California Board of Equalization (BOE) will post and periodically update lists of the 500 largest tax delinquencies on their websites as required by law. Starting on July 1, 2012 prior to executing contracts state agencies must check the FTB and BOE lists to ensure the proposed awardee/vendor is not on either list. If the proposed awardee is on either list the bid may be considered non-responsive.

ATTACHMENTS

The following documents are attached, or attached by reference, and part of this solicitation:

1. Department of California State Parks and Recreation Bid Specification 635-15-03, Track Type Bulldozer of 11 pages, dated 3/11/16

2. California State Parks Questionnaire Track Type Bulldozer of six (6) pages, dated 3/10/16

3. Administrative Requirements of eight (8) pages, dated 1/19/16

4. Cost Worksheet of one (1) page

5. Bidder’s Instructions (GSPD-451) of three (3) pages, dated 11/09/2011**

Page 3 of 9 BU: #3790 IFB: #0000000568 http://www.documents.dgs.ca.gov/pd/modellang/GSPD451-110911.pdf

5. General Provisions (GSPD-401) of seven (7) pages, dated 06/08/2010** http://www.documents.dgs.ca.gov/pd/modellang/GPnonIT060810.pdf

6. Bidder Declaration Form (GSPD-05-105 REV 03/15) of two (2) pages

7. California Disabled Veteran Business Enterprise (DVBE) Bid Incentive Instructions of three (3) pages, dated 09/03/09

8. Disabled Veteran Enterprise Declarations (Std. 843) of one (1) page, dated 05/2006 (if applicable)** http://www.documents.dgs.ca.gov/pd/poliproc/STD-843FillPrintFields.pdf

9. Postconsumer Content Certification Form (CIWMB 74) of two (2) pages, dated 4/2007

10. Darfur Contracting Act Certification of one (1) page

11. Payee Data Record (STD. 204), of two (2) pages** http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

12. TACPA Preference Forms** http://www.documents.dgs.ca.gov/pd/dispute/mfgsum525.pdf http://www.documents.dgs.ca.gov/pd/edip/bidsum526.pdf http://www.documents.dgs.ca.gov/dgs/fmc/pdf/Std830.pdf

13. Alternative Protest Process Regulations of 10 pages

** These documents are incorporated by reference and located at the link provided.

Please note those attachments #2, #3, #6, #8 (If applicable), #9, #10, #11 AND #12 (If applicable) MUST be returned with the bid or the bid may be rejected.

METHOD OF AWARD

This bid shall be awarded “All or None” by individual line item or “All or None” total for all line items, whichever is deemed by the State to be in its best interest.

ADDITIONAL ADMINISTRATIVE REQUIREMENTS

Vendor shall comply with all additional administrative requirements as described in Attachment 3, Administrative Requirements.

PRICES

Prices shall be submitted using Attachment 4, Cost Worksheet, attached. Pricing shall be all inclusive. Only the prices/charges submitted in the bid response shall be accepted and included in the awarded contract.

For the purpose of this bid, only bids quoted F.O.B. Destination, Freight Prepaid, will be accepted. No charge for delivery, drayage, express, parcel post, packing, cartage, insurance, license fees, permits, cost of bonds, or for any other purpose will be paid by the State unless expressly included and itemized in the Contract. International shipments will be Delivered Duty Paid. Import Costs, duties, taxes, value added tax or any other transportation or customs costs will not be paid by the State unless expressly included and itemized in the Contract.

Sales tax is not to be included on the bid or in the bid pricing. If awarded this bid, sales tax should be added at time of invoicing. The sales tax rate applied should be based on the rate of the area where the product is to be delivered, unless the deliverable is a vehicle, in which case the sales tax rate applied should be based on the rate where the vehicle will be registered with the California Dept. of Motor Vehicles (DMV).

CALIFORNIA SELLER’S PERMIT

Bidders must provide their California retailer’s seller’s permit or certification of registration and, if applicable, the permit or certification of all participating affiliates, issued by California’s State Board of Equalization (BOE), pursuant to all requirements as set forth in Sections 6487, 7101 and Sections 6452.1, 6487.3, 18510 of the Revenue and Taxation Code, and Section 10295.1 of the Public Contract code.

In order to expedite the process of verifying the validity of the permit, provide the BOE permit number in the space provided below (or attach a copy of the permit with your bid.)

For instructions on how to obtain a California Sellers Permit number or register to do business in the State of California, visit the Board of Equalization website at www.boe.ca.gov.

Retailer’s Seller’s Permit Number: __________________________________

SMALL BUSINESS PREFERENCES AND CERTIFICATION

Bidders claiming the small business preference must be certified by California as a small business or must commit to subcontract at least twenty-five percent (25%) of the net bid price with one or more California certified small businesses. Small Business Nonprofit Veteran Services Agencies (SB/NVSA) prime bidders meeting requirements specified in the Military and Veterans Code Section 999.50

Page 4 of 9 BU: #3790 IFB: #0000000568 http://www.documents.dgs.ca.gov/pd/modellang/GSPD451-110911.pdf http://www.documents.dgs.ca.gov/pd/modellang/GPnonIT060810.pdf http://www.documents.dgs.ca.gov/pd/poliproc/STD-843FillPrintFields.pdf http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf http://www.documents.dgs.ca.gov/pd/dispute/mfgsum525.pdf http://www.documents.dgs.ca.gov/pd/edip/bidsum526.pdf http://www.documents.dgs.ca.gov/dgs/fmc/pdf/Std830.pdf http://www.boe.ca.gov/ et seq. and obtaining a California certification as a small business are eligible for the five percent (5%) small business preference. If applicable, claim the preference in the box on the right hand side of the first page of this solicitation.

Completed certification applications and required support documents must be submitted to the Office of Small Business and DVBE Services (OSDS) no later than 5:00 p.m. on the bid due date and the OSDS must be able to approve the application as submitted.

Questions regarding certification should be directed to the OSDS at (916) 375-4940.

SMALL BUSINESS REGULATIONS

The Small Business regulations, located in the California Code of Regulations (Title 2, Division 2, Chapter 3, Subchapter 8, Section 1896 et seq.), concerning the application and calculation of the small business preference, small business certification, responsibilities of small business, department certification, and appeals are revised, effective 9/09/04. The new regulations can be viewed at http://www.dgs.ca.gov/pd/Programs/OSDS.aspx. Access the regulations by clicking on the “Small Business Regulations” in the right sidebar. For those without internet access, a copy of the regulations can be obtained by calling the Office of Small Business and DVBE Services (OSDS) at (916) 375-4940.

SMALL BUSINESS PARTICIPATION REPORTING REQUIREMENTS

Per Government Code 14841, if a contract/purchase order is awarded from this solicitation with a commitment from the prime bidder to achieve small business participation, the contractor must within sixty (60) days of receiving final payment under this agreement (or within such other time period as may be specified elsewhere in this agreement) report to the awarding department the actual percentage of small business participation achieved.

NON-SMALL BUSINESS SUBCONTRACTOR PREFERENCE

A five percent (5%) bid preference is available to a non-small business claiming twenty-five percent (25%) California Certified small business subcontractor participation. If applicable, claim the preference in the box on the right hand side of the first page of this solicitation.

If claiming the non-small business subcontractor preference, the bid response must include a list of the small business(es) with which you commit to subcontract in an amount of at least twenty-five percent (25%) of the net bid price with one of more California certified small businesses. Each listed certified small business must perform a “commercially useful function” in the performance of the contract as defined in Government Code Section 14837(d)(4). The required list of California certified small business subcontracts must be attached to the bid response and must include the following: 1) subcontractor name, 2) address, 3) phone number, 4) a description of the work to be performed and/or products supplied, 5) and the dollar amount or percentage of the net bid price (as specified in the solicitation) per subcontractor.

Bidders claiming the five percent (5%) preference must commit to subcontract at least twenty-five percent (25%) of the net bid price with one or more California certified small businesses. Completed certification applications and required support documents must submitted to the Office of Small Business and DVBE Services (OSDS) no later than 5:00 p.m. on the bid due date, and the OSDS must be able to approve the application as submitted. Questions regarding certification should be directed to the OSDS at (916) 375-4940.

DVBE PARTICIPATION REQUIREMENTS

The Department elects to waive the DVBE program requirements in this solicitation, but opts to include the DVBE Incentive. To be considered for the incentive, bidders must complete and return the Bidder Declaration GSPD-05-105 (03/15), the DVBE Declarations, STD. 843 (5/2006), and signed, written confirmation (described below). The California DVBE Bid Incentive Instructions (09/03/09) include information about the DVBE incentive.

Supplier agrees to provide verification, in a form agreed to by the state, that DVBE subcontractor participation under this agreement is in compliance with the goals specified at the time of award of contract/purchase order, or with any subsequent amendment.

DVBE COMPLIANCE AND VERIFICATION

Written Confirmation:

A written confirmation from each DVBE subcontractor identified on the Bidder Declaration must be provided. The written confirmation must include the solicitation number and be signed by the Bidder and DVBE subcontractor(s). The written confirmation shall include but is not limited to the DVBE scope of work, work to be performed by the DVBE, term of intended subcontract with the DVBE, anticipated dates the DVBE will perform required work, rate and conditions of payment and total amount to be paid to the DVBE.

Failure to submit signed confirmations shall render the bid non-responsive. If further verification is necessary, the state will obtain additional information to verify compliance with the above requirements.

Page 5 of 9 BU: #3790 IFB: #0000000568 http://www.dgs.ca.gov/pd/Programs/OSDS.aspx

Disabled Veteran Business Enterprise Declarations (Std. 843):

Per the Military and Veterans Code Section 999.2, this form must be completed and signed by all disabled veteran owner(s) and disabled veteran manager(s) when a DVBE contractor or subcontractor will provide materials, suppliers, services or equipment. The completed form should be included with the bid response. Should the form not be included with the IFB, contact the State contracting official or obtain a copy online from the Department of General Services, Procurement Division, Office of Small Business and DVBE Services (OSDS) website at http://www.dgs.ca.gov/pd/Programs/OSDS.aspx.

At the State’s option prior to award, bidders may be required to submit additional written clarifying information. Failure to submit the requested written information as specified may be grounds for bid rejection.

DVBE PARTICIPATION REPORTING REQUIREMENTS

If a contract/purchase order is awarded from this solicitation with a commitment from the prime bidder to achieve disabled veteran business enterprise (DVBE) participation, pursuant to Military and Veterans Code Section 999.5, the contractor must within sixty (60) days of receiving final payment under this agreement (or within such other time period as may be specified elsewhere in this agreement) certify the following in a report to the awarding department procurement official:

1. Total amount the prime contractor received under the contract/purchase order

2. Name and address of the DVBE’s that participated in the performance of the contract

3. The amount each DVBE received from the prime contractor

4. Certify that all payments under the contract/purchase order have been made to the DVBE(s)

5. The actual percentage of DVBE participation that was achieved (GC 14841).

The state reserves the right to verify all of the above information. Any person or entity that knowingly provides false information shall be subject to a civil penalty for each violation in the minimum amount of two thousand five hundred dollars ($2,500.00) and a maximum of twenty as stated in Military and Veterans Code Section 999.5(d).

DVBE SUBCONTRACTOR SUBSTITUTION

The supplier understand and agrees that should award of this contract be based in part on their commitment to use the Disabled Veteran business Enterprise (DVBE) subcontractor(s) identified in their bid offer, per Military and Veterans Code section 999.5 (e), a DVBE subcontractor may only be replaced by another DVBE subcontractor and must be approved by the Department of General Services (DGS). Changes to the scope of work that impact the DVBE subcontractor(s) identified in the bid or offer and approved DVBE substitutions will be documented by contract amendment. Failure of Contractor to seek substitution and adhere to the DVBE participation level identified in the bid or offer may be cause for contract termination, recovery of damages under rights and remedies due to the State, and penalties as outlined in M&VC section 999.9; Public Contract Code (PCC) section 10115.10.

TACPA CONTRACT PREFERENCE

This solicitation contains the Target Area Contract Preference Act (TACPA) preference request forms. Please carefully review the forms and requirements. If applying for this preference, bidders must submit the preference request forms listed in the Attachments section of this document. Denial of TACPA preference requests is not a basis for rejection of the bid.

The State as part of its evaluation process reserves the right to verify, validate, and clarify all information contained in the bid. This may include, but is not limited to, information from bidders, manufacturers, subcontractors and any other sources available at the time of bid evaluation. Bidder refusal to agree to and/or comply with these terms, or failure to provide additional supporting information at the State’s request may result in the denial of the preference requested.

Contracts awarded with applied preference will be monitored throughout the life of the contract for compliance with statutory, regulatory, and contractual requirements. The State will take appropriate corrective action and apply sanctions as necessary to enforce the preference program.

Any questions regarding TACPA preference should be directed to the Department of General Services, Procurement Division at Tacpa@dgs.ca.gov.

TACPA Preference Request (STD 830):

http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std830.pdf#search=std%20830&view=FitH&pagemode=none

Bidder’s Summary of Contract Activities and Labor Hours:

http://www.documents.dgs.ca.gov/pd/edip/bidsum526.pdf

Manufacturer’s Summary of Contract Activities and Labor Hours:

http://www.documents.dgs.ca.gov/pd/dispute/mfgsum525.pdf

Page 6 of 9 BU: #3790 IFB: #0000000568 http://www.dgs.ca.gov/pd/Programs/OSDS.aspx http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std830.pdf%23search=std%20830&view=FitH&pagemode=none http://www.documents.dgs.ca.gov/pd/edip/bidsum526.pdf http://www.documents.dgs.ca.gov/pd/dispute/mfgsum525.pdf

SPECIFICATION COMPLIANCE

The bidder must indicate below if the product or products offered on this bid complies in all respects with the attached specifications.

YES_________ NO_________

If the bidder has indicated that the product offered does not comply in all respects with the attached specifications, he is to list below, in detail, any and all deviations.

LIST DEVIATIONS:

Page 7 of 9 BU: #3790 IFB: #0000000568

RESPONSE CHECKLIST

The following checklist identifies the applicable items that must be completed and returned in order to be evaluated for award:

Signed State of California – DGS Procurement Division - solicitation document (with all fill-in spaces completed) Questionnaire of six (6) pages Signed Administrative Requirements of eight (8) pages Cost Worksheet of one (1) page Bidder Declaration Form (GSPD-05-105 REV 03/15) of two (2) pages Disabled Veteran Enterprise Declarations (Std. 843) of one (1) page, dated 05/2006 (if applicable) DVBE signed, written certification (if applicable) Postconsumer Content Certification Form (CIWMB 74) of two (2) pages, dated 4/2007 Darfur Contracting Act Certification of one (1) page Payee Data Record (Std. 204) of one (1) page Seller Permit Information

Failure to return any of these items with your bid response may result in your bid being considered non-responsive.

The following items must be returned with the bid response only if your intention is to claim the applicable bidder preference, if you are not claiming the preference you are not obligated to fill out and/or return any of the following forms.

Target Area Contract Preference Act (TACPA), request form (Std. 830).

Manufacturer’s Summary, form (DGS/PD 525) for goods only.

Bidder’s Summary, form (DGS/PD 526) for goods and services.

Note: The State makes no warranty that the checklist is a full and comprehensive listing of every requirement specified in the IFB.

Checking off the items on the checklist does not establish your firm’s intent nor does it constitute responsiveness to the requirement(s).

The checklist is only a tool to assist participating bidders in compiling their final bid response. Bidders are encouraged to carefully read the entire IFB. The need to verify all documentation and responses prior to the submission of final bids cannot be over emphasized.

Page 8 of 9 BU: #3790 IFB: #0000000568

BID SUBMISSION INSTRUCTIONS

This document is intended to assist bidders with standard instructions for how and where to submit a bid. The state makes no warranty that following these instructions will ensure a compliant submission. Bidders are required to carefully read the solicitation document and adhere to any other submission requirements. If there is a question regarding how to submit a bid, contact the Procurement Official listed on the first page of the solicitation document for assistance.

Bidders are required to submit a complete Paper Bid by the due date and time identified in this solicitation.

Award Note: In order to receive an award, Bidder must register their company with Cal eProcure.

PAPER BID SUBMISSION

For evaluation purposes, the paper bid shall be complete and include all of the required bid submittals in order to be deemed responsive to the bid requirements. If the paper bid response is incomplete and/or includes discrepancies, you may be deemed non-responsive and subject to the rejection process.

States Own Bid Form: Only bids quoted on the State's own bid form will be considered. Bids submitted referencing supplier attachments which include legal terms and conditions that conflict with the State's General Provisions shall be considered non-responsive and such bids may be rejected. Unless otherwise stated in the bid document, please DO NOT submit bids in binders or using plastic combs.

Submission Methods: Bidder may submit their paper bid using the following methods unless stated otherwise in the bid documents.

Identify all mailed/couriered/hand-delivered bid packages by clearly writing on the outside of the envelope the Invitation for Bid Number (Ex: BU#, Solicitation#, and the name of the Procurement Official. (see examples below)

POSTAL MAIL COURIER (FED EX/UPS/ETC.) OR HAND DELIVER

DGS Procurement Division DGS Procurement Division Attn: Bid Opening Official, 2ND Floor Attn: Bid Opening Official P.O. Box 989054 707 3rd Street, 2nd Floor West Sacramento, Ca 95798 West Sacramento, Ca 95605

BU #3790 SOLICITATION #: 0000000568 BU #3790 SOLICITATION #: 0000000568

PROCUREMENT OFFICIAL: Vikki Eszlinger PROCUREMENT OFFICIAL: Vikki Eszlinger

FACSIMILE (FAX)

Faxed bids will be considered for the solicitation only if they are sent to (916) 375-4613. Bids sent to any other fax number will not be considered. Only pages of the faxed bid received prior to the bid opening time specified in the solicitation will be considered the “complete bid”. Please be advised that there is a heavy demand placed on the fax machine receiving bids and the State assumes no responsibility if a supplier cannot transmit their bid via fax or if the entire bid is not received prior to the bid opening time.

E-MAIL

E-mailed bids are NOT accepted.

ELECTRONIC BID PRICE SUBMISSION

Electronic bid submission is NOT accepted.

AWARD NOTIFICATION

If you would like to receive notification of the bid results and intended awardee please include a “Notice of Intent to Award” request along with your submitted bid.

Page 9 of 9 BU: #3790 IFB: #0000000568

DEPARTMENT OF CALIFORNIA STATE PARKS AND RECREATION

BID SPECIFICATION: 635-15-03 DGS# 2410-3469

TRACK TYPE BULLDOZER 3/11/16

PAGE 1 OF 11 Spec # 635-15-03

SPECIFICATION NUMBER: 635-15-03

SPECIFICATION FOR: DOZER, TRACK, SEMI-U BLADE, 7.25 CUBIC YARD,

DIESEL FUELED ENGINE.

PURCHASE ESTIMATE NUMBER: PE15K001

SCOPE

It is the intent of this specification to describe the minimum requirements for a new metal track, Semi-U blade, crawler dozer of latest design and construction. The dozer will be used for cleaning sediment basins, hillside restoration, private road installation and removal, and construction and deconstruction of dams. The tractor will be operated under varying conditions from level ground to steep hillside operation, and heavy brush and forested areas in daylight and nighttime periods.

The crawler dozer shall be furnished with all the standard equipment/accessories including optional equipment necessary to meet agency specific requirements. The equipment provided shall be referenced in the manufacturers published literature as either standard or optional equipment. All bidders shall furnish for the proposed machine, published literature, such as parts catalogs, production specifications, sales brochures, etc. Statements made by the bidder that are not supported by published literature will not constitute satisfactory proof and will not be accepted as such.

Unless otherwise stated in the purchase order, the requirements of these specifications shall have precedence over the completed questions and the questionnaire shall have precedence over the factory literature standard equipment provided with the base model of the machine.

APPLICABLE SPECIFICATIONS / STANDARDS / CODES

Specifications, standards and codes referenced in this document in effect on the opening of the ‘Invitation For Bid’, form a part of this specification.

Cal-OSHA requirements 1926.602, 1926.1001 Standards referencing identification terminology, component nomenclature, and specification definitions for dozers.

SAE J386, J397B, J1119, J1212, J1166, J1308, J930

ISO 3164, 3449, 3471, 10265, 9246, 7464, 20474-1, 2047-2, 16754, 8084

BU: #3790 IFB: #0000000568

Attachment 1

TRACK TYPE BULLDOZER 3/11/16

PAGE 2 OF 11 Spec # 635-15-03

Requirements

1 DIMENSIONS & CAPACITIES

1.1 Base operating weight of the dozer equipped with ROPS cab with AC/heater, 7.25 cu. yd. semi-U blade, push arms, three (3) rear ripper shanks, limb risers, and all standard equipment shall be at least 50,500 lbs;

counter weights shall not be used to supplement the operating weight in this measurement.

1.2 The following vehicle dimensions are given to insure proper vehicle configuration, use, transport, and storage. All dimensional requirements shall be applicable to the dozer equipped with (1) the specified tracks outline in this specification when proper in operating order, (2) the dozer blade outlined in Section 8, “Blade Assembly”, of this specification when resting on the ground and level, (3) rear ripper assembly, (4) enclosed cab, and (5) standard equipment unless specified otherwise in the specification:

1.2.1 Transport length: 23’ 3” max.

1.2.2 Overall equipment width (without blade): 9’ 0” max.

1.2.3 Transport width (with blade stowed): 9’ 0” max.

1.2.4 Transport height: 11’ 0” max.

1.2.5 Ground clearance, undercarriage: 15” min.

1.3 The maximum drawbar pull of the dozer shall be 75,000 pounds minimum.

1.4 The dozer provided shall not be designed as a waste management dozer or a low ground pressure dozer.

2 ENGINE

2.1 The engine shall be a turbo-charged, intercooled, diesel engine with a SAE J1349 net brake power rating of not less than 205 net flywheel horsepower and a net torque rating of not less than 650 lb.-ft. The engine shall be California Air Resources Board (CARB) certified to operate in the State of California at the time of bid opening. The engine must be Final Tier 4.

The engine shall provide a minimum of 414 cubic inches of total piston displacement and utilize six (6) cylinders minimum. The turbo-charged engine shall maintain the manufacturer’s specified power and torque rating to a minimum of 7,000 feet above sea level.

2.2 Engine lubrication shall be adequate to permit operations on slopes up to 45 degrees fore and aft, and 30 degrees on side slope.

2.3 A hydraulically driven engine-cooling fan shall be provided. The fan shall be reversible and be activated automatically or manually. A fan guard shall also be installed.

2.4 The engine shall be equipped with, but not limited to, the following:

2.4.1 A variable speed engine governor, factory set to the engine manufacturer’s recommended RPM for dozer applications.

2.4.2 A cold weather starting aid capable of starting the engine in minus

10o F temperatures shall be installed and approved by the engine manufacturer. This may include air preheat chamber, glow plugs, ether style injection, or comparable.

2.4.3 The exhaust system shall utilize a vertical exhaust stack equipped with a rain cap or a curved exhaust stack that does not allow rain

PAGE 3 OF 11 Spec # 635-15-03 intrusion. A rain cap may not be required if the exhaust stack is curved. A spark arrestor shall be provided with the machine that complies with all US forestry service regulations. The exhaust system shall comply with applicable California Vehicle Code and State fire regulations.

2.4.4 The engine shall have a programmable automatic engine shutdown system for excessive idling.

2.4.5 A decelerator foot pedal shall be provided that slows down the equipment. A service brake pedal is required if the decelerator cannot bring the machine to a complete stop and meets ISO 10265 “Earth-moving machinery – Crawler machines – Performance requirements and test procedures for braking systems.

2.4.6 Easy access service bank for equipment fluids: engine oil, engine coolant fluid, transmission fluid and hydraulic fluids. The bank shall be accessible while standing on the ground and by opening the engine compartment lid.

2.5 All after-treatment engine devices shall be enclosed in the engine compartment and not limit the visibility of the operator while operating. The engine compartment(s) shall be lockable.

3 TRANSMISSION

3.1 The transmission shall utilize a torque converter type drive and electronic gear selection with full power shift characteristics with control for high and low range or be hydrostatic with variable speed settings in the low range.

The transmission shall have neutral locking capability that in the event the transmission is engaged, it will prevent the engine from starting or prevent the machine from moving if the engine is started.

3.2 The transmission shall not have less than four (4) speeds forward and four

(4) speeds reverse or be continuously variable. The dozer shall be capable of continuous maximum forward speed of at least 6 mph in the high range/top gear. The dozer shall be capable of travel at continuous maximum vehicle speed at ambient temperatures of 1000 F for a minimum of 60 minutes.

3.3 The dozer shall be equipped with an automatic load sensing transmission with automatic up and down shifting depending on the demand of the work environment. Transmission shall automatically de-rate if an extreme overheat condition is detected.

3.4 The dozer shall be equipped with a steering differential system or be a hydrostatic system that provides power to both tracks when traveling on loose terrain or turning.

3.5 The Parking brake shall be spring applied, hydraulically released. A red warning light shall be installed on the instrument panel, in full view of the operator, to indicate when the parking brake is applied when the engine is running. The braking systems provided with the machine shall meet the braking requirements stated in ISO 10265 “Earth-moving machinery – Crawler machines – Performance requirements and test procedures for braking systems”.

PAGE 4 OF 11 Spec # 635-15-03

3.6 An emergency (auxiliary) braking system shall be installed to allow the operator to stop the machine in the event of any single failure in the service braking system. The emergency system shall be capable of being applied by a person seated in the operator's seat. In addition to the manual control, the emergency stopping system may also be applied automatically.

If an automatic emergency stopping system is used, the automatic application shall occur only after a warning device is actuated.

4 AIR AND OIL FILTRATION

4.1 The engine air filtration system shall be a 2-stage unit consisting of a centrifugal pre-cleaner stage and two replaceable, dry element type, final stage filters. The centrifuging action pre-cleaner shall be capable of removing coarse dust and moisture. The air cleaner assembly shall also be equipped with a dust and water evacuator. The two replaceable dry element type, final stage filters shall consist of an outer primary filter and an inner safety element of the correct capacity and approved by the engine manufacturer.

4.2 The air cleaner system shall have an air restriction gauge mounted to be easily viewable during pre-op inspections. The gauge shall be marked to indicate maximum restriction in accordance with the engine manufacturers publishes instructions. The restriction gauge shall maintain the last highest vacuum reading when the engine is turned off and shall be capable of resetting to zero (Ref., Filter Minder Graduated Switch air filter indicator or comparable). The air cleaner/gauge connections shall be dust proof and waterproof and be mounted as to withstand abrasion, wear, and vibration.

4.3 The engine oil, transmission and hydraulic oil filtration systems shall utilize replaceable type spin on cartridge filters of the correct capacity as indicated in the manufacturer’s published literature.

4.4 A water separator shall be utilized between the fuel tank and the fuel filter with a visual draining bowl or monitoring system that warns when to drain the water separator.

4.5 An electrical fuel-priming pump shall be provided with an integrated fuel and water separator.

4.6 All filter(s) shall be located in an easy-to-access location. A fuel system shut off valve shall be installed to prevent fuel loss during filter changes. If no factory option is available, then a dealership-installed fuel shut off is acceptable.

5 ELECTRICAL

5.1 A total of two (2) heavy-duty battery group 31-battery system, group with a minimum 950 CCA, and 190 minutes of reserve capacity shall be provided and installed. A battery disconnect shall be installed and both battery and battery disconnect shall be in an easy access area that is located in a lockable area or compartment.

5.2 The alternator to be provided shall have an output of 130 amperes minimum.

5.3 The machine shall operate be a 24 volt system.

PAGE 5 OF 11 Spec # 635-15-03

5.4 Unit shall have a minimum of four front and four rear work halogen or LED lights. The front work lights shall consist of at least two lights mounted to provide lighting over the dozer blade and at least two front cab mounted lights to light the blade corners. All factory options for additional lighting to improve visibility shall be provided.

5.5 The dozer shall be equipped with the following minimum electrical components

5.5.1 Cab dome light

5.5.2 Engine compartment dome light

5.5.3 Lighted instrument panel

5.5.4 Electronic backup alarm

5.5.5 Horn

5.5.6 Factory installed and wired amber rotator beacon on a fold down bracket

5.5.7 30 amp, 12 volt dedicated circuit for a two-way radio

5.5.8 Radio, AM/FM/AUX stereo with two speakers, one on each side of the cab

5.6 The machine shall be have an electric start and shutoff that is either key or code type.

5.7 The dozer electrical system shall be shielded from any harmful interference that may be caused by the use of a two-way mobile communication radio operating at a radio frequency of either 47 MHz or 800 MHz. The two-way communication radio will be installed by State Parks.

5.8 Minimum electrical equipment shall comply with all Federal and State regulations. Adequate size gauge of wire to the lights shall be used in accordance with SAE standards for distance from power source and load demand. The ends of all stranded conductors cut shall be mechanically stripped and fitted with insulated type terminals. The terminals shall be mechanically crimped securely with appropriate tool(s). All splices and connections shall be sealed against moisture. Scotch Lock wire-type piercing devices shall not be used.

6 HYDRUALICS

6.1 The hydraulic system shall incorporate full flow filtration, utilizing replaceable element filter(s). An in tank screen will also be acceptable if access for cleaning does not require the removal of panels.

6.2 The hydraulic system shall have max implement flow capacity of 43 GPM and a system relief pressure of 3100-psi minimum.

6.3 The hydraulic system shall be of the correct size to perform all the required operations of the dozer. An inline filter with filtering capability of 25 microns or less and replaceable elements shall be provided. The reservoir hydraulic tank shall be at least 17 gallons with a visual oil level indicator.

6.4 The hydraulic oil cooler shall have sufficient capacity to prevent overheating during extreme service.

6.5 Only the manufacturer’s factory engineered, supplied, and installed hydraulic circuits will be accepted.

PAGE 6 OF 11 Spec # 635-15-03

7 UNDERCARRIAGE

7.1 The tracks provided with the dozer shall be constructed out of cold rolled steel. The grouser tracks shall be 24 inches wide minimum, utilize at least 40 grouser shoes, and the track gauge shall be 6’ 2” minimum. The tracks on the ground length shall be 9’ 1” inches minimum with a maximum ground pressure of 8.4 psi.

7.2 The front roller of the dozer shall oscillate 6 +/- inches with a total oscillation range of 12 inches.

7.3 The track chain shall be sealed and lubricated with a split master link.

Carrier type flange rollers. Hydraulic track adjusters shall be provided.

End track guiding guards and full-length bolt-on track roller guards (rock guards) shall be provided.

7.4 The dozer shall come with extended life/heavy duty undercarriage, extended life lubricated track rollers, and extended life segmented sprockets.

8 BLADE ASSEMBLY

8.1 A hydraulically controlled semi-U shaped bulldozing blade with a capacity of 7.25 cu. yd. minimum shall be provided with all necessary valves and controls necessary for operation. The blade shall be at least 4 feet, 8 inches in height and the blade width shall not exceed 11 feet. A replaceable bolt on cutting edge for the blade shall be provided.

8.2 The blade shall be capable of moving at least 45 inches above ground level and 18 inches below ground level with a total minimum range of at least 63 inches.

8.3 The blade shall utilize an “L” shaped, outside the track push arms that are capable of tilting the blade up at least 28 inches from the ground and provide lateral stability.

8.4 Dealer add-ons to increase capacity for the blade shall not be accepted.

9 CABIN

9.1 The dozer shall come equipped with a fully enclosed environmental cabin that is SAE/ISO roll over protection structure (ROPS)/ falling object protection structure (FOPS) certified.

9.2 The following engine and equipment parameters shall be electronically monitored on the dash or monitor of the dozer:

9.2.1 Engine oil pressure

9.2.2 Engine coolant temperature

9.2.3 Transmission oil pressure

9.2.4 Transmission oil temperature

9.2.5 Hydraulic oil filter backpressure

9.2.6 Alternator voltage

9.2.7 Engine tachometer

9.2.8 Fuel level

9.2.9 Engine run time hour meter, electronic

PAGE 7 OF 11 Spec # 635-15-03

9.3 The following critical engine and equipment operation conditions with both a visual and auditory warning shall be provided. A gauge is not an acceptable visual warning device unless it is accompanied by a red light which illuminates or flashes upon reaching a critical engine condition:

9.3.1 Low engine oil pressure

9.3.2 High engine coolant temperature

9.3.3 High transmission oil temperature

9.3.4 Low alternator voltage

9.3.5 Park brake warning

NOTE: All engine monitoring instrumentation and warning devices shall be permanently labeled to identify their functions with a simple and readable lettering style or equivalent international symbols. Electronic monitoring and any gauges shall be backlighted for nighttime operations.

9.4 The operator’s seat…