Event_2000017664_STABILIZATION-POND-BID-CHECKLIST.pdf
PDF 35 KB Posted
- Attached to
- MPCA Conference Facilities May 4-7, 2026
- Solicitation number
- 2000017664
- Issued by
- Dakota County, Minnesota
About this file
This is a bid checklist for a Request for Bid (RFB) issued by the Minnesota Pollution Control Agency (MPCA) for conference facilities to host a Stabilization Pond Seminar from May 4-7, 2026. The venue must be located within 25 miles of either Brainerd City Hall or Baxter City Hall in Minnesota. Bidders must submit responses electronically through the SWIFT Supplier Portal before the event due date; faxed, emailed, and non-electronic submissions will not be accepted. The questions deadline is 2:00 PM Central Time on January 15, 2026, with inquiries directed to cari.larose@state.mn.us. The procurement encompasses room rental, catering, audiovisual equipment rental, and lodging accommodations.
The bid checklist requires bidders to provide three detailed diagrams: a registration area diagram showing proximity to meeting space and secured storage with measurements and table sizes; general session room diagram(s) for training sessions on May 5-7, 2026 (7:30 a.m. to 5 p.m. on May 5-6 and 7:30 a.m. to 11:30 a.m. on May 7) with scaled seating arrangements, table dimensions, and chair counts; and a separate general session or breakout room diagram for the exam on May 7, 2026 (12:30 p.m. to 5 p.m.) with comparable specifications. All diagrams must be submitted with the bid response. Bidders requiring assistance with registration or response completion may contact the contractor assistance helpdesk at 651-201-8100, Option 1.
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Other files
| File | Type | Posted |
|---|---|---|
| Event_2000017664_STABILIZATION-POND-PRICE-SCHEDULE.xlsx | XLSX spreadsheet | |
| Event_2000017664_Attachments.pdf | ||
| MPCA_Conference_Facilities_May_4-7,_2026.pdf | ||
| Event_2000017664_Request_for_Bid.pdf | ||
| Event_2000017664_Sample_Contract_and_Exhibits.pdf |
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Text version
Bid Checklist
SWIFT Event 2000017664 Return this page with your response.
Initial to confirm each item is included in your response.
_______ Diagram of the Registration Area including the proximity to the meeting space and secured storage area, the measurement of the area, and size of the tables. (Exhibit C, Supplement 1; Section 5, Subsection 5.1 Registration Area)
_______ Diagram(s) of the General Session Room(s) – Training (5/5/2026, and 5/6/2026 from 7:30 a.m. to 5 p.m. and on 5/7/2026 from 7:30 a.m. to 11:30 a.m.) with the room name(s), measurement of the room(s), and seating diagram(s), to scale. Must include the measurement and shape of each table as well as number of chairs per table.
_______ Diagram of the General Session Room (OR Breakout Room, if cannot have in the same space)
– EXAM (5/7/2026 from 12:30 p.m. to 5 p.m.) with the room name(s), measurement of the room(s), and seating diagram(s), to scale. Must include the measurement and shape of each table as well as number of chairs per table.
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