Evans Schools Fencing Project

EVANS COUNTY SCHOOL SYSTEM

INVITATION TO BIDDERS

The Evans County School System, Claxton, Georgia, will receive bids until Monday, June 27, 2022, 5:00 p.m. for purchase and installation of fencing for a bus parking area and a playground enclosure at Claxton Elementary School.

Bids are to be addressed to Dr. Toney Jordan, Assistant Superintendent of Student Services and mailed or delivered to the Evans County School System, 613 West Main Street, Claxton, Georgia 30417.

Bids shall be identified on the exterior of the sealed envelope with all the information required by law, including the name of the project and the bidder's name, address and license number, expiration date and classification.

The successful bidder will not be required to furnish a Performance and Payment Bond. Payment shall be for the entire contract amount after completion and acceptance.

The Owner reserves the right to waive any irregularities or reject any or all bids.

Further information may be obtained from Dr. Jordan by emailing tjordan@evanscountyschools.org

Evans County Charter School System

INSTRUCTIONS TO BIDDERS AND GENERAL CONDITIONS FOR FENCING PROJECT

1. Defined Terms:

1.1. The term "Bidder" means one who submits a Bid directly to the ECCSS, as distinct from a sub bidder who submits a bid to a Bidder.

1.2. The term "Successful Bidder" means the lowest, qualified, responsible and responsive Bidder to whom the ECCSS shall make an award of the Contract.

1.3. The term "Bidding Documents" includes the Advertisement, these Instructions, the Bid Form, and the proposed Contract Documents.

2. Qualifications of Bidders:

2.1. Bidders must be licensed in the State of Georgia.

2.2. Each Bidder must be prepared to submit upon request such written evidence as may be requested to demonstrate the Bidders qualifications to perform the Work. Such evidence may include financial data, previous experience and references, present commitments, and proposed contractors and suppliers. By submitting a bid, the Bidder certifies that he has the proper license to do the work within and/or for the ECSS, including contractors and business license.

3. Examination of the Contract Documents and Project Sites:

3.1. It is the responsibility of the Bidder to:

1. Thoroughly examine the Contract Documents.

2. Visit the site and become familiar with the existing conditions and the scope of the project work; and become familiar with the surrounding conditions that may affect the cost, progress, performance or furnishing of the work,

3. Consider all federal, state and/or local laws and regulations that may affect the cost, progress, performance or furnishing of the Work,

4. Study and carefully correlate the Bidders observations with the Contract Documents, and

5. Notify the Assistant Superintendent of all conflicts, errors or discrepancies found in the Contract Documents.

3.2. The submission of a bid will constitute an incontrovertible representation by the Bidder that the Bidder has complied with every requirement of this section, that without exception, the bid is premised upon performance and furnishing the work required by the Contract Documents, using the products, means, methods, techniques, sequences and/or procedures contained therein, and that the Contract Documents are sufficient in scope and detail and convey understanding of all terms and conditions for performance and furnishing the Work.

4. Bid Form:

4.1. The Bid Form is included in the Bidding Documents.

4.2. All blanks on the Bid Form must be completed, either in ink or typewritten.

4.3. Bids by corporations must be executed in the corporate name by the President or Vice-President, or other corporate officer, when proper authorization to sign is attached to the bid.

4.4. Bids by a partnership must be signed by all partners.

5. Bonds:

5.1. Due to the dollar amount of the contract and time for construction, no bonds will be required for the project. However, no payment shall be made to the contractor until the project is completed and accepted by the Owner. Should the project be delayed for some reason that is not the fault of the Contractor, a performance bond for the remainder of the work may be submitted and payment made.

6. Signing of the Agreement:

6.1. When the ECSS submits to the Successful Bidder the "Notice of Award" and Agreement for execution, it will be in the number of copies necessary, all of which shall be signed and shall constitute an original Agreement. Within five days thereafter, the Successful Bidder shall sign and deliver all copies of the Agreement to the Assistant Superintendent, accompanied by a certificate of insurance. The ECCSS, within three days thereafter, shall return to the Successful Bidder a fully executed copy of the agreement.

7. Notice of Award:

7.1. The ECCSS may give the Successful Bidder a Notice of Award at any time within 20 days from the date of opening of bids. The Successful Bidder shall begin the work no less than twenty days from the receipt of the Notice of Award or no less than ten days from the date of his receipt of the fully executed agreement, whichever is later.

8. Indemnity

8.1 The contractor will indemnify and save harmless the ECSS, its officers, agents, servants, and employees from and against any and all suits, actions, legal proceedings, claims, demands, damages, costs, expenses, and attorneys' fees to the extent resulting from a willful or negligent act or omission of the Contractor, its officers, agents, servants, and employees in the performance of this Contract; provided, however, that the Contractor shall not be liable for any suits, actions, legal proceedings, claims, demands, damages, costs, expenses and attorneys' fees arising out of the award of this Contract or a willful or negligent act or omission of the City, its officers, agents, servants and employees.

9. Insurance

For the purpose of the Contract, the Contractor shall carry the following types of insurance in at least the limits specified below:

COVERAGES

LIMITS OF LIABILITY

$1,000,000 aggregate

$300,000 aggregate

$1,000,000 each occurrence

9.1 The Contractor shall at all times during the Contract maintain in full force and effect Employer's Liability, Workmen's Compensation, Public Liability and Property Damage Insurance, including contractual liability coverage for the provisions of Indemnity. All insurance shall be by insurers and for policy limits acceptable to the ECSS and before commencement of work hereunder the Contractor agrees to furnish the ECSS certificates of insurance or other evidence satisfactory to the ECSS to the effect that such insurance has been procured and is in force.

Evans County Charter School System

PROPOSAL FOR FENCING

Name of Bidder

The undersigned further proposes to perform all work and furnish all equipment in accordance with the specifications and contract stipulations thereof, within the time limit specified, for the price so stated below.

TOTAL BID PRICE FOR FENCING,

DOLLARS AND CENTS

BIDDER understands that the ECCSS reserves the right to reject any or all bids and to waive any informality in bidding.

The bidder agrees that his bid shall be good and may not be withdrawn for a period of FIFTEEN

(15) days after the scheduled closing time for receiving bids.

Upon receipt of written notice of acceptance of this bid, Bidder will execute the formal contract attached within FIVE (5) days and deliver insurance coverage as required by the Instructions to Bidders.

BY: Contractor's Name

Seal--if bid is by a corporation.

Evans County Charter School System CONTRACT FOR FENCING

1. Work:

1.1. The work is generally described as fence installation. The Contractor shall furnish all labor and materials necessary to facilitate the Project as described in the Contract documents.

2. Engineer:

2.1. The Project has been initiated by the Assistant Superintendent who is to act as the ECCSS's representative, assume all duties and responsibilities and have the rights and authority assigned to the Assistant Superintendent in the Contract Documents in connection with the completion of the Work in accordance with the Contract Documents.

3. Contract Time:

3.1. The work will be substantially completed within 90 calendar days from the date when the Contract Time commences.

4. Contract Price and Payment Procedures:

4.1. The ECCSS shall pay the Contractor for completion of the work in accordance with the Contract Documents in current funds, as follows:

4.2. The Contractor shall submit Applications for payment at the completion of the work. Applications will be processed by the Superintendent, and upon determining the Contractor's satisfactory completion of the work in accordance with the Contract Documents, the ECSS will make payment within thirty (30) days from the request for payment.

5. Other Considerations:

5.1. IN WITNESS WHEREOF, the ECCSS and the Contractor have signed this AGREEMENT in duplicate. One counterpart each has been delivered to the ECSS and the Contractor.

5.2. This AGREEMENT will be effective upon its signing of each party thereto and will be binding until the acceptance by the ECSS of all the work therein.

EVANS COUNTY SCHOOL SYSTEM CONTRACTOR

By: By:

Title: Title:

(SEAL) (SEAL)

Attest: Attest:

Date: Date:

Address for giving Notices: Address for giving Notices:

Evans County School System Attn: Dr. Toney Jordan, Assistant Superintendent 613 West Main Street Claxton, Georgia 30417

Site Description #1: Bus Parking Lot, Corner of North Clark Street and Womble Street, Claxton, GA

6” fencing with razor wire top around perimeter with two entry/exit cantilever automated gates. Site visit necessary to get the design layout and measurements.

Site Description #2: Claxton Elementary School Playground area. 6463 US Hwy 301, Claxton, GA

Connecting 6’ fencing from building to existing fencing of Tiger Town. Two 20’ entry gates, plus 30’ automated entry gate for student drop-off, pick-up. Site visit necessary to get the design layout and measurements.

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