Evaluation Criteria.pdf

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EVALUATION CRITERIA

SECTION I

52.212‐2 Evaluation‐Commercial Items (Oct 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Technical Capability

1. Methodology and Approach ‐ Proposals which merely offer a statement to conduct/provide services in accordance with the requirements in the solicitation will not be eligible for award. Submit an explanation of the proposed technical approach in conjunction with the tasks outlined in the scope of work.

‐ Describe how the project will be organized, staffed, and managed.

2. Experience and Capability ‐ Include a list of professional personnel and the key personnel that will be assigned to provide service under this Contract to include resumes.

‐ Ability to pass a background investigation.

‐ Trained and certified with prior hospital/ED coding experience.

‐ Knowledge of reporting and billing outpatient visits ‐ Knowledge of ambulatory procedures ‐ Knowledge of most recent HCPCS, ICD‐10CM and CPT codes.

‐ Knowledge of revenue enhancement practices and requirements.

3. Management Data ‐ Information security compliance and capabilities as required to protect PII/PHI while receiving, processing, disposing, and archiving information;

‐ FedRAMP certification compliance when offering cloud services;

‐ Capability to meet delivery and performance schedules;

‐ Financial capability to perform the service;

‐ Possession of required facilities.

Past Performance The technical proposal shall include a listing of similar contracts, Government and/or commercial, awarded to the offeror. Similar contracts must contain the same type of service requirements outlined in the solicitation. The offeror must demonstrate a record of successful performance in past contracts and include the following information for each contract and subcontract:

1. Identify the one contract which you consider to be the most successful and the reasons for this determination.

2. Identify other similar contracts and indicate your record of performance.

3. In the event your firm did not have contracts which meet the requirements of this solicitation, list up to five other contracts which you deem to be similar.

4. For each of the above contracts, furnish complete & current contact information ‐

Point of Contact – First and Last Name Telephone Number E‐mail Address

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Organization Legal Business Name (do not abbreviate) Contract Number Location of Service – State, City, Address Contract Dollar Value Contract Dates of Service

5. Performance shall be within the past 1‐2 years.

The Technical Evaluation Panel will evaluate the offeror’s past performance based on information obtained from references provided by the offeror. By past performance, the Government means the offeror’s record of forecasting and controlling costs; the offeror’s adherence to contract criteria, the offeror’s reputation for reasonable and cooperative behavior and commitment to customer satisfaction.

Cost /Price Cost and pricing data shall be transparent to clearly identify the cost/price responsibilities of the Government and Contractor.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Technical and past performance, when combined, are approximately equal when compared to cost or price.

Basis of award is best value with tradeoffs.

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SECTION II

52.212‐1 Instructions to Offerors‐Commercial Items.

To be considered, prospective offeror’s shall submit a complete proposal by the closing date and time of this solicitation. The Government intends to make an award without discussion therefore the initial proposal shall contain the offeror’s best price and technical standpoint.

The Contractor all Subcontractors shall be prepared to submit additional information upon request such as but not limited: proof of identification, employment eligibility verification, and any other information or paperwork needed to conduct a background investigation.

Mail proposal, modification and revisions to the following address:

AGENCY CONTACT INFO: or Write:

Leah Azure Indian Health Service Phone: 218/444‐0482 Division of Acquisition Management Email: leah.azure@ihs.gov 2225 Boring Ct NW Bemidji, MN 56601

Offeror’s are expected to examine the solicitation and all instructions. Failure to do so shall be at the offeror’s risk. Offeror shall furnish all information required by the solicitation and shall be held responsible for full knowledge of all information contained therein.

Facsimile: Not Acceptable

E‐mailed proposals/amendments/inquiries: (Recommended) All e‐mailed correspondence shall have a proper e‐mail subject line in the following format for identification purposes. Failure to properly label an e‐mail correspondence as instructed may result in accidental deletion due to spam identification. IHS is not liable for incomplete e‐mail attempts.

Format Example:

E‐mailed attachments:

Shall be formatted in a printer friendly version using standard copy paper size of 8‐inches x 11‐inches.

Do not embed the proposal into the e‐mail body, use attachments. Microsoft Word, PowerPoint, Excel, or PDF.

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PROPOSAL

The proposal must be prepared and submitted in 4 volumes. Each volume shall be separate and complete in itself so that evaluation of one can be accomplished independently from evaluation of the others. Volume I (Solicitation, Offer, Award), Volume II (Technical Proposal) shall not contain any reference to cost & price, Volume III (Cost Proposal), Volume IV (Past Performance).

Volume I – Solicitation, Offer, Award

1. Cover Sheet – Standard Form 1447 – completed.

2. Provisions ‐ Offeror shall complete and submit will proposal if not already complete and available in the company SAM registration.

3. Shall acknowledge all amendments and include all revisions as a result of an amendment.

4. Provide the Dun & Bradstreet number and Cage Code used to create the SAM registration.

5. If small business status the company shall be properly registered in SAM as a small business to Include any specialist subcategory such as IEE, HUBZone, SDVOSB, etc.

6. Identify a primary point of contact in the event there are questions or concerns upon review.

7. Complete & submit the Indian Economic Enterprise certification pursuant to the Buy Indian Act.

8. Provide place of performance with proposal for all key personnel and corporate offices, if other than Cass County Minnesota, pursuant to FAR 52.222‐49 Service Contract Labor Standards‐Place of Performance Unknown.

Volume II – Technical Proposal

Volume III – Cost & Pricing Proposal

Volume IV – Past Performance

All documents submitted must be clear and legible in order to be considered.