Evaluation Criteria DFW-2026-018 Botanical Survey.pdf
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- Solicitation number
- BD-26-1046-DFW-FWE11-119553
- Issued by
- Barnstable County, Massachusetts
About this file
This document is an Evaluation Criteria document from the Massachusetts Division of Fisheries & Wildlife (MassWildlife) for a Botanical Survey of Coastal Plain Ponds, identified by the procurement number DFW-2026-018. The project seeks to contract a qualified vendor to conduct a comprehensive botanical survey focused on vascular plants and rare species in coastal plain pond ecosystems within New England. The evaluation will prioritize vendors with demonstrated experience in botanical surveys, specifically those with expertise in identifying coastal plain pond species, ability to document rare species observations, and capability to capture detailed field photographs.
The procurement includes a Small Business Purchasing Program (SBPP) component, which intends to award the contract to an eligible small business if their response meets the department's best value criteria. Bidders will be evaluated on multiple factors including the quality of their written proposal, technical approach, project methodology, managerial procedures, experience, past performance, and competitive fee structure. Preferred candidates will have a strong botanical background, prior experience with rare species identification, familiarity with MassWildlife Heritage Hub or VPRS reporting systems, and the technical ability to document findings through detailed field photography.
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EVALUATION CRITERIA
BOTANICAL SURVEY – COASTAL PLAIN PONDS
DFW-2026-018
Contractors must submit responses that meet all the submission requirements of the RFR. Only responsive proposals that meet the submission requirements will be evaluated, scored, and ranked by the evaluation team according to the evaluation criteria. Additional information may be requested for evaluation purposes.
Bidder Qualification and Experience Requirements Preference will be given to those vendors that meet the following criteria:
Resume or work history with emphasis on botanical background, survey experience and a list of rare species identified at various locations.
The preferred candidate will have demonstrated experience with identifying vascular plants, in particular, coastal plain pond species in New England
Preferred candidate will have previously submitted rare species observations through MassWildlife Heritage Hub or VPRS OR can show scanned herbarium specimens
Ability to take detailed photographs in the field with metric scales, and when needed with a macro lens on a camera to show fine details.
Basis of Award The basis of the award for this contract will be based on the following criteria:
Quality and responsiveness of the written proposal - is it clear, concise, and complete?
Understanding and technical approach with a methodology that advances the project in a manner commensurate with the schedule Demonstrated experience with similar types of projects and similar types of resources Managerial approach including adequacy of procedures, use of resources and adequacy of budget and schedule to meet project deadlines Experience of companies and individuals Past performance and references on similar projects Competitive fee proposal within the confines of the total project budget Overall strength of the vendor in the relevant disciplines including coastal plain ponds vegetation
Small Business Purchasing Program Pursuant to the Small Business Purchasing Program (SBPP), it is the intention of the issuing department to award this Small Procurement to a SBPP participating business if both of the following conditions are met:
• The response is received from an eligible small business; AND
• The response meets the Department’s best value criteria as defined in the RFR.
Please see the full RFR for DFW-2026-018 BOTANICAL SURVEY – COASTAL PLAIN PONDS for complete details.
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