ESS Sources Sought Notice (SSN) Final.docx

FY25 SPHQ BLDG. 200 & 210 ELECTRONIC SECURITY SYSTEM REFRESH

1.0 Product Service Code (PSC)

N072 - Installation of Equipment - Alarm, Signal, and Security Detection Systems

2.0 North American Industry Classification System (NAICS) Code

56162 - Security Systems Services

3.0 Contracting Office Address

Strategic Systems Programs (SSP) 1250 10th Street, Suite 4600 Washington DC 20374

4.0 Synopsis

This is a SOURCES SOUGHT NOTICE (SSN) announcement. SSNs are issued to assist the Agency in performing market research to determine industry interest and capability. No proposals are being requested or accepted with this synopsis. THIS IS NOT A SOLICITATION FOR PROPOSALS AND NO CONTRACT SHALL BE AWARDED FROM THIS SYNOPSIS. Therefore, no proposals are being requested or accepted in response to this SSN.

5.0 Purpose

In accordance with (IAW) Federal Acquisition Regulation (FAR) Part 10, SSP is conducting market research to determine if sources are capable of successfully performing the requirements identified in this SSN. Specifically, SSP is seeking capable firms to shall furnish and install the Access Control System (ACS), Intrusion Detection System (IDS) and Closed-circuit television (CCTV) system for the Strategic Systems Programs in Buildings 200 and 210 on the Washington Navy Yard, in Washington, DC.

The contract type will be Firm Fixed Priced.

The Period of Performance (POP) will be 30 September 2025 – 29 September 2026.

NOTE: Given the highly technical nature of SSP’s mission set as a major weapons systems command and corresponding technical requirements, respondents must provide recent and relevant past performance data (as detailed below) to demonstrate and substantiate the respondent’s ability to successfully execute requirements detailed in this SSN.

6.0 White Paper Capability Statement Credentials

a. SSP is seeking detailed, complete, and thorough White Paper capability statements from interested firms who can demonstrate and document, with evidentiary support, that they 1) possess the minimum qualifications and experience identified in paragraph 7.0 which are critical to the successful execution of the requirements, and 2) demonstrate recent and relevant experience, as the Prime Contractor (or Subcontractor) performing the same/similar efforts of the same/similar scope, size, and complexity to the requirements identified in paragraph 8.0. Interested firms must demonstrate their existing capability, to meet the enclosure (1) SSN Statement of Work (SOW) requirements by the time of contract award, estimated to be 30 September 2025.

6.1 Small Business Concerns

IAW FAR Subpart 19.2 Polices, SSP seeks to provide maximum practicable opportunities in its acquisitions to small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns. Small Business Concerns who possess the minimum qualifications and experience identified in paragraph 7.0 and who can demonstrate its concerns’ capability (or ability to obtain the capability by the contract award date) to execute the complete requirements identified in the enclosure (1) SSN SOW in paragraph 8.0, as well provide the requisite past performance experience detailed in Section 9.0, are encouraged to respond to this SSN.

If a small business concern intends to partner with another entity, the small business concern must identify which specific enclosure (1) SOW efforts/tasks it intends to perform, as well as the specific efforts/tasks the partner will perform, with the substantiating data required in this SSN supporting the identified partnering roles and responsibilities. NOTE: 100% of the enclosure (1) SOW and SSN requirements must be addressed in any submitted partnering submittal, if obtainable.

NOTE: In the event this requirement is set aside for small business concerns, the small business concern agrees that it will be in strict compliance and conformance with the percentage payment limitations for services, supplies, or construction (as applicable) to Subcontractors that are not similarly situated entities in accordance with FAR 52.219-14 Limitations on Subcontracting and state such in their response.

7.0 Minimum Qualifications / Experience Requirements

Interested firms shall document and submit specific and evidenced / demonstrated possession of the minimum qualifications and experience requirements in the technical areas identified in bullets a through d below which are critical to the successful execution of the enclosure (1) SSN SOW requirements in paragraph 8.0. This experience shall be documented as specified in paragraph 9.0. Minimum qualifications include the demonstrated ability to provide all labor, material, equipment, to provide a fully integrated security system upgrade that includes a complete software/hardware replacement for the ACS, IDS, and CCTV (both internal and external) systems. The Contractor shall provide adequate staffing of qualified individuals who are documented United States Citizens only. Qualifications statements should address the following experience:

a. The Contractor must demonstrate the ability to perform integrated Electronic Security System planning, design and installation;

b. The Contractor must demonstrate the ability to implement the appropriate security controls that are compliant with relevant standards;

c. The Contractor personnel must be LENEL Certified technicians;

d. The Contractor must be an authorized LENEL Value Added Reseller (VAR);

8.0 Description of Requirements

The Contractor is required to provide all materials, equipment, personnel, and tools to provide a fully integrated security system upgrade that includes a complete software/hardware replacement for the ACS, IDS, and CCTV (both internal and external) systems for the Strategic Systems Programs in Buildings 200 and 210 on the Washington Navy Yard, in Washington, DC. Each system shall be capable to integrating with both buildings. All equipment and software shall be consistent with current deployment of Lenel and DMP for access control and IDS respectively, but at current modern versions of the hardware and software needed to upgrade the system for HSPD-12 and other Federal requirements. This compatibility will enable continued monitoring and administrative functions in accordance with the Intelligence Community Directive (ICD) 705. The Contractor shall also perform start up, testing, and training to indicate full operational compliance with this requirement. Installation and testing shall be performed by U.S. companies using only U.S. citizens. Delivery and installation of the system refresh items shall be no later than 120 days after award.

The Contractor shall provide preventative maintenance, software upgrades and licensing, and repair service support for all ACS, IDS, and CCTV components and software for a period of 1 year after award, with the potential for yearly renewal.

Contractors shall be cleared for the areas they are working in, having a Department of Defense clearance eligibility up to the Top Secret/Secure Compartment Information level. The Contractor must utilize E-Verify to verify citizenship and provide proof of citizenship to the Government prior to commencing work on the requirement.

The Contractor shall be an authorized LENEL VAR and on-site technicians shall be certified by the manufacturer to work on the equipment and software provided.

9.0 Evidentiary Qualifications/Experience Documentation Requirements

Interested Contractors shall possess the requisite minimum qualifications and experience identified in paragraph 7.0 and demonstrated relevant and recent experience as it relates to the enclosure (1) SOW requirements in paragraph 8.0. White Paper Capability statements shall include all of the content and details identified below:

9.1 Minimum Qualifications / Experience Requirements Validation

White Paper Capability statement submissions shall include a discrete section with the heading “Minimum Qualifications / Experience Requirements” and document, with specific information, each of the minimum qualifications identified in paragraph 7.0. This section may cite contract reference efforts detailed in Table A of paragraph 9.2 below provided that respondents provide context and rationale as to how that contract reference effort(s) demonstrate possession of the applicable Minimum Qualifications / Experience requirements of bullets a through d identified in paragraph 7.0 – or have capability of obtaining by requirement award.

9.2 Relevant & Recent Experience / Supporting Narratives

In addition to demonstrating possession of the requisite Minimum Qualifications / Experience requirements identified in paragraph 7.0 above (or have capability of obtaining by requirement award), interested firms shall demonstrate relevant and recent experience performing the same or similar efforts and or completion tasks (as applicable) to the enclosure (1) SSN SOW requirements in paragraph 8.0. Relevant experience is defined as performing efforts/tasks similar in scope, size, and complexity as the enclosure (1) SSN SOW requirements with an annual incurred cost/expense of at least $1M. Recent experience is defined as work performed within 5 years of the SSN posting date. To substantiate the performance of relevant and recent efforts/tasks to the enclosure (1) SSN SOW requirements, White Paper Capability statements shall provide a list of current or previous contract references and the efforts/tasks performed thereunder detailing and evidencing a direct correlation of the requirement reference efforts/tasks to the enclosure (1) SSN SOW using the specific outline provided in Table A below. Contractor’s responses to the Table A SSN CLIN SOW outline shall include the following information per individual contract reference:

(i) Summary of relevant work performed and how that specific work demonstrates capability to perform the specific requirements identified in the enclosure (1) SSN SOW requirements;

(ii) Current / Prior Contract Number(s) and Customer/Agency Supported;

(iii) Identification of your role as the Prime or Subcontractor;

(iv) Contract Type;

(v) Period of performance of the specific contract reference effort performed;

(vi) Quantity of Full Time Equivalence (FTE) personnel utilized on the specific contract reference effort, per annum, with distinction and FTE quantities identified between the respondents FTE employees and any Subcontractor FTE employees;

(vii) Net Dollar value (base and options) for each contract reference and the annual incurred costs for each contract reference provided which demonstrates the magnitude of those contract references in comparison to the annual estimated value cited in paragraph 9.2 above. NOTE: solely citing an IDIQ ceiling amount or base and all options aggregate value without the annual incurred costs for the submitted contract reference(s) is NOT acceptable – amounts must be specific to the actual incurred costs for a Contract CLIN(s) or Individual Task Order(s), for the contract reference(s) cited in Table A below; and

(viii) Customer point of contact with valid phone number and email.

10.0 Company Information and Deadline for Submittal

White Paper Capability statements shall be submitted in Microsoft Word for Office 2000 compatible format or PDF format and are due no later than 16 June 2025, 4:00pm ET. The White Papers shall not exceed 10 pages in total, using 12-point Times New Roman and 1” margin and shall be submitted via e-mail to brenda.petitt@ssp.navy.mil and scott.comeau@ssp.navy.mil.

ALL White Paper Capability submittals shall include the following information “not” included in the aforementioned maximum 10-page limit:

1. Company Administrative Information

a. Company Name:

b. Company Point of Contact (email and phone) and Title:

c. Company Address:

d. Unique Entity Identifier (UEI) No:

e. Cage Code:

2. Size of business, including; total annual revenue, by year, for the past five years and number of employees;

3. Ownership, including whether: small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns;

4. Number of years in business;

5. Identification of the current security clearance held at your facility that will provide support to the enclosure (1) SOW requirements. NOTE: Work to be performed under this requirement shall require the Contractor to have a facility clearance of SECRET and a computing facility that is cleared to process SECRET data.

Respondents to this SSN shall indicate which portions of their response are proprietary/business sensitive and should mark them accordingly. It is the responsibility of the SSN respondent to monitor SAM.gov for additional information pertaining to any potential acquisition.

11.0 Government Assessment

The White Paper Capability statement responses to this SSN shall meet the requirements stated in the SSN and will be reviewed to determine whether each respondent is capable of performing the requirements. This review will be based solely on the specific data and supporting content provided by the respondents in their White Paper Capability statement submissions and responses to any follow-on clarification inquires submitted by the Government. Incomplete or generalized White Paper Capability statements, without specificity as it relates to the SSN content requirements, omitted content, or content which fails to address all of the requirements of this SSN, will have a direct affect upon the Government’s assessment of the White Paper submittal. The Government’s assessment will include, but is not limited to, the following:

(1) The respondent’s specific and evidenced / demonstrated possession of the Minimum Qualifications / Experience requirements identified in paragraph 7.0;

(2) The respondent’s demonstrated ability to manage, as a Prime or Subcontractor, the types and magnitude of requirements identified in the enclosure (1) SSN SOW requirements based on their relevant and recent performance of same/similar efforts/tasks in terms of scope, size, and complexity;

(3) The respondent’s demonstrated technical ability, as a Prime or Subcontractor, to execute the enclosure (1) SSN SOW requirements based on their relevant and recent performance of same/similar efforts/tasks in terms of scope, size, and complexity; and

(4) The respondent’s demonstrated capacity to execute the enclosure (1) SSN SOW requirements based on their relevant and recent performance of same/similar efforts in terms of scope, size, and complexity, the quantity of personnel required, and the contract award date.

12.0 SSN Disclaimer

This SSN is issued solely for Market Research purposes. It does not constitute a Request for Proposal (RFP) nor a promise to issue an RFP in the future. This SSN does not commit the Government to solicit or award a contract. The information provided in the SSN is subject to change and is not binding on the Government. Respondents are advised that ALL costs associated with responding to this SSN, including any requests for follow-up information, will be solely at the interested parties’ expense and the Government will not pay for any information or costs incurred or associated with submitting a SSN White Paper Capability statement or follow-on responses.

The Government reserves the right to consider a set-aside for small businesses or one of the small business preference groups. (e.g., small business, service-disabled veteran-owned small business, 8(a), HUBZone small business, and women-owned small business programs).