ESBD_File_356077_2 2024-1048 Specifications and Scope of Work.pdf

McALLEN INDEPENDENT SCHOOL DISTRICT

RFP No. 2024-1048 – McAllen Independent School District Central Kitchen Walk-In Freezer Repair Specifications and Scope of Work

Rev. 6/2021

1.0 BACKGROUND

McAllen Independent School District (the “District”) is a multicultural community of over 20,000 students. The District’s vision is to educate all students to become lifelong learners and productive citizens in a global society through a program of educational excellence utilizing technology and actively involving parents and the community. The District consists of eighteen (18) elementary schools, six (6) middle schools, three (3) traditional high schools, and two (2) non-traditional high schools.

Officers of the District are:

Debbie Crane-Aliseda, Trustee Erica de la Garza-Lopez, Trustee Elizabeth (Lizzie) Kittleman, Trustee Sofia M. Peña, Trustee Lucia Regalado, Trustee Aaron D. Rivera, Trustee Sam Saldivar, Jr., Trustee Dr. René Gutiérrez, Superintendent

2.0 INTENT

It is the intent of the District, through this Request for Proposal (“RFP”), to select respondent(s) (“Respondent”), that is qualified, experienced, and offers the best value for the repair of a central kitchen walk-in freezer.

3.0 REQUIREMENTS

The Specifications and Scope of Work (“SOW”) will take precedence over the General Terms and Conditions when they are in conflict. Please read the General Terms and Conditions and the following information carefully. Any exceptions to these General Terms and Conditions and SOW may be cause for a Respondent to be disqualified.

4.0 TERM AND TERMINATION OF AGREEMENT

The period of the contract (“Contract”) resulting from this RFP is to be determined.

4.1 Termination without Cause. District shall have the right to terminate this contract without cause on thirty (30) days written notice to the Respondent.

4.2 Termination with Cause.

4.2.1 Termination by District. District may terminate this Contract immediately upon the occurrence of any of the following events:

4.2.1.1 Any conduct of the Respondent, which jeopardizes the health, safety, or welfare of any person, or the safety, reputation, or the regular functions of the District.

4.2.1.2 Failure to provide evidence of liability insurance, as required.

4.2.1.3 Failure of Respondent to immediately bar any individual from performing services under this Contract, if such individual does not meet the qualifications required by this Contract or if such individual commits a material breach of one of the terms of this Contract.

4.2.1.4 In addition, if the Respondent commits a material breach of any of the terms of this Contract, other than those listed in subsections 4.2.1.1 through 4.2.1.3 above, District may terminate this Contract upon no less than thirty (30) days written notice.

4.3 Respondent shall not be entitled to lost profits or any further compensation not earned prior to the time of cancellation.

5.0 PRICING, INVOICING AND PAYMENT

The pricing offered through this RFP must remain firm for the term of the Contract. Price decreases and/or discount percentage in favor of the District are acceptable at any time throughout the term of the contract. In case of a price increase required due to market shortage or market change, documentation must be submitted for approval to Laura Williams, Director of Purchasing Services at laura.williams@mcallenisd.net.

6.0 REFERENCES

Respondent shall obtain a minimum of three (3) references from other school districts for similar services.

References must complete the “District Reference Form” (See Attachments tab).

7.0 EVALUATION CRITERIA

In determining who will be awarded, the District shall consider:

7.1 the purchase price;

7.2 the reputation of the vendor and of the vendor’s goods or services;

7.3 the quality of the vendor’s goods or services;

7.4 the extent to which the goods or services meet the District’s needs;

7.5 the vendor’s past relationship with the District;

7.6 the impact on the ability of the District to comply with laws and rules relating to historically underutilized businesses (in accordance with 2 CFR 200.320);

7.7 the total long-term cost to the District to acquire the vendor’s goods or service;

7.8 for a contract for goods and services, other than goods and services related to telecommunications and information services, building construction and maintenance, or instructional materials, whether the vendor or the vendor's ultimate parent company or majority owner:

7.8.1 has its principal place of business in this state; or

7.8.2 employs at least 500 persons in this state; and

7.8.3 any other relevant factor specifically listed in the request for proposals.

7.9 Federally Funded Projects shall be in accordance with:

7.9.1 Code of Federal Regulations, 2 CFR 200.320; or

7.9.2 United States Department of Agriculture (“USDA”) guidelines, 2 CFR 200; and

7.9.3 Buy American Act Guidelines.

7.10 Relative Weights:

7.10.1 Relative weights for state and local criteria: 98%

7.10.2 Relative weights for federally funded criteria: 2% as applicable

Refer to Attachment “A” for weights.

8.0 EVALUATION COMMITTEE.

The evaluation committee, which will be comprised of Laura Williams, Director of Purchasing Services, Elizabeth Cabrera, Coordinator for Purchasing Services; Liz Montes, Senior Buyer; Sonia Esquivel, Director of Child Nutrition; Celina Mendiola, CNP Procurement Specialist; Scott Nelson, Sourcing & Cost;

and Ruben Trevino, Executive Director for Facilities, Maintenance & Operations, will evaluate the proposals and recommend the successful vendor(s).

mailto:laura.williams@mcallenisd.net.

9.0 COMMUNICATION WITH DISTRICT PERSONNEL

Respondent submitting a proposal shall not discuss this RFP with employees of District or members of the Board of Trustees. Communication includes, but is not limited to, unsolicited literature, email, faxes or phone calls related to any aspect of this RFP. If discussion is necessary, you will be notified in writing. Failure to abide by this requirement will result in automatic disqualification at the discretion of the District. All questions must be posted on the Questions tab.

10.0 SCOPE OF WORK

Evaluation of central kitchen walk-in freezer to include removal and installation of one (1) compressor unit and condenser slab with like for like items. The coil system and/or rack requires replacement, as well as replacement of all ceiling tiles and pipes on top of the freezer. Condensation has caused water collection on top of the freezer panels. Water has soaked through the panels and has leaked into the freezer. The proposal fee shall include all supplies, labor, equipment, and materials. Completion of this project is required by June 28, 2024. See existing walk-in freezer unit information below.

Manufacture: Refrigeration Design Technologies, Inc. (RDT) Model #: RDMC6-6 Serial #: 09-01-6-3757 Refrigerant Type: R-404A

Compressor Volts RLA LRA PH

ZB38KCE 460 9.6 63.0 3

ZB58KCE 460 16.4 95.0 3

4DL3F63KE

(unit needing replacing) 460 26.3 139.0 3

4DL3F63KE 460 26.3 139.0 3

4DL3F63KE 460 26.3 139.0 3

4DT3F76KE 460 32.1 187.0 3

EVAP FAN MTR 460 4.0 1

EVAP FAN MTR 460 3.9 3

EVAP FAN MTR 460 3.9 3

EVAP FAN MTR 460 3.9 3

EVAP FAN MTR 460 6.9 3

COND FAN MTR 460 19.2 3

10.1 Awarded Respondent shall complete the following work, including but not limited to:

10.1.1 Replace the 40’x80’ ceiling panels in the walk-in freezer as follows:

10.1.1.1 New ceiling panels shall be 5” thick and the core made of continuously poured-in-place polyisocyanurate insulating foam.

10.1.1.2 With a green-lock interior joint, offsetting tongue-and-groove with the interior and exterior skin to be made of 26 ga. embossed white galvalume.

10.1.1.3 To include ceiling supports with aluminum tee ceiling support and all new

Unistrut and 3/8” all thread, nuts, and washers.

10.1.1.4 Inside joints panels shall have butyl sealant, expansion foam, and joint cover trim.

10.1.2 Remove and reinstall rack system inside the walk-in freezer as necessary and if required for the installation of new ceiling panel.

10.1.3 Caulk and seal all seams on new ceiling panels.

10.1.4 Foam ceiling and attach with matching 20 ga. shaped trim and matching fasteners.

10.1.5 Reinstall evaporators with all new thread, fasteners, new copper.

10.1.6 Reinsulate all refrigeration lines all the way back to the rack.

10.1.7 Reinstall electrical wire to the evaporators and the lights on the new ceiling panels.

10.1.8 Replace all existing rusted conduit that is on new top of new ceiling panels.

10.1.9 Install new refrigeration lines.

10.1.10 Remove replaced electrical wires.

10.1.11 Disconnect sprinkler heads above ceiling panels.

10.1.12 Reinstall sprinkler heads above ceiling panels.

10.1.13 Any other repairs found to walls of freezer panels that are discovered when rack system is removed.

10.1.14 Remove and dispose of all garbage and debris after completion of work, to include but not limited to, the following:

10.1.14.1 Dispose of old ceiling panel.

10.1.14.2 Dispose of old compressor unit.

10.1.14.3 Dispose of condenser slab.

10.2 All Respondents are encouraged to schedule a site visit. A site visit can be scheduled, between April 12-15, 2024, by calling Celina Mendiola, CNP Procurement Specialist, at

(956) 632-3226.

11.0 AWARD INFORMATION

Award information will be available for download from our website within ninety (90) days of opening:

https://mcallenisdtx.sites.thrillshare.com/page/awarded-vendors.

12.0 INSTRUCTIONS FOR SUBMITTING A PROPOSAL

The District prefers and encourages Respondents to submit their response through Ionwave (https://mcallenisd.ionwave.net), however, we will accept submittals in a sealed envelope via mail or hand delivered. Email Liz Montes, Senior Buyer at emontes@mcallensd.net for address and mailing instructions.

https://mcallenisdtx.sites.thrillshare.com/page/awarded-vendors https://mcallenisd.ionwave.net/ mailto:emontes@mcallensd.net

1.0 BACKGROUND