ESBD_File_355277_IFB #24-16 Aerospace System Trainers.pdf

INVITATION FOR BIDS (IFB) #24-16

AEROSPACE SYSTEM TRAINERS

PROPOSED SOLICITATION SCHEDULE

This schedule may be modified or changed at the sole discretion of SJCCD.

DATE ACTION

April 8, 2024 IFB issued.

April 16, 2024

Questions and/or Clarifications Deadline

Requests for questions and clarifications regarding IFB documents shall be submitted in IonWave by 5:00 p.m. Central Time to be considered.

April 18, 2024 Issuance of final addendum, if necessary.

April 24, 2024

Bid Submission Deadline

All bid documents shall be submitted before 2:00 p.m. Central Time in IonWave.

Proposals will be digitally opened immediately following time due.

April / May 2024 Recommendation of award and approval of contract award. Award will be announced after approval received.

IonWave:

https://sanjac.ionwave.net

PROCUREMENT CONTACT

Karen Allen, Senior Buyer

281-998-6106 karen.allen@sjcd.edu https://sanjac.ionwave.net/ mailto:karen.allen@sjcd.edu

SCOPE OF WORK AND SPECIFICATIONS

1. General

San Jacinto Community College District (“SJCCD” or “College”) is soliciting sealed bids from qualified firms to provide trainers for aerospace and/or aviation sub-system trainers.

SJCCD reserves the right to select one or more companies based on the best value, as determined by SJCCD, with consideration given to bid(s) that best meet the desired scope of work and specifications set forth in this invitation for bids.

All work performed must be in compliance with existing federal, state and local codes, statutes and requirements.

SJCCD is a public community college district organized under Chapter 130 of the Texas Education Code and is tax exempt in the State of Texas.

2. Product Specifications

To provide SJCCD with aerospace system trainers. The College will consider the following trainer systems from AvoTek, AeroTrain, and EDQUIP brands or alternate brands of equal or better value and quality. The College reserves the right to reject alternate brands that do not conform to the same quality or usability for the College’s needs.

a. Quality Control Display (Aircraft Wiring Practice Trainer)

b. Fluid Lines & Fittings Training

c. Hydraulic System Trainer

d. ACFT Electronic Flight Instrument Trainer

e. Avionics System Trainer

f. Advanced Autopilot System Trainer

g. Digital Data Buss System Trainer

h. Digital Engine Instrument Trainer

3. Training

a. Training shall be in-person or virtual (synchronous) and shall include operating instructions for the aerospace systems.

b. Training date and time shall be scheduled and confirmed with SJCCD representative prior to delivery of aerospace systems.

4. Preventative Maintenance Services (Optional)

a. Annual Preventative Maintenance Services for the trainers.

b. The contract term, if any, for Annual Preventative Maintenance Services contract(s) awarded from this solicitation will be one (1) year with renewal options of four (4) one-year time periods subject to the termination provisions as further described in the sample contract terms and conditions on the Attachments tab section of this solicitation.

5. Delivery and Installation

a. Equipment and technology must be delivered, installed, and operational no later than

June 28, 2024.

b. Delivery shall be made FOB destination, inside delivery, to San Jacinto College Edge

Center, 13150 Space Center Blvd, Houston, TX 77059. The College’s loading dock will not be available; thus the awarded vendor(s) must provide lift gate service upon delivery (if applicable).

c. All equipment shall be assembled, set in place, and ready for College use upon delivery.

d. Pricing shall include equipment installation, calibration, faculty training and on-site technician set-up.

e. Bidder shall provide all accessories necessary for complete installation and operation of the aerospace sub-system trainers.

f. Awarded vendor shall clean up all debris and is responsible for haul-away of shipping and packaging debris.

g. Awarded vendor shall coordinate all installation activity with the SJCCD contact person.

6. Supplier Diversity Reporting

SJCCD does not give preference to historically underutilized or small business in the awarding of contracts. However, if the awarded contractor utilizes a subcontractor(s) to fulfill the proposed requirements, the contractor will be required to track and report the amount paid to each subcontractor along with the subcontractor’s supplier diversity classification. This information will only be used for the purpose of statistical tracking. The reportable classifications include:

• African American

• Asian Pacific American

• Caucasian

• Hispanic American

• Native American

• Small Business

• Veteran Owned

• Minority Owned

• Woman Owned

• LGBTQ

• Other / Non-disclosed

BID RESPONSE REQUIREMENTS

All bids response requirements must be submitted through IonWave. The system does not allow a bid submission unless all requirements have been met, including Attributes and Response Attachments. These requirements include, but are not limited to, the following:

1. Price

Include pricing on the Line Items tab in IonWave for the following:

1. Quality Control Display (Aircraft wiring practice trainer) - Quantity 1

2. Fluid Lines & Fittings Training - Quantity 1

3. Hydraulic System Trainer - Quantity 1

4. ACFT Electronic Flight Instrument Trainer - Quantity 1

5. Avionics System Trainer - Quantity 1

6. Advanced Autopilot System Trainer - Quantity 1

7. Digital Data Buss System Trainer - Quantity 1

8. Digital Engine Instrument Trainer - Quantity 1

9. Training (if not included in cost of System Trainers)

10. Annual Preventative Maintenance Fees (optional)

Additional Costs Not Included in Pricing: Upload a Response Attachment document, if needed, to provide details of any costs not listed in the Line Items section. Any costs not explicitly stated in a bid response shall not be charged to the College.

2. Specification Sheet

Upload a specification sheet for proposed Aerospace Systems in the Response Attachment tab in IonWave.

3. Business Questionnaire

The Business Questionnaire is a fillable form in the Attachment Section in IonWave and shall be submitted as a Response Attachment in the IonWave. If additional space is needed, please submit information on additional pages and clearly indicate each question and number.

4. References

The bidder shall provide at least three (3) references of entities for whom you have provided the goods or services included in this IFB within the past three years. The name, telephone number, and valid email address of a reference person who may be contacted for further information must be entered in the Attributes tab in IonWave. If the College chooses to contact your references, they will be contacted by email.

5. Exceptions to Terms and Conditions

An exception includes any addition, deletion, or other modification. Submit exceptions to terms and conditions as an attachment in the Response Attachment tab in IonWave as follows:

a. If you select Yes to “EXCEPTIONS TO TERMS AND CONDITIONS” under the Attributes tab, you must submit a written summary of each exception to this IFB, including the scope, specifications, and/or sample contract, as applicable. The summary shall include supporting justification that clearly identifies the specific reference, page, section, and sub-section of the change, relevance of the change, the vendor’s rationale for the change, and benefit to the College for accepting the change for the submitted exceptions to be considered.

b. Any exceptions not explicitly stated may not be considered during contract negotiations, if any. The submittal of exceptions to terms and conditions does not guarantee the College’s acceptance of exceptions. The College reserves the right to accept or reject any exceptions as necessary to negotiate a mutually beneficial contract.

List of Response Attachments

The following documents are to be submitted through the Response Attachments tab in IonWave. All forms are available to download under the Attachments tab in IonWave. Except when listed as Optional, all documents are required and failure to provide the correct required document may deem the proposer non-responsive and disqualify the response from consideration for award.

1. Business Questionnaire

2. Specification Sheet

3. Conflict of Interest Form

4. Proof of Insurance Requirements

5. Federal Vendor Certification Form

6. Exceptions to Terms and Conditions (optional)

7. Additional Costs Not Included in Pricing (optional)

IFB 24-16

BUSINESS QUESTIONNAIRE

Company Name: ______________________________________________

Products

1. Does your product meet specifications according to this IFB? If not, list all variances between your product and the specifications.

2. Are you submitting alternate brands from what is listed in the specifications? If yes, list the brands below, and upload a specification sheet for each alternate system trainer as a Response Attachment in IonWave.

3. Describe any special requirements for the product, including but not limited to, performance, maintenance, electrical, etc.

4. Describe your training protocol. Is training conducted in-person or virtual (synchronous)?

What is the estimated training time?

5. Describe your initial, inclusive, annual warranty on labor and/or products (extent of warranty, limitations on warranties, term or warranty, process), including any warranty disclaimers.

6. Describe your preventative maintenance services (if applicable). Are services conducted virtually or onsite by a registered technician? How often are preventative maintenance services provided (monthly, quarterly, annually)?

Equipment Installation and Operation

7. List any special installation requirements stating the electrical power requirements for protection from loss of power and other power line interferences.

8. Does the equipment require any disposable items in order to use the product in a typical education setting? If yes, provide a price list as a Response Attachment.

Delivery and Return

9. Explain the delivery and installation your company anticipates performing. Indicate if a third party to provide any of these services?

10. The College’s delivery/installation deadline is June 28, 2024 Confirm if you can meet with deadline or provide the earliest date you can deliver/install.

11. The College’s shipping terms are FOB Destination. Confirm if you can agree to these terms.

If not, provide your shipping terms. Submittal of alternate shipping terms does not guarantee acceptance by the College.

12. Describe your return policy.