ESBD_File_355267_ATTACHMENT A - Scope of Work.pdf

State Preservation Board

INVITATION FOR BID

IFB No. 809-24-0012

FOR

Uniform Rental and Laundry Services

ATTACHMENT A: SCOPE OF WORK

IFB No. 809-24-0012 Uniform Rental and Laundry Services

ATTACHMENT A: SCOPE OF WORK

DETAILED DESCRIPTION OF SERVICES REQUESTED

The State Preservation Board (SPB) is soliciting proposals from qualified contractors to provide uniform rental and laundry services. Included in the scope of work is the rental of uniforms for approximately fifty (50) SPB Employees at three (3) different sites: The Texas Capitol, Texas State History Museum, and Texas State Cemetery. Each employee will require eleven (11) uniforms, Grounds employees will receive (12) uniforms comprised of various combinations of the garments listed below. Uniforms must be picked up and dropped off weekly for laundering at each of the three SPB locations (drop-off/pick-up addresses provided below). Uniform shirts must display the appropriate SPB logo provided in Attachment E.

Texas Capitol Extension Loading Dock Colorado St. & W 13th St.

Austin, TX 78701

Texas State History Museum Loading Dock 1801 Colorado St.

Austin, TX 78701

Texas State Cemetery 909 Navasota St Austin, TX 78702

Provide all material, labor, equipment, and coordination necessary to provide uniform rental and laundry services.

In addition to the samples requested below, vendors may include one (1) specialty uniform available from the vendor that may be of better quality and/or better wear than those already listed here.

1. Uniform Specifications

• Short Sleeve/Long Sleeve Work Shirt

• Must be available in navy blue, light blue, and khaki

• 60% Polyester/40% Cotton

• 100% Cotton option must be available

• Must be available in men's and women's sizes and styles

• Must be able to add SPB logo patch on front upper-left side

• Wrinkle-Free Short Sleeve/Long Sleeve Work Shirt

• Must be available in blue, light blue, and khaki

• 65% Polyester/35% Cotton

• 100% Cotton option must be available

• Polo Work Shirt

• Blue (light or dark)

• 100% Microfiber Polyester

• Work Pants

• Must be available in navy and khaki

• 65% Polyester/35% Cotton

• Cargo Work Pants

• Must be available in navy and khaki

• 65% Polyester/35% Cotton

• Flame Resistant Work Pants

• Rating must be ATPV 8.2, ARC 2 or more

• Flame Resistant Work Shirts

• Rating must be ATPV 8.2, ARC 2 or more

• Coveralls

• Jackets

• Navy

• SPB Logo Patches

• Logos must match image shown in Attachment C

• Patch should be removable once garment is taken out of circulation

• Required on all shirts

• Denim Pants

Prior to contract award, respondents will be required to submit samples of each garment listed above in each material option specified. Samples will be evaluated to determine responsiveness to the requirements of the Scope of Work. The Contract Manager will coordinate the drop off and pick up logistics of the sample garments.

2. Laundry Service Requirements

a. Pickup and delivery to be once per week, fifty-two (52) weeks per year, at each of the 5 SPB locations (all downtown locations).

b. All garments must be thoroughly inspected for deficiencies each week.

c. All garments must be wrinkle free and ready to wear upon delivery.

d. All button repair, zipper repair, and tears less than the size of a quarter must be included in rental costs.

SERVICE REQUIREMENTS

1. After contract award, Contractor shall supply forms and personnel to measure employees for uniforms.

2. At initiation of contract, all uniforms are to be supplied new and unused.

3. All uniforms supplied will be in good condition and will be maintained and repaired as needed. New garments will be supplied when uniforms are beyond reasonable repair. The SPB recognizes its obligation for any garments that are ruined or lost by actions of the employee.

Such obligations will be negotiated between the Contractor and the Contract Manager to a mutually acceptable and fair arrangement.

4. Any garment deemed to be unsatisfactorily cleaned by the SPB Contract Manager will be reworked at no additional charge to the SPB.

5. A count will be provided weekly for all soiled garments picked up and for all cleaned garments delivered. Additionally, all garment repairs and replacements shall be documented by Contractor.

6. The Contractor will guarantee that, during the term of the contract, all new employee garments and replacement garments for existing employees will be delivered within 20 business days of order.

7. Upon contract award, for the purpose of security clearance, Contractor will provide the SPB with identification and contact information for the individual responsible for weekly laundry pick-up and drop-off. Identification and contact information shall also be provided for any other Contractor employees who will be involved in the pick-up and drop-off process.

8. Contractor will be responsible for all costs associated with having the uniforms available for wearing including: proper fit; SPB logo patch; weekly pickup of soiled uniforms; drop off of cleaned uniforms; no charge for size changes; no charge for repairs to garments; no charge for replacements of garments due to reasonable wear.