ESBD_File_354879_8. Submission Instructions.pdf
PDF 159 KB Posted
- Attached to
- Promotional and Printed Materials
- Solicitation number
- 721-24019
- Issued by
- Travis County, Austin City, Texas
About this file
This document contains the Submission Instructions for suppliers interested in providing Promotional and Printed Materials to the University of Texas at Austin. The contract opportunity involves Travis County and the City of Austin. Suppliers are required to submit their responses to various sections, including a Project Questionnaire, Price Schedule, Appendices, and other company information through the Bonfire public portal by the closing time of May 01, 2024 at 2:30 PM CDT. The solicitation includes commodity codes for novelties, souvenirs, display and promotional materials, card printing, envelope and mailer printing, and specialty printing.
The instructions provide details on the required documents, data fields, and formatting for the submission. Suppliers must indicate their intent to bid by May 01, 2024 at 1:30 PM CDT and can participate in the vendor discussion period from April 02 to April 11, 2024. The submission must include a HUB Subcontracting Plan, as well as information on the respondent's company, financial stability, and past litigation or claims. Pricing and other commercial terms are not explicitly covered in the provided information.
View the file
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
Name Type # Files Requirement
Respondent's response to Section 5 - Project Questionnaire
File Type: PDF (.pdf) Multiple Required
Project Supporting Documents (optional)
File Type: PDF (.pdf) Multiple Required
Respondent's response to Section 2 - Project Price Schedule
File Type: PDF (.pdf) Multiple Required
Respondent's response to
APPENDIX ONE
EXECUTION OF
OFFER
File Type: PDF (.pdf) Multiple Required
Does Respondent accept all terms and conditions in the solicitation and
APPENDIX TWO
without exceptions
Data Type: Yes/No N/A Required
If Respondent's is requesting exception to any terms or
File Type: PDF (.pdf) Multiple Optional conditions set forth in APPENDIX TWO, Respondent will upload the list of exceptions for review.
Respondent's response to
APPENDIX FIVE
Data Type: Yes/No N/A Required
Respondent's response to
APPENDIX SIX
File Type: PDF (.pdf) Multiple Required
Respondent's response to
APPENDIX SEVEN
File Type: PDF (.pdf) Multiple Required
Respondent's response to
APPENDIX EIGHT
Data Type: Yes/No N/A Required
HUB Subcontracting Plan File Type: PDF (.pdf) Multiple Required
Legal name of Respondent's Company
Data Type: Text N/A Required
Address of principal place of business Data Type: Number N/A Required
Address of Office that would be providing service under the Agreement
Data Type: Text N/A Required
Number of years in Business Data Type: Number N/A Required
State of Data Type: Text N/A Required incorporation
Number of Employees Data Type: Number N/A Required
Annual Revenues Volume Data Type: Number N/A Required
Name of Parent Corporation, if any Data Type: Text N/A Required
State whether Proposer will provide a copy of its financial statements for the past two (2) years, if requested by University.
Data Type: Yes/No N/A Required
Proposer will provide a financial rating of the Proposer entity and any related documentation (such as a Dunn and Bradstreet analysis) that indicates the financial stability of Proposer
File Type: PDF (.pdf) Multiple Optional
Proposer will provide a financial rating of the Proposer entity and any related documentation (such as a Dunn and Bradstreet analysis) that indicates the financial stability of Proposer
Data Type: Text N/A Required
Is Proposer currently for sale or involved in any transaction to expand or to
Data Type: Text N/A Required become acquired by another business entity? If yes, Proposer will explain the expected impact, both in organizational and directional terms.
Proposer will provide any details of all past or pending litigation or claims filed against Proposer that would affect its performance under the Agreement with University (if any).
Data Type: Text N/A Required
Is Proposer currently in default on any loan agreement or financing agreement with any bank, financial institution, or other entity? If yes, Proposer will specify the pertinent date(s), details, circumstances, and describe the current prospects for resolution.
Data Type: Text N/A Required
Proposer will provide a customer reference list of no less than three (3) organizations with which Proposer currently has contracts and/or to which Proposer has previously provided services (within the past five (5) years)
File Type: PDF (.pdf) Multiple Required of a type and scope similar to those required by University’s RFP.
Proposer will include in its customer reference list the customer’s company name, contact person, telephone number, project description, length of business relationship, and background of services provided by Proposer.
Does any relationship exist (whether by family kinship, business association, capital funding agreement, or any other such relationship) between Proposer and any employee of University? If yes, Proposer will explain
Data Type: Text N/A Required
Proposer will provide the name and Social Security Number for each person having at least 25% ownership interest in Proposer. This disclosure is mandatory pursuant to §231.006, Family Code, and will be used for the purpose of determining whether an owner of Proposer with an
File Type: PDF (.pdf) Multiple Required ownership interest of at least 25% is more than 30 days delinquent in paying child support.
Further disclosure of this information is governed by the Texas Public Information Act (ref.
Chapter 552, Government Code), and other applicable
Commodity Codes
Commodity Set Commodity Code Title Description
NIGP 03752
Novelties, Promotional and Specialty Products, Including Biodegradable
NIGP 03778
Souvenirs and Prizes: Promotional, Advertising, etc.
NIGP 71530
Display, Exhibit, and Promotional Materials
NIGP 96611 Card Printing: Tab, Post, Form, etc.
NIGP 96631 Envelope and Mailer Printing
NIGP 96651 Letterhead Printing
Commodity Set Commodity Code Title Description
NIGP 96686
Specialty Printing:
Die Cutting, Laser, Plastic, Thermography, etc., Folders, Invitations, Tabs, Binders, Banners, Banner Displays, etc.
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Data:
Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about Requested Data at the Bonfire Help Center.
2. Upload your submission at:
https://utexas.bonfirehub.com/opportunities/127301
You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by May 01, 2024 1:30 PM CDT.
The Vendor Discussion period for this opportunity starts Apr 02, 2024 5:00 PM CDT. The Vendor Discussion period for this opportunity ends Apr 11, 2024 12:00 PM CDT. You will not be able to send messages after this time.
https://vendorsupport.gobonfire.com/hc/en-us/articles/6833306433943-What-s-a-Data-Field-or-Slot-https://utexas.bonfirehub.com/opportunities/127301
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of May 01, 2024 2:30 PM CDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.
Javascript must be enabled. Browser cookies must be enabled.
Need Help?
University of Texas at Austin uses a Bonfire portal for accepting and evaluating proposals digitally. Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us mailto:support@gobonfire.com https://vendorsupport.gobonfire.com/hc/en-us
File details come from the government source that posted it. Updated .