ESBD_File_354753_IFB 24-23 Maritime SBCA Conversion Parts.pdf

IFB 24-23, Maritime SCBA Parts 1

INVITATION FOR BIDS (IFB) #24-23

SCBA Low-Pressure to High-Pressure Conversion Parts

PROPOSED SOLICITATION SCHEDULE

This schedule may be modified or changed at the sole discretion of SJCCD.

DATE ACTION

April 2, 2024 IFB issued.

April 10, 2024

Questions and/or Clarifications Deadline

Requests for questions and clarifications regarding IFB documents shall be submitted in IonWave by 5:00 p.m. Central Time to be considered.

April 12, 2024 Issuance of final addendum, if necessary.

April 18, 2024

Bid Submission Deadline

All bid documents shall be submitted before 2:00 p.m. Central Time in IonWave.

Proposals will be digitally opened immediately following time due.

April/May Recommendation of award and approval of contract award. Award will be announced after approval received.

IonWave:

https://sanjac.ionwave.net

PROCUREMENT CONTACT

Melissa Fuqua, Buyer

281-998-6378 Melissa.fuqua@sjcd.edu https://sanjac.ionwave.net/ mailto:Melissa.fuqua@sjcd.edu

IFB 24-23, Maritime SCBA Parts 2

SCOPE OF WORK AND SPECIFICATIONS

1. General

San Jacinto Community College District (“SJCCD” or “College”) is soliciting sealed bids from qualified firms to provide parts to convert self-contained breathing apparatus (SCBA) and air tank cylinders from low-pressure to high-pressure systems.

SJCCD reserves the right to select one or more companies based on the best value, as determined by SJCCD, with consideration given to bid(s) that best meet the desired scope of work and specifications set forth in this invitation for bids.

All work performed must be in compliance with existing federal, state and local codes, statutes and requirements.

SJCCD is a public community college district organized under Chapter 130 of the Texas Education Code and is tax exempt in the State of Texas.

2. Products

Parts are needed to convert Self-Contained Breathing Apparatus (SCBA) and air tank cylinders to convert from low-pressure to high-pressure systems used by our maritime and fire protection programs.

The College will consider the following parts from the Scott Safety brand or alternate brands of equal or better value and quality. The College reserves the right to reject alternate brands that do not conform to the same quality or usability for the College’s needs.

a. LABEL, A-P, NIOSH-CBRN 2013, 4.5 (Scott Safety 31002763)

b. KIT, 35%TRANSFER VALVE (AP-4.5) (Scott Safety 201365-02)

c. LABEL, 4.5 REDUCER COVER (Scott Safety 31001450)

d. HOSE & COUPLING ASSY (Scott Safety 802228-15)

e. 4500 PSI GAUGE, 1/3 (Scott Safety 201140-2)

f. SVC KIT, PROG, HUD 4.5 PSI (Scott Safety 200828-14)

g. CYL&VALV ASSY CARB,30MIN,4500 WITH ST7 COATING (Scott Safety 804721-11)

h. CYLINDER SLEEVE KIT, 30MIN, 4500 PSI (Scott Safety 200952-02)

3. Delivery and Installation

Delivery shall be made FOB destination, inside delivery, to San Jacinto College Maritime Center, 3700 Old Highway 146, La Porte, Texas 77571.

IFB 24-23, Maritime SCBA Parts 3

BID RESPONSE REQUIREMENTS

All bids response requirements must be submitted through IonWave. The system does not allow a bid submission unless all requirements have been met, including Attributes and Response Attachments. These requirements include, but are not limited to, the following:

1. Price

Include pricing on the Line Items tab in IonWave for the following Scott Safety brand parts or alternate brands of equal or better value:

1. LABEL, A-P, NIOSH-CBRN 2013, 4.5 (Scott Safety 31002763) – Quantity 24

2. KIT, 35%TRANSFER VALVE (AP-4.5) (Scott Safety 201365-02) – Quantity 24

3. LABEL, 4.5 REDUCER COVER (Scott Safety 31001450) – Quantity 24

4. HOSE & COUPLING ASSY (Scott Safety 802228-15) – Quantity 24

5. 4500 PSI GAUGE, 1/3 (Scott Safety 201140-2) – Quantity 24

6. SVC KIT, PROG, HUD 4.5 PSI (Scott Safety 200828-14) – Quantity 24

7. CYL&VALV ASSY CARB,30MIN,4500 WITH ST7 COATING (Scott Safety 804721-11) –

Quantity 24

8. CYLINDER SLEEVE KIT, 30MIN, 4500 PSI (Scott Safety 200952-02) – Quantity 24

Additional Costs Not Included in Pricing: Upload a Response Attachment document, if needed, to provide details of any costs not listed in the Line Items section. Any costs not explicitly stated in a bid response shall not be charged to the College.

2. References

The bidder shall provide at least three (3) references of entities for whom you have provided the goods or services included in this IFB within the past three years. The name, telephone number, and valid email address of a reference person who may be contacted for further information must be entered in the Attributes tab in IonWave. If the College chooses to contact your references, they will be contacted by email.

3. Exceptions to Terms and Conditions

An exception includes any addition, deletion, or other modification. Submit exceptions to terms and conditions as an attachment in the Response Attachment tab in IonWave as follows:

a. If you select Yes to “EXCEPTIONS TO TERMS AND CONDITIONS” under the Attributes tab, you must submit a written summary of each exception to this IFB, including the scope, specifications, and/or sample contract, as applicable. The summary shall include supporting justification that clearly identifies the specific reference, page, section, and sub-section of the change, relevance of the change, the vendor’s rationale for the change, and benefit to the College for accepting the change for the submitted exceptions to be considered.

IFB 24-23, Maritime SCBA Parts 4

b. Any exceptions not explicitly stated may not be considered during contract negotiations, if any. The submittal of exceptions to terms and conditions does not guarantee the College’s acceptance of exceptions. The College reserves the right to accept or reject any exceptions as necessary to negotiate a mutually beneficial contract.

List of Response Attachments

The following documents are to be submitted through the Response Attachments tab in IonWave. All forms are available to download under the Attachments tab in IonWave. Except when listed as Optional, all documents are required and failure to provide the correct required document may deem the proposer non-responsive and disqualify the response from consideration for award.

1. Conflict of Interest Form

2. Proof of Insurance Requirements

3. Federal Vendor Certification Form

4. Exceptions to Terms and Conditions (optional)

5. Additional Costs Not Included in Pricing (optional)