ESBD_File_354372_Bonfire Submission Instructions - 24-298.pdf
PDF 133 KB Posted
- Attached to
- 6-compartment Melamine Trays
- Solicitation number
- 24-298
- Issued by
- Dallas County, Richardson City, Texas
About this file
This document contains the submission instructions for suppliers responding to Request for Sealed Proposals (RFSP) #24-298 issued by the Richardson Independent School District (RISD) in Texas for 6-Compartment Melamine Trays. The solicitation is seeking to establish an agreement to allow for the legal acquisition of these trays on an as-needed basis by RISD's Child Nutrition Department. The document outlines the required submission materials, including a bid table, questionnaires, certifications, and other supporting documentation. It provides details on the Vendor Discussion period, the submission deadline of May 8, 2024, at 10:00 AM CDT, and strongly recommends that suppliers allow sufficient time to complete their responses. The contract opportunity covers the geographic jurisdictions of Dallas County and the City of Richardson, Texas.
The submission instructions specify that pricing, set-asides, and funding details will be handled through the provided bid table and questionnaire templates. Suppliers are advised to review the supporting documentation carefully and contact Bonfire, the online bidding platform provider, with any technical questions related to the submission process.
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Submission Instructions for Suppliers
RFSP # 24-298-6-Compartment Melamine Trays
Please follow these instructions to submit via our Public Portal.
If you have not already done so, YOU WILL NEED TO REGISTER IN BONFIRE before you can respond to any bid/proposal opportunities. A short video is available on Bonfire that demonstrates the registration process for review. See the video at:
https://support.gobonfire.com/hc/en-us/articles/360011135513-Vendor-Registration- ProcessVideo
1. Prepare your submission materials:
Requested Information
Name Type # Files Requirement Instructions
References Form
File Type: PDF (.pdf) Multiple Required
24-298 - 6- Compartment Trays - Bid Table (BT-
69BF)
BidTable: Excel (.xlsx) 1 Required
You will need to fill out the provided Response Template for this BidTable.
The Response Template can be downloaded from the project listing on the Bonfire portal.
Texas Certifications and Affidavits
File Type: PDF (.pdf) 1 Required
Federal Certifications and Affidavits Document (see Supporting Documentation)
File Type: PDF (.pdf) 1 Required
Untitled Questionnaire
(Q-17DE)
Questionnaire:
Excel (.xlsx) 1 Required
You will need to fill out the provided Response Template for this Questionnaire.
The Response Template can be downloaded from the project listing on the Bonfire portal.
W9 File Type: PDF (.pdf) 1 Required
Certificate of Interested Parties
File Type: PDF (.pdf) 1 Required
Deviations Compliance Form
File Type: PDF (.pdf) 1 Required
Insurance Certificate
File Type: PDF (.pdf) 1 Required
Financial Stability Evidence (ex:
financial statement)
File Type: PDF (.pdf) Multiple Required
Proposal (Refer to section 12 of Bid Specifications document)
File Type: PDF (.pdf) 1 Required
Company declares a Conflict of Interest
Data Type:
Yes/No N/A Required
Conflict of Interest form including declared COI (If there is no COI, do not upload anything)
File Type: PDF (.pdf) 1 Optional
If you are a HUB vendor -provide HUB Certification
File Type: PDF (.pdf) 1 Optional
Any additional Information (detailed proposal in pdf)
File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)
Multiple Optional
Commodity Codes
Commodity Set Commodity Code Title Description
UNSPSC 48101915 Food service trays
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Data:
Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about Requested Data at the Bonfire Help Center.
Requested Questionnaires:
The Questionnaire Response Templates can be obtained at https://risd.bonfirehub.com/opportunities/132652.
Please note that Questionnaires may take a significant amount of time to prepare.
Requested BidTables:
The BidTable Response Templates can be obtained at https://risd.bonfirehub.com/opportunities/132652.
Please note that BidTables may take a significant amount of time to prepare.
2. Upload your submission at:
https://risd.bonfirehub.com/opportunities/132652
The Vendor Discussion period for this opportunity starts Mar 29, 2024 10:00 AM CDT. The Vendor Discussion period for this opportunity ends Apr 26, 2024 3:00 PM CDT. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of May 08, 2024 10:00 AM CDT. We strongly recommend that you give yourself sufficient time https://vendorsupport.gobonfire.com/hc/en-us/articles/6833306433943-What-s-a-Data-Field-or-Slot-https://risd.bonfirehub.com/opportunities/132652 and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
All bids/proposals must be SUCCESSFULLY submitted before the due date and time regardless of your organization's ability to submit bids online. It is the supplier's sole responsibility to ensure that bid/proposal documents successfully arrive before the due date and time. The District's online bidding application utilizes the Internet and the World Wide Web, which is comprised of systems that are completely out of the District's control. It is highly recommended that the suppliers allow themselves enough time to complete a successful submission. Do not wait until the last minute!
Important Notes:
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.
Javascript must be enabled. Browser cookies must be enabled.
Need Help?
Richardson Independent School District uses a Bonfire portal for accepting and evaluating proposals digitally. Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us mailto:support@gobonfire.com https://vendorsupport.gobonfire.com/hc/en-us
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