ESBD_File_353589_SOLADD_405-24R0013229.pdf

Procurement and Contract Services

Revised-March 10, 2015 PCS form 004

ADDENDUM OF SOLICITATION

1. SOLICITATION NO.

405-24R0013229

2. ADDENDUM NO.

3. EFFECTIVE DATE

3/27/2024

4. ISSUED BY

Department of Public Safety Procurement and Contract Services 5805 North Lamar Blvd. Bldg. A 1st floor Austin, Texas 78752

5. NAME AND ADDRESS OF OFFEROR

6. The above numbered solicitation is amended as set forth in Item 7. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this addendum prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 5 and 8, and returning 3 copies of the addendum; (b) By acknowledging receipt of this addendum on each copy of the offer submitted; or (c) By separate letter or e-mail which includes a reference to the solicitation and addendum numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by e-mail or letter, provided each e-mail or letter makes reference to the solicitation and this addendum, and is received prior to the opening hour and date specified.

7. DESCRIPTION OF ADDENDUM:

1. The purpose for this addendum is to clarify that the total sidewall (TWX2) fixture quantity is raised to 24. The Entry and Exit sidewall mounted fixtures at each Canopy peaks were added (qty.4). The total project fixture count is now at a quantity of 44. Refer to the image below.

2. Provide responses to submitted questions.

3. Extend the deadline for DPS to receive responses from 3/29/2024 to 4/2/2024

Except as provided herein, all terms and conditions of the solicitation, as heretofore changed, remain unchanged and in full force and effect.

8a. NAME AND TITLE OF SIGNER (Type or Print)

8b. OFFEROR

(Signature of Person Authorized to Sign) Date Signed

Vendor Q&A 405-24R0013229

1. The existing sidewall-mounted lighting conduit system (for wall packs) is installed with ¾” GRC piped directly into the fixtures on both sides (new light fixtures only offer ½” NPT threaded holes), there are also circuits not associated with lighting running through these fixtures that will need to be considered (the combination of using ¾” GRC, piping on both sides, and additional circuits running through the fixtures is extremely rare). Will DPS accept demolishing this installation and installing the new fixtures with ½” EMT with junction boxes installed at each fixture and taps from the junction boxes to the new fixtures to complete the new install making future maintenance and/or changing out light fixtures easily serviceable?

DPS will consider this work if required to meet the scope of work outlined in the IFB. All work must be code compliant to TDLR standards. Other lights fixtures besides the ones mentioned in the IFB will be considered if they are equal to or better in construction and performance.

2. Do you want us to provide a bid and light design with the fixtures specified and/or equivalent fixtures?

Yes, please refer to DPS response to Question/ Comments #1.

3. Do you want us to proceed with the light design that was originally engineered as requested in my first email? Or would you like us to submit a bid that includes multiple options?

DPS has provided a cost-effective solution to perform a lighting upgrade. DPS is obligated to allow competitive, comparable, alternative lighting manufacture product options. This solicitation provides a lighting standard to be obtained. Reference: Part 1, Section 1.01 Statement of Work , Subsection C PROPOSED/ NEW, paragraph 2.

Also noted: Contractor must submit equipment submittals and lighting analysis performance (full area) at the time of bid submission for DPS Contract Monitor (CM) review on all proposed LED fixtures planned to be used (Lithonia and otherwise) on this project. Refer to Statement of Work, Section C.

4. Please advise if you would like us to bid the lower quality and lower lumen output Lithonia fixture or would you like us to submit what was originally designed for this project? We have attached the lighting design study that was done for this facility. Let me know if you have any questions on it or fixture specifications.

Please refer to DPS response to Question/Comments #2 &#3.

5. The Lithonia fixtures are over 100,000 lumens deficient in the specified design.

Please refer to DPS response to Question/Comments #3.

6. The sensor in the fixtures will only work up to 15 feet and the mounted heights are 21.1 and 24.1, so the motion sensor will not work.

Sensors are not cited as a requested item as the current/ existing breakers are the method to be used by the CVE staff. Operations are such lighting will not be ON during non-staffed days or times. Sensors will need to be disabled/ OFF

7. Has this bid just turned into a low-dollar bid or a best-value bid?

DPS will award to the vendor that provides the best value to the state.