ESBD_File_353179_TR1111416_pba.pdf

Albert & Bessie Kronkosky State Natural Area (ABK SNA)

Trail Design and Construction

Project Number TR1111416

PRE-SUBMITTAL MEETING

Request for Qualifications for a Design-Build Contractor

March 19, 2024

Pre-Submittal Meeting Agenda

• Discuss requirements to submit a responsive proposal

• Solicitation & award milestones

• Evaluation criteria & format requirements for responses

• Exhibits to the RFQ

• Project Overview

GENERAL INFORMATION

Solicitation Documents and all addenda are obtained at the Comptroller’s website under Electronic State Business Daily (ESBD) at http://www.txsmartbuy.com/sp.

SUBMISSION OF RESPONSES

Step 1

1. One (1) original signature copy of their Response, stamped “ORIGINAL”,

2. One (1) identical digital/electronic version on Flash Drive in a sealed container.

Responses for Step 1 are due prior to 2:00 PM (CT) on April 23, 2024.

Late responses will be returned “unreviewed”

Responses must be received prior to the deadline and should be labeled as follows:

OFFICIAL RESPONSE FOR PROJECT TR1111416

Albert & Bessie Kronkosky State Natural Area – Trail Design and Construction

ATTN: Mindi Johnson, Infrastructure Division 4200 Smith School Road

Austin, Texas 78744

All questions should be submitted by email to the solicitation's single point of contact:

Mindi Johnson, CTCD, CTCM, Contract Manager Texas Parks and Wildlife Department Infrastructure Division 4200 Smith School Road Austin, Texas 78744 Direct Line: 512-389-8282 Email: INFContracting@tpwd.texas.gov Copy: mindi.johnson@tpwd.texas.gov

QUESTIONS ARE DUE BY 5:00 PM 3/28/2024

• Addenda:

➢ Clarifications or interpretation of the RFQ that materially affect or change the requirements

➢ Posted on the Electronic State Business Daily website and on TPWD’s website

• Offeror shall include all signed and dated addendum(s) with their response. Oral changes in the work made during the solicitation period are not binding. OFFEROR’S FAILURE TO

ACKNOWLEDGE RECEIPT OF ADDENDA MAY RESULT IN

REJECTION OF RESPONSE.

• It is the responsibility of the Offeror to obtain information regarding addenda in a timely manner.

A Design-Build contract will be awarded utilizing a two-step process as follows:

Step 1 - qualifications statements Step 2 - responses to additional information & Interviews

Step 1, Request for Qualifications (RFQ), will result in qualification of a maximum of five (5) Offerors who will be invited to participate in Step 2.

Step 2 will consist of Request for Additional Information as determined by Owner and interviews. Although the Request for Qualifications generally describes the criteria in Step 2, only short-listed Offerors shall submit a response to Step 2 criteria.

SOLICITATION MILESTONES

The schedule provided in the solicitation is for general planning purposes only. This schedule is subject to change.

TPWD issued Request for Qualifications (Step 1) March 8, 2024

Pre-submittal Meeting 10:30 AM March 19, 2024

Site Visit (per Addendum No. 01) 1:00 PM March 25, 2024

Last Day to submit questions 5:00 PM March 28, 2024

TPWD to issue response to inquiries April 9, 2024

Qualifications Due from Offerors 2:00 PM April 23, 2024

TPWD evaluates and selects short-listed firms Week of April 29, 2024

TPWD issues Step 2 – Request for Additional Information to Short-Listed Firms (Step 2) Week of May 20, 2024

Step 2 Reponses due June 20, 2024

TPWD evaluates Step 2 responses Week of July 1, 2024

TPWD issues invitation to Short-Listed Firms to attend Oral Interviews July 9, 2024

TPWD interviews Short-Listed Firms Week of July 16, 2024

Notification to Selected Design-Build Firm Week of July 22, 2024

TPWD Awards Design-Build Contract October 25, 2024

SUBMISSION OF RESPONSES

Offerors are not required to submit a HSP in Step 1 of this RFQ.

EVALUATION OF RESPONSES

Item 1 Execution of Response Pass/Fail

Item 2 Offeror’s Financial Capability Pass/Fail o Letter from Surety – Ability to acquire required Bonding o Dun & Bradstreet (D&B) Business Information Report

Item 3 Acceptable Documentation Pass/Fail

Item 4 Statements of Interest & Availability 10 points max

Item 5 Project Experience 50 points max

Item 6 Team Experience and Structure 40 points max

Item 1 - Execution of Response Form

Exhibit A – Build American, Buy America Certification Form

END OF STEP 1

EVALUATION OF RESPONSES

Step 2

Item 1: Execution of Response Pass/Fail

Item 2: Technical Approach Narrative 30 points max

Item 3: Ability to Meet Project Schedule 30 points max

Item 4: Ability to Meet Project Budget 30 points max

Item 5: Change Control 10 points max

Phase 1 HUB Subcontracting Plan Documents Pass/Fail

Oral Interview 10 points max

FORMAT OF RESPONSE

Refer to Section Four of the RFQ

Each Response should be prepared simply and economically, providing a straightforward, concise description of the Offeror’s ability to meet the requirements of this solicitation.

Elaborate bindings, colored displays, promotional materials and so forth are not desired. Emphasis should be on completeness, clarity of content, responsiveness to the requirements, and an understanding of the Owner’s needs.

Vague and equivocal statements will be viewed unfavorably

FORMAT OF RESPONSE

Refer to Section Four of the RFQ

Offeror shall also comply with proposal requirements of the Solicitation.

Qualifications shall consist of answers to questions identified in Section 3 of RFQ. Separate each section of the Qualifications by use of a divider sheet with an integral tab for ready reference. Identify the tabs in accordance with the parts under Section 3, which is to be consistent with the Table of Contents. TAB IDENTIFICATION BY NUMBERS ONLY IS

NOT ACCEPTABLE.

EXHIBITS TO THE RFQ

Exhibit A Build America, Buy America Certification Form

Exhibit B Insurance Requirements for Design Professional

Exhibit C Design Criteria Manual

Exhibit D Uniform General Conditions, including Supplementary General Conditions

Exhibit E Division One – General Requirements, Section 01 00 10, Special Conditions – Design-Build

Exhibit F HUB Forms

Exhibit B Pro-Forma Design-Build Agreement

SITE PURPOSE:

Designated as a State Natural Area by the Texas Parks and Wildlife

Department, the primary purpose of

Albert & Bessie Kronkosky State

Natural Area (ABK SNA) is to practice, encourage, and enable science-based stewardship of the site’s natural and cultural resources while promoting access to the outdoors in the least impactful way on those resources.

3,757 acres of varied topography

Unique vegetative community – Texas Hill Country (canyons, seeps and streams oaks, madrones and maples)

TPWD Team Expertise

• State Parks Trails Team

• Planning/GIS, Engineering, Architecture, Landscape Design, Preservation Services

• Biologist, Archeologist, Wildlife and Fisheries Specialists

• Interpretive Services & Maintenance Specialists

• Park Operations, Safety & TPWD Leadership

• Accessibility & Sustainability & IT

Public Use Plan Coordination

• In-depth Landscape Analysis

• Conceptual Development

• Internal and Public Review

DESIGN

RETREAT

February 2022

Project Vision Statements:

ABK SNA: Follow a path to the Hill Country of old

ABK SNA: Valuing the resource over recreation

ABK SNA: A destination to provide a lasting experience in restoration

ABK SNA: An educational path to pristine Hill Country views with rustic recreation opportunities

PROJECT APPROACH

In keeping with the definition of a State Natural Area, the trail development footprint is a small percentage of the total acreage on the site. Within that development footprint, the design intent for all trail construction is to minimize impact to the resource.

This can generally be described as being “light on the land,” or having a “minimal footprint,” relative to city or county park trail systems.

The Professional Trail Builders Association (PTBA) is considered the primary trade association for the trail industry for contractors, designers, and consultants. PTBA represents the leading edge in sustainable trail development and maintenance.

The Contractor (or subcontracted firm) must be certified by the PTBA and demonstrate at least five years’ experience in trail design and mechanized trail construction.

In addition, the design and construction must follow all guidelines established by TPWD resource coordinators to best protect the natural and cultural resources of the SNA, including archeological sites and/or rare species habitat.

Now, we need YOU to join us and make this plan a reality

DESIGN CRITERIA MANUAL – EXHIBIT “C”

TEXT DOCUMENT WITH

APPENDICES

APPENDIX 2.1

Note: Final Design Criteria

Manual will be distributed to short-listed firms at Step 2

QUESTIONS?

REMINDER: Questions submitted in writing by the deadline stated in the RFQ (5:00 PM CT, on March 28, 2024) will be answered by Addendum.

Mindi Johnson, CTCM, CTCD

Infrastructure Division

Contract Manager

Texas Parks and Wildlife Department

4200 Smith School Road, Austin, Texas 78744

INFContracting@tpwd.texas.gov

Mindi.johnson@tpwd.texas.gov

CONCLUSION

PRE-SUBMITTAL

MEETING

**REMINDER**

NON-MANDATORY SITE VISIT – March 25, 2024, at 1:00 PM at 7690 Highway 46 West, Pipe Creek, Texas 78063

Make sure to register at link provided on Addendum No. 01

Thank you!