ESBD_File_353166_SOLADD_2_405-24R0005999_175-48.pdf

ADDENDUM OF SOLICITATION

1. SOLICITATION NO.

405-24R0005999

2. ADDENDUM NO.

3. EFFECTIVE DATE

3/22/2024

4. ISSUED BY

Texas Department of Public Safety Procurement and Contract Services 5805 North Lamar Blvd. Bldg. A 1st floor Austin, Texas 78752

5. NAME AND ADDRESS OF OFFEROR

6. The above numbered solicitation is amended as set forth in Item 7. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this addendum prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 5 and 8, and returning 3 copies of the addendum; (b) By acknowledging receipt of this addendum on each copy of the offer submitted; or (c) By separate letter or e-mail which includes a reference to the solicitation and addendum numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by e-mail or letter, provided each e-mail or letter makes reference to the solicitation and this addendum, and is received prior to the opening hour and date specified.

7. DESCRIPTION OF ADDENDUM

Addendum Two (2) to:

1. To revise the Statement of Work.

Except as provided herein, all terms and conditions of the solicitation, as heretofore changed, remain unchanged and in full force and effect.

8a. NAME AND TITLE OF SIGNER (Type or Print)

8b. OFFEROR

(Signature of Person Authorized to Sign) Date Signed

NOTE: Building contacts will be identified to the bidders for the respective locations for site visits and future access.

Access times for each phase of construction must be scheduled ahead of actual work.

TEXAS DEPARTMENT OF PUBLIC SAFETY SCOPE OF WORK

The Texas Department of Public Safety (TXDPS) is requesting Bid Solicitations for a new Incinerator at Lubbock Regional Office. See the attached scope of work, drawings and specifications for more information.

Project Location:

Lubbock Regional Office 1404 Lubbock Business Park Blvd.

Lubbock, TX 79403

Department of Public Safety Contract Monitor:

Anthony Avila Construction Manager Lubbock Regional, Lubbock, TX

PH: (512) 424-2000 MO: (806) 543-4129

anthony.avila@dps.texas.gov

Department of Public Safety Site Contact:

Anthony Avila Construction Manager Lubbock Regional, Lubbock, TX

PH: (512) 424-2000 MO: (806) 543-4129

anthony.avila@dps.texas.gov

Services to Include:

1. Turn-key installation of new incinerator

• F&I new incinerator per attached specifications

• Install new electrical to incinerator

• Review existing gas and modify as necessary to provide sufficient supply to new incinerator

• Connect gas supply

• Electrical & Plumbing to be handled separately by DPS

Table of Contents - Specification Sections Section 01 11 00 Summary of work Section 01 33 00 Submittal Procedures Section 01 40 00 Quality Requirements Section 01 50 00 Temp Facilities and Controls Section 01 60 00 Product Requirements Section 01 65 00 Product Delivery Requirements Section 01 73 00 Cutting & Patching Section 01 74 00 Cleaning and Waste Management Section 01 77 00 Closeout Procedures Section 00 00 00 Specifications for a Gas Fired, Multi-Chambered Incinerator mailto:anthony.avila@dps.texas.gov mailto:anthony.avila@dps.texas.gov

SECTION 01 11 00 – SUMMARY OF WORK

PART 1 - GENERAL

1.01 SCOPE OF WORK

A. This section outlines the scope of work included in the project. Refer to the appropriate drawings and specification sections for further information about installation, preparation methods and components to be provided. The contractor is responsible for including all means and methods necessary to complete this portion of the project. The Contract Documents, otherwise referred to as drawings, shall serve as a part of this scope of work showing more detail on the intent of this project. The Contractor is responsible for including all means and methods necessary to complete this project. In general, the work includes, but is not limited to, the following items:

1. Install one (1) heavy duty model EPAT-1.0-B waste incinerator or approved equal.

2. Price to include standard stack, stainless steel spark arrestor, standard primary and secondary burners, adjustable controlled air blower system, dual timer system and door safety switch.

3. All burners, timers and control circuits to be pre-wired and pre-piped with one point gas and electrical hook up on standard models.

4. All units to be nut and bolt assembly – no field welding.

5. Units to use natural gas and operate on 120 V single phase 15 amps 60 hz electrical.

6. Units to use natural gas and operate on 120V 1Ph 15 amps 60Hz electrical, or 230/460V 3Ph

60Hz.

7. Modify existing metal canopy to accommodate exhaust flue as necessary

8. Inspect existing concrete pad and repair or replace as necessary – Refer to new incinerator weight and size information

9. Identify good source of power and install new electrical service to incinerator and connect. –

Refer to incinerator power requirements and panel schedule from nearby Ancillary Building

10. Verify gas pressure at incinerator location and modify existing gas assembly at ancillary building as necessary. Install a point of use regular at incinerator if required.

11. Provide turnkey project as indicated on the drawings and as required for complete project.

Alt. 1 – Demo existing concrete pad and provide a new pad to support new incinerator – Refer to new incinerator weight and size information

*Equipment provider and/or contractor to coordinate with DPS for proper electrical and plumbing supply and connections

1.02 QUALITY CONTROL

A. Contractor is responsible for properly disposing of all trash, or construction debris associated with this project.

B. Removal shall not utilize TXDPS dumpster or equipment unless authorized by DPS.

C. TXDPS will identify an exterior staging area/ entry for use by the contractor. This temporary storage must be maintained in a neat orderly manner and restored to original condition upon completion.

D. Any container used as part of this contract is subject to inspection upon being located on DPS property.

E. Contractor shall efficiently schedule all work to ensure work will be done in as few calendar days as possible for optimum installation to meet the manufacturer’s warranty requirements. All work shall be continuous to ensure the facility impact is minimal with limited disruptions. Every effort shall be made to eliminate down time and get the DPS operations back in service as quickly and safely as possible. The exact dates will be coordinated once the bid award is made.

F. All work will be performed by qualified craft persons with a minimum of (3) three years of experience in the field. It shall be the contractor’s responsibility to provide only skilled qualified workers for this project.

G. The new work shall comply with the state and local codes and ordinances.

1.03 PERFORMANCE REQUIREMENTS

A. The Work requirements of the Contract are summarized by reference to the Bidding Requirements, the Contract forms, the Conditions of the Contract, the Specification, the Drawings, and Addenda and Contract Modifications, including, but not limited to, the printed matter referenced in these requirements. It is recognized that the Work is affected or influenced by governing regulations, natural phenomenon (including weather conditions), unforeseen conditions uncovered by the Work, and other forces outside of the Contract Documents.

B. All work shall be considered new unless otherwise indicated.

C. All workmanship and materials shall be of the best construction practice. Should a conflict arise between the specification requirements and those of the referenced publications, the better quality or more stringent requirement will prevail. Specification requirements that exceed the minimum requirements of the manufacturer shall be compiled with by the Contractor.

D. The Contractor shall check and verify all dimensions, notes, conditions in the installation area on site before any construction work is started. All discrepancies shall be reported to DPS in writing.

No extra charge of compensation will be allowed on account of any difference between actual measurements or dimensions supplied by TXDPS, either verbally or in written form.

E. The Contractor shall assume full responsibility for the accuracy, fit and stability of all parts of the work.

F. All labor, materials and installations must comply with the codes, rules and regulations of local, state and federal authorities having jurisdiction. Any discrepancy which exists between the requirements by the plans, specifications, said codes, rules and regulations, shall be immediately brought to the attention of DPS Facilities Department, in writing for resolution.

G. Applicable publications: Publications listed herein form a part of this Specification to the extent referenced and are indicated in the text by basic designation only. Applicable publications referenced shall be those that were issued and in use at the time of the Bid Submission.

H. The Contractor shall provide all necessary protection of existing work and newly added work.

I. The Contractor shall be responsible for adequately bracing and protecting all work during construction against damage, breakage, collapse, distortion and misalignment according to applicable codes and standards.

J. Working hours will be between 7:00 am and 5:00 pm during the week and as approved during the weekend if necessary. DPS needs to be clean and ready for work as soon as work is complete. If additional time is necessary for the specified products, schedule must be coordinated with DPS before any work begins.

K. The Contractor shall repair and restore to its original condition all work and items damaged as a result of building operations and shall leave the work completed to the true intent of the drawings and specifications and to the satisfaction of DPS.

L. Any disturbance or damage to the existing building, site or utilities resulting from either directly or indirectly from the building operations shall be promptly repaired, restored or replaced to the satisfaction of DPS at no additional cost to DPS.

M. All materials and construction to be incorporated in the work shall be in strict accordance with the latest editions of IBC and shall conform to the standards and recommendations of the various trade institutes where applicable.

N. The Contractor shall coordinate the work of any and all Sub-Contractors and also coordinate with

DPS on portions of the work done by DPS employees or sub-contractors.

O. Manufacturer's Instructions:

1. Require compliance with instructions in full detail, including each step in sequence. Do not omit preparatory steps or installation procedures unless specifically modified or exempted by the SOW.

2. Should instruction conflict with Contract Documents, request clarification from DPS Contact before proceeding.

P. Manufacturer's Certificates:

1. When required in individual specifications section, submit manufacturer's certificate, in duplicate, certifying that products meet or exceed specified requirements, executed by responsible officer.

1.04 PROJECT CONDITIONS

A. The building will be occupied and in use during construction, take necessary precautions to create as little disturbance or disruption to the building and its occupants as possible during work hours.

B. Supply, install, and maintain barriers, protection, warning lines, lighting, and personnel required to segregate the work area(s) from pedestrian or vehicular traffic, as well as to prevent damage to the building, its occupants, and the surrounding landscaped and paved areas. The Contractor shall observe all applicable OSHA requirements.

C. Schedule and execute work without exposing the building interior to the effects of inclement weather. Protect the building and its occupants against such risks and repair/replace work related damage to DPS’s satisfaction.

1.05 PRECONSTRUCTION CONFERENCE

A. A preconstruction conference may be held with DPS Staff as required, Contractor, and involved trades to discuss all aspects of the project. The Contractor's foreman or field representative will attend this conference.

B. DPS shall reserve the right to require an alternate superintendent and/or foreman.

C. Delivery of materials and commencement of construction shall not proceed until the preconstruction conference is held unless authorized by the DPS Contract Monitor.

D. Provide a line-item breakdown of construction labor and materials costs for each Specification Section included in these Contract Documents.

1.06 EMERGENCY RESPONSE

A. The Contractor shall provide DPS with after-hours (24 hour) emergency telephone numbers of the Contractor’s superintendent and foreman.

B. The Contractor must respond to emergency situations or calls within two (2) hours.

1.07 SUBMITTALS

A. Provide:

1. Manufacturer’s technical data.

2. Application or installation instructions.

3. Substitution Request Form, if necessary.

B. Provide schedule of installation as part of this requirement.

C. Provide samples and manufacturer’s literature for all products used on this project.

D. Provide certificates signed by the manufacturer certifying that installers comply with specified requirements.

E. All bidders shall submit information of not less than three (3) projects of similar size and complexity to include:

1. Project name and location.

2. Products installed.

3. Date of completion.

4. Owner’s contact name and telephone number.

F. Provide maintenance data for O&M (Operations and Maintenance) Manuals.

G. Provide warranty information to be turned over to the Owner at Substantial Completion.

H. All submittals, samples and documentation required should be sent to DPS Contract Monitor.

1.08 SCHEDULING

A. All field work installations at the listed location shall be scheduled to facilitate continued facility usage as required by DPS.

B. Prior approval must be received from local DPS staff if scheduled project tasks may impact regular

DPS facility operational schedule.

C. Proper coordination of all aspects of the work by the Contractor and any sub-trades is critical to ensure proper installation and performance of the work. The Contractor’s Construction Schedule shall clearly outline the coordination between job tasks of all involved disciplines. Subject to review and acceptance by the DPS, this Schedule will be strictly adhered to by the Contractor and sub-trades.

D. DPS shall review the Contractor’s Construction Schedule prior to the start of any work. After defining the location(s) of the work progress, DPS shall arrange to control occupancy in the building to the greatest extent possible. It shall be the responsibility of the Contractor to supply DPS with written notice, 72 hours in advance, if his work location(s) for a workday is different from the schedule. The Contractor shall update his Construction Schedule weekly and submit a copy to DPS for review.

1.09 SPECIAL CONSIDERATIONS

A. Even if it is not anticipated, the contractor may be required to shut down operations during the project for an unforeseen State of Texas emergency. In this event, the contractor will be required to finish any open work, secure the site staging area, and evacuate his/her personnel as safely but as quickly as possible from the property. Notification to return to work will be issued as soon as possible from authorized DPS personnel.

B. Any Propane tanks, gas cylinders or other flammable/hazardous materials must be secured and stored in a safe industry acceptable manner when in use or when they are being stored for future use at this or any DPS facility. Storage locations and quantities are to be identified to the affected Building Manager for the duration of the contract.

C. Contractor vehicles used for transport of personnel or materials shall be locked with the emergency brake set and the ignition key removed when left unattended. Parking or storage must be located only in approved areas determined by the local building manager. The Department of Public Safety shall not be responsible for damage by others to contract or Personal vehicles left on the project site. Any vehicle or equipment without an ignition key starter shall be rendered inoperable if left overnight. Also, any Vehicle or large equipment with a common industrial type of ignition source shall be rendered inoperable if left overnight. Security and safety of tools or equipment shall be the responsibility of the contractor during work and after regular business hours. Items such as ladders must be removed and secured prohibiting unauthorized access to the facility.

D. The facility shall not be left open by removal of any building component without prior knowledge of the DPS Building Manager. All removed openings are to be left secure with new products at the end of each work day or reasonably secured with 3/4” plywood or industry standard plugs.

Temporary fillers must be cut to size and screwed securely into the opening in the event new component material need to be altered if the first attempt fails to fit an opening.

E. Contractor will be required to provide operation demonstration to the identified staff for future maintenance needs along with other information on warranty, maintenance manuals or other related details. Warranty information is subject to approval by Department of Public Safety’s Legal Section. Counsel may advise as to the warranty details that are not in compliance to state law or must be changed not to violate agency policy.

1.10 DEFINITIONS

A. DPS: Texas Department of Public Safety = Owner.

B. Contractor: Primary party responsible for coordination of their own employees or their respective sub-contractor groups to complete the contract project to meet these specifications.

C. Installer/Applicator/Erector: Entity engaged by Construction Manager as an employee, Subcontractor, or Sub- subcontractor, to perform a particular construction operation, including installation, erection, application, and similar operations.

D. DPS Contact/Contract Monitor: Owner’s primary representative for this project having authority to communicate project details and accept or deny final installation completion.

E. TDLR-TAS: Texas Department of Licensing and Regulation – Texas Accessibility Standards.

1.11 PREFERRED PRODUCTS

A. Pursuant to Texas Government Code 2155.444 and 2155.4441, when quality, availability, and price of materials are comparable, provide those produced within the following distances from the Project site (listed in order of preference): 1. Within the State of Texas and within 500 miles; 2.

Within the State of Texas and greater than 500 miles; 3. Within the United States and within 500 miles; 4. Within the United States and greater than 500 miles; 5. Outside the United States and within 500 miles; 6. Outside the United States and greater than 500 miles.

1.12 CONTRACT METHOD

A. Project may be constructed under a single prime contract at the discretion of DPS.

B. Contractor is mandated to make a scheduled site visit prior to sending in their bid proposal.

C. DPS reserves the right to reduce Scope of Work. In such cases, DPS will send out a revised Scope of Work to bidders for a revised bid.

1.13 WARRANTY

A. Installer shall furnish a single, written warranty covering 100% of the new material and labor costs protecting the owner, for a period of one (1) years from date of Substantial Completion.

B. In the event of component damage from the use of incompatible materials, or during installation any accident, mishandling, improper transportation methods or negligence on part of the Contractor or Sub-Contractor forces, the Primary Contractor shall be responsible for replacement at no cost the DPS.

C. Refer to specific sections of the specification for systems and product warranty requirements.

Verify with Manufacturer of proposed systems and products that specified warranty requirements are acceptable, without exception, prior to selecting materials for use on this project.

D. Submit a full Contractor's Guarantee of the Work to be free from defect in materials and workmanship upon Substantial Completion, and prior to final payment. This Guarantee shall be for a period of one (1) years from the date of Substantial Completion, and shall be signed by a Principal of the Contractor’s firm, and sealed if a corporation.

E. If requested by DPS, submit a letter from the manufacturer acknowledging that completed Work is acceptable and that warranty remains in effect.

1.14 FINAL INSPECTION AND PAYMENT

A. Inspections: DPS will conduct inspections of the project to verify work is in general compliance with the project intent, Contract Documents, and specifications prior to issuing payments to the Contractor. Inspections will be done by DPS Contract Monitor or designated representative and may be conducted at any time, prior to payments and at a minimum prior to any payments to the Contractor.

B. Final Inspection: The Contractor and the DPS Contract Monitor or designated representative shall provide a comprehensive final inspection after completion of the project. All application errors shall be addressed and final punch list items completed prior to rendering any final payments.

C. Prior to DPS final acceptance of the project and completion of receiving reports for applications for payment, the contractor shall return all security badges, issued to the contractor and sub-contractors for access to DPS facilities, to the Contract Monitor.

1.15 PERMITS

A. The Contractor will obtain and pay for any and all permits required to perform the work.

1.16 PRE-JOB DAMAGE SURVEY OF FACILITY

A. Perform a thorough pre-job survey of property and all affected and adjacent areas of the building with DPS prior to starting the work in order to document existing damage. Damaged items identified during the survey will not be the responsibility of Contractor unless further damaged by the Contractor during execution of the project.

B. Documentation recorded during this meeting (pictures and videos) will be sent to DPS in order to review at the end of the project. It is the responsibility of the contractor to provide this documentation.

PART 2 – NOT USED

PART 3 - EXECUTION

3.01 EXAMINATION

A. Contractor shall check and verify all dimensions, notes, conditions and location of existing poles, cables or equipment in the installation area on site before any construction work starts. All discrepancies shall be reported to DPS Contact. No extra charge of compensation will be allowed on account of any difference between actual measurements and dimensions supplied by DPS, either verbally or in written form.

B. Examine substrates and conditions under which Work is to be performed. Do not commence work over unsatisfactory conditions detrimental to proper and timely execution of Work.

C. Do not proceed with Work until unsatisfactory conditions have been corrected.

D. Commencement of installation constitutes acceptance of conditions and cost of any corrective measures are the responsibility of the Contractor.

E. The Contractor is responsible for notifying the DPS Contact should there be a discovery of asbestos during the demolition process. In such cases, Work will cease until there is a resolution and permission from DPS Contract Monitor to commence work.

F. Ensure preparatory works are correctly done prior to main work.

END OF SUMMARY OF WORK

EG Location of New Incinerator

Canopy

Loading Side

12' 7'

7'

12'

Loading Side