ESBD_File_352955_SJC Quote 24-091 - Welding Equipment Repair Services.pdf

SJC Quote 24-091, Welding Equipment Repair Services 1

REQUEST FOR QUOTE #24-091

Welding Equipment Repair

QUOTE SCHEDULE

This schedule may be modified or changed at the sole discretion of SJCCD.

DATE ACTION

March 8, 2024 Quote issued.

March 18, 2024

Questions and/or Clarifications Deadline

Requests for questions and clarifications regarding quote documents shall be submitted through the Questions tab in IonWave by 5:00 p.m. Central Time to be considered.

March 21, 2024 Issuance of final addendum, if necessary.

March 28, 2024

Quote Submission Deadline

All required documents shall be submitted before 2:00 p.m. Central Time in IonWave.

April 10, 2024 Recommendation of award and approval of contract award. Award will be announced after approval received.

IonWave:

https://sanjac.ionwave.net

PROCUREMENT CONTACT

Buyer: Melissa Fuqua Phone: 281-998-6378

Email Address: melissa.fuqua@sjcd.edu https://sanjac.ionwave.net/ mailto:melissa.fuqua@sjcd.edu

SJC Quote 24-091, Welding Equipment Repair Services 2

SCOPE OF WORK

A. General

San Jacinto Community College District (“SJCCD” or “College”) is soliciting quotes from qualified firms to provide welding equipment repair services.

SJCCD reserves the right to select one or more companies based on the best value, as determined by SJCCD, overall response(s) submitted to the College, with consideration given to proposals that best meet the desired scope of work and specifications set forth in this quote request.

All work performed must be in compliance with existing federal, state and local codes, statutes and requirements.

B. Scope of Work

This scope of work covers the requirements to provide SJCCD with services for the repair of our welding program equipment.

College Locations:

North Campus CIT Building: 5801 Uvalde, Houston, TX 77089 Central Campus: 8060 Spencer Hwy, C32-108, Pasadena, TX 77505

Equipment:

• Miller Mark VIII

• Miller CST 300

• Miller CST 280

• Lincoln Power Wave

• Lincoln Cross-Country Engine Driven

• Lincoln V275s Invertec

• Plasma Cutter – Lincoln Torchmate 4400

• Band Saw – Marvel Series 8 Mark II

• Compact Profiler – Lincoln Master Pipe

The College does not guarantee a certain number of repair/maintenance services. The College will utilize this service as needed.

Types of repairs include, but are not limited to, the following:

• Fuse Replacement

• Bad Connections

• Broken Fans

• Calibration

• Computer Updates on Plasma Cutter

• Gears locked up on Plasma Cutter

• Blade Replacement and motor replacement on band saw

• Blade Replacement on compact profiler

SJC Quote 24-091, Welding Equipment Repair Services 3

C. Other Requirements

1. Must be an established services company with a minimum of five (5) years of hands-on experience in welding equipment repairs and maintenance.

2. Must possess the necessary tools and equipment for completing repairs and maintenance.

3. Must be available to provide services to SJCCD on workdays (Monday through Friday) during regular business hours.

4. Must be capable of dispatching a technician on-site within 48 hours of emergency service calls, if required.

5. Must ensure timely completion of repairs, not exceeding one week, unless extended period is authorized in writing by an SJCCD representative (standard protocol for the college).

6. Must provide proof of meeting the College's Insurance Requirements – (Refer to Attachment section in IonWave).

7. Must possess the ability to work on various equipment, including all listed in this Scope of Work that are part of the College's existing equipment.

D. Contract Term

The contract term, if any, for contract(s) awarded from this quote will be one (1) year, with renewal options of four (4) one-year time periods subject to the termination provisions as further described in the sample contract terms and conditions on the Attachments tab in IonWave.

The awarded contractor(s) shall be paid only for the services authorized and approved in writing by the authorized College representative. A PO must be issued before work can be done.

SJC Quote 24-091, Welding Equipment Repair Services 4

EVALUATION CRITERIA

An Evaluation Committee will review all quotes according to the criteria stated herein. Responses will be evaluated using the following criteria:

Factor Points

Section 1: Qualifications Form 40

Section 2: References 10

Section 3: Price Proposal* 50

Total 100

SJC Quote 24-091, Welding Equipment Repair Services 5

QUOTE RESPONSE REQUIREMENTS

All quotes must be submitted through IonWave by the date and time deadline specified in this quote request. The system does not allow quotes to be submitted unless all requirements have been met, such as responses to required Attributes and required Response Attachments. Failure to provide the required information with the response may deem the respondent non-responsive and disqualify the response from consideration for award.

A. Qualifications Form

Complete the Qualifications Form and upload in the Response Attachments tab in IonWave.

B. References

1. The bidder shall provide at three (3) references on recent projects for which the proposer's company is currently providing or has provided the same type and level of service required in this quote within the past three years. The name, address, telephone number, and valid email address of a reference person who may be contacted for further information must be entered in the Attributes tab. It is highly preferable that these references are other colleges or public sector accounts comparable in size or larger.

2. All references will be contacted by email. Evaluations will be based on responses received from references. It is advisable to notify your references ahead of time that a reference will be requested by email.

C. Price Proposal

Provide pricing in the Line Items tab in IonWave for the following items:

1. Labor Hourly Rate (lead mechanic/technician)

2. Labor Hourly Rate (if another rated technician applies)

3. Flat Rate for Calibration

4. Diagnostic Fee

5. Service Fee

Upload a document in the Response Attachment tab in IonWave, if needed, to provide details of any costs not listed in the Line Items section. Any costs not explicitly stated in a proposal response shall not be charged to the College.

SJC Quote 24-091, Welding Equipment Repair Services 6

List of Response Attachments:

The following documents are to be submitted through the Response Attachments tab in IonWave.

All forms are available to download under the Attachments tab in IonWave. Except when listed as Optional, all documents are required and failure to provide a required document may deem the proposer non-responsive and disqualify the response from consideration for award.

1. Qualification Form

2. Conflict of Interest form

3. Proof of Insurance Requirements

4. Exceptions to Terms and Conditions (optional)

5. Additional Costs Not Included in Pricing (optional)