ESBD_File_352788_RFQ-234.pdf

05 March 2024

Dealerships and Brokerage Services (RFQ/IDIQ) at TSTC - Statewide Dealerships and Brokerage Services (RFQ/IDIQ) at TSTC - Statewide

05 March 2024

Open 3/5/2024 4:30 PM CST Type Request for Qualifications Close 3/27/2024 2:00 PM CDT Number 234 Currency US Dollar

Sealed Until 3/27/2024 2:00 PM CDT

05 March 2024

Contacts Catherine Lopez cslopez121749@tstc.edu

Phone +1 254-867-3734 ext. 13734

Glendoris Wynn garchie@tstc.edu

Phone +1 254-867-3757

05 March 2024

NIGP Commodity Code NIGP Commodity Code Description 7104 Automobiles 6066 Parts and Accessories, Automotive, Miscellaneous (Not Otherwise Classified) 6512 Body and Frame Parts, Including Bed Extenders (Not Otherwise Classified) 6572 Recycled Automotive Bodies, Including Parts and Accessories

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TSTC Background Information

Texas State Technical College ("TSTC") is a coeducational two-year institution of higher education offering courses of study in technical vocational education for which there is demand within the State of Texas.

TSTC is mandated to contribute to the educational and economic development of the State of Texas by offering occupationally oriented programs with supporting academic course work, emphasizing highly specialized advanced and emerging technical and vocational areas for certificates or associate degrees.

Our mission, “to place more Texans in great paying jobs,” drives our institution. TSTC is pushing the boundaries in education, making outcomes the driving metric of success. We currently have 11 campuses across the state, with another new campus recently approved by the State Legislature that should be built and operating in the next few years. For more information about TSTC, go to http://tstc.edu/about.

Purpose:

Texas State Technical College (hereafter “TSTC”) is issuing this RFQ for Indefinite Delivery, Indefinite Quantity (IDIQ) to seek qualified firm(s) for the purpose of providing dealerships and/or brokerage services. The selected supplier(s) will search for used vehicles, heavy and/or light equipment to support various TSTC programs on an “as needed basis”. Supplier must demonstrate the ability to provide a very high level of customer service, and after the sale care. Qualifications will be evaluated on many criteria deemed to be in the best interest of TSTC, including but not limited to responsiveness to the terms and conditions of this RFQ, ability to meet specifications, and references. TSTC reserves the right to accept that bid which in its opinion, is in the best interest of TSTC.

This is an Indefinite Delivery Indefinite Quantity Solicitation to cover all eleven (11) TSTC’s campuses plus two future campuses and off-site locations. Multiple Awards will be made to companies that can provide the best value to TSTC. TSTC reserves the right to award this contract in whole, in part, or not at all. TSTC also reserves the right to waive informalities and minor irregularities in proposals received, to request additional information, and to negotiate with contractors. Formal presentations may be requested from proposers to this solicitation at TSTC’s request. No supplier is ensured any measure of deals. As TSTC requires goods and services, they will be shopped among the awarded supplier(s) from this RFQ and others that have purchasing cooperative or state contracts.

If a SIGNED Execution of Offer is not submitted the bid will be disqualified (please make sure forms are signed when document is uploaded). TSTC is not requiring a HUB Subcontracting Plan at this time. When a project is awarded to a supplier and the dollar amount exceeds $100,000 a HUB Subcontracting Plan must be submitted with the proposal. Suppliers are not required to meet the State of Texas HUB goals however, TSTC requires that all suppliers make a good faith effort in achieving those goals.

This agreement will be for two (2) years with an option to renew for three (3) additional one (1) year periods.

Please see "Buyer Attachments" tab for Scope of Service.

General Notes:

Q&A Board Message: If you have any questions concerning the project, please submit those through the Q&A Board. Please be aware when the Q&A session is over, no questions will be asked after this period. The Q&A board is not designed for generalized questions about TSTC's operations. TSTC will only respond to questions on the Q&A board from suppliers that have the ability and desire to contract with TSTC. TSTC's Records Management Officer will receive inquiries from those who are not interested in responding to solicitations. Details may be found at www.tstc.edu.

Confidentiality: If a supplier desires to submit information to TSTC which is considered as confidential, the supplier should mark the information "CONFIDENTIAL".

Description http://tstc.edu/about

Uploading: Any issues uploading or submitting bids, suppliers must contact TSTC Sourcing Department at the moment that the issues occurred via email with screenshots. Failure to notify will affect any remedy that could have been applied.

Zero Balance: Please be aware that your submitted bid will show a zero balance.

Email Communication: To ensure that all email communication is received, suppliers must "safelist" procurementservices@sciquest.com. TSTC will not be responsible if emails are not received.

Technical Issues: For password reset or log-in assistance, contact JAGGAER at 1-800-233-1121, and select the following options:

* 1 - (if English is your choice)

* 1 - Supplier

* 0 - Operator

Required to View Event

Prerequisites Required to Enter Bid

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1. Rsolution System Overview - "How To Navigate"

2. Provide a brief overview about your organization.

3. Describe the order process for used vehicles to include the time frame of how the title will be transferred to

TSTC.

4. Describe the company inspection and documentation on used vehicles.

5. Outline how, when, and by what method your customers/clients provide payment to your business.

6.

The undersigned, in submitting this Proposal and endorsement of same, represents that he/she is authorized to obligate his/her firm, that he/she is an equal opportunity employer and will not discriminate with regard to race, color, religion, sex, national origin, age or disability; that he/she will abide by all the policies and procedures of TSTC; and that he/she has read the entire RFQ package, is aware of the covenants contained herein and will abide by and adhere to the written requirements in ALL sections of the RFQ. Failure to manually sign this form will be reason for the proposal to be rejected. **Please make sure form is signed when document is uploaded**

7. Please review and confirm the TSTC Non-Collusion statement.

8. The State of Texas Ethics Commission requires vendors who have a business relationship with a government entity to complete and sign the Conflict of Interest Questionnaire.

9. TSTC Historically Underutilized Business Submittal Requirements and Subcontracting Approval-Please review the Historically Underutilized Business Submittal Requirements.

10.

If the undersigned Firm intends to deviate from the Specifications listed in this RFQ document or Contract, all such deviations must be listed on this page, with complete and detailed conditions and information included or attached.

TSTC will consider any deviations in its RFQ award decisions, and TSTC reserves the right to accept or reject any response based upon any deviations indicated below or in any attachments or inclusions.

In the absence of any deviation entry on this form, the Firm assures TSTC of his/her full compliance with the Terms and Conditions, Specifications, and all other information contained in this RFQ document.

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Buyer Attachments

1. Scope of Service.pdf

05 March 202405 March 202405 March 202405 March 202405 March 202405 March 2024 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjE0MDI2LTE1NzY4NTQ1MzBTY29wZSBvZiBTZXJ2aWNlLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1.1: General Information Instructions:

1.1.1

TSTC Solicitation Requirements: Any exceptions to terms, conditions, and requirements in the Scope of Service including the sample contract(s) specifically the Sample Service Agreement (SEE LINK PROVIDED IN ATTACHED DOCUMENT), must be made in writing and listed on the Deviation/Compliance Signature Form in "Prerequisites" tab.

1.1.2 Good Faith Effort: If TSTC determines that a supplier did not follow the HSP Good Faith Effort Method A or B in the HUB Subcontracting plan, TSTC has the right to reject the response and/or have supplier revise the submitted plan.

1.1.3 PAR: If Subcontracting will be obtained, suppliers must submit a Progress Assessment Report (PAR) form with each invoice. If no PAR is submitted with invoice, no payment will be issued. Any changes made to the HUB plan must be submitted to agency prior to the new subcontractor performing the work.

1.1.4 Provide contact information for the person responsible for submission of PAR Forms.

1.1.5 Value Added: Please list any additional service and/or goods the firm can provide at no additional cost to the college. Service/goods must be directly related to the solicitation.

1.1.6 Are you an active registered Texas Historically Underutilized Business?

1.1.7 Are you a Minority Business Enterprise/Women Business Enterprise Supplier?

1.1.8 If not a HUB supplier, please see link below and follow instructions on how to Register as a Texas certified HUB supplier as well as apply for the Centralized Master Bidders List (CMBL).

https://comptroller.texas.gov/purchasing/vendor/hub/certification-process.php

Group 2.1: Amendments Instructions:

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

There are no Items added to this event.

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