ESBD_File_352755_RFP-233.pdf

04 March 2024

Apartment Stair Renovations at TSTC - Sweetwater Apartment Stair Renovations at TSTC - Sweetwater

04 March 2024

Open 3/4/2024 4:30 PM CST Type Request for Proposal Close 3/26/2024 2:00 PM CDT Number 233 Currency US Dollar

Sealed Until 3/26/2024 2:00 PM CDT

04 March 2024

Contacts Catherine Lopez cslopez121749@tstc.edu

Phone +1 254-867-3734 ext. 13734

Glendoris Wynn garchie@tstc.edu

Phone +1 254-867-3757

04 March 2024

NIGP Commodity Code NIGP Commodity Code Description 90923 Building Construction, Residential, Apartments, etc.

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TSTC Background Information

Texas State Technical College ("TSTC") is a coeducational two-year institution of higher education offering courses of study in technical vocational education for which there is demand within the State of Texas.

TSTC is mandated to contribute to the educational and economic development of the State of Texas by offering occupationally oriented programs with supporting academic course work, emphasizing highly specialized advanced and emerging technical and vocational areas for certificates or associate degrees.

Our mission, “to place more Texans in great paying jobs,” drives our institution. TSTC is pushing the boundaries in education, making outcomes the driving metric of success. We currently have 11 campuses across the state, with another new campus recently approved by the State Legislature that should be built and operating in the next few years. For more information about TSTC, go to http://tstc.edu/about.

Purpose:

Texas State Technical College (TSTC) is solicitating this Request for Proposal (RFP) with the objective of selecting a qualified firm for the renovation of stairways in three apartment complexes situated on our Sweetwater campus. The selected firm will be responsible for a comprehensive renovation, including but not limited to the replacement and repair of stairways, stair rails, brick walls, and ceilings, in full compliance with the provided engineered construction drawings.

If a SIGNED Execution of Offer and HUB Subcontracting Plan is not submitted the bid will be disqualified (please make sure forms are signed when document is uploaded). TSTC does anticipate the contract to exceed $100,000 and will require that a HUB Subcontracting Plan be submitted. Suppliers are not required to meet the State of Texas HUB goals however, TSTC requires that all suppliers make a good faith effort in achieving those goals.

Mandatory Pre-Bid: Located at the WASP Apartments at 300 Homer K. Taylor Dr, Sweetwater, TX 79556, on Tuesday, March 12, 2024 at 2:00pm CST. Project manager will be Monica Wagner at 325-235- 7448 or monica.wagner@tstc.edu. Failure to attend the pre-bid/offer/proposal conference will result in disqualification of the response.

Please see "Buyer Attachments" tab for Scope of Work, Structural Drawings, and Uniform General Conditions (UGC).

General Notes:

Q&A Board Message: If you have any questions concerning the project, please submit those through the Q&A Board. Please be aware when the Q&A session is over, no questions will be asked after this period. The Q&A board is not designed for generalized questions about TSTC's operations. TSTC will only respond to questions on the Q&A board from suppliers that have the ability and desire to contract with TSTC. TSTC's Records Management Officer will receive inquiries from those who are not interested in responding to solicitations. Details may be found at www.tstc.edu.

Confidentiality: If a supplier desires to submit information to TSTC which is considered as confidential, the supplier should mark the information "CONFIDENTIAL".

Uploading: Any issues uploading or submitting bids, suppliers must contact TSTC Sourcing Department at the moment that the issues occurred via email with screenshots. Failure to notify will affect any remedy that could have been applied.

Zero Balance: Please be aware that your submitted bid will show a zero balance.

Email Communication: To ensure that all email communication is received, suppliers must "safelist" procurementservices@sciquest.com. TSTC will not be responsible if emails are not received.

Technical Issues: For password reset or log-in assistance, contact JAGGAER at 1-800-233-1121, and select the following options:

Description http://tstc.edu/about

* 1 - (if English is your choice)

* 1 - Supplier

* 0 - Operator

Required to View Event

Prerequisites Required to Enter Bid

04 March 2024

1. Rsolution System Overview - "How To Navigate"

2.

Located at the WASP Apartments at 300 Homer K. Taylor Dr, Sweetwater, TX 79556, on Tuesday, March 12, 2024 at 2:00pm CST. Project manager will be Monica Wagner at 325-235-7448 or monica.wagner@tstc.edu.

3.

Firm must be able to begin by May 1st, 2024.

a. Describe how you would implement the project timeline. ;

b. Describe the approach, methods, and customer service that the firm will employ to provide the services described in the Scope of Service. ;

c. Describe your professional services during implementation which includes but not limited to: workshops, best practices and documentation.

4. Firm to provide a list with three (3) examples of similar projects in scope and size with owner contact information. Outdated or inaccurate information will be considered nonresponsive.

5.

Proposal prices must include all labor, material, equipment, insurance, overhead, superintendence, transportation, taxes, permits, profits, & incidentals to cover the finished work called for in this RFP (upload your own quote). Please also include the required payment and performance bonds.

6.

a. Provide resumes stating the experience and expertise of the personnel that will be involved in providing construction services, including their experience with similar projects, number of years employed by your company. ;

b. Show assignments and lines of authority and communication for principals and key staff that will be involved in the project. ;

c. Indicate the estimated percent of the time these individuals will be involved in the project for construction and a one year minimum warranty for both materials and workmanship.

7.

The undersigned, in submitting this Proposal and endorsement of same, represents that he/she is authorized to obligate his/her firm, that he/she is an equal opportunity employer and will not discriminate with regard to race, color, religion, sex, national origin, age or disability; that he/she will abide by all the policies and procedures of TSTC; and that he/she has read the entire RFP package, is aware of the covenants contained herein and will abide by and adhere to the written requirements in ALL sections of the RFP. Failure to manually sign this form will be reason for the proposal to be rejected. **Please make sure form is signed when document is uploaded**

8. Please review and confirm the TSTC Non-Collusion statement.

9. The State of Texas Ethics Commission requires vendors who have a business relationship with a government entity to complete and sign the Conflict of Interest Questionnaire.

10. TSTC Historically Underutilized Business Submittal Requirements and Subcontracting Approval-Please review the Historically Underutilized Business Submittal Requirements.

11.

If TSTC determines that a supplier did not follow the HSP Good Faith Effort Method A or B in the HUB Subcontracting plan, TSTC has the right to reject the response and/or have supplier revise the submitted plan.

12.

HUB Subcontracting Plan- Failure to sign and submit the form, when required, will disqualify the respondent from bidding. **Please make sure form is signed when document is uploaded**[Contact hub@tstc.edu for any assistance on completing the form]

13.

If the undersigned Firm intends to deviate from the Specifications listed in this RFP document or Contract, all such deviations must be listed on this page, with complete and detailed conditions and information included or attached.

TSTC will consider any deviations in its RFP award decisions, and TSTC reserves the right to accept or reject any response based upon any deviations indicated below or in any attachments or inclusions.

In the absence of any deviation entry on this form, the Firm assures TSTC of his/her full compliance with the Terms and Conditions, Specifications, and all other information contained in this RFP document.

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Buyer Attachments

1. Scope of Work.pdf

2. Structural Drawings.pdf

3. Uniform General and Supplemental Conditions

04 March 202404 March 202404 March 202404 March 202404 March 202404 March 2024 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjEwMTY0LTE1NjgxNDUxMThTY29wZSBvZiBXb3JrLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjEwMTY0LTE1NjgxNDQzMzVTdHJ1Y3R1cmFsIERyYXdpbmdzLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjEwMTY0LTkzMTcwNjU1NTIwMTIgVW5pZm9ybSBHZW5lcmFsIGFuZCBTdXBwbGVtZW50YXJ5IEdlbmVyYWwgQ29uZGl0aW9ucy5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1.1: General Information Instructions:

1.1.1 Criterion Five - History of Support: Please provide a history of support for Institutions of Higher Education (IHE) in Texas, including things such as, sponsorships, grants, donations in-kind or otherwise, internships/externships, apprenticeships and the like.

[Texas Education Code 51.9335(b)(8)]

1.1.2

TSTC Solicitation Requirements: Any exceptions to terms, conditions, and requirements in the Scope of Work including the sample contract(s) specifically the Sample Construction Agreement (SEE LINK PROVIDED IN ATTACHED DOCUMENT), must be made in writing and listed on the Deviation/Compliance Signature Form in "Prerequisites" tab.

1.1.3 Value Added: Please list any additional service and/or goods the firm can provide at no additional cost to the college. Service/goods must be directly related to the solicitation.

1.1.4 PAR: If Subcontracting will be obtained, suppliers must submit a Progress Assessment Report (PAR) form with each invoice. If no PAR is submitted with invoice, no payment will be issued. Any changes made to the HUB plan must be submitted to agency prior to the new subcontractor performing the work.

1.1.5 Provide contact information for the person responsible for submission of PAR Forms.

1.1.6

The State of Texas Mentor-Protégé Program is a working relationship between Historically Underutilized Businesses (HUB protégé) and non-HUB businesses (mentor). The objective of the program is to provide professional guidance and support to the HUB protégé in order to facilitate their growth and development and increase HUB contracts and subcontracts with the State of Texas. Participation in the program is voluntary and is neither a guarantee of a contract opportunity nor a promise of business. The program overview is located at https://comptroller.texas.gov/purchasing/vendor/hub/mentor.php. Is your company interested in learning more about becoming a mentor in the program?

1.1.7 TSTC reserves the right to check references prior to award. Any negative responses received may be grounds for disqualification of the proposal.

1.1.8 Enter the number of calendar days to complete the project.

1.1.9 Are you an active registered Texas Historically Underutilized Business?

1.1.10 Are you a Minority Business Enterprise/Women Business Enterprise Supplier?

1.1.11 If not a HUB supplier, please see link below and follow instructions on how to Register as a Texas certified HUB supplier as well as apply for the Centralized Master Bidders List (CMBL).

https://comptroller.texas.gov/purchasing/vendor/hub/certification-process.php

Group 1.2: Bonds and Insurance Instructions:

1.2.1 Construction Bonds- Contractor is required to tender to Owner, prior to commencing the Work, performance and payment bonds, as required by Tex. Gov’t. Code, Chapter 2253.

1.2.2

A performance bond is required if the Contract Sum is in excess of One Hundred Thousand Dollars ($100,000). The performance bond is solely for the protection of Owner. The performance bond is to be for the Contract Sum to guarantee the faithful performance of the Work in accordance with the Contract Documents. The form of the bond shall be approved by the Office of the Attorney General of Texas. The performance bond shall be effective through Contractor’s warranty period.

1.2.3

A payment bond is required if the Contract price is in excess of Twenty Five Thousand Dollars ($25,000). The payment bond is to be for the Contract Sum and is payable to Owner solely for the protection and use of payment bond beneficiaries. The form of the bond shall be approved by the Office of the Attorney General of Texas

1.2.4 Payment and performance bonds are due before execution of a contract on competitively bid or competitively sealed proposal projects or before execution of a GMP proposal on Construction Manager-at-Risk projects or Design-Build projects.

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1.2.5

Contractor shall carry insurance in the types and amounts indicated in Article 5 of the TSTC UGC provided in "Buyer Attachments" for the duration of the Contract. The required insurance shall include coverage for Owner’s property prior to construction, during construction and during the warranty period. The insurance shall be evidenced by delivery to Owner of certificates of insurance executed by the insurer or its authorized agent stating coverages, limits, expiration dates and compliance will all applicable required provisions. Upon request, Owner, and/or its agents, shall be entitled to receive without expense, copies of the policies and all endorsements.

Contractor shall update all expired policies prior to submission for monthly payment. Failure to update policies shall be reason for withholding of payment until renewal is provided to Owner.

Group 1.3: On-Site Respondent Requirements Instructions:

1.3.1 SARS-COV-2: Contractors will be required to follow CDC requirements as they apply

1.3.2 Will Respondent(s) be utilizing chemicals and/or providing their materials to be used in the project?.

1.3.3 Respondent must attached SDS sheets for Chemicals and/or MDS sheets for Materials (if applicable and/or requested).

1.3.4 Respondent(s) must provide written documentation to TSTC of each warranty within thirty (30) days after completion of Services.

1.3.5 Respondent(s) must provide proof of all required licenses and certifications (if applicable and/or requested).

1.3.6 Respondent(s) must perform all services in accordance with the latest edition of the TSTC’s Uniform General Conditions.

1.3.7 All employees of Respondent(s) performing services on TSTC properties must wear uniforms or identification badges. No employee of the Respondent will be permitted on TSTC properties without proper identification.

1.3.8 Harassment: Under no circumstance will the College tolerate any form of verbal or non-verbal abuse, jeering, whistling, etc. directed toward College staff or students. The Respondent will be informed of any complaints and will be expected to permanently remove the problem employee from the job.

1.3.9 Smoking: All tobacco products, including smokeless tobacco, are prohibited on TSTC property at all times. This must be fully enforced by the Respondent.

1.3.10 Music: No publicly audible music will be allowed on campus during normal work/classroom hours.

1.3.11 Illegal Drugs and Alcohol: No alcoholic beverages or illegal drugs shall be brought on TSTC property at any time. Any workmen under the influence of either illegal drugs or alcohol or smelling of alcohol shall be permanently removed from the property by the Respondent.

1.3.12 Firearms/Weapons: Pursuant to Section 30.07 Penal Code, A person licensed under Subchapter H, Chapter 411, Government Code, may not enter any TSTC premises with a gun that is carried openly.

1.3.13 Respondent(s) must coordinate the Scope of Work with TSTC.

1.3.14 Proposer(s) must include all costs related to providing the complete services requested and reference the applicable contract number on all quotes.

1.3.15 TSTC will not be responsible for any materials or services not specifically detailed on the quote and approved through a formalized TSTC purchase order.

1.3.16 Respondent(s) must respond to notifications to plan and schedule services within two

(2) business days of the initial request made by TSTC.

1.3.17 Respondent shall maintain a traffic barricade of caution tape installed approx. 42” above finished floor unless others are stated above.

1.3.18 All debris removal and cost of disposal shall be the responsibility of the contractor. All debris removal shall be off campus.

1.3.19 Contractor shall clean trash, debris, and sweep work area daily.

Group 2.1:

Instructions:

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

There are no Items added to this event.

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