ESBD_File_352486_HHS0013421 Attachment to Addendum 1 (PDF).pdf
PDF 2 MB Posted
- Attached to
- DFPS Community-Based Care Single Source Continuum Contractor Catchment Areas 6A, 6B, 8A, and 10
- Solicitation number
- HHS0013421
- Issued by
- Texas
About this file
This document is a Request for Applications (RFA) issued by the Texas Department of Family and Protective Services (DFPS) for Community-Based Care (CBC) Single Source Continuum Contractor (SSCC) services in Catchment Areas 6A, 6B, 8A, and 10. The purpose is to identify a single SSCC provider in each catchment area that can deliver a full continuum of substitute care, case management, and purchased client services to children in DFPS conservatorship from those geographical areas, as well as children placed there through interstate compacts. The RFA outlines the SSCC model, staged implementation, eligible applicants, and major deliverables including achievement of service objectives, development of the continuum of care, compliance with requirements, placement services, and case management. The initial contract term is 60 months, with a possible 60-month renewal option.
The RFA provides details on the funding available for paid foster care services, purchased client services, and a single blended case management rate. Funding is contingent on legislative appropriations. Eligible applicants must be non-profit entities or governmental entities with child welfare experience and a CPA license. The selection process involves an eligibility screening, initial compliance screening, evaluation, and final selection based on criteria such as achievement of service objectives, continuum of care management, and financial capacity.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Respondent Conference
DFPS Community-Based Care Single Source Continuum Contractor
Catchment Areas 6A, 6B, 8A and 10 RFA No. HHS0013421
March 8, 2024, at 10:00 A.M. CT
CBC HHS0013421 1
Agenda
1. Introductions
2. Housekeeping Items
3. Project Overview & Scope
4. Funding Stream Updates & Tracking
5. Grant Term
6. Program Requirements & Allowable Activities
7. Prohibitions
8. Closing Comments
2CBC HHS0013421
Introductions
Speakers
• John Norton, Grants Specialist Sole Point of Contact for RFA Health and Human Services Commission (HHSC) Procurement and Contracting Services (PCS)
• Dominique Wright, Contract Administration Manager, Office of Community-Based Care Transition
3CBC HHS0013421
Procurement Roles
Procurement Team
Health and Human Services Commission (HHSC) Procurement and Contracting Services (PCS) is responsible for all procurement and solicitation activities.
The Office of Community-Based Care Transition is responsible for contract management activities throughout the life of the Grant Agreements including, contract development, execution, and monitoring.
The Office of Community-Based Care Transition is responsible for project scope, requirements, performance, results, and monitoring.
4CBC HHS0013421
Schedule of Events
Anticipated Grant Agreements Start Date
September 1, 2024
Deadline for Submission of Solicitation Applications
May 1, 2024, by 10:30 A.M CT
Tentative Date Answers to Questions Posted
Estimated: March 29, 2024
Deadline for Submitting Questions
March 15, 2024, by 5:00 P.M. CT Any questions arising prior to the question deadline must be submitted in writing to John.Norton2@hhs.texas.gov
5CBC HHS0013421
Solicitation Access HHSC will post all official communication regarding this RFA on the following website, including the notice of award:
The HHS Grants website is located at:
https://resources.hhs.texas.gov/rfa/hhs0013421
HHSC reserves the right to cancel this RFA, or to make no award if it determines such action is in the best interest of the State.
HHSC may, in its discretion, reject any and all applications or portions thereof.
6CBC HHS0013421
https://resources.hhs.texas.gov/rfa/hhs0013421
Sole Point of Contact
• All communications relating to this RFA must be directed in writing to John Norton, Sole Point of Contact at John.
Norton2@hhs.texas.gov.
• All communications between applicants and HHSC staff members, or any other HHS staff members, concerning this RFA are strictly prohibited.
• Failure to comply with these requirements may result in application disqualification.
7CBC HHS0013421
mailto:John.Norton2@hhs.texas.gov
Community-Based Care (CBC) RFA Overview
1. Background
2. Purpose
3. Eligible Applicants
4. Exhibit I-Statement of Work
5. SSCC Model Assumptions
6. Executive Summary of Program
7. Available Funding
8. Major Deliverables
9. Performance Measures 10.Cost Proposals 11.Grant Term
8CBC HHS0013421
Background
1. Current system structure does not encourage establishment of services where they are needed and very few providers offer the full continuum of services.
2. As a result, some children must move to locations (outside of their home communities) and too often must change placements as a result of a change in service needs.
3. In 2010, DFPS joined other stakeholders to develop recommendations for a redesigned foster care system that supports improved outcomes for children, youth and families.
4. The Public Private Partnership (PPP) representing various stakeholders served as the guiding body to develop recommendations for redesigned foster care system.
9CBC HHS0013421
Background Cont.
1. Change the way DFPS procures
A. From open enrollment to competitive procurement.
B. Not all current DFPS contractors will continue to serve children in DFPS conservatorship and their families in the redesigned system.
2. Change the way DFPS contracts A. From effort-based contracts to performance-based contracts.
B. Financial incentives and disincentives for permanency.
C. Additional performance measures for well-being.
D. A single contract to provide all substitute care and case management services for children, youth and families in a designated catchment area.
3. Change the way DFPS pays the provider of services A. From multiple rates to a single blended rate.
B. De-link service levels from rates.
C. Separate allotment of funds for other services to children in foster care and their parents and families.
10CBC HHS0013421
Purpose
1.PCS will contract for Community-Based Care which is a new way of providing foster care and case management services. It is a community-based approach to meeting the individual and unique needs of Children, Youth, and Families.
2.Within a Designated Catchment Area (DCA), a single contractor (officially a Single Source Continuum Contractor or SSCC) is responsible for finding foster homes or other living arrangements for children in state care and providing them a full continuum of services.
11CBC HHS0013421
Eligible Applicants
Section 2.5 Eligible Applicants
2.5.1 Minimum Qualifications of the SSCC (Stages I-III):
The Applicant must have the following licensing and service experience:
1. Contractor must obtain and maintain a separate HHS Child Placing Agency (CPA) license for its SSCC Contract within the proposed community, if awarded this Contract;
2. The SSCC must have experience in delivering residential child-care and treatment services to Children and Youth in Foster Care; and
3. The SSCC must be licensed as a Child Placing Agency (CPA) to provide Foster Care services by HHSC Residential Childcare Regulation and must not be on probation under its CPA license as of the Proposal due date.
12CBC HHS0013421
2.5.2 Entity Qualifications:
1. The SSCC must be a nonprofit entity that has an organizational mission focused on child welfare or a governmental entity;
2. The SSCC may be an in-state or out-of-state entity; however, the SSCC must be an
HHS licensed CPA with a majority of the entity's board members residing in Texas. In accordance with Texas Family Code 264.154; DFPS will consider the extent to which an SSCC Applicant has experience providing services to Children, Youth, and Families in the proposed community;
3. The SSCC may be a single entity or submit a proposal through the formation of a consortium of providers, which may include itself. If a consortium applies proposal under this RFA, one provider must act as the consortium’s lead in directly contracting with DFPS; and
4. DFPS will not contract with any provider for more than two (2) SSCC Contracts, except in instances where DFPS requires an SSCC to implement a Turnover plan.
13CBC HHS0013421
https://statutes.capitol.texas.gov/Docs/FA/htm/FA.264.htm#264.154
2.5.3 Non-profit and Governmental Entities:
Governmental entities or community-based nonprofit that have an organizational mission focused on child welfare services, and that meet the qualifications in Section 2.5.1, Minimum Qualifications of the SSCC (Stages I-III), and Section 2.5.2 Entity Qualifications, are eligible to apply and must complete Form B-1, Governmental Entity, Authorized Officials, or Form B-2, Nonprofit or Nonprofit Entity, Board of Directors and Principal Officers, if applicable.
14CBC HHS0013421
SSCC Model Assumptions The SSCC may deliver all services outlined in Stages I-III as a single entity or through the formation of a network or consortium of providers, which may include itself.
DFPS will only contract with the SSCC. The SSCC must establish and maintain any network or consortium of services in the identified Designated Catchment Area through subcontracts, community resources and/or service agreements.
The SSCC cannot subcontract out any child welfare legal case management duties described in this contract. All legal case management requirements must be performed by casework employees of the SSCC.
All SSCC and DFPS decisions will be made based on the best interests of the individual child.
15CBC HHS0013421
Available Funding
• DFPS expects to award one (1) Contract for each Designated
Catchment Area listed under this RFA for Region 6A, 6B, 8A and 10 as DFPS funding allows. DFPS Regions as listed in Section 2.2, Community Service Areas.
• Funding information is based on legislative appropriations and service areas. This information will be provided in Exhibit C-1 through C-4, Funding Matrix for each catchment area as an estimate.
• DFPS may adjust and prorate actual award amounts at the time of execution based on start dates. For additional funding information please see Section 6.1.2 of this RFA.
16CBC HHS0013421
Executive Summary of Program Department of Family and Protective Services (DFPS) has identified the need to provide community-based care services in a proposed community that includes support services to all children and families that support safety, permanency, and well-being of children in its legal conservatorship.
DFPS sees a service delivery model that fully engages communities in serving children, youth, and families provided through a performance-based Single Source Continuum Contract (SSCC) as the approach that can most effectively meet this need in a manner that achieves improved outcomes for children in its conservatorship.
The SSCC provider must ensure the full continuum of substitute care (foster and kinship care), purchased services, case management and reunification services for children and youth in DFPS legal conservatorship from the designated geographic proposed community, those placed in the proposed community through the Interstate Compact on the Placement of Children (ICPC), and through interregional agreements.
17CBC HHS0013421
Exhibit I: Statement of Work
DFPS views a service delivery model that fully engages communities in serving children, youth, and families and that is provided through a performance-based Single Source Continuum Contract (SSCC), as an approach that can most effectively meet this need in a manner that achieves better outcomes for children in its conservatorship.
18CBC HHS0013421
Section 2.03-2.06 Staged Implementation 1.Outlines three stages of implementation including anticipated time frames for progression between stages.
2.Includes requirements of the SSCC and explanation of how DFPS will reimburse (paid foster care services), pay (purchased client services allocation) and negotiate with (case management) the SSCC in each Stage of Implementation.
19CBC HHS0013421
Section 2.09 Eligible Population In Stages I - III, the SSCC must ensure the full continuum of paid Foster Care and services for Children, Youth, and Young Adults referred by DFPS.
In Stages II - III, the SSCC must ensure the full continuum of Substitute Care (paid Foster Care and Kinship Care), Case Management, Family Reunification and Purchased Client Services for the Children, Youth, Young Adults, Family members and Caregivers referred by DFPS.
20CBC HHS0013421
Exhibit I: Major Deliverable #1 Section 2.13 Major Deliverable # 1 - Achievement of Service Objectives/Quality Indicators:
The SSCC must perform the development, operation, oversight, and provision of the full continuum of Substitute care, Case Management and Purchased Client Services in a manner that provides services in the least restrictive, most family-like setting appropriate for the child or youth, which reduces the number of moves a child or youth must make while in care, and engages communities to assist children and youth in achieving safety, permanency, and well-being, specifically, the service objectives inherent in the following quality indicators.
21CBC HHS0013421
Section 2.13 Quality Indicators:
1.The safety of children in their placements;
2.The placement of children in each child's home community;
3.The provision of services to children in the least restrictive environment possible and, if possible, in a Family home environment;
4.Minimal Placement Changes for children;
5.The maintenance of contact between children and their families and other important persons;
6.The placement of children with siblings;
22CBC HHS0013421
Section 2.13 Quality Indicators:
7. The provision of services that protect each child's culture;
8. The preparation of children and youth in foster care for adulthood;
9. The provision of opportunities, experiences, and activities for children and youth in foster care that are available to children and youth who are not in foster care;
10.The participation by children and youth in making decisions relating to their own lives;
11.The reunification of children with the biological parents of the children when possible; and
12.The promotion of the placement of children with relative or Kinship Caregivers if reunification is not possible.
23CBC HHS0013421
Exhibit I: Major Deliverable #2
Section 2.14 Major Deliverable #2 - Development and Management of a Continuum of Care and Service Delivery Model
This section includes minimum requirements related to:
1.SSCC model and staged implementation;
2.Start-up period in Stage I and II;
3.Administrative Management of continuum of care;
24CBC HHS0013421
4.SSCC Management Plan;
5.SSCC Community Engagement Plan (CEP);
6.Joint Operations and Operations Manual development;
and
7.SSCC Provider Manual.
25CBC HHS0013421
Section 2.15 Continuum of Substitute Care and Purchased Client Services.
The SSCC must build and maintain the infrastructure necessary to support the full continuum of substitute care and purchased client services for all children originating from the designated geographic Catchment area, including at a minimum:
1. Joint SSCC and Legacy Placement (Stage I);
2. Coordinated Purchased Client Services (Stage II
– III); and
3. Case Management Services (Stage II – III).
26CBC HHS0013421
Section 2.16 Foster Care Placement Capacity The SSCC must have the ability to build and manage available foster care capacity in the Catchment area to increase the likelihood that children are placed in their home communities.
This section outlines the:
1. Population of children/youth who will be referred to the SSCC during Stages I and II;
and
2. Negotiation process to preserve placement capacity in the Designated Community Area.
27CBC HHS0013421
Exhibit I: Major Deliverable #3
Section 2.17 Major Deliverable #3 Compliance with General Requirements of the SSCC:
1. Accountability standards for the SSCC; and
2. Legal and regulatory requirements of the SSCC.
Section 2.18 Cultural Competency Outlines SSCC cultural competency requirements related to service provision, composition of SSCC workforce and efforts to address disparities in the catchment area.
28CBC HHS0013421
Exhibit I: Major Deliverable #4 Section 2.19 Major Deliverable #4 - Placement Services and Services to Children /Youth/ Young Adults Includes SSCC and DFPS roles, time frames and requirements associated with SSCC provision of substitute care placement and services (Stages I-III), including:
1. SSCC parameters for recommending a medical consenter (Chart
1);
2. Applicable requirements and best practice considerations when recommending placements;
3. Placement Referral Types;
4. Child/Youth sexual behavior problems, victimization, and aggression considerations;
5. Required Notifications related to the Child;
6. No-Pay Placement Providers; and
7. Sub-acute and Exceptional Care.
29CBC HHS0013421
Chart 2: Placement Referrals Stage I-II During Stage II and Stage III DFPS will continue to make referrals for emergency placements and the SSCC will assume all substitute care placement (kinship, reunification, non-DFPS paid and paid foster care) and service planning, coordination and delivery duties as a part of case management responsibilities.
Please note: Continuous 24-hour supervision requirements.
30CBC HHS0013421
Section 2.21 Child/Youth Assessment/Service Planning Section (Stage I-III) includes:
1.DFPS and SSCC responsibilities, timeframes, documentation and sharing of information;
2.SSCC requirements related to the implementation of CANS assessment, complaint process for children, youth and families, and documentation; and
3.Service planning model assumptions (Stage I).
31CBC HHS0013421
Section 2.21 Child and Youth Service Planning Chart 3 Section describes DFPS and SSCC roles, responsibilities, & documentation requirements (Chart 3):
1. At Referral
2. ICM Meeting
3. Service Planning
4. Visitation Planning
5. Audit Monitoring
6. Discharge Planning
7. During Stage II and Stage III, DFPS will continue to provide oversight and monitoring functions and the SSCC will assume all planning, coordination and delivery duties as a part of case management responsibilities.
32CBC HHS0013421
Exhibit I: Major Deliverable # 4 Section 2.22 Child’s Physical & Behavioral Health Needs (Stage I):
1. The Chart 4 Section describes DFPS and SSCC roles, responsibilities, & documentation requirements related to ensuring children and youth’s physical & behavioral health needs are met.
Please Note: standard medical screening for each child at removal within 3 business days – does not replace TX Health Steps check-up or CANS within 30 days of removal; and
2. During Stage II and Stage III DFPS will continue to provide oversight and monitoring functions and the SSCC will assume responsibility for all duties related to meeting the children’s (kinship and paid foster care) physical & behavioral health needs as a part of case management responsibilities.
33CBC HHS0013421
Section 2.23 Transitional Living Services (Stages I-III):
1. Chart 5—Describes DFPS and SSCC roles, responsibilities, & documentation requirements related to providing Transitional Living Services to youth.
Please Note: new standards for the annual independent living skills assessment; and
2. During Stage II and Stage III, DFPS will continue to provide oversight and monitoring functions and the SSCC will assume responsibility for all duties related to transitional living services, including, but not limited to, coordination and provision of the Education Training Voucher to eligible youth and young adults as a part of case management responsibilities.
34CBC HHS0013421
Section 2.24 Adoption (Stages I-III):
Chart 6—Section describes DFPS and SSCC roles, responsibilities, & documentation requirements related to providing adoption services to children and youth.
During Stage II and Stage III, DFPS will continue to provide oversight and monitoring functions and the SSCC will assume responsibility for all duties related to adoption services, including, but not limited to the provision of post-adoption services as a part of case management responsibilities.
35CBC HHS0013421
Sections 2.26 Stages I-II: Outlines the DFPS and SSCC court requirements in each stage of implementation.
Chart 7—describes Stage I DFPS and SSCC roles, responsibilities & documentation requirements related to court activities.
Chart 8—describes Stage II DFPS and SSCC roles, responsibilities & documentation requirements related to court activities.
36CBC HHS0013421
Exhibit I: Major Deliverable #5
Section 2.27 Major Deliverable #5 – Case Management (Stages II-III):
The SSCC will assume responsibilities for all Stage I activities, as well as provide case management services, including any that are legally required by courts or provide input as required by the courts, to a child, or to the child's family, a young adult in extended foster care, a relative or kinship caregiver, those placed in the Catchment area through Interstate Compact on the Placement of Children (ICPC) and through inter-regional agreements.
37CBC HHS0013421
Chart 9—DFPS and SSCC roles, responsibilities & documentation requirements related to referring a child and family for case management services.
Chart 10—DFPS and SSCC roles, responsibilities & documentation requirements related to kinship services:
1. SSCC providing case management of children, kinship caregivers, and families.
2. DFPS providing necessary oversight measures and review processes to maintain compliance with federal and state requirements.
3. SSCC promoting placement of children with relative or kinship caregivers.
38CBC HHS0013421
Chart 11—SSCC responsibilities for conducting and documenting visits with the child, caregiver and family:
1. Contacting parents who are incarcerated; and
2. Courtesy supervision for children and family members residing in the catchment area when legal case is in another area.
39CBC HHS0013421
Chart 12—DFPS and SSCC roles, responsibilities & documentation requirements related to child and family services planning.
DFPS monitoring and assessing services to ensure compliance with federal and state requirements:
1. SSCC assumption of all court duties; and
2. SSCC coordinating and facilitating all service & permanency planning meetings
40CBC HHS0013421
Section 2.32 Sample Array for Family Services
Chart 13—provides examples of services previously delivered to families served by DFPS.
The SSCC will not be limited to providing only the services listed below and inclusion of this table is not meant to imply the availability of funds for each of these services.
41CBC HHS0013421
Chart 14—DFPS and SSCC roles, responsibilities & documentation requirements related to family reunification services:
1. DFPS providing necessary oversight measures and review processes to maintain compliance with federal and state requirements;
2. SSCC reunifying children with their parents when possible; and
3. SSCC providing family reunification support services after a child is returned to his/her family.
42CBC HHS0013421
Section 2.34 SSCC Fiscal Requirements Outlines:
1.Financial policy, procedures, system and audit requirements of the SSCC;
2.Includes time frames for SSCC submission of financial information;
3.Lists state and federal laws, restrictions and regulations the SSCC must follow when providing services as a part of the contract; and
4.Requires and lists information to be included in SSCC accounting policy manual.
43CBC HHS0013421
Section 2.35 Required Reports: The SSCC must ensure compliance with report requirements outlined in the SSCC contract and HHSC Residential Child- Care Minimum Standards.
Within each deliverable there are multiple plans, processes and procedures that must be addressed in the response to the RFA.
44CBC HHS0013421
Exhibit I: Article III Utilization and Compensation
Sections 3.01 – 3.15 Utilization and payment methodologies are outlined in this section and Exhibit C for each Stage and type of service:
1.Much of the funding is contingent on legislative appropriations, and are currently listed in Exhibit C;
and
2.SSCC must ensure that services offered as a part of purchased client services allocation meet federal guidelines.
45CBC HHS0013421
Exhibit I: Article IV Start-Up Requirements
Sections 4.01 – 4.06 Start-Up Requirements:
1.The scope of work for the Startup Period of the
Contract, which includes those activities that must take place between the time of Contract award and the Operational Start Date; and
2.The Startup Period will include a Readiness Review of the SSCC, which must be completed successfully prior to the SSCC’s Operational Start Date.
46CBC HHS0013421
Exhibit I: Article V Operations Readiness
Sections 5.01 – 5.03 Operations Readiness:
1.SSCC clearly defining and documenting the policies and procedures that will be followed to support day-to-day business activities, including coordination with subcontractors and/or other network providers;
2.SSCC responsibility for developing and documenting its approach to quality assurance;
and
3.DFPS or its designee will conduct a Readiness Review prior to the Operational Start Date for Stage I and again prior to implementation of Stage II and case management services.
47CBC HHS0013421
Section 5.02 Capacity Sharing Plan As part of readiness and implementation, the SSCC must maintain a revised, DFPS approved, plan titled as Capacity Sharing Plan that includes but not limited to the following information:
1. Provide your organization’s assessment of the current paid foster care capacity in the Designated Catchment Area. Provide the method used for any assessment and/or engagement activities. Include the assessment methods used, or that may be used, to evaluate the quantity and quality of capacity currently available statewide;
2. Provide your organizations assessment of any gaps in paid foster care capacity in the Designated Catchment Area and statewide, that includes all methods used for the assessment and/or engagement activities;
48CBC HHS0013421
Section 5.02 Capacity Sharing Plan (cont.)
3. Provide the method used for maintaining the ability to share capacity statewide amongst the SSCCs and to accept referrals from DFPS, for paid foster care every single day of the year, including nights and holidays;
4. Describe the plan to accept all referrals for paid foster care (No Reject) made by DFPS and continue to meet the individual needs of Children referred (No Eject) until DFPS determines the individual is no longer eligible for the SSCC services (Stage I); and
5. The plan must be made readily available to DFPS upon request for review, modifications and/or approval.
49CBC HHS0013421
Exhibit I: Article VI Turnover Requirements
Sections 6.01 – 6.05 Turnover Requirements Definition of Turnover: activities that the SSCC is required to perform prior to or upon termination of the Contract, in situations where the SSCC will transition data and documentation to DFPS or a subsequent contractor.
SSCC Turnover Plan:
1. SSCC Transfer of Data and Information to
DFPS;
2. Turnover Services; and
3. Post-Turnover Services.
50CBC HHS0013421
Exhibit H - Performance Measures
CBC HHS0013421 52
CBC HHS0013421
Goal Safety in Paid Care Children/youth are safe from abuse and neglect.
Placement Stability Children/youth have stability in their placements.
Home Setting Children/youth are placed in the least restrictive environment.
Maintaining Children/youth are placed in their home communities.
Connections Children/youth are placed with their siblings.
(Proximity, Siblings, Kin at
Children/youth are placed with kin.*
60 Days) Preparation for Youth aged 16 and older obtain a driver’s license or Texas identification card.Adulthood Youth turning 18 complete Preparation for Adult Living (PAL) training.
(ID / Driver’s License, PAL at 18 years old)
CPS
Reinvolvement
Children who exit to permanency and have a new CPS intervention with 12 months from exit.
Timely Exits to Permanency* Children exit to permanency within 12 months of entering care.
Children exit to permanency within 18 months of entering substitute care.
Performance Measure
RFA: Cost Proposal
Stage I and Stage II Operation Budget Proposal
Respondent must develop and submit a budget proposal for a daily per diem case management rate and methodology in support of its proposed Stage I & II services associated with child placement, conservatorship services, kinship home development and maintenance, reunification and case management services. Respondent must include sufficient documentation to support the proposed daily case management rate. The case management days are forecasted for each fiscal year by Designated Community Area. Respondent must label the cost proposal for a daily per diem case management rate as “Exhibit F” and included with Respondent’s application. See Exhibit I, Statement of Work, Section 3.05.
53CBC HHS0013421
RFA: Cost Proposal
Cost Proposal Purchased Client Services
Respondent must develop and submit a cost proposal for purchased client services (PCS) that includes payment methodologies and applicable fee schedules for services offered through the use of PCS funding allocations. Fees charged to DFPS must be reasonable and comparable to those for similar services in the ordinary course of business within the Designated Community Area. Respondent must label the cost proposal for purchased client services as “Exhibit G” and include with Respondent’s application. See Exhibit I, Statement of Work, Sections 3.05 and 3.14 (C) and Chart 13 Sample Service Array.
54CBC HHS0013421
Grant Term RFA Section 2.4.2-Term: DFPS will make one grant award for each designated catchment area as DFPS funding allows and implemented in the order determined by DFPS. The initial Contract period will begin upon contract signature and last sixty (60) months. At its sole discretion, DFPS retains an option to renew for one (1) additional sixty (60) month term.
Additionally, DFPS reserves the right to extend the Contract as necessary to complete the mission of the grant.
1. Anticipated Project Start Date: September 1, 2024
2. Project End Date: August 31, 2029
55CBC HHS0013421
Submission of Forms
Applicants must complete and submit the Narrative Proposal, Forms A through B-2 and Exhibits listed in Article IX, Submission Checklist of the RFA.
58CBC HHS0013421
Evaluation Process A four-step selection process will be used:
1. Eligibility screening based upon RFA Section 4.2;
2. Initial Compliance Screening based upon RFA Section 4.3;
3. Evaluation is based on RFA Section 4.4; and
4. Final Selection is based upon RFA Section 4.5
59CBC HHS0013421
Specific Selection Criteria All eligible applications will be evaluated based upon:
1. Major Deliverable #1: Achievement of Service Objectives and Quality Indicators;
2. Major Deliverable #2: Development and Management of Continuum of Care and Service Delivery Model;
3. Major Deliverable #3: Compliance and General Requirements of SSCC;
4. Major Deliverable #4: Placement Services and Services to
Children/Youth/Young Adults;
5. Major Deliverable #5: Case Management;
6. Administrative Entity Information - SSCC History and Experience; and
7. Administrative Entity Information - SSCC Financial Capacity, Stability and
Structure.
60CBC HHS0013421
Submission of Exhibits
Applicants must complete and submit the Exhibits in accordance with the RFA, Article IX, Submission Checklist.
61CBC HHS0013421
Delivery for Submission Option Section 3.7.3 Applicant must correctly deliver Solicitation Responses by one of the methods below:
• Submission Option #1: Applicant shall submit the application through the HHS Online Bid Room utilizing the procedures identified in Exhibit Q, HHS Online Bid Room instructions; or
• Submission Option #2 with USB Drives: Applicant may submit responsive applications via USB on two USB drives, one labeled “Original” and one labeled “Copy”, to the correct mailing address as determined by the mailing method identified in Section 3.7.3 Delivery for Individual Submission Options.
62CBC HHS0013421
Questions and Answers All questions must be submitted in writing to the Sole Point of Contact using the formatting below from the RFA, Section
3.5 Questions:
1. Identifying Solicitation number
2. Section number
3. Paragraph number
4. Page number
5. Text of passage being questioned
6. Question
Submit via email to: John.Norton2@hhs.texas.gov by 5:00 p.m. CT on March 15, 2024.
63CBC HHS0013421
Question Deadline
1. Questions are due by March 15, 2024 by 5:00 p.m. CT;
2. Questions received after this deadline cannot be responded to; and
3. Tentative dates for answers to questions are posted on HHS Grants website as addendum to HHS0013421 is March 29, 2024.
64CBC HHS0013421
Closing Comments
• Applicants are responsible for meeting the RFA requirements, including any addendums.
• All Addendums must be signed and submitted with the original application.
• Applicants must check the HHS Grants website frequently for any addendums that may have been added to this solicitation.
HHS Grants Website The link is: https://resources.hhs.texas.gov/rfa/hhs0013421
65CBC HHS0013421
https://resources.hhs.texas.gov/rfa/hhs0013421
Thank you!
Request for Applications No. HHS0013421
66CBC HHS0013421
| Respondent Conference |
| Agenda |
| Introductions |
| Procurement Roles |
| Schedule of Events |
| Solicitation Access |
| Sole Point of Contact |
| ��Community-Based Care (CBC)�RFA Overview |
| Background |
| Background Cont. |
| Purpose |
| Eligible Applicants |
| Eligible Applicants |
| Eligible Applicants |
| SSCC Model Assumptions |
| Available Funding |
| Executive Summary of Program |
| Exhibit I: Statement of Work |
| Exhibit I: Statement of Work |
| Exhibit I: Statement of Work |
| Exhibit I: Major Deliverable #1 |
| Exhibit I: Major Deliverable #1 |
| Exhibit I: Major Deliverable #1 |
| Exhibit I: Major Deliverable #2 |
| Exhibit I: Major Deliverable #2 |
| Exhibit I: Major Deliverable #2 |
| Exhibit I: Major Deliverable #2 |
| Exhibit I: Major Deliverable #3 |
| Exhibit I: Major Deliverable #4 |
| Exhibit I: Major Deliverable #4 |
| Exhibit I: Major Deliverable #4 |
| Exhibit I: Major Deliverable #4 |
| Exhibit I: Major Deliverable # 4 |
| Exhibit I: Major Deliverable #4 |
| Exhibit I: Major Deliverable #4 |
| Exhibit I: Major Deliverable #4 |
| Exhibit I: Major Deliverable #5 |
| Exhibit I: Major Deliverable #5 |
| Exhibit I: Major Deliverable #5 |
| Exhibit I: Major Deliverable #5 |
| Exhibit I: Major Deliverable #5 |
| Exhibit I: Major Deliverable #5 |
| Exhibit I: Major Deliverable #5 |
| Exhibit I: Major Deliverable #5 |
| Exhibit I: Article III Utilization and Compensation |
| Exhibit I: Article IV Start-Up Requirements |
| Exhibit I: Article V Operations Readiness |
| Exhibit I: Article V Operations Readiness |
| Exhibit I: Article V Operations Readiness |
| Exhibit I: Article VI Turnover Requirements |
| Exhibit H - Performance Measures |
| RFA: Cost Proposal |
| RFA: Cost Proposal |
| Grant Term |
| Submission of Forms |
| Evaluation Process |
| Specific Selection Criteria |
| Submission of Exhibits |
| Delivery for Submission Option |
| Questions and Answers |
| Question Deadline |
| Closing Comments |
| Thank you! |
File details come from the government source that posted it. Updated .