ESBD_File_352469_8._Submission Instructions.pdf

Submission Instructions for Suppliers

Please follow these instructions to submit via our Public Portal.

1. Prepare your submission materials:

Requested Information

Name Type # Files Requirement

Execution of Offer (Appendix One) File Type: PDF (.pdf) Multiple Required

Responses to Project Questionnaire (Section 5)

File Type: PDF (.pdf) Multiple Required

Addenda Checklist File Type: PDF (.pdf) Multiple Required

Additional Information

File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)

Multiple Optional

Project Price Schedule (Section 2) File Type: PDF (.pdf) Multiple Required

HUB Subcontracting Plan (Appendix Three)

File Type: PDF (.pdf) Multiple Required

Has Respondent read and agreed to accept all terms and conditions set forth in solicitation and service agreement without exceptions.

Data Type: Yes/No N/A Required

If Respondent takes exception to any term or condition set for in solicitation, Respondent must upload Respondent's list of exceptions for University to consider.

File Type: PDF (.pdf) Multiple Optional

Respondent will confirm that the Respondent provided a copy of its financial statement for the past two (2) years. If no, Respondent shall explain rational for not complying.

Data Type: Text N/A Required

Respondent will upload financial statement for the past two (2) years.

File Type: PDF (.pdf) Multiple Optional

Respondent shall confirm that the Respondent provided a copy of its financial rating for the entity and any related documentation (such as a Dunn and Bradstreet analysis) that indicates the

Data Type: Text N/A Required financial stability of Respondent. If no, Respondent shall explain rational for not complying.

Respondent will upload supporting documentation for financial rating.

File Type: PDF (.pdf) Multiple Optional

Respondent shall confirm if they are currently for sale or involved in any transaction to expand or to become acquired by another business entity. If yes, Respondent shall explain the expected impact, both in organizational and directional terms.

Data Type: Text N/A Required

Respondent shall provide any details of all past or pending litigation or claims filed against Respondent that would affect its performance under the agreement with University (if any).

Data Type: Text N/A Required

Respondent shall confirm if currently in default on any loan agreement or financing agreement with any bank, financial institution, or other entity. If yes, Respondent will specify the pertainent date(s), details, circumstances, and describe the current prospects for resolution.

Respondent shall confirm any relationship exist (whether by family kinship, business association, capital funding agreement, or any other such relationship) between Respondent and any employee of University. If yes, Respondent shall explain.

Data Type: Text N/A Required

Respondent will provide the name and social security number for each person having at least 25% ownership interest in Respondent. This disclosure is mandatory pursuant to 231.006, Family Code, and will be used for the purpose of determining whether an owner of Respodent with an ownership interest of at least 25% is more than 30 days delinquent in paying child support.

Commodity Codes

Commodity Set Commodity Code Title Description

NIGP 39377 Soft Drinks

NIGP 96107

Beverage Processing Services All Types

NIGP 96738

Food Manufacturing Services, Including Beverages

Requested Documents:

Please note the type and number of files allowed. The maximum upload file size is 1000 MB.

Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.

Requested Data:

Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about Requested Data at the Bonfire Help Center.

2. Upload your submission at:

https://utexas.bonfirehub.com/opportunities/111177

You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by Mar 29, 2024 12:00 PM CDT.

https://vendorsupport.gobonfire.com/hc/en-us/articles/6833306433943-What-s-a-Data-Field-or-Slot-https://utexas.bonfirehub.com/opportunities/111177

The Vendor Discussion period for this opportunity starts Feb 28, 2024 5:00 PM CST. The Vendor Discussion period for this opportunity ends Mar 08, 2024 12:00 PM CST. You will not be able to send messages after this time.

Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Mar 29, 2024 2:30 PM CDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.

Important Notes:

Each item of Requested Information will only be visible after the Closing Time.

Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.

You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.

Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.

Javascript must be enabled. Browser cookies must be enabled.

Need Help?

University of Texas at Austin uses a Bonfire portal for accepting and evaluating proposals digitally. Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us mailto:support@gobonfire.com https://vendorsupport.gobonfire.com/hc/en-us