ESBD_File_351878_601290000028492_Solicitation Package.pdf

INSTRUCTIONS TO RESPONDENTS

USE OF NATIONAL INSTITUTE OF GOVERNMENTAL PURCHASING CODE

The Texas Department of Transportation (TxDOT) uses the National Institute of Governmental Purchasing, Inc., (NIGP) code to standardize purchases by conforming to the class, item, and group structure of the code. The NIGP code is used to select vendors for our master vendor file from the Texas Comptroller of Public Accounts (CPA) Centralized Master Bidders List (CMBL).

New suppliers and other vendors wishing to furnish materials, equipment, supplies and services to TxDOT should apply to be on the CMBL to receive bidding opportunities.

Existing TxDOT vendors need only be concerned that the information listed on the CMBL file is correct, and that the applicable NIGP class and item are selected for those you can provide.

CMBL information is available online at: https://comptroller.texas.gov/purchasing/vendor/cmbl/ or by phoning 1-512-463-3459.

Early Payment Program - TxDOT is offering an important program to all respondents that provide prioritized invoice processing and payments (prior to the 30th day after receipt of a correct invoice). The program provides enrolled vendors enhanced benefits from improved invoice processing to priority handling to cash advancement and technology efficiencies.

Respondents offering a cash discount in exchange for TxDOT’s priority invoice processing and early payment agreement should complete and return the attached form entitled “Priority Invoice and Early Payment Program” with the response.

Additional information may be found at the following website: http://www.txdot.gov/business/vendors/epp.html

Revised 03/23/2021

THE ATTACHED SOLICITATION SHOULD BE RETURNED AS FOLLOWS:

must be received before the hour and dateAll responses for Solicitation No.

specified

All reference to time in the solicitation shall mean Central Time.

Email responses must be sent to Chester.Osborne@txdot.gov. Email responses must not exceed 20 MB and be in portable document format (PDF) or Excel format for pricing schedules, signed by respondent, and attached to the email to be considered for award. Emails exceeding 20 MB must be sent to Chester.Osborne@txdot.gov through managed file transfer services such as, but not restricted to, Dropbox™. TxDOT will not be responsible for failure of electronic equipment, operator error, server delays, or system outages. Responses that are late, illegible, incomplete, file corrupted, flagged as a virus, or otherwise non-responsive will not be considered.

Respondent must place the following in the subject line of their email submission: Solicitation Number, Company Name.

The response must be sent only to Chester.Osborne@txdot.gov. Any response sent to any email address other than Chester.Osborne@txdot.gov - whether directly, courtesy copy (cc), or blind copy (bcc) - will be considered non-responsive.

For hand delivery or courier service, United States Postal Service, Federal Express, United Parcel Service, or other mail delivery service, contact the purchaser for assistance.

Invitation for Bid 40 foot Standard Steel Poles-Athens RDC

Solicitation No. 601290000028492 NIGP Class-Item: 285-80

Purchaser: Chester Osborne III, CTCD, CTCM

2 - 4

1. Description of Goods: This solicitation is to establish a contract for 40 foot Standard Steel Poles for Athens RDC.

2. Emergency This solicitation is for an emergency purchase made under Texas Government Code §2155.137 and 34 TAC 20.82.

3. Electronic State Business Daily (ESBD): This solicitation is posted on the ESBD. It is the responsibility of the respondents to check the ESBD for addenda or additional information related to the solicitation. Vendors active on the CMBL will receive notifications regarding addenda or additional information related to the solicitation.

https://www.txsmartbuy.com/esbd

4. Order of Precedence: In the event of any conflict, terms contained in the document shall prevail in the order as listed below:

4.1. Solicitation No. 601290000028492

4.2. Specification No. 285-80-28492 Revised July, 2017

4.3. TxDOT Terms and Conditions, October, 2023

4.3.1. Payment will be made in accordance with Part 4, Para. 4.04 (b)

4.4. Pricing Schedule

4.5. Execution of Bid

5. Delivery Delivery must be made between 8:00 a.m. and 4:00 p.m., Monday through Friday, except on regularly observed state or federal holidays, unless prior approval has been obtained from TxDOT.

6. Estimated Quantities Quantities are estimates only to be used for the purpose of comparing responses. The respondent must enter their unit price on Pricing Schedule. Total price will be evaluated by multiplying the unit price for each line by the estimated quantities listed on Pricing Schedule.

TxDOT will order only the amount needed to satisfy operating requirements; no guarantee of any minimum or maximum purchase is made or implied. Total amount ordered must not exceed the aggregate contract amount unless additional funds are allocated, and the total contract amount is increased in accordance with the terms and conditions.

7. Contact Information The individuals listed below are the only authorized TxDOT contacts. Contacting any other TxDOT personnel regarding this solicitation, may result in the respondent being disqualified. Any changes as a result of questions will be made by TxDOT in the form of an addendum to the solicitation; no oral changes will be considered.

For clarification or questions regarding this solicitation, respondents may contact:

https://www.txsmartbuy.com/esbd

3 - 4

Primary Contact:

Chester Osborne III, CTCD, CTCM Phone: 713-835-4437 Email: Chester.Osborne@txdot.gov

Secondary Contact:

Leigh Wilson, CTCD Phone: 903-510-9276 Email: Leigh.Wilson@txdot.gov

8. Vendor Performance: TxDOT will monitor performance on a regular basis.

8.1. TxDOT may consider the following performance by the vendor as unsatisfactory performance - An unsatisfactory performance determination includes, but is not limited to:

8.1.1. Failure to deliver any portion of the work product.

8.1.2. Failure to deliver a usable work product during the term of the contract.

8.1.3. Unsatisfactory performance of any service requirements in the contract

8.2. Exceptional performance determination includes, but is not limited to:

8.2.1. Deliverables made early upon TxDOT member request.

8.2.2. Vendor commended for exceptional customer service.

8.2.3. Exceptional service provided.

9. Response Submission

9.1. GENERAL FORMAT: The respondent must submit one signed and dated response to include the documentation required per response paragraph 9.3 to the email address as indicated on the “Instructions to Respondents” page.

9.2. The respondent shall not encrypt or password protect response or embed documents within the response; each section must be its own separate document.

9.3. RESPONSE: Failure by the respondent to submit the documentation listed below will result in the response being considered non-responsive. Response submission must be submitted with each section named with the “Section #” and brief description not to exceed 30 total characters as a separate document in the following format:

9.3.1. Section 1 – Pricing Schedule

9.3.2. Section 2 – Execution of Bid

9.3.3. Section 3 – Texas Family Code Schedule

9.3.4. Section 4 – Addenda: Acknowledgement of associated addenda, if applicable.

NOTE: TxDOT reserves the right to waive minor errors and omissions. See paragraph

2.02(h) of TxDOT Terms and Conditions.

mailto:Chester.Osborne@txdot.gov mailto:Leigh.Wilson@txdot.gov

4 - 4

10. Post Award Meeting: The successful respondent(s) may be required to attend a post award meeting with TxDOT within 10 business days after the award. If a post award meeting is scheduled, TxDOT will advise each respondent in writing of the location, date, and time. The purpose of the meeting is to discuss the terms and conditions of the award and to provide additional information regarding the contract. The awarded vendor and TxDOT shall identify specific goals, strategies, and activities planned for meeting program area objectives.

11. Debriefing Meeting: A respondent who responded to the solicitation may request a debriefing meeting within 30 calendar days of the award being posted to the ESBD.

Respondent must request this meeting in writing from purchaser listed on the solicitation.

DN: CK: DW: CK:FILE:

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SHEET 1 OF 4

Standard Division

Operations Traffic rip-17.dgn

January 2007

POLES

ILLUMINATION

ROADWAY

RIP(1)-17

73A

7-17

Designation Quantity

OTHER

Pole A1 A2 Luminaire

Next letter denotes type of base, (S-dashed number which denotes length in feet.

ASSEMBLY DESIGNATIONS

TYPE 50 T X X

aluminum.

SA

First number denotes length of mast arm

Use of second mast arm is indicated by second

Shoe Base, mounting height in feet.

in feet.

for installing on CSB or SSCB. See standard

T-Transformer Base, or B-Shoe Base Bridge Mount)

Last letters indicate light source (S - High Pressure

Sodium; LED - LED luminaire) wattage LED fixtures will include EQ (i.e. 400W EQ)

Luminaire rating in watts (i.e. 400W). Equivalent

EXPLANATION OF ROADWAY ILLUMINATION

(400W EQ

LED

Two numerical digits denote nominal sheet CSB (4), or SSCB (4).

Pole and mast arm may be steel or

Pole and mast arm must be steel.

Pole and mast arm must be aluminum.

Special (ovalized) steel or aluminum pole

SA:

ST:

AL:

SP:

(ft)

Mounting Ht.

Nominal Shoe Base

Designation Quantity

Designation

T-Base

Designation

CSB/SSCB Mounted

Pole A1 A2 Luminaire Pole A1 A2 Luminaire Pole A1 A2 Luminaire

(150W EQ) LED

(150W EQ) LED

(250W EQ) LED

(250W EQ) LED

(250W EQ) LED

(250W EQ) LED

(250W EQ) LED

(250W EQ) LED

(250W EQ) LED

(250W EQ) LED

(250W EQ) LED

(250W EQ) LED

(250W EQ) LED

(250W EQ) LED

(400W EQ) LED

(400W EQ) LED

(400W EQ) LED

(400W EQ) LED

(400W EQ) LED

(400W EQ) LED

(400W EQ) LED

(400W EQ) LED

(Type SA 20 S - 4)

(Type SA 20 S - 4 - 4)

(Type SA 30 S - 4)

(Type SA 30 S - 4 - 4)

(Type SA 30 S - 8)

(Type SA 30 S - 8 - 8)

(Type SA 40 S - 4)

(Type SA 40 S - 4 - 4)

(Type SA 40 S - 8)

(Type SA 40 S - 8 - 8)

(Type SA 40 S - 10)

(Type SA 40 S - 10 - 10)

(Type SA 40 S - 12)

(Type SA 40 S - 12 - 12)

(Type SA 50 S - 4)

(Type SA 50 S - 4 - 4)

(Type SA 50 S - 8)

(Type SA 50 S - 8 - 8)

(Type SA 50 S - 10)

(Type SA 50 S - 10 - 10)

(Type SA 50 S - 12)

(Type SA 50 S - 12 - 12)

(Type SA 20 T - 4)

(Type SA 20 T - 4 - 4)

(Type SA 30 T - 4)

(Type SA 30 T - 4 - 4)

(Type SA 30 T - 8)

(Type SA 30 T - 8 - 8)

(Type SA 40 T - 4)

(Type SA 40 T - 4 - 4)

(Type SA 40 T - 8)

(Type SA 40 T - 8 - 8)

(Type SA 40 T - 10)

(Type SA 40 T - 10 - 10)

(Type SA 40 T - 12)

(Type SA 40 T - 12 - 12)

(Type SA 50 T - 4)

(Type SA 50 T - 4 - 4)

(Type SA 50 T - 8)

(Type SA 50 T - 8 - 8)

(Type SA 50 T - 10)

(Type SA 50 T - 10 - 10)

(Type SA 50 T - 12)

(Type SA 50 T - 12 - 12)

(250W EQ) LED

(250W EQ) LED

(250W EQ) LED

(250W EQ) LED

(250W EQ) LED

(250W EQ) LED

(250W EQ) LED

(250W EQ) LED

(250W EQ) LED

(250W EQ) LED

(250W EQ) LED

(250W EQ) LED

(400W EQ) LED

(400W EQ) LED

(400W EQ) LED

(400W EQ) LED

(400W EQ) LED

(400W EQ) LED

(400W EQ) LED

(400W EQ) LED

(150W EQ) LED

(150W EQ) LED

(250W EQ) LED

(250W EQ) LED

(250W EQ) LED

(250W EQ) LED

(250W EQ) LED

(250W EQ) LED

(250W EQ) LED

(250W EQ) LED

(250W EQ) LED

(250W EQ) LED

(250W EQ) LED

(250W EQ) LED

(400W EQ) LED

(400W EQ) LED

(400W EQ) LED

(400W EQ) LED

(400W EQ) LED

(400W EQ) LED

(400W EQ) LED

(400W EQ) LED

Quantity

(Type SP 28 S - 4)

(Type SP 28 S - 4 - 4)

(Type SP 28 S - 8)

(Type SP 28 S - 8 - 8)

(Type SP 38 S - 4)

(Type SP 38 S - 4 - 4)

(Type SP 38 S - 8)

(Type SP 38 S - 8 - 8)

(Type SP 38 S - 10)

(Type SP 38 S - 10 - 10)

(Type SP 38 S - 12)

(Type SP 38 S - 12 - 12)

(Type SP 48 S - 4)

(Type SP 48 S - 4 - 4)

(Type SP 48 S - 8)

(Type SP 48 S - 8 - 8)

(Type SP 48 S - 10)

(Type SP 48 S - 10 - 10)

(Type SP 48 S - 12)

(Type SP 48 S - 12 - 12)

Quantity Pole A1 A2 Luminaire

SHIPPING PARTS LIST - POLES AND LUMINAIRE ARMS

company prior to beginning such work.

and utility safety practices and in accordance with laws governing such work. Consult with the appropriate utility conditions. Install or remove poles and luminaires located near overhead electrical lines using established industry

2. The location of poles and fixtures are diagrammatic only and may be shifted by the Engineer to accommodate local guarantees as a customary trade practice, furnish to the Department such warranties or guarantees.

equipment or installation will be considered justification for rejection. Where manufacturers provide warranties or shall be performed, furnished and installed by the Contractor. Faulty fabrication or poor workmanship in any material,

1. All work, materials and services not shown on the plans which may be necessary for complete and proper construction than the nominal height, unless otherwise shown or directed.

RIP(2) for all pole-arm combinations except for poles with 4 ft. luminaire arms, which shall be 3'-0" lower

7. Luminaire Mounting Height. Actual luminaire mounting height shall be the nominal mounting height given on

6. Special Designs. Poles with architectural treatments shall meet the requirements shown elsewhere in the plans.

anti-seize compound, Never-Seez Compound, Permatex 133K or equal.

Bolts: Stainless Steel AISI 300 series. Bolts threading into aluminum threads shall be treated with

Pole Cap: ASTM B209 Alloy 5086-H32 or ASTM B108 or B26 Alloy 356.0-T6.

Mast Arms: ASTM B241 Alloy 6061-T6 or Alloy 6063-T6.

Mast Arm Fitting: ASTM B209 Alloy 6061-T6 or ASTM B221 Alloy 6005-T5.

Base Flange: ASTM B26 Alloy 356.0-T6 or ASTM B108 Alloy 356.0-T6 (Yield strength test required).

Shaft: ASTM B221 or B241 Alloy 6063-T6, ASTM B209 Alloy 5086-H34, ASTM B221 Alloy 6005-T5.

4. Pole components shall be constructed using the following material:

3. Aluminum poles shall be equipped with vibration mitigation devices, as approved by the engineer.

restraints and other requirements for steel poles specified herein.

2. Aluminum pole designs shall use the same anchor bolt assembly and be subject to the same geometric

1. Aluminum poles shall be fabricated in accordance with "Structural Welding Code-Aluminum" AWS D1.2.

a. Meet all of the requirements stated above for optional steel pole designs and the following:

pending approval by the Department as outlined below.

5. Aluminum Pole Designs. Aluminum pole designs may be allowed, if aluminum poles are permitted or required, shown herein.

d. Anchor Bolt Assembly. Anchor bolt assemblies for optionally designed poles shall be the same as those mast arms shall be designed for a 60-pound luminaire having an effective projected area of 1.6 square feet.

mast arms and luminaires. Poles shall be supplied with mast arm combinations as shown in the plans. All

c. Mast Arm Attachments. All poles and attachments shall be structurally designed to support two 12-foot

Manufacturer's shop drawings shall include the ASTM designations for all materials to be used.

drawings. Shop drawings shall show breakaway base model number, and manufacturer's name and logo.

and FHWA breakaway requirement test of the model of base being furnished shall be submitted with the shop resist the theoretical plastic moment capacity of the pole. Certification of the plastic moment load test calculations and shop drawing submittals. All transformer bases shall have been structurally tested to transformer base poles, fabricator shall include transformer base and connecting hardware in design

3-second gust wind speeds. An additional 1.14 gust factor shall be applied to the wind loads. For

Supports for Highway Signs, Luminaires and Traffic Signals." All poles shall be designed for 110 mph design life in accordance with the 2001 Edition of the AASHTO "Standard Specifications for Structural

b. Structural Support Design for Luminaires. Lighting support structures shall be designed for a 25 year assembly and design calculations as described above.

deviation from the pre-approved shop drawings will require submission of shop drawings of the complete details of shop drawings on the pre-approved list maintained by the TxDOT Traffic Operations Division. Any shop drawings and design calculations is not required for structures fabricated in accordance with the

The Department may elect to pre-approve some shop drawings for optionally designed poles. Submission of seal of an engineer licensed in the State of Texas, in accordance with Item 441, "Steel Structures."

a. Shop Drawings. Optional designs require submission of shop drawings and design calculations bearing the permitted or required, pending approval by the Department as outlined below.

4. Optional Steel Pole Designs. Multi-sided steel poles may be allowed as optional designs, if steel poles are standard designs is not required.

herein, shall be considered standard designs. Submission of shop drawings and design calculations for

3. Standard Steel Pole Designs. Steel poles fabricated in accordance with the details and dimensions shown

GENERAL NOTES:

TxDOT Specification No. 285-80-28492 Revised July, 2017

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T e x g i n e e r i a c t i t r r a n t y o f a n y

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SHEET 2 OF 4

Operations Traffic

POLES

ILLUMINATION

ROADWAY

RIP(2)-17

rip-17.dgn

January 2007

73B

MATERIAL DATA

COMPONENT

DESIGNATION

ASTM

(ksi)

YIELD

MIN.

Base Plate and Handhole Frame A36 36

Flat Washers F436

TOLERANCES TABLE

POLE ASSEMBLY FABRICATION

Shaft length

Shaft diameter: other

Out of "round"

Straightness of shaft

Twist in shaft

Perpendicular to baseplate

Pole centered on baseplate

Location of Attachments

+1"

4 in 50 ft o of slip fitting pieces

O.D. of inside piece of slip fitting pieces

I.D. of outside piece

Bolt hole spacing

DIMENSION TOLERANCE

T-Base Connecting Bolts A325 92

+1/32", -1/8"

+1/8", -1/16"

+3/16"

+1/4" in 10 ft

+1/4"

+1/4"

+1/16"

1/4"

/8" in 24"1

A572 Gr 50, A1011 HSLAS

Sheet 4 of 4.

Traffic Barrier Base Baseplate details, Before ovalized as shown on Concrete

A572 Gr.50, or

Gr 50 Cl 2

A595 Gr A, Anchor Bolt Templates A36 36

Heavy Hex (H.H.) Nuts A563 Gr DH

A194 Gr 2H,or

Pole Shaft (0.14"/ft. Taper) 50 Gr 50 Cl 2 , or A1008 HSLAS

Anchor Bolts A193-B7 or A321

F1554 Gr 55, 7-17 instead of the requirements in ASTM A325.

Lubricate in the field if necessary

NOTES:

the elongation requirements for HSLAS.

HSLAS, provided the material meets

A1011 SS Gr 50 may be used instead of

(in)

Diameter

Base

(in)

Diameter

Top

(ft)

Length

20.00

30.00

40.00

50.00 10.50

7.00

7.50

8.50

4.90

3.60

4.00

4.20

15.00

25.00

35.00

45.00

0.1196

0.1196

0.1196

0.1196

SHOE BASE POLE

(in)

Thickness

Pole

7.1

13.2

20.7

30.3

(K-ft)

Moment

Design

8.00 0.1196 20.731.00-39.00 4.36-3.24 26.00-34.00

(Nominal)(ft)

Height

Mounting

Luminaire

28.00

38.00

48.00

9.00

9.00

10.50

4.38

5.78

4.48

23.00

33.00

43.00

0.1196

0.1196

0.1345

(in)

Diameter

Base

(in)

Diameter

Top

(ft)

Length

(in)

Thickness

Pole2 of Rail

About LC

10.3

16.6

25.1

CONCRETE TRAFFIC BARRIER BASE POLE (CSB/SSCB)

(Nominal)(ft)

Height

Mounting

Luminaire

13.2

20.8

30.5 to Rail

Perp.

(K-ft)

Design Moment

L e n g t h

LP-3

Thickness

Pole

60% of

Details Standard, BL

See Bridge Lighting

Sheet 4 of 4

Bolt Assembly Detail, See Shoe Base Anchor

Sheet 4 of 4

Baseplate Detail, See Shoe Base

Sheet 3 of 4

Detail, See Handhole

L u m i n a i

M u n t i

H i g h t n o m i n a l

Bridge MountedGround Mounted n x mounted poles for ground location

Handhole R a t poles bridge mounted of pole for traffic side

Handhole on

Connection

Simplex Arm

Sheet 3 of 4

Top Detail, See Pole

N o m i n

R s e

SHOE BASE POLE

GENERAL NOTES:

accordance with Item 449, "Anchor Bolts."

base poles and concrete traffic barrier base poles, in

9. Lubricate and tighten anchor bolts, when erecting shoe

Engineer.

specified may be substituted with the approval of the

8. Alternate material equal to or better than material than 1-1/2 times the shaft diameter at the lap joint.

shall telescope together with a lap length of not less assembled by the lap-joint method. The two sections

Poles may be fabricated in two sections and field-not be permitted, unless otherwise shown on the plans.

7. Two-section poles joined by circumferential welds will

Welding Code D1.1.

shall be in accordance with the ANSI/AWS Structural sections shall have 60% minimum penetration. All welding

441,"Steel Structures." Longitudinal seam welds for pole

6. Steel poles shall be fabricated in accordance with Item galvanized in accordance with Item 445, "Galvanizing."

5. Unless otherwise noted, all steel parts shall be the larger pole.

tables, use base diameter and thickness values for

4. For mounting heights between values shown in the

L e n g t h

Connection

Simplex Arm

LP-3

Thickness

Pole

60% of

Sheet 4 of 4

Baseplate Detail, See Transformer Base

Sheet 3 of 4

Top Detail, See Pole

Sheet 4 of 4

Base Details, See Transformer

N o m i n s e

TRANSFORMER BASE POLE

Sheet 4 of 4

Assembly Detail, Base Anchor Bolt

See Transformer

S e c t i o n

O v a l i z e d

A p p r o x

L e n g t h

Connection

Simplex Arm

C

S B

S

S C

B x n

LP-3

arm axis from mast located 45°

Seam Weld

Thickness

Pole

60% of

S e c t i o n

C i r c u l a r

Sheet 4 of 4

Detail, Base Baseplate

Traffic Barrier

See Concrete

Sheet 4 of 4

Bolt Assembly Detail, Barrier Base Anchor

See Concrete Traffic

Sheet 3 of 4

Top Detail, See Pole

Sheet 3 of 4

Detail, See Handhole

N o m i n s e

BARRIER BASE POLE

CONCRETE TRAFFIC

practice.

tolerances generally obtainable in normal fabrication fabrication tolerances, dimensions shall be within the sheets and the Specifications. In the absence of specified shipping practices shall meet the requirements of these fabrication. Materials, fabrication tolerances, and procedures which the Fabricator must obtain prior to herein. Weld references call for preapproved weld with the details, dimensions, and weld procedures shown illumination pole assemblies fabricated in accordance shown herein. Do not submit shop drawings for roadway and with the details, dimensions, and weld procedures

3. Fabrication shall be in accordance with the Specifications having an effective projected area of 1.6 square feet.

and luminaires. Design mast arms for a 60-pound luminaire

2. Design structures to support two 12' luminaire mast arms pole is less than 25' above natural ground level.

Design moments listed in tables assume base of adjust the wind speed to a 25 year recurrence interval.

factor. A wind importance factor of 0.80 is applied to

3-Second Gust Wind Speed equal 110 mph with a 1.14 gust and Traffic Signals and Interim Specifications. Design for Structural Supports for Highway Signs, Luminaires,

1. Designs conform to 2001 AASHTO Standard Specifications otherwise directed by the engineer.

the nominal mounting height is allowed, but unnecessary unless nominal mounting height. Increasing the pole length to meet arms will have an actual mounting height 3'-0" less than the luminaire arms have a 2'-6" rise. A pole with 4 ft. luminaire

12. Pole length is based on a 5'-6" luminaire arm rise. 4 ft.

"Galvanizing."

arms shall be repaired in accordance with Item 445, and other damaged galvanized areas on poles and mast of pits, blisters, or other defects. Scratched, chipped,

11. The finished pole shall have a smooth, uniform finish free clear the barrier.

shall be on traffic side of the pole, at a height that will barrier. For poles mounted on a bridge bracket, hand hole arms, all hand holes shall be on the same side of the mounted on a concrete traffic barrier with two luminaire shall be located 180 degrees from luminaire arm. For poles concrete traffic barrier with one luminaire arm, hand holes otherwise noted on the plans. For poles mounted on a hand holes shall be placed 90 degrees to mast arm unless mounted on a concrete traffic barrier or bridge bracket, holes with reinforcing frames and covers. Except for poles

10. All poles, except Transformer Base Poles, shall have hand

(in)

Diameter

Base

(in)

Diameter

Top

(ft)

Length

20.00

30.00

40.00

50.00

7.00

7.50

8.50

0.1196

0.1196

0.1196

0.1196

TRANSFORMER BASE POLE

(in)

Thickness

Pole

7.1

13.2

20.7

30.3

(K-ft)

Moment

Design

8.00 0.1196 20.731.00-39.00

(Nominal)(ft)

Height

Mounting

Luminaire

13.50

23.50

24.50-32.50

33.50

43.50

5.11

4.21

4.57-3.45

3.81

3.4110.00

L u m i n a i u n t i i g h t n o m i n a

L u m i n a i u n t i i g h t n o m i n a

TxDOT Specification No. 285-80-28492

COUNTY

SECT

t h i s s t a n d a r d t o o t h e r f o r m a t s o r f o r i n c o r r e c t r e s u l t s o r d a m a g e s r e s u l t i n g f r o m i t s u s e k i n d d e

D O

T f o r a n y p u r p o a t s o e v e

D O

T a s s u m e s n o r e s p o n s i b i l i t y f o r t h e c o n v e r s i e u s e o f t h i s s t a n d a r d i s g o v e r n e d b y t h e

T e x g i n e e r i a c t i t r r a n t y o f a n y

D I

S C

L A I

M E

R

L E

D A

T E

SHEET 3 OF 4

Operations Traffic

POLES

ILLUMINATION

ROADWAY

RIP(3)-17

rip-17.dgn

January 2007

73C

7-17

LUMINAIRE ARM

DIMENSION TOLERANCE

TOLERANCES TABLE

ARM ASSEMBLY FABRICATION

Arm Length

Arm Rise

Arm Diameter

Overall length or width

Thickness

Deviation from flat

Spacing between holes

+3" truss arms

Strut location in

Bolt hole size

+1 3/4" in 10 ft

+3/16"

+1/4"

+1/4", -1/16"

1/8" in 12"

+3/32"

+1/16"

/2"+1 1

Threads

13NC Tapped

Lip

Smooth

4"

5" Approx.

C p p r o x

L •" Dia. Holes-

2" Dia. Approx.

9POLE SIMPLEX DETAIL

ARM SIMPLEX DETAIL

5" Approx.

4" max p p r o x

Approx.

1 ‡" Dia.

Arm Simplex

Pole Simplex

•" Dia. x 1 •"

UPPER SIMPLEX FITTING

(Gusset not shown for clarity)

A325 Bolt

Lock Washer

SECTION B-B

Arm Simplex

Pole Simplex

•" Dia. x 1 •"

LOWER SIMPLEX FITTING

(Gusset not shown for clarity)

A325 Bolt

Lock Washer removed

Lip

Arm Length

Nominal Arm Length Rise

LUMINAIRE ARM DIMENSIONS

3'-6"

5'-6"

7'-6"

9'-6"

11'-6"

2'-6"

5'-6"

5'-6"

5'-6"

5'-6"

4'-0"

6'-0"

8'-0"

10'-0"

12'-0"

Pole or Arm Simplex

Arm Pipes

Misc. ASTM designations as noted

MATERIALS

A576 Gr 1021 5 ,or A36 (Arm only)

ASTM A27 Gr 65-35,A148 Gr 80-50, Gusset Plates 4

Arm Struts and ASTM A36,A572 Gr 50 6 , or A588

A1011 HSLAS-F Gr 50 6

A501, A 1008 HSLAS-F Gr 50 6 , or

ASTM A53 Gr A or B,A500 Gr B, 5" or Aluminum

(Zinc Alloy No.3), zinc die casting

(A48 Class 30), gray iron casting

Pole Top Cap to be

1" Min.

(3 Req'd)

Set Screws

Stainless Steel

POLE TOP

B

LA-2

B

SECTION C-C

LA-3

ELEVATION

C C

T y p

Plate

Gusset

„" Min

LA-3

LA-3

SIDE

Typ

Typ

SIMPLEX ATTACHMENT DETAIL

HANDHOLE

SECTION A-A

(Typ)

T y p

A

A

4"

ELEVATION

Clip

Mtg.

Cover

+ˆ"

Tube Thk.

8 Each pole simplex fitting shall be supplied

7 Dimensional limits are given to show acceptable of a particular arm length shall have the same dimensions within specified tolerances.

size specified. The bolts and lock washers shall be secured to the pole with the other hardware items called for in the plans.

elongation than the grade indicated.

have higher yield strengths but shall not have less

6 A572, A1008 HSLAS-F, and A1011 HSLAS-F materials may with 2 bolts and 2 lock washers of the variation in design. All of a Fabricator's production

35 ksi, and elongation in 2 inches of 22 percent.

minimum tensile strength of 65 ksi, minimum yield of

5 A576 must be suitable for forging and also meet designation.

where the drawings do not specify a particular ASTM

4 Any of the materials listed for plates may be used

9 Proposed deviations in arm simplex dimensions or materials must be submitted to the Department

Luminaire mounting heights are based on assumed

5'-6" luminaire arm rise.

for approval.

Hot Rolled Bar

Commercial Grade handling •" dia.

for wiring and

"J" or "C" Hook lug grounding

•"-13 UNC

‰ 2

Screws

Stainless Steel

Hex Head

(2) ‚"-20 UNC

Wall

Pole Tube

H.R.M.S.

12 Gauge

Cover

Handhole

2"

Plate

Gusset

„" Min Plate

Gusset

„" Min in Pole

Approx. Hole

2 …"x 3" galvanized metal cap

Removable plastic or length

S i m p l e x f i t t i n

L

B t l e s

C

LA-1

1 •" SCH 40 Pipe

1 ‡" O.D.

LA-1

2'-0" •" Min.

2'-6" •" Max.

8"

2" Max.

P

2 …" O.D.

2" SCH 40 Pipe

P

Min. stra ight

R i s e

Arm Length

Strut L Š"x 2" Min.

x 2" Min.

Strut L Š"

0°(+2°,-0°) NOTES:

COUNTY

SECT

t h i s s t a n d a r d t o o t h e r f o r m a t s o r f o r i n c o r r e c t r e s u l t s o r d a m a g e s r e s u l t i n g f r o m i t s u s e k i n d d e

D O

T f o r a n y p u r p o a t s o e v e

D O

T a s s u m e s n o r e s p o n s i b i l i t y f o r t h e c o n v e r s i e u s e o f t h i s s t a n d a r d i s g o v e r n e d b y t h e

T e x g i n e e r i a c t i t r r a n t y o f a n y

D I

S C

L A I

M E

R

L E

D A

T E

SHEET 4 OF 4

Operations Traffic

POLES

ILLUMINATION

ROADWAY

RIP(4)-17

rip-17.dgn

January 2007

73D

7-17

20'- 39'

CIRCLE

BOLT

SQUARE THICK

BOLT DIA.

CONNECTING

TRANSFORMER BASE BASEPLATE TABLE

40'

50'

BASE TYPE

TRANSFOMER

A

B

B

DIAMETER

BOLT HOLE

13"

15"

15"

13"

15"

15"

1 ‚"

1 ‚"

1 •"

1"

1 ‚"

1 ‚"

1 ‚"

1 •"

1 •"

(nominal)

HEIGHTS

MOUNTING

(B.C.)

Circle

Bolt

Bottom

Washer

Connecting

Washer

Lock

Washer

Flat

B.C.

TOP

TYPE

A

B

BASE TABLE

TRANSFORMER

13"

15" 17 ‚"

B.C.

BTM.

14"

(B.C.)

Circle

Top Bolt

Washer

Lock p

Base

Transformer grounding hole for

Tapped thru

•"-13UNC

2"

Approx. 9"x 11"

Access Door manufacturer for testing.

Some bars may have been removed by the with a removable tab bar for material testing.

specification. Transformer bases shall be cast certification shall also show the material ASTM requirements, chemical and physical. The alloy and temper and that the base meets those bases. The certification shall show the metal treatment shall be furnished with transformer

Certification by the manufacturer of heat by grit blast cleaning after heat treatment.

bolts. Transformer bases shall be cleaned be attached with stainless steel screws or material approved by the Engineer and shall plastic, fiberglass or other non-metallic

5. Doors for transformer bases shall be made of but shall not be placed on the door.

seen location, inside or outside the base, Such information shall be placed in a readily fabricator's name or logo, and model number.

approved permanent means, marked to show

4. Bases shall be stamped, incised or by other

Nuts shall be ASTM A563 grade DH galvanized.

Bolts shall be ASTM A325 or approved equal.

each transformer base for connecting the pole.

or D, or B695 Class 50, shall be provided with manufacturer, galvanized to ASTM A153 Class C and hold-down washers as recommended by the lock washers, four flat washers,and connecting

Head (H.H.) bolts with four H.H. nuts, four material approved by the Engineer. Four Hex

ASTM B108 or B26 Alloy 356.0-T6, or other

3. Transformer bases shall be cast from aluminum, of the design moment.

have been structurally tested to resist 150% by FHWA-approved methods. All bases shall

Traffic Signals," and shall have been tested

Supports for Highway Signs, Luminaires and

"Standard Specifications for Structural requirements of the 2001 Edition of the AASHTO

2. All breakaway bases shall meet the breakaway larger mounting height.

the table, use the values in he table for the

1. For mounting heights between those shown in

Washer

Hold-down

•" thk

Detail A See

Detail B

See

ELEVATION

DETAILS

TRANSFORMER BASE

BOTTOM PLAN

TOP PLAN

DETAIL B

DETAIL A

w/ Clip

Head Bolt

Lg. S.S. Hex

‚"-20UNC x 1"

Door Fastener

Thick

S q u a r e

Bolt Circle

LP-1

Dia. +ˆ"

Pole Base

Base Detail)

Transformer

Base (See

Transformer Baseplate

Corners

Chamfered

Radiused or

Connecting Washer

Washer, &

Flat Washer, Lock

Bolts with H.H. Nut,

(4) Hex Head (H.H.)

BASE BASEPLATE

TRANSFORMER

LP-2

C

Arm(s) L Mast

Threaded length

Galvanized length (if required)

Length

DIMENSION TOLERANCE

TOLERANCES TABLE

ANCHOR BOLT FABRICATION

NOTES:

GENERAL NOTES:

20'- 39'

40'- 50'

SQUARE

DIAMETER

BOLT HOLE

Dia.

A.B.

DIAMETER

CTR. HOLE

1"

1 ‚"

14" 12" 1 ˆ"

1 Š"14 ƒ"

DIAMETER

CIRCLE

BOLT

17 ‚"

TRANSFORMER BASE ANCHOR BOLT ASSEMBLY TABLE

16 ƒ"

14"

(nominal)

HEIGHTS

MOUNTING

Bolt Hole Dia.

Diameter

2x Anchor Bolt

Circular Template Square Template

S q u a r e

ANCHOR BOLT ASSEMBLY

TRANSFORMER BASE

Anchor Bolt (A.B.) Dia.

Template

Minimum ‚" Thick

Minimum …" Thick galvanized at least 9 •".

per bolt with upper end

Hold-down Washer at top

Washer and (1) •"

(1) H.H. Nuts, (1) Lock

(4) Anchor Bolts with bottom nut)

(3 places at each to bottom template weld 4 bottom nuts

(8)H.H. Nuts, tack

Diameter

Center Hole

Diameter

Bolt Circle

20'- 39'

CIRCLE

BOLT

SQUARE THICK

DIAMETER

BOLT HOLE

SHOE BASE BASEPLATE TABLE

40'

50'

13"

15"

15"

13"

15"

15"

1 ‚"

1 ‚"

1 •"

1 •"

1 ‚"

1 •"

(nominal)

HEIGHTS

MOUNTING

Diameter

Bolt Hole

LP-2

Dia. +ˆ"

Pole Base

C

Circle

Bolt

S q u a r e

Corners

Chamfered

Radiused or

Baseplate

L Handhole

BASEPLATE

SHOE BASE

C

Arm(s)

L Mast

Thick‰

LP-1

Bolt Hole Dia.

Diameter

Bolt Circle

Circular Template Square Template

S q u a r e

Diameter

Center Hole

Diameter

2x Anchor Bolt

Anchor Bolt (A.B.) Dia.

Template

Minimum …" Thick

Minimum ‚" Thick at least 11".

with upper end galvanized

Washer at top per bolt

Washers and (1) Lock

(2) H.H. Nuts,(2) Flat

(4) Anchor Bolts with 5 bottom nut)

(3 places at each to bottom template weld 4 bottom nuts

(8)H.H. Nuts, tack

SQUARE

DIAMETER

BOLT HOLE

Dia.

A.B.

DIAMETER

CTR. HOLE

1"

1 ‚"

13"

15"

11" 1 ˆ"

1 Š"12 •"

DIAMETER

CIRCLE

BOLT

SHOE BASE ANCHOR BOLT ASSEMBLY TABLE

14 •"

13"

ANCHOR BOLT ASSEMBLY

SHOE BASE

(nominal)

HEIGHTS

MOUNTING

20'-39'

40'-50'

Thk.

Tube

D i

Dim. B

1'-2 …"

1'-5 ‡"

(4 Req'd)

Bolt Hole

1 •" Dia.

LP-1

LP-2

C

+ ˆ"

Tube Thk.

Baseplate

1 •"

4 •" 8

L Mast Arm(s)

CL Handhole

BARRIER BASE BASEPLATE

CONCRETE TRAFFIC

1'-2 …" f

C S

B f

C B

Bolt Hole

1 Š" Dia.

Opening

12"X 7" Center 1'-6"

TEMPLATE

1 ‚"

Dia.

4 •"

Minimum …" Thick

Minimum ‚" Thick

8" bottom nut)

(3 places at each to bottom template weld 4 bottom nuts

(8)H.H. Nuts, tack

BASE ANCHOR BOLT ASSEMBLY

CONCRETE TRAFFIC BARRIER

least 12".

end galvanized at per bolt with upper

Lock Washer at top

Flat Washers and (1) with(2) H.H. Nuts,(2)

(4)~1 ‚" Anchor Bolts

POLE DIA.

10 •"

DIM. A DIM. B

7"+ ‚"

28'- 38'

48'

9" 7"+ ‚" 10"+ ‚"

13"+ ‚"

BASE BASEPLATE TABLE

CONCRETE TRAFFIC BARRIER

(nominal)

HEIGHTS

MOUNTING

12 Pole diameter before ovalized.

galvanized.

Anchor Bolt Templates do not need to be 11

Revised October 2023

TEXAS DEPARTMENT OF TRANSPORTATION

TERMS AND CONDITIONS

TABLE OF CONTENTS

PART 1. INTRODUCTION

1.01 GENERAL

1.02 STATUTORY AUTHORITY

1.03 TITLE VI ASSURANCE

1.04 ENVIRONMENTAL IMPACT

1.05 COMPLIANCE WITH LAWS

PART 2. GENERAL INSTRUCTIONS

2.01 SPECIFICATIONS

2.02 RESPONSE SUBMISSIONS

2.03 PRICING

2.04 ADA CONSIDERATIONS AND NOTIFICATION

2.05 RESPONSE OPENINGS AND DISCLOSURE OF INFORMATION

2.06 ALTERATIONS OR WITHDRAWAL OF RESPONSES

2.07 DETERMINING AWARD

2.08 PREFERENCES

2.09 DELIVERY

2.10 INSPECTIONS AND TESTS

2.11 VENDOR PERFORMANCE

PART 3. RESPONDENT AFFIRMATIONS

3.01 FALSE STATEMENTS

3.02 REPRESENTATIONS, WARRANTIES, AND COVENANTS

3.03 GRATUITIES

3.04 CERTAIN BIDS AND CONTRACTS PROHIBITED

3.05 ANTITRUST LAWS

3.06 DECEPTIVE TRADE PRACTICES; UNFAIR BUSINESS PRACTICES

3.07 COLLUSION

3.08 INELIGIBILITY UNDER FAMILY CODE

3.09 CONTRACTING WITH EX-TXDOT EXECUTIVE DIRECTOR

3.10 DEBT TO THE STATE

3.11 RESPONDENT ELIGIBILITY

3.12 NEPOTISM DISCLOSURE

3.13 BOYCOTTING ISRAEL

3.14 DISCLOSURE OF RESTRICTED EMPLOYMENT

3.15 ANTI-TERRORISM OR TERRORIST ORGANIZATION PROHIBITED

3.16 CONTRACTING INFORMATION RESPONSIBILITIES

3.17 HUMAN TRAFFICKING PROHIBITION

3.18 NO CONFLICTS OF INTEREST

3.19 COVID VACCINE PASSPORTS

3.20 FIREARM AND AMMUNITION DISCRIMINATION

3.21 LONE STAR INFRASTRUCTURE PROTECTION ACT

3.22 BOYCOTTING ENERGY COMPANIES

PART 4. GENERAL TERMS AND CONDITIONS

4.01 CONTRACTS

4.02 FUNDING

4.03 INVOICING

4.04 PAYMENT

ii

4.05 INTELLECTUAL PROPERTY

4.06 ELECTRONIC AND INFORMATION RESOURCES ACCESSIBILITY STANDARDS

4.07 CYBER SECURITY TRAINING

4.08 SITE VISITS

4.09 NON-WAIVER OF RIGHTS

4.10 LIMITATION ON AUTHORITY; NO OTHER OBLIGATIONS

4.11 VENUE AND JURISDICTION; APPLICABLE LAW

4.12 VENDOR ASSIGNMENTS

4.13 FORCE MAJEURE

4.14 RIGHT TO AUDIT

4.15 INDEMNIFICATION

4.16 DAMAGE TO TXDOT PROPERTY

4.17 PUBLIC INFORMATION ACT AND CONFIDENTIALITY

4.18 BUY TEXAS

4.19 COMPETENCE OF VENDOR

4.20 CORRECTIONS TO WORK

4.21 IT SERVICE CONTRACTS SECURITY

4.22 NOTICES

4.23 PUBLIC DISCLOSURE

4.24 DISASTER RECOVERY PLAN

PART 5. INSURANCE

5.01 PRIOR TO CONTRACT AWARD

5.02 DURING TERM OF CONTRACT

5.03 WAIVER OF SUBROGATION ENDORSEMENT

5.04 WORKERS’ COMPENSATION INSURANCE

5.05 WORKERS’ COMPENSATION INSURANCE FOR BUILDING AND CONSTRUCTION

SERVICES

5.06 COMMERCIAL GENERAL LIABILITY INSURANCE

5.07 COMMERCIAL AUTOMOBILE POLICY

PART 6. VENDOR PERSONNEL MANAGEMENT

6.01 INDEPENDENT CONTRACTOR

6.02 ALCOHOL, DRUG, AND SMOKE-FREE WORKPLACE

6.03 REPLACEMENT OF PERSONNEL

6.04 LABOR/MATERIAL/EQUIPMENT

6.05 ENGLISH-SPEAKING STAFF

6.06 FELONY CRIMINAL CONVICTIONS

6.07 SUBCONTRACTING REQUIREMENTS

6.08 PAYMENT OF SUBCONTRACTORS

6.09 VENDOR TITLE VI AFFIRMATIONS

6.10 E-VERIFY

PART 7. DISPUTE RESOLUTION

7.01 DISPUTE RESOLUTION

PART 8. CONTRACT TERMS

8.01 TERM OF CONTRACT

8.02 ORDER OF PRECEDENCE

8.03 TERMINATION OF A CONTRACT

8.04 REMEDIES

8.05 SALE OR ASSIGNMENT

8.06 RENEWAL OF CONTRACT

8.07 EXTENSION OF CONTRACTS

8.08 SEVERABILITY CLAUSE

8.09 AMENDING THE CONTRACT

iii

8.10 THIRD-PARTY BENEFICIARIES

8.11 BINDING EFFECT AND SURVIVAL OF OBLIGATIONS

APPENDIX A

APPENDIX B

1 – 25

TEXAS DEPARTMENT OF TRANSPORTATION

TERMS AND CONDITIONS

PART 1. INTRODUCTION

1.01 GENERAL: These Terms and Conditions apply to the solicitation for goods and/or services [whether a Request for Quote (RFQ), Invitation for Bid (IFB), Request for Offer (RFO) or Request for Proposal (RFP)] offered by the Texas Department of Transportation (TxDOT) (“solicitation”) and any contract issued by TxDOT resulting from the solicitation (“purchase order” or “contract”). The term “response” or “bid” means the proposal, quote, bid, or offer made to TxDOT in response to the solicitation. The term “respondent” or “bidder” means the party who submits the response to the solicitation, including the vendor. The term “vendor” or “contractor” means the party listed as vendor in the contract. Any reference to time in the solicitation or contract shall mean central time.

1.02 STATUTORY AUTHORITY: The solicitation and contract are authorized by Government Code Title 10, Subtitle D (the “Purchasing Act”). The solicitation and contract are subject to all applicable requirements of the Purchasing Act [in particular, Government Code Chapter 2151 (General Provisions), Chapter 2155 (Purchasing: General Rules and Procedures), Chapter 2157 (Purchasing: Purchase of Automated Information Systems), and Chapter 2161 (Historically Underutilized Businesses, “HUBs”)] and those requirements established by rule of the Texas Comptroller of Public Accounts (CPA), Statewide Procurement Division (SPD), as contained in Title 34, Chapter 20, of the Texas Administrative Code (“TAC”), and to other applicable federal and state statutes and rules herein cited. Any references in this contract to the “Government Code” mean the Texas Government Code.

1.03 TITLE VI ASSURANCE: TxDOT, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and 49 C.F.R. Part 21 and 28 CFR §50.3 (for purposes of this section and §6.10 only, the “Acts” and the “Regulations,” respectively), hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

Nondiscrimination programs require that federal-aid recipients, sub-recipients, and contractors prevent discrimination and ensure nondiscrimination in all their programs and activities, whether those programs and activities are federally-funded or not.

1.04 ENVIRONMENTAL IMPACT: It is TxDOT’s intent to purchase goods, equipment, and services having the least adverse environmental impact within the constraints of statutory purchasing requirements, departmental need, availability, and sound economic considerations in accordance with 34 TAC §20.306 and 20.307.

1.05 COMPLIANCE WITH LAWS: Vendor must comply with all federal, state, and local laws, statutes, ordinances, rules and regulations, and the orders and decrees of any court or administrative bodies or tribunals in any matter affecting contract performance, including, if applicable, laws and regulations regarding workers’ compensation, minimum and maximum salaries and wages, prompt payment, and licensing. Vendor must maintain all licenses and certifications required by law or by the contract throughout the term of the contract. When required, vendor must furnish TxDOT with satisfactory proof of its compliance.

PART 2. GENERAL INSTRUCTIONS

2.01 SPECIFICATIONS

(a) Respondent must carefully examine the solicitation. Respondent is responsible for securing any additional information from the TxDOT purchaser needed to gain a clear and full understanding of TxDOT’s requirements.

2 – 25

(b) TxDOT will not be bound by any oral statement or representation contrary to the written specifications of the solicitation. Any revision, clarification, or interpretation pertaining to the solicitation will be in writing and issued by TxDOT as an addendum. Any change or interpretation not in an addendum will not legally bind TxDOT. Any addendum must be issued through TxDOT’s Procurement Division.

(c) The goods furnished or services performed shall be in accordance with the specifications set forth in the solicitation and with these Terms and Conditions. TxDOT will provide clarification of the specifications and determine the quality and acceptability of goods furnished or work performed.

If the solicitation is for a service, TxDOT will determine the manner of performance, the rate of progress of the work, and whether vendor’s performance of the service is acceptable.

(d) Any catalog, brand name, or manufacturer’s reference used in the solicitation is descriptive only (not restrictive) and is used to indicate type and quality desired. Responses on brands of like nature and quality will be considered unless advertised as proprietary or sole source under Government Code §2155.067. Respondent must show manufacturer, brand or trade name, and other description of the product offered in response to the solicitation. If offer is for other than example(s) shown in the solicitation, include illustration(s) and complete description(s) of product(s) in the response to the solicitation. If respondent takes no exception to specifications or reference data in the response, vendor will be required to furnish brand names, numbers, etc., as specified.

(e) Unless otherwise specified, all goods offered must be new and in first-class condition, including shipping and storage containers. Verbal agreements to the contrary will not be recognized.

(f) Manufacturer’s standard warranty must apply unless otherwise stated in this solicitation.

(g) All electrical items must meet all applicable OSHA standards and regulations and bear the appropriate listing from UL, FMRC, or NEMA.

(h) Any iron or steel product produced through a manufacturing process and used in the project must be produced in the United States, to the extent required by Government Code Chapter 2252, Subchapter F. That Subchapter generally applies to contracts to (A) construct, remodel, or alter a building, a structure, or infrastructure; (B) supply a material for a project described by subsection (A); or (C) finance, refinance, or provide money from funds administered by a governmental entity for a project described by subsection (A).

2.02 RESPONSE SUBMISSIONS

(a) Response must be submitted as noted in the solicitation.

(b) Response must be time stamped in TxDOT’s mail room or hand-delivered to the address on the solicitation before the hour and date specified for the solicitation opening. Late responses will not be considered under any circumstances and will be returned unopened to respondent.

(c) Documentation provided with the response should be complete and comprehensive. TxDOT will not be responsible for locating or securing information not included in the response. Failure to furnish required documentation with the response may result in the response being deemed incomplete and non-responsive, resulting in rejection. TxDOT will not be responsible for any expenses relating to responses or development of documentation that may result from this solicitation.

(d) Failure to sign the solicitation will disqualify the response. The person signing the response must have authorization to contractually bind the company. The solicitation response must include an Employer Identification Number (EIN) and full firm name and address. The EIN should be entered in the space provided on the solicitation.

(e) Facsimile (Fax) responses will not be considered unless otherwise stated in the solicitation. Fax responses must be received before the hour and date specified for the solicitation opening.

TxDOT will not be responsible for failure of electronic equipment or operator error. Responses that are late, illegible, incomplete, or otherwise non-responsive will not be considered.

3 – 25

(f) Email responses may be accepted if stated on the solicitation. Email responses must be received before the hour and date specified for the solicitation opening and be in Portable Document Format (PDF) (except for pricing schedules, which must be submitted in Excel format using the pricing spreadsheet developed by the department). All attached documents together must not exceed a total of 20 MB, must be signed by respondent, and be attached to the email to be considered for award. TxDOT will not be responsible for failure of electronic equipment, operator error, or system delays or outages. Responses that are late, illegible, incomplete, file-corrupted, flagged as a virus, or otherwise non-responsive will not be considered.

(g) RESPONDENT EXCEPTIONS OR CONDITIONED RESPONSES: Exceptions taken by respondent to TxDOT’s Terms and Conditions, or respondent’s Terms and Conditions attached to a response, will not be considered unless specifically referred to and clearly identified as such within the response, including, without limitations, exceptions related to software maintenance and usage or equipment maintenance services. TxDOT may reject a response that takes exception to TxDOT’s Terms and Conditions.

(h) TxDOT reserves the right to accept or reject all or any part of any response, waive minor technicalities, and make an award to best serve the interests of the state. TxDOT reserves the right to reject any response not prepared and submitted in accordance with the solicitation requirements.

(i) Response should indicate number of days required to deliver goods, or begin service (if required), at TxDOT’s designated location. Failure to indicate delivery time obligates vendor to complete delivery in fourteen (14) calendar days.

(j) Samples, when requested, must be furnished at no cost to TxDOT. TxDOT may perform tests on samples. If not destroyed in testing, samples will be returned upon request at respondent’s expense. Each sample must be marked with respondent’s name and address and TxDOT solicitation number. Samples must not be enclosed or attached to a response unless specified in the solicitation.

(k) The response, including price, is irrevocable for 120 calendar days following the hour and date specified for the solicitation opening. TxDOT may extend this period with respondent’s written agreement.

2.03 PRICING

(a) TxDOT’s automated purchasing system requires pricing to be submitted per unit and extended by multiplying the submitted price by the quantity. Unit prices govern in the event of extension errors. If a trade discount is offered on the solicitation response, it should be deducted, and net line extensions should be shown.

(b) All purchases are on a firm, fixed price basis unless otherwise stated in the solicitation.

(c) Vendor must not increase price(s) during the term of the contract unless otherwise stated in the contract. Vendor must give price reductions to TxDOT that result from reduced cost to vendor during the term of the contract.

(d) All prices must be F.O.B. destination, freight prepaid and allowed. This means vendor must prepay the freight charges and include them in the unit price.

(e) Purchases made for state use are exempt from state and local sales tax and federal excise tax.

Do not include tax in response pricing unless otherwise specified in the solicitation. State Sales Tax and Federal Excise Tax Exemption Certificates will be furnished by TxDOT on request.

(f) The contract may contain a “Total Cost Not to Exceed” statement. Vendor must not perform any work that may exceed either the contract total or the not-to-exceed total without prior written authorization from TxDOT.

(g) Consistent and continued tie response pricing may lead to rejection of the responses by TxDOT and investigation for antitrust violations.

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2.04 ADA CONSIDERATIONS AND NOTIFICATION: Persons with special needs or disabilities who plan to attend any pre-response conference or bid opening and who require auxiliary aids or service should contact the purchaser noted on the solicitation as the point-of-contact a minimum of three (3) business days prior to the meeting so arrangements can be made.

2.05 RESPONSE OPENINGS AND DISCLOSURE OF INFORMATION

(a) At the time of opening for RFOs or RFPs, only the names of respondents will be announced.

Prices will not be disclosed.

(b) At the time of opening for RFQs and IFBs, names of respondents will be announced, and pricing disclosed.

(c) Information submitted in an accepted response will not be returned to respondent. Government Code Chapter 552 (the “Public Information Act”) allows the public to have access to information in the possession of a governmental body through an open records request. Therefore, respondent must clearly identify in the response any confidential or proprietary information. Proprietary information identified by respondent in the response will be kept confidential by TxDOT to the extent permitted by state law. TxDOT will use best efforts to give respondent or vendor an opportunity to present to the Office of the Attorney General its arguments for non-disclosure of its identified confidential or proprietary information.

2.06 ALTERATIONS OR WITHDRAWAL OF RESPONSES

(a) Any alterations to a response made before the opening date and time must be initialed by respondent or authorized agent. Response cannot be altered or amended after the opening date and time.

(b) A response may be withdrawn…