ESBD_File_349147_SOLICIEXH_F.3 _40524R0008691_Statement of Work_03140.pdf

TEXAS DEPARTMENT OF PUBLIC SAFETY SCOPE OF WORK

TTC K9 PAVILION FANS AND INSTALLATION

1.0 Service Location

Williamson county Tactical Training Center

K9 Pavilion

810 Co Rd 240, Florence, TX 76527

2.0 Contractor Service Requirements

Texas Department of Public Safety is seeking to purchase and install 3 high velocity low speed fans for the K9 pavilion located at the Tactical Training Center in Florence, TX.

Electrical power will be located within 5’ of the fan location and a raceway will be provided for the control wiring for the fans.

The Contractor must furnish all material & labor necessary to perform service. The Contract Monitor must approve any changes to this schedule in service in writing. (This excludes holidays when the office is closed).

During a pandemic, as determined by DPS, when the Contractor arrives at a DPS Office for a pre-bid conference or to perform contracted services after award, they must bring their own Personal Protective Equipment.

A. Contractor must follow agency-adopted pandemic protocols.

3.0 General Requirements

A. Contractor employees must wear either uniforms or appropriate clothing always identifying them as employees of the Contractor when working in DPS facilities.

Shorts and/or muscle shirts are prohibited. Contractor personnel must always have a DPS supplied identification badge visible at all times when working in DPS facilities.

B. Contractor employees, vehicles, or equipment is prohibited from entering all unauthorized areas. To gain access, the Contract Monitor must grant approval.

C. Contractor will procure, at Contractor’s expense, all necessary and required licenses and permits necessary for the performance of this award. Contractor represents and warrants that the services provided under this award comply with all applicable federal health and safety standards, including but not limited to, the Occupational Safety and Health Administration (OSHA), and all Texas health and safety standards.

Each contractor must also possess a credential that lends credibility to the worker’s ability to demonstrate his or her technical competency. This may include but is not limited to factory training, certification, and/or a trade license.

D. All work must meet or exceed standards set forth by Uniform Mechanical Code, International Mechanical Code, and ordinances cited by Texas Department of Licensing and Regulation.

E. Following each service, the Contractor must email a copy of the delivery ticket to the Contract Monitor.

F. The Contractor is responsible for immediately notifying local building staff of all deficiencies, damages, potential hazards, and other conditions or injuries that may occur. Contractor must adequately protect the work, DPS’s property, adjacent property, and the public. In the event of damage to facilities because of Contactor’s operations, the Contractor must subsequently repair or restore all services to the satisfactory approval of DPS’s Contract Monitor or his/her designated representative.

Further, Contractor must engage any additional outside services, which may be necessary to facilitate repairs until services are restored. All costs involved in making repairs and restoring disrupted services must be at the expense of Contractor, and Contractor will be fully responsible for all claims resulting from the damage.

DPS’s Contract Monitor or his/her designated representative may elect to perform such repairs and deduct the cost of such repairs, replacement parts, and outside services from amounts due to Contractor.

Contractor will be responsible and liable for the safety, injury, and health of its working personnel while its personnel are performing work for DPS.

4.0 Site Conditions & Fan Specifications

Sizes are approximations and vendors are responsible for verify all pre-existing conditions.

A. Pavilion is roughly 75’x150’.

B. Center height is roughly 20’ and edge height is 15’.

C. Power available is 120/240v 1 phase.

D. Fan controls should be in a way that each fan can be controlled separately.

E. Size of the fans should not exceed 16’ in diameter & should be sized appropriately for the space.

F. Fans should be rated to handle an open pavilion environment with damp and dust.

G. Airfoil material should be meatal and rated to at least 6005A structural grade aluminum

H. Electrical power will be located within 5’ of the fan location and a raceway will be provided for the control wiring for the fans

5.0 Schedules

The contractor will, within 30 days of receipt of purchase order, supply the DPS contract monitor with a project schedule.

6.0 Contractor Cooperation

Contractor agrees to cooperate and coordinate its work with that of other Contractors retained by DPS. Upon discovery of an apparent conflict in the sequencing of work with another Contractor, Contractor must report the concern to the DPS’s Contract Monitor.

http://www.tdlr.state.tx.us/ http://www.tdlr.state.tx.us/

7.0 Performance Warranty

Contractor must guarantee all work included in the contract against any defects in workmanship. Any deficiencies that may become apparent within a period of one year after completion of work must be brought into code compliance, at no cost to DPS. The warranty period must commence upon the date of acceptance by DPS.

8.0 Material Warranty

All material furnished must be guaranteed by Contractor to comply with this contract and sufficient for the purpose intended, new and free from defects. Materials furnished under this contract must be the latest improved product in current production, as offered to commercial trade, and must be of quality material. Used, shopworn, demonstrator, prototype, reconditioned, or discontinued products or material are not acceptable.

9.0 Contractor Responsibilities

The Contractor forces must be required to remove and relocate the affected existing DPS site components or equipment deemed required to support the overall installation. Any equipment relocation will be done under the direction of the DPS Contract Monitor.

However, due to liability requirements, the Contractor may not store project equipment, materials, or other components without the consent of the affected DPS staff and holds the agency harmless for theft, material loss or equipment damage from sources beyond the control of the agency.

All work must be done in a timely manner. Once the project has been awarded the successful Contractor will be expected to work from that day forward with a continuous effort to accomplish the service in a timely manner.

10.0 Material Management

Delivered materials will be maintained and stored in an area as directed by the DPS representative and in accordance with the manufacturer’s requirements to maintain shelf life. MSDS safety data for all materials used as part of this project must be submitted to the TDPS representative if requested.

The Vendor will be responsible for the disposal of all materials and debris associated with this project. That disposal must be in accordance with local, state, and federal applicable standards and will be considered as part of this project.

11.0 Equipment and Supplies

The Contractor must maintain possession of all materials and equipment needed to fulfill the contract. DPS personnel will not be responsible for any shipments or storage of materials. It is solely the Contractor’s responsibility to warehouse, receive, and stage the materials and equipment.

Any repair parts must be placed on order within three business days of approval from the contract monitor.

Tools used for the installation must not be left unattended and are the responsibility of the Contractor to prevent unauthorized use or theft. DPS asks all Contractors or sub-contractors to use due diligence to ensure their tools, materials and equipment are secure while working on this project. While DPS investigates any theft or vandalism, it will not be responsible for replacement of any tools, materials or equipment left un-secure while on DPS property.

12.0 Safety Zones

Pedestrian and vehicle safety zones will be maintained around work while in progress.

Safe zone areas are to be clearly marked with barricade fencing to insure separation of work zones from unauthorized access during and after regular business hours. Fire extinguishing equipment is to be available while any hot work is in progress. The Contractor will be required to provide special need safety barricades, cones, marking tape or overhead protection to ensure the safety of the public pedestrian or vehicular traffic in and out of the facility area as required.

13.0 Contractor / Vendor Vehicles

Contractor vehicles used for transport of personnel or materials must be locked with the emergency brake set and the ignition key removed when left unattended. Parking must be located only in approved areas determined by the local building manager. DPS is not responsible for damage by others to Contractor or Personal vehicles left on the project site. Any vehicle or equipment without an ignition key starter must be rendered inoperable if left overnight. In addition, any vehicle or large equipment with a common industrial type of ignition source must be rendered inoperable if left overnight. Security and safety of equipment must be the responsibility of the Vendor during work and after regular business hours. Items such as ladders must be removed and secured prohibiting unauthorized access to the facility.