ESBD_File_348736_RFP 932- Syllabus Tool.pdf

REQUEST FOR PROPOSAL

RFP # 932

SYLLABUS GENERATOR TOOL

Bids due: Tuesday, February 20, 2024, at 5:00PM

Issued By:

Lone Star College 5000 Research Forest Drive

The Woodlands, Texas 77381

RFP # 932 Syllabus Generator Tool

TABLE OF CONTENTS RFP # 932

Syllabus Generator Tool

• BACKGROUND INFORMATION

• LSC SERVICE AREA

• CALENDAR OF EVENTS

• WEBEX INFORMATION

• CONTRACT TERMS

• SCOPE OF WORK

• EVALUATION CRITERIA PROCESS

• CERTIFIED HISTORICALLY UNDERUTILIZED BUSINESS (HUB) AND M/WBE

• PROVISIONS FOR RECOMMENDATION

• INTERPRETATION OR CORRECTION

• SUBMITTAL FORMAT

• IMPORTANT iSTAR VENDOR PORTAL NOTES

BACKGROUND INFORMATION

The voters of the Aldine, Spring, and Humble school districts created North Harris County College in 1972 and opened the college for classes in 1973. The district expanded in 1991 to cover neighboring Montgomery County and adopted the new name of North Harris Montgomery Community College District. As the district expanded to include areas outside north Harris and Montgomery Counties, the College Board of Trustees officially approved Lone Star College as the District’s new name.

Located in the Houston metropolitan area, Lone Star College is one of the fastest growing and largest institutions of higher education in the nation. Lone Star College provides an annual economic impact of nearly $3 billion and is a major and growing contributor to the local economy.

As a leader in community college innovations and learning outcomes, Lone Star College has been recognized nationally for many of its student success and completion initiatives. Lone Star College enrolled over 86,000 students in credit and non-credit classes for fall 2022, providing flexible and affordable classes close to home.

Lone Star College is fully accredited and offers industry-specific certifications, associates, and workforce bachelor’s degrees. Lone Star College transferred more than 138,000 students to more than 1,500 universities from 2010-2020, including many of the top colleges in the country.

Mario K. Castillo J.D. serves as chancellor of Lone Star College, which consists of eight campuses, five centers, eight Workforce Centers of Excellence, and Lone Star Corporate College.

To learn more visit www.LoneStar.edu.

http://www.lonestar.edu/

CALENDAR OF EVENTS

Listed below are the dates and times by which stated actions need to be completed. If LSC determines, in its sole discretion, that it is necessary to change any of the dates and times, LSC will issue a written Addendum to this LSC. All listed times are Central Standard Time.

DATE / TIME ACTION

Monday, January 29, 2024 1st Legal advertising

Monday, February 05, 2024 2nd Legal advertising

Monday, February 05, 2024, 2:00 PM Web-Ex Pre-proposal Tutorial (non-mandatory) *

Wednesday, February 07, 2024, at 5:00

PM

Last day and time for Respondents to submit email communications and inquiries to: Dina.Sauser@lonestar.edu

Monday, February 12, 2024 Addenda, if any, responding to written communications/inquiries will be emailed to Respondents

Tuesday, February 20, 2024, at 5:00 PM Deadline for proposal submission

Wednesday, February 21, 2024 thru Friday, February 23, 2024

Evaluation of Proposals & Notification to Selected Respondents of Presentation/Interview Date

Week of February 26, 2024 Presentations/Interviews

May 2024 Notice of selected respondent to Board of Trustees mailto:Dina.Sauser@lonestar.edu

PRE-PROPOSAL iSTAR TUTORIAL WEBEX INFORMATION

Monday, February 05, 2024, 2:00 PM Central Standard Time | 1 hr.

Join from the meeting link https://lonestar.webex.com/lonestar/j.php?MTID=m309b608116ecbf475e0a50a442cbac fd Join by meeting number Meeting number (access code): 2631 992 2465 Meeting password: hSeTJ6CMJ99 Tap to join from a mobile device (attendees only) +1-408-792-6300,,26319922465## Call-in toll number (US/Canada) Join by phone 1-408-792-6300 Call-in toll number (US/Canada) Join from a video system or application Dial 26319922465@lonestar.webex.com You can also dial 173.243.2.68 and enter your meeting number.

WebEx pre-demonstration of the LSC iStar Vendor Portal including:

1. How to register as a supplier,

2. Where to locate the bid documents, and

3. How to successfully submit a bid proposal.

*It is strongly recommended that the individual responsible for uploading the bid proposal submission attend this online meeting.

CONTRACT TERMS

This Request for Proposal (“RFP”), and the information contained within, is an invitation to bid and is provided to assist qualified bidders in formulating proposals. This RFP is not a contract nor an offer to contract. No contractual obligations shall arise until a formal contract is executed between Lone Star College and the successful respondent.

The initial term of the contract resulting from this RFP may be for a period of up to five (5) years.

Per Lone Star College Policy Manual, Section III.D.1.4 and III.D.1.7, all vendors are responsible for verifying an individual’s or organization’s authority before any purchase, contract, or debt is incurred. Persons making unauthorized purchases are fully responsible for such debts. Therefore, vendors are not to render any services or provide goods to Lone Star College until an executed contract is in place.

https://lonestar.webex.com/lonestar/j.php?MTID=m309b608116ecbf475e0a50a442cbacfd%20 https://lonestar.webex.com/lonestar/j.php?MTID=m309b608116ecbf475e0a50a442cbacfd%20

SCOPE OF WORK

Lone Star College is seeking proposals from qualified vendors to provide a syllabus generator tool that will streamline the process of creating syllabi for faculty members.

The tool should be easy to use, customizable, and integrated with the institution's learning management system (LMS) and Active Directory (AD).

Functionality The syllabus generator tool should provide the following functionality:

1. A user-friendly interface that allows faculty members to easily create and edit syllabi.

2. The ability to generate syllabi from templates or scratch.

3. The ability to customize syllabi to meet the specific needs of each course.

4. Integration with the institution's LMS (D2L) to automatically populate syllabi with course information.

5. Integration with the institution's AD for user authentication and authorization.

6. The ability to generate syllabi in multiple formats, including PDF and HTML.

Technical Requirements The syllabus generator tool must meet the following technical requirements:

1. Software:

o Cloud-based solution o Developed using a modern web development framework, such as

React, Angular, or Vue.js o Able to connect to the institution's LMS database (D2L) using a supported database driver, such as MySQL,PostgreSQL, or Oracle o Able to generate syllabi in PDF and HTML formats o Compliant with Web Content Accessibility Guidelines (WCAG) 2.1 Level

AA

2. Security:

o Implement industry-standard security measures to protect student data.

o Use HTTPS encryption for all data transmission.

o Store student data in a secure location and restrict access to authorized users only.

3. AD Integration:

o Integrate with the institution's AD for user authentication and authorization (Asure) o Use LDAP protocol for authentication.

o Support role-based access control (RBAC).

Functional Requirements The syllabus generator tool must meet the following functional requirements:

1. Ease of Use:

o Provide a user-friendly interface that is easy for faculty members to learn and use.

o Offer clear and concise instructions and guidance throughout the syllabus creation process.

2. Customizability:

o Allow faculty members to customize syllabi to meet the specific needs of each course.

o Provide a variety of template options to choose from or allow LSC to create its own templates for all users.

o Enable faculty members to add, remove, and edit syllabus elements.

3. LMS Integration:

o Integrate seamlessly with the institution's LMS (D2L) to automatically populate syllabi with course information.

o Retrieve course information from the LMS, such as course title, instructor information, and course description.

o Update syllabi automatically when course information changes in the LMS.

4. AD Integration:

o Integrate with the institution's AD for user authentication and authorization.

o Allow faculty members to log in using their AD credentials.

o Respect user roles and permissions defined in AD.

5. Multiple Formats:

o Generate syllabi in multiple formats, including PDF and HTML.

o Provide options to customize the appearance of syllabi in each format.

o Ensure that syllabi are accessible to users with disabilities.

Security Requirements The syllabus generator tool must meet the following security requirements:

1. Data Security:

o Implement industry-standard security measures to protect student data.

o Encrypt all data stored in the database.

o Use secure protocols for data transmission.

o Restrict access to sensitive data to authorized users only.

2. User Authentication:

o Integrate with the institution's AD for user authentication and authorization.

o Use SAML or LDAP protocol for authentication.

o Support multi-factor authentication (MFA).

3. Access Control:

o Implement role-based access control (RBAC) to restrict access to sensitive data.

o Allow administrators to manage user roles and permissions.

o Audit user access to sensitive data.

Maintenance Requirements The vendor should provide ongoing maintenance and support for the syllabus generator tool.

1. The vendor should release regular updates to the tool to fix bugs and add new features.

2. The vendor should provide training materials and on-demand training for faculty members on how to use the tool.

Capability Requirements

• Can export groupings of syllabi for reporting

• No limit to generating templates

• Conditional logic, if this, then

• Public and private viewing of syllabi

• Reports by term, session codes,

• Acknowledge feature, that allows you to know students read syllabi

• Transfer access-students can access syllabus after the course

• Able to have links, videos, pictures, emoji, etc within syllabi

• Navigation to content with syllabus

• ADA accessibility

• Integrate with LMS/SIS

Proposals will be evaluated based on the following criteria:

• Functionality: Ability to meet all functional requirements

• Usability: Ease of use and intuitiveness for faculty members

• Technical Feasibility: Ability to meet all technical requirements

• Security: Compliance with security requirements

• Ability to integrate with D2L

• AD Integration: Seamless integration with the institution's AD

• Cost: Cost-effectiveness and fit within the institution's budget

• Vendor Experience: Proven track record in providing syllabus generator tools

• Support: Comprehensive support

EVALUATION CRITERIA PROCESS

All Requests for Proposals shall be evaluated based on the following criteria listed below by members of an evaluation committee. The committee consists of individuals who are well-versed with the subject matter as well as those who will be the beneficiaries or users of said RFP.

Weighted scoring criteria for the review of the submitted proposals in accordance with Texas Education Code §44.031 will be:

1 The purchase price 25%

2 The reputation of the vendor and of the vendor’s goods or services 10%

3 The quality of the vendor’s goods or services 20%

4 The extent to which the goods or services meet the district’s (LSC’s) needs 20%

5 The vendor’s past relationship with the district (LSC) 5%

6 The impact on the ability of the college to comply with laws and rules relating to historically underutilized businesses (HUB) 5%

7 The total long-term cost to the district (LSC) to acquire the vendor’s goods or services 5%

The vendor’s ultimate parent company or majority owner has its principal place of business in Texas or employs at least 500 persons in Texas

5%

9 Any other relevant factor specifically listed in this request for bids or proposals 5%

TOTAL 100%

The information provided under each of the above criteria factors shall be as follows:

1. The purchase price

a. The vendor will include all applicable costs in their RFP response including, but not limited to, future costs that may apply and that are not resulting from additional services requested by the college. Additional costs more than the total amount bid will be the responsibility of the awarded vendor.

b. Respondent must agree to hold firm all pricing for the term of the agreement.

Any changes to this must be submitted and approved in writing by a duly authorized representative of the College.

c. Lone Star College reserves the right to refuse any rate increase it may deem unreasonable. Respondent shall not consider a “no response” as an approval to proceed.

d. Prices shall be indicated by unit price and total (sum) item price. In case of discrepancy, the unit price shall govern. If the sum of the item is not included, the bid will be considered non-responsive. The unit price shall include all items required, including training, installation, shipping, and delivery charges.

e. Respondents shall complete the PRICING WORKSHEET (included in this document) with the prices for the tools including options as well as the total price in iStar.

2. The reputation of the vendor and of the vendor’s goods or services

a. Provide previous experience and references with providing similar goods and services for similar scopes of work (maximum of three (3) pages for submittal).

b. Provide a list of three (3) completed scopes of work with the goods and services relevant under this RFP in accordance with the format included in this RFP.

3. The quality of the vendor’s goods or services

a. Provide the quality control plan your company will follow to ensure the College will receive the best quality of service requested under this RFP

b. Provide a brief summary of quality features included in the services proposed and why these features make these services better than other similar services.

4. The extent to which the goods or services meet the college’s needs

a. Provide company name, address, telephone number, date the company was established under this proposal and the proposed account executive.

b. Describe availability, delivery, and methodology used for software updates, upgrades, and maintenance.

c. Provide detailed product specifications for any equivalents offered

d. Provide a project timeline

5. The vendor’s past relationship with the college

a. Previous contract award and vendor’s track record.

b. This is an opportunity to evaluate how the vendor has performed on a previous contract award with LSC. New firms with no past history with the College will receive three (3) points. No vendor response is needed here.

6. The impact on the ability of the college to comply with laws and rules relating to historically underutilized businesses (HUB) Certified HUB, Minority and/or Veteran and Women-Owned Businesses Participation:

a. If applicable, provide a copy of Certified HUB, Minority and/or Veteran and Women-Owned Businesses certification.

b. If applicable, indicate the percentage Certified HUB, Minority and/or Veteran and Women-Owned Businesses participation you wish to achieve.

c. Provide procedures to achieve established plan.

d. Provide an example of tools your Firm uses to report to Owners on actual use of Certified HUB, Minority and/or Veteran and Women-Owned Businesses.

7. The total long-term cost to the college to acquire the vendor’s goods or services

a. Provide any other components that may add cost to the bid price.

8. The vendor’s ultimate parent company or majority owner has its principal place of business in Texas or employs at least 500 persons in Texas

a. Does your parent company or majority owner have its principal place of business in Texas?

b. Does your parent company or majority owner employees at least 500 persons in Texas?

9. Any other relevant factor specifically listed in this request for bids or proposals

a. Provide any recommendations or enhanced services that your company can provide, which is relevant to the RFP.

b. This bid factor will evaluate the comprehensiveness of your company’s response to the proposal including all attachments and required information provided to assess your company’s capacity, experience, staffing and quality control measures.

c. Vendor must indicate whether it would be willing to accept payment from Buyer via credit card with JPMorgan Chase Bank. Such payment would result in quicker turnaround time of vendor’s invoice once it has been approved for payment, eliminating the possibility of lost checks, mail delays, etc. If the successful vendor has indicated that they will accept such payment, further information will be available at time of award. Vendor’s response to this section will be factored into the comparative analysis and final decision.

Attach a copy of your standard service level agreement (SLA) template

CERTIFIED HISTORICALLY UNDERUTILIZED BUSINESS (HUB) and MINORITY, WOMEN, AND VETERAN BUSINESS ENTERPRISE (M/WVBE)

Lone Star College (LSC) promotes and encourages contracting and subcontracting opportunities for Certified HUB and Minority, Women, and Veteran Business Enterprises (M/WVBE) in all proposals/contracts. Respondents are encouraged to include Certified HUB and Minority, Women, and Veteran Business Enterprises whenever feasible which may include subcontracts for products and services. For non-HUB and non-M/WVBE firms, Respondents selected for an on-site interview will be asked to present a HUB/MWBE subcontractor plan as part of its presentation.

Noncompliance of Commitment Participation Utilization Goal:

A Respondent will propose a participation commitment utilization percentage (or goal), which will be tracked by a progress assessment report based on data provided monthly. The monthly submittal of the Progress Assessment Report is mandatory, failure to meet the utilization goal will subject the Respondent to penalties based on the amount of the goal not achieved. Attached will be the mandated LSC Prime Contractor Progress Assessment Report form.

Utilization Goal and Penalty:

If a Respondent utilization goal is not met, there will be a penalty assessed on the amount not achieved using the following sliding scale.

Utilization Goal

Penalty Applied to

Amount not Achieved

0-20% 5% 21-40% 4% 41-60% 3% 61-80% 2.75% 81-100% 2.50%

A Respondent must recommend and receive approved written consent from LSC Supplier Diversity Department for any substitutions of Certified HUB and Minority, Women, and Veteran Business Enterprises related to maintaining the participation commitment or goal.

A Respondent who intentionally and/or knowingly misrepresents facts may be suspended from participating in work for not less than one (1) year.

PROVISIONS FOR RECOMMENDATION

LSC reserves the right to:

1. Reject any and/or all Proposals.

2. Revise the RFP and/or issue addenda to the RFP in the event it becomes necessary. Addenda will be provided to all those who received the RFP notice.

3. Accept any Proposals or portion thereof that, in the opinion of LSC, are the most advantageous to LSC.

4. Cancel this RFP in partial or total; to make a partial award, or to make no award if it determines that such action is in the best interest of the College.

5. Request additional references when deemed necessary.

6. Conduct a post-award meeting with the successful Respondent as deemed necessary.

7. Request additional information or clarifications from the Respondent(s), if needed.

8. Award of this RFP will be made to the vendor or vendors providing the best value for goods or services.

9. Pricing to be held firm for 180 days after bid closes.

INTERPRETATION OR CORRECTION

LSC is not liable for interpretations/misinterpretations or other errors, or omissions made by the respondent in responding to this RFP. Any required addendum to the RFP will be made in writing by the LSC purchasing department. Any person, firm, or corporation submitting a proposal is deemed to have read, understood, and agreed to all terms, conditions, and requirements set forth in the RFP. The respondent agrees to conform in general to the terms of the RFP, details of which will be set forth in a signed agreement between LSC and the respondent.

From the date of issuance of the RFP until a contract is fully executed, the respondent must not discuss the proposals or any part thereof with any employee, agent, or representative of LSC except as expressly requested by LSC in writing. Violation of this restriction will result in the rejection of the respondent’s proposal.

All inquiries, requests for clarification, or additional information must be submitted in writing to the commodity manager. In the written request, the respondent must identify him/herself and provide the page number, section, and paragraph in question. All written inquiries must be received by LSC no later than the scheduled date shown in the Calendar of Events outlined in this document.

All LSC responses will be provided to all prospective respondents. All addenda issued by LSC shall become a part of the RFP, and respondents shall acknowledge receipt of each addendum by corresponding number and date in its response.

Inquiries concerning this RFP should be addressed to LSC as follows:

Dina L. Sauser, Commodity Manager E-mail: Dina.Sauser@lonestar.edu & LSC-Purchasing@lonestar.edu Phone: (832) 813-6532

Any damage including damages to surfaces and grounds, resulting from the performance of the services under the resulting contract, will be the sole responsibility of the contractor and will be repaired to LSC satisfaction at the contractor’s expense.

SUBMITTAL FORMAT

Responses to this RFP shall be submitted online through the iStar Vendor Portal in the order outlined in the Table of Contents. No paper or email submissions will be accepted.

You will need to register and log on to submit a bid proposal or view online documents at http://wwwappsdstc.lonestar.edu/istar/supplier.htm

For assistance with the online registration process, contact MC-Vendors@lonestar.edu mailto:Dina.Sauser@lonestar.edu http://wwwappsdstc.lonestar.edu/istar/supplier.htm

IMPORTANT iSTAR VENDOR PORTAL NOTES:

It is the vendor’s responsibility to successfully submit bid proposals before the bid close date and time specified in the Calendar of Events.

Upload your bid proposal as one PDF attachment on line 1 in iStar and name your PDF file as such: RFP932_YourCompanyName.pdf

(Note: File name cannot exceed 19 characters).

Once your proposal has been submitted successfully in the iStar Vendor Portal, the email address that is associated with the registration will receive an automated confirmation email.

If you believe that you have successfully submitted your bid proposal and did not receive a confirmation email and you have confirmed that it did not go to your SPAM, then contact the Commodity Manager.

Please include in your bid submittal the documents listed on the attached Table of Content

TABLE OF CONTENTS CHECKLIST

Your Company Name:

☐ 1. Table of Contents Checklist

☐ 2. Pricing Worksheet

☐ 3. Primary Contact

☐ 4. Company Profile

☐ 5. References

☐ 6. Quality Plan

☐ 7. Long Term Costs

☐ 8. Other Relevant Factors

☐ 9. Exclusions and/or Substitutions to Proposal

☐ 10. Certified HUB, Minority and/or Veteran and Women-Owned Business

☐ 11. LSC-HSP PAR SDD 2017 7.10.17

☐ 12. Felony Conviction/Debarment Notice Clean Air & Water Act Notice

☐ 13. Federal Provisions Questionnaire

☐ 14. Conflict of Interest Questionnaire: Provide a SIGNED copy of the CIQ (State Required Form, provided in the iStar Vendor Portal)

☐ 15. Certificate of Insurance

☐ 16. Addenda, if any

(2) Pricing Worksheet-Cost Proposal

Proposer Name

NOTICE TO PROPOSER:

The Proposer shall indicate below the offered price for providing a Syllabus Generator Tool. This is a Fixed Cost Proposal and must specifically record below the cost amount(s) proposed in the appropriate space(s) as required herein. Said fixed cost proposed must incorporate all cost for the proposed scope of services for the total contract period.

The Cost Proposal shall detail only the cost proposed as required, and shall not detail any other rates, amounts, or information. It shall not detail any text that could be construed as a qualification of the cost proposed. If the Proposer fails to specify the Fixed Cost Proposal as required, the System shall determine the proposal to be non-responsive and reject it.

All pricing shall remain firm for the first 3 years of the contract. Include in your proposal the cost for years 4 and 5.

Non-iStar Pricing

PROPOSED FIXED COST

(Submitted on this worksheet only) iStar Pricing

PROPOSED

FIXED COST

(Submitted in iStar PeopleSoft Purchasing

System)

Initial Term of Contract Renewal Term of Contract

Year 1 Cost

Year 2 Cost

Year 3 Cost

Year 4 Cost

Year 5 Cost

Total 3 Year Initial Term of Contract Cost stated below

Syllabus Generator Tool Breakdown Cost

Licensing

Implementation*

Annual Support

Training

Hosting

Supplier to provide a detailed list of costs related to implementation. Attach separate sheet.

(3) PRIMARY CONTACT

dba (if applicable):

Address:

Phone Number:

Primary Contact for Bid Clarification for this RFP (please print):

Primary Contact’s Phone Number: (if different from the above phone number):

Primary Contact’s email address required (please print):

Primary Contact’s Title:

(4) COMPANY PROFILE

Phone Number:

Web Page (if available):

Years of experience providing services equivalent to those requested in this proposal:

Number of employees:

Date company established under name stated in this proposal:

Company Principals:

Name: Title:

(5) REFERENCES

Reference # 1:

Is this reference one of your most current and relevant contracts similar in size and scope to this LSC RFP? ☐YES ☐NO

Company Name:

Contact Name:

Phone:

Email:

Brief description of services:

Term of Contract:

Comments:

Reference # 2:

Reference # 3:

(6) QUALITY PLAN

Insert your quality control plan here.

(7) LONG TERM COSTS

Insert your long-term costs here.

(8) OTHER RELEVANT FACTORS

Insert any other relevant factors here, including but not limited to any recommendations or enhanced goods or services that your company can provide.

(9) EXCLUSIONS AND/OR SUBSTITUTIONS TO PROPOSAL

☐ We DO have exclusions and/or substitutions included for this Event (see details listed below)

☐ We DO NOT have any exclusions and/or substitutions included for this Event

Details: (Please list all exclusions and/or substitutions or attach a separate sheet)

(10) CERTIFIED HUB, MINORITY AND/OR VETERAN

AND WOMEN-OWNED BUSINESS

1. Complete Section I to indicate what kind of certifications you have as a HUB. (If you are not a HUB, continue to Section II.)

2. Complete Section II if your company is not planning to utilize HUB or minority sub-contractor(s) and explain the reasons. (Do not fill out Sections III and IV, and then continue to Section V and VI.)

3. Complete Section III if your company plans to utilize HUB or minority sub-contractor(s). List the subcontractors and attach the certification with each sub-contractor in a separate attachment.

4. Complete Section IV to describe your sub-contracting plan.

5. Complete Section V to provide information about your supplier diversity practices.

6. Complete Section VI to do your self-assessment.

Section I: Certifications for HUB Please check the appropriate group and attach your Certification(s) behind this form in your proposal submittal. Upon the receipt of valid certification, HUBs will obtain 5 points on the HUB evaluation.

☐ City of Austin ☐ Southwest Minority Supplier Development Council

☐ City of Houston ☐ State of Texas HUB ☐ Dallas/Fort Worth Minority Supplier Development Council

☐ Texas Department of Transportation

☐ El Paso Hispanic Chamber of Commerce

☐ Women’s Business Council Southwest

☐ Golden Triangle Minority Business Council

☐ Women’s Business Enterprise Alliance

☐ Houston Minority Supplier Development Council

☐ U.S. Department of Veteran Affairs

☐ South Central Texas Regional Certification Agency

☐ National Minority Supplier Development Council

☐ Women’s Business Enterprise National Council

Please state your business utilization goal with your own workforce that you wish to achieve. % of our business utilization goal is with our own workforce.

Section II: Not Presenting a Subcontracting Plan

Section III – Sub-contracting Plan If you are going to utilize HUB or minority businesses, fill out the percentage of utilization goal and the list of subcontractors.

% of our business utilization goal with other Certified HUB or minority businesses.

Sub-Contractors

In the table below write the company name, the service they will provide, the contact information, and the estimated of the utilization goal.

Insert certification(s) for each Company after this page (Verify all certifications are valid and not expired) If additional space is required, please attach information in the below format behind this form in your proposal.

Company Name

Services Address Company Contact

Phone # Subcontracting

Total estimated utilization goal for proposal:

Please provide an explanation of why you will not be presenting a sub-contracting plan.

Section IV: Description of the Sub-contracting Plan

Please provide information about the subcontracting plan. Presenting a strong and coherent sub-contracting plan will allow you to get 2.75 points on the HUB evaluation.

a) Describe the principal types of supplies and services to be subcontracted.

b) Describe your efforts to make sure that minority businesses have an equitable opportunity to compete for subcontracts, and how you identify potential subcontractors.

c) Do you commit to submitting monthly reports so that Lone Star College can determine the extent of compliance with the subcontracting plan?

☐ YES ☐ NO

Section V: Diversity Practices

Please provide information about the diversity practices implemented in your business.

Presenting strong supplier diversity initiatives will allow you to get 2 points on the HUB evaluation.

a) Describe the initiatives performed by the company in supplier diversity and outreach efforts to contact business development organizations, trade associations, conferences, and trade fairs to locate HUB or minority businesses.

b) Share data regarding expenditures made to certified minority businesses or HUBs and has established goals based upon subcontracting activities in the past. (Write N/A if this information is not available).

c) Do you have a mentor-protégé program?

YES _____ NO _____

d) If the “c” is yes, please describe how your program works.

e) If you have a link with more information about your supplier diversity strategies on your website, please share the link here:

Section VI: Self-Assessment

Write an “X” according to the evaluation you give yourself for the criteria listed.

Presenting the self-assessment coherent to the information provided in the other sections will allow you to get 0.25 points on the HUB evaluation.

Description Strong Moderate Minimum None

The methods to calculate and develop a subcontracting goal are…

The system for identifying potential subcontractors for the several projects is…

The efforts to make sure that minority businesses have an equitable opportunity to compete for subcontracts are…

The system for controlling the compliance of the subcontracting plan is…

The initiatives performed by the company in supplier diversity and outreach efforts to contact business development organizations, trade associations, conferences, and trade fairs to locate minority or HUB businesses are…

The system to obtain data regarding expenditures made to certified minority businesses or HUBs is…

The mentor-protégé program is…

The program to promote the use of minority businesses is…

Date: Printed Name:

Title: Signature:

(11) LSC-HSP PAR FORM

Do not complete or fill in this form at this time; simply include a copy of this form in your proposal after the Certified HUB section. Including this form will be your acknowledgement and agreement your firm will utilize this progress assessment form after award of this project.

(12) FELONY CONVICTION / DEBARMENT NOTICE

CLEAN AIR & WATER ACT NOTICE

Texas Education Code Section 44.034, Notification of Criminal History, Subsection (a) states “a person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony.”

Subsection (b) states “a school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination of the contract.” This notice is not required of a publicly held corporation. (Please CHECK APPROPRIATE BOX below and COMPLETE ALL SIGNATURE BLOCKS.)

Company’s Name:

Authorized Company Official’s Name (printed):

☐ My firm is a publicly held corporation; therefore, this reporting requirement is not applicable ☐ My firm is not owned nor operated by anyone who has been convicted of a felony ☐ My firm is owned or operated by the following individual(s) who has/have been convicted of a felony:

Name of Felon(s):

Details of Conviction(s):

Signature of Company Official:

I hereby further certify that my company has not been debarred, suspended, or otherwise made ineligible for participation in Federal Assistance programs under Executive Order 12549, “Debarment and Suspension,” as described in the Federal Register and Rules and Regulations.

Signature of Company Official:

I, the vendor, am in compliance with all applicable standards, orders or regulations issued pursuant to the Clean Air Act of 1970, as amended (42 U.S.C. 7606), Section 508 of the Clean Water Act, as amended (33 U.S.C. 1368), Executive Order 11738 and Environmental Protection Agency Regulation, 40 CFR Part 31 and as required under OMB Circular A-102, the grantor agency and to the United States Environment Protection Agency Assistant Administrator for the Enforcement.

Signature of Company Official:

(13) FEDERAL PROVISIONS QUESTIONNAIRE

(This form must be completed in its entirety and attached to your completed proposal)

Representative’s Name:

Title:

FEDERAL PROVISIONS

The following provisions are required and apply when federal funds are expended by Lone Star College for any contract resulting from this procurement process. Please acknowledge that you have read the provisions and will comply accordingly: (See terms and conditions for definition) ☐ Yes ☐ No Equal Employment Opportunity

☐ Yes ☐ No Copeland “Anti-Kickback” Act (18 U.S.C. 874 and 40 U.S.C.

276c)

☐ Yes ☐ No Contract Work Hours and Safety Standards act (40 U.S.C. 3701- 3708)

☐ Yes ☐ No Rights to Inventions Made Under a Contract or Agreement (37

CFR PT 401)

☐ Yes ☐ No Davis-Bacon Act as amended (40 U.S.C. 3141-3148)

☐ Yes ☐ No Clean Air Act (42 U.S.C. 7401-7671 q.)

☐ Yes ☐ No Debarment and Suspension (Executive Orders 12549 and 12689)

☐ Yes ☐ No Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)

☐ Yes ☐ No Buy American Act (41 U.S.C. 10a-10d)

☐ Yes ☐ No Sherman Antitrust Act (15 U.S.C. 1-7)

Signature: Date:

(14) CONFLICT OF INTEREST QUESTIONNAIRE

Insert your conflict-of-interest questionnaire (CIQ) here.

(15) CERTIFICATE OF INSURANCE

Insert a copy of your certificate of insurance (COI) here.

(16) ADDENDA

Insert copies of all addenda here to acknowledge that you have received and read each one.

END OF DOCUMENT

TABLE OF CONTENTS RFP # 932