ESBD_File_348012_OpenGov Instructions - Supplier.pdf

Collin County Community College District Vendor Registration

Sign up for FREE to become a registered vendor with Collin County Community College District and receive notifications of upcoming opportunities!

If you need assistance with this registration process, you may call OpenGov Procurement support at 855-680-4747 or type your request in the support chat feature on the College's OpenGov Procurement Bidding Portal.

To register your business with Collin County Community College District, go to htps://procurement.opengov.com/signup.

Step 1. Give us your email address.

Step 2. Check Your Inbox, click the "Activate Account" Button in the welcome email.

Step 3. Fill in Your Name and Your Company Name https://procurement.opengov.com/signup https://downloads.intercomcdn.com/i/o/116256770/1739a6eb51685c5eda7930d1/image.png https://downloads.intercomcdn.com/i/o/116257125/5adf44240665f4388d32a4b8/image.png

Step 4. Type in a password!

Last Step! Press the "Activate" Button, and you're in!

Once you've activated your account, you'll be taken back to Collin County Community College District’s OpenGov Procurement bid portal! Here are a few things you'll probably want to do:

1. Make sure you've hit the Subscribe button. This will ensure you receive notifications about new bid opportunities from Collin County Community College District!

2. Update Your Contact Information and Company Profile. Doing it now is a great idea. If you ultimately submit a bid proposal, we will force you to enter this before can submit it.

3. Make sure you fill in the purchasing categories you want to be notified about. This is found under your company profile. NOTE: If you subscribe to the College as a vendor and you DO NOT designate a purchasing category, you will be notified about EVERY open bid opportunity.

4. Click "Follow" on any open projects that are of interest to you.

5. Click "Apply to Project" on any projects you want to submit a proposal.

IMPORTANT NOTES

Guarantee Your Notifications Reach You https://downloads.intercomcdn.com/i/o/116264908/86dea52585c3a433833bfae7/image.png https://downloads.intercomcdn.com/i/o/116265009/de8036d337e8bd7bdcf344d8/image.png https://downloads.intercomcdn.com/i/o/116265127/037330161b35b879209ece62/image.png

Once you have completed the registration process, it is your responsibility to keep the information up to date, particularly the contacts and email addresses. You will be notified of bidding opportunities only one time per posting.

Important: Before registering with OpenGov Procurement, please make sure you add any emails from "@opengov.com" to your email “Whitelist” to ensure email notices from OpenGov Procurement are not blocked by your spam/junk filter settings:

Collin County Community College District 3452 Spur 399

McKinney, Texas 75069

POINTS TO REMEMBER WHEN SUBMITTING OFFERS

Please read all solicitation packages and on-line solicitation requirements and instructions carefully. Be sure you can comply with all of the requirements before you respond. If you have any questions, be sure to contact the individual responsible.

Be sure your offer arrives on time. All solicitation packages state the date and time the offer is to be presented to the College.

Do not depend on the U.S. postal Service or a courier service for offers which cannot be submitted on time. If you are choosing not to submit your proposal through the College's OpenGov Procurement Bid Portal, hand delivery is strongly recommended.

The College does not accept late offers or bids.

Market your product or service wisely. Always contact the College before you spend money creating expensive demonstrations, designs, layouts, or presentations.

Pre-bid and pre-proposal meetings are held for larger, more complicated purchases. At these meetings the specifications are explained in detail with project managers and technical staff answering questions on any items in the solicitation.

Check Purchasing web page often to view the list of current open solicitations.

In accordance with the College’s code of ethics, employees will not accept gifts or entertainment. Suppliers are requested not to make any such offers to employees.