ESBD_File_347989_RFQ 24-006C Tennis Court Repair & Resurface.pdf

SCHERTZ-CIBOLO-UNIVERSAL CITY INDEPENDENT SCHOOL DISTRICT

1060 Elbel Road Schertz, Texas 78154 Phone (210) 945-6223 Fax (210) 945-6251 www.scuc.txed.net

Purchasing & Supply Department

Inspire Innovate

EXCEL!

REQUEST FOR QUOTE

RFQ 24-006C Tennis Court Repair & Resurface

Quote Submission: Send quote by email to tcanter@scuc.txed.net, by no later than 11:00 a.m. on January 31, 2024. Note: If additional time is needed, you must send an email request prior to the deadline.

Site Visit: To schedule a site visit, please contact Jason Pounds at 210-945-6805.

SPECIFICATIONS / SCOPE OF WORK

OVERVIEW: The Schertz-Cibolo-Universal City ISD (SCUCISD) seeks a vendor to repair and resurface existing tennis courts at Byron P. II Steele H.S.

A. Scope of Work:

Byron P. II Steele H.S. located at 1300 FM 1103 Cibolo, TX 78108

1. Repair and resurface eight (8) existing tennis courts.

2. Remove tennis nets and store for reinstallation.

3. Clean surface to remove all dirt, mildew, and debris.

4. Repair all cracks and other surface defects before applying a new surface.

5. Minimize standing water.

6. Apply minimum of two (2) coats of re-surfacer.

7. Mark all tennis courts to meet District and United States Tennis Association (USTA) Court standards.

8. Reinstall tennis posts and nets.

9. Clean work area for inspection by the district.

Work to be completed by no later than July 31, 2024

A. GENERAL SPECIFICATIONS:

Proposals will only be accepted from awarded vendor on the following Purchasing Cooperatives:

o 2013 Purchasing Cooperative (Education Service Center 20) o Central Texas Purchasing Alliance (CTPA) o E&I Cooperative Services o Texas 20 Purchasing Cooperative o Purchasing Association of Cooperative Entities (PACE) mailto:tcanter@scuc.txed.net o State of Texas Cooperative (Texas SmartBuy) o OMNIA Partners o U.S. General Services Administration (GSA) o Texas Department of Information Resources (DIR) o Allied States Cooperative (Education Service Center 19) o The National Purchasing Cooperative (BuyBoard) o Choice Partners National Purchasing Cooperative o The Interlocal Purchasing System – TIPS (Education Service Center 8) o Equalis Group, LLC.

o Sourcewell’s Cooperative Purchasing Program o GoodBuy Purchasing Cooperative (Education Service Center Region 2) o TexBuy (Education Service Center 16) o Educational Purchasing Interlocal Cooperative 6 – EPIC6 (Education Service Center Region 6) o 791 Purchasing Cooperative o Purchasing cooperative of America (PCA)

1. The Contractor shall perform all required services identified in this Scope of Work (SOW) in accordance with the specifications, commercial standards as well as local, state, and federal requirements.

2. All work must be directly supervised by a member of the Contractor’s immediate team. Utilizing a subcontractor to supervise will not be acceptable. Additionally, the District will not be responsible for providing supervision.

3. Contractor shall be responsible for:

a. Furnishing all necessary labor, supervision, travel, equipment, commercial grade chain link fencing and gates, materials, supplies, licenses, insurance and permits as required to complete this project.

b. Ensuring all applicable licenses are current and accepted by the city of Cibolo, Texas.

c. Providing sufficient labor and supervision at all times to carry out the work satisfactorily and shall ensure that only competent workers who are skilled in the type of work specified are assigned to work on the District’s project. If the District determines that a person is incompetent or disorderly, the Contractor shall immediately remove such person from performing any further service under this agreement.

d. Contractor’s work schedule shall be approved by the SCUCISD Facilities and Construction Department prior to beginning work at the job site.

e. Notifying and obtaining approval from the SCUCISD Facilities and Construction Department prior to making any changes to the plans or specifications.

f. Maintaining the work area to present a neat, clean, and professional working environment at all times.

g. Removal of all debris from the site and cleaning work areas.

h. Preparing notification, certification or any other documents that are required by applicable laws and shall also distribute and retain in its records copies of all such documents as required by applicable laws.

i. Management of subcontractors, if applicable, throughout the project from beginning to completion.

4. Contractor’s Personnel: Contractor and his personnel shall not enter District sites without prior approval of the District.

5. Contractor shall provide proper identification to all employees while performing any work on SCUCISD property.

6. The Contractor and his personnel shall confine their activities to the work site and area(s) designated for their use.

7. The use of tobacco, drugs, or alcohol is strictly prohibited on District property to include but not limited within buildings, vehicles, and on the grounds.

8. Contractor shall ensure that no one in their employment will be in the possession of explosives or firearms while on District Property.

9. All contract workers must be properly dressed while on District property. Clothing with inappropriate words or pictures is strictly prohibited.

10. PROTECTION OF PERSONS AND PROPERTY

The Contractor shall be responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the project.

Safety of Persons and Property

a. Contractor shall be responsible for ensuring that all reasonable precautions for the safety of are taken, and shall provide all reasonable protection to prevent damage, injury, or loss to:

• all employees on the Work site and all other persons who may be affected thereby.

• all the Work, materials, and equipment to be incorporated therein, whether in storage on or off the site, under the care, custody or control of the Contractor or any of his Subcontractors or other Subcontractors; and

• other property at the site or adjacent thereto, including trees, shrubs, lawns, walks, pavements, roadways, structures, and utilities not designated for removal, relocation or replacement in the course of contraction. The Contractor is responsible for any damages caused to the site or adjacent property and restoring them to their original condition.

b. Contractor shall provide all notices and comply with all applicable laws, ordinances, rules, regulations, and lawful order of any public authority bearing on the safety of persons, of property, or their protection from damage, injury or loss.

c. Contractor shall erect and maintain, as required by existing conditions and progress of the assigned project, all reasonable safeguards for safety and protection, including posting danger signs and other warnings against hazards, promulgating safety regulations, and notifying owners and users of adjacent utilities.

11. Contractor shall be responsible for providing barriers within each designated work area, as necessary.

12. Contractor shall be entirely responsible for any loss or damage to its own materials, supplies and equipment, as well as to the personal property of its employees while they are maintained on each campus work site.

13. The work site may be occupied during the times work is performed. Contractor and Contractor's personnel shall exercise a particularly high level of discipline, safety, and cooperation at all times while on District property.

14. Contractor shall be responsible for controlling employee conduct as well as assuring that its employees are not boisterous or rude and are not engaging in any destruction or criminal activity.

15. Contractor shall maintain the work area to present a neat, clean and professional working environment at all times.

16. Debris Removal: Contractor shall be responsible for removal of all debris from the site and cleaning work areas.

Note: Contractor shall not place job site debris in an onsite trash bin or dumpster.

17. Contractor's Warranty: Contractor warrants all work performed for a minimum period of a one (1) year.

18. Final Inspection: Final inspection will be made when Contractor has certified that they have completed their work; made thorough review of the installation/operation of each item within the assigned project’s scope of work and found it to be in compliance with the assigned project’s contract documents.

19. Permits: Contractor shall be responsible for ensuring compliance and obtaining all required permits, if applicable.

a. Permit Charges, as evidenced by a paid receipt, may be invoiced to the District. The District shall provide any architectural drawings required to secure permitting.

b. Any Engineering inspections to meet city requirements shall be coordinated with the SCUCISD Facilities and Construction Department and allowed as an additional charge.

20. Workers’ Compensation

The District and Vendor agree that the Vendors employees are not covered under any District insurance policy, including but not limited to the District’s liability, property and casualty, or workers’ compensation insurance policies as this is the responsibility of the Vendor. A current copy of the certificate of insurance will be required before any work can take place.

21. Insurance

The Contractor shall, without limiting its obligations or liabilities and at its own expense, provide and maintain and continuously carry insurances with insurers licensed in the State of Texas and in forms and amounts acceptable to the Schertz-Cibolo-Universal City Independent School District:

a. Insurance shall be underwritten by a company rated no less than A- in the Best's latest published guide.

b. Automobile Liability Insurance coverage is for all owned, non-owned and hired vehicles.

c. No deletions/exclusions from standard coverage form allowed without written consent of the SCUC Independent School District.

d. Insurance requirements shall vary based upon the scope of work for each job. SCUCISD insurance requirements for contractors/suppliers are available at the following web link:

https://www.scuc.txed.net/cms/lib/TX02204767/Centricity/Shared/Purchasing/SCUCISD%20Insurance%2 0Requirements%20Revised%20July%202009.pdf. Upon review of Contractor’s specific job proposal, the District shall determine the appropriate insurance requirements for the assigned project.

SCUCISD is listed as an additional insured on all but the Workers’ Compensation. Additional insured coverage is provided for both premises operations and products completed operation.

The Contractor shall provide to the District, a Certificate of Insurance evidencing the required insurances are in force and effect and that all coverages shall provide for 30 days prior written notice to be given to the District in the event of cancellation or material changes. With the prior consent of the District, should any portion of the Services performed be sub-contracted, the Contractor will ensure that each sub-Vendor also maintains during this Agreement insurance coverages which are in like form and with limits as those to be carried by the Contractor.

The Contractor shall agree to waive all rights of subrogation against the District, its officials, employees, and volunteers for losses arising from work performed by Contractor for the District.

22. PERFORMANCE AND PAYMENT BONDS. (Over $100,000/$25,000) Pursuant to Tex. Gov. Code §2253.021 (formerly V.A.T.S. Art. 5160), Contractor shall furnish performance and payment bonds payable to Owner in the amount of the Contract Price in order to guarantee satisfactory performance of the Work and proper payment of workers, subcontractors and material suppliers. The bonds shall be issued by a U.S. surety acceptable to Owner, which is qualified to conduct business in Texas. The bonds shall be executed on the forms attached to this Contract and executed or countersigned by a Texas resident agent.

https://www.scuc.txed.net/cms/lib/TX02204767/Centricity/Shared/Purchasing/SCUCISD%20Insurance%20Requirements%20Revised%20July%202009.pdf https://www.scuc.txed.net/cms/lib/TX02204767/Centricity/Shared/Purchasing/SCUCISD%20Insurance%20Requirements%20Revised%20July%202009.pdf

SCHERTZ CIBOLO UNIVERSAL CITY INDEPENDENT SCHOOL DISTRICT

Purchasing and Supply 1056 Elbel Road, Schertz, TX 78154

REQUEST FOR QUOTES

RFQ 24-006C Tennis Court Repair and Resurface for Byron P. II Steele H.S.

(THIS IS NOT AN ORDER)

Vendor Name: _______________________________________________

A. Project Cost: Your proposed, not to exceed price shall include all necessary labor, supervision, travel, equipment, materials, supplies, employer payments, overhead and profit, and applicable fees.

Item No. Description Extended Total

Base Bid Byron P. II Steele H.S. $

Total Project Amount $

B. Itemized List: Provide an itemized list detailing all costs which should include, but not limited to, the following:

1. Materials Costs

2. Labor Costs

3. Provide an explanation of any assumptions made in calculating the project costs.

Note: Total cost shall be a “not to exceed” total representing the maximum amount for all work to be performed must be clearly indicated under this heading.

C. Project Completion Timeline: Beginning from date PO is received, indicate anticipated project completion

(date): ____________________

D. Cooperative Contract: Proposer’s will only be accepted from awarded vendors. (Detailed list under General specifications.), please list the information below:

List Cooperative Name & Contract Number Pricing is based upon:

o Cooperative Agency: __________________________________ o Contract Number: ____________________________________

E. Price(s) will be held until:

Signature:

(Signature) Date Company Name

NAME AND TITLE OF SIGNER (Type or Print)

Contact Email Address: