ESBD_File_347689_PCS 121 - Solicitation Addendum No. 1 Acknowledgement.pdf

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Effective 07/15/2016 Revised 01/23/2024

Procurement and Contracting Services, 1100 W. 49th Street, Austin, TX 78756

Form

PCS 121

SOLICITATION ADDENDUM ACKNOWLEDGEMENT FORM

Solicitation Due Time

PCS Contact Information

Description of Addendum

THIS ADDENDUM NOW BECOMES A PART OF THE ORIGINAL SOLICITATION RETURN ADDENDUM ACKNOWLEDGMENT FORM AS INSTRUCTED, FAILURE TO DO SO MAY RESULT IN DISQUALIFICATION OF RESPONSE.

1.

Acknowledge receipt of this addendum by signing and returning this addendum with your solicitation response in accordance with the submission options outlined in the solicitation.

2.

If respondent has submitted the response prior to addendum, respondent may email the signed addendum to pcsbids@hhsc.state.tx.us prior to the solicitation due date and time.

9.0.0.2.20101008.1.734229 a.m.

CurrentPage:

TextField28: nicole.mejia@hhs.texas.gov

DueDate: 2024-02-12

Minute: 30

Hour: 10

AddendumNo:

AddendumDate: 2024-02-05

TextField30: 512-406-2650

TextField32: 1. Attached is the attendance list from the optional HUB Subcontracting Plan Training Webinar, which was held in accordance with Section 6.9 of the solicitation.

2. Responses to vendor questions are included with this Addendum No. 1 in accordance with IFB Section 6.7 Solicitation Questions or Clarifications and Section 6.8 Notification of Addenda or Cancellation.

Associate Commissioner, PCS:

DateTimeField1:

TextField31:

Addendum No. 1 - Solicitation Q&A

Solicitation Title: As-Needed Advertising Services, North Texas State Hospital

Solicitation Number: HHS0014061A

Reference (If Applicable)

Question Response

1.

Did our previous bid not meet requirements? If so, can you tell me what those issues were so that we can correct them?

HHS0014061A is a re-posting. Please submit an Open Records Request for information regarding the previous posting. Add link below procedures link:

https://www.hhs.texas.gov/about/contact-us/open-records-policy-procedures

2.

If our previous bid did meet requirements, do we need to re-submit our bid since the system to shows us to already have "1 In-Process and Submitted"?

Bid submissions should be submitted in accordance with all requirements set forth in the solicitation.

3.

Can you share any details on why you re-opened the bid process? Was there anything that stood out as to why (vendor name redacted) was not chosen for the project during the first bid process?

HHS0014061A is a re-posting. Please submit an Open Records Request for information regarding the previous posting. Add link below procedures link:

https://www.hhs.texas.gov/about/contact-us/open-records-policy-procedures

4.

How many months of last year did you use these services?

Services were used during each of the 12 months last year.

5. What is your budget for this upcoming year?

Bid submissions should be submitted in accordance with all requirements set forth in the solicitation.

6.

do your hiring campaigns usually run all year, for a few months? I see that it is As-Needed, just trying to get an understanding of the average number of months you are seeking services.

Campaigns are set for specific lengths but as one ends another will typically begin. We do reserve the right to delay a campaign depending on need.

Addendum No. 1 - Solicitation Q&A

Reference (If Applicable)

Question Response

7.

Section 7.1.1 Service Location(s)

Location: Services to be performed at specified North Texas State Hospital locations, with potential for changes.

Please clarify this.

The services are performed for these locations and are also performed physically on location as required.

Registration Report GoTo Webinar Generated

01/17/2024 10:37 AM CST

General Information Webinar Name Webinar ID Solicitation HHS0014061A 746-550-555 Scheduled Start Date Registered 01/17/2024 1 Scheduled Start Time Opened Invitation

10:00:00 AM CST 11

Scheduled Duration (minutes) Clicked Registration Link 60 3

Registrants First Name Last Name Email Registration Date Registrant's Status Unsubscribed

Heather Johnson heather@teamhoegger.com 01/17/2024 09:52 AM CST Approved No