ESBD_File_346189_24-19 RFP (2-Step)_First Aid Kit Supplies & Related Services.pdf

HOUSTON COMMUNITY COLLEGE SYSTEM

Procurement Operations Department

3100 Main Street, 11th Floor Houston, Texas 77002

REQUEST FOR PROPOSAL (SERVICES) – 2‐STEP PROCESS

RFP No: 24‐19

FIRST AID KIT SUPPLIES & RELATED SERVICES

ISSUED BY:

Procurement Operations Department

FOR :

Facilities Department

PROCUREMENT OFFICER :

ART LOPEZ, SR. BUYER

E‐mail: arturo.lopez@hccs.edu

SUBMIT PROPOSAL PACKET IN THE:

HCC BID Portal:

Houston Community College bonfirehub.com

This RFP Solicitation Requires All Proposals To Be Submitted Electronically Through Bonfire. No Paper, Email Or Fax

Submissions Will Be Accepted.

RFP 24‐19: First Aid Kit Supplies and Related Services

TABLE OF CONTENTS

Section Headings Page Number

Section 1 – Project overview and submission Instructions 3

Section 2 – Project scope of work/services and specifications

Section 3 – Schedule of items and pricing 21

Section 4 – Proposal evaluations 22

Section 5 – Instructions to proposers 25

Section 6 – General information 32

Section 7 – Required Attachments 38

Attachment Number Attachment Title

Attachment No. 1 Contract Award Form

Attachment No. 2 Determination of Good Faith Effort Form

Attachment No. 3 Small Business Unavailability Certificate

Attachment No. 4 Contractor & Subcontractor Participation Form

Attachment No. 5 Proposer’s Certifications

Attachment No. 6 Conflict of Interest Questionnaire

Attachment No. 7 Financial Interests and Potential Conflicts of Interests

Exhibit Number Exhibit Title

Appendix A First Aid Kit Listings and Locations

Exhibit No. 1 Schedule of Items and Prices (BONFIRE)

Exhibit No. 2 Sample HCC Master Service Agreement (attached)

NOTE: All noted Attachments are to be completed and submitted with Proposal, Attachments 1, 5 and 7 must be signed and notarized.

SOLICITATION SCHEDULE

The following is the anticipated solicitation schedule including a brief description for milestone dates:

Solicitation Milestone Date & Time

RFP released and posted to HCC’s & ESBD’s websites December 20, 2023

A Non‐Mandatory Virtual Pre‐Proposal Meeting will be held by the Procurement Operations Department.

January 17, 2024, 10:00 a.m.(local time)

Deadline to receive written question/inquiries January 19, 2024 by 5:00 pm (local time)

Responses to written questions/inquiries (estimated) January 24, 2024

Proposal Submittal Due Date January 31, 2024 by 2:00 pm (local time)

Anticipated Board Recommendation and Approval February, 2024

NOTE: Houston Community College reserves the right to revise this schedule. Any such revision will be formalized by the issuance of an addendum to the RFP and posted on Procurement Operations web site for your convenience.

Section 1 – Project Overview and Submission Instructions

1.1 Project Overview

The Houston Community College, (“HCC” and/or the “College”) seeks proposals from qualified individuals or firms to provide First Aid Kit Supplies & Related Services in accordance with the scope of services noted below.

Qualified respondents are invited to submit a written response outlining their qualifications and experience to provide the supplies and services as described in the Scope of Services, and in accordance with the terms, conditions and requirements set forth in the Request for Proposal (RFP). The successful proposer will provide the scope of services in accordance with all applicable laws, regulations, and professional standards.

This is a Request for Proposal (RFP) pursuant to Chapter 44.031 of the Texas Education Code.

HCC expects to purchase up to $60,000 of goods and services each year and expects this amount to vary each year. However, there is no implied commitment on the part of HCC for any purchases with this contract. The College makes no guarantees on quantities and may purchase more or less than stated in this in this solicitation.

1.2 HCC General Information

Houston Community College service area is Houston Independent School District, Katy, Spring Branch, Alief Independent School Districts, Stafford Municipal District, and the Fort Bend portion of Missouri City. The System is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools to award an associate degree.

HCC serves its students each semester by offering associate degrees, certificates, academic preparation, workforce training, and lifelong learning opportunities that prepare students in our diverse community to compete in an increasingly technological and international society. Houston Community College plays an integral role in transforming the lives of its students and making our community work. More information regarding HCC is located in the annual HCC Fact Book.

1.3 Proposal Conference and Project Site‐Visit

A non‐mandatory pre‐proposal conference will be held at the time and location as indicated in the Solicitation Schedule above. Attendance at this conference is advised if your firm wishes to ask any questions in connection with this RFP. The College intends to present general information, which may be helpful in the preparation of proposals, and to offer firms the opportunity to ask questions concerning this RFP.

The pre‐proposal conference also provides opportunities for respondents to network and establish SBE and/or subcontracting relationships.

The virtual pre‐proposal meeting will be held at [time and date] via Microsoft Team platform. To join the meeting follow this link:

https://teams.microsoft.com/l/meetup‐ join/19%3ameeting_YzRkYzA5NjEtNDUxMS00NzRmLTk2ZjEtYWU5NDZmZTdjNjlk%40thread.v2/0?context=%7 b%22Tid%22%3a%22bedc536d‐9380‐4d10‐9954‐ddfc8f5b5bdd%22%2c%22Oid%22%3a%227e9d512d‐39df‐ 4932‐b3da‐b13945268c3e%22%7d

1.4 Contract Term

It is anticipated that the contract term for contract(s) awarded resulting from this solicitation, if any, will be one

(1) year with the option to renew for one (1) year at a time up to four additional years, based upon the same terms, conditions and pricing as the original year. HCC reserves the right to resolicit at any time as is in its best interest and is not automatically bound to renew. Further, HCC reserves the right to extend the contract term on a month‐to‐month basis, not to exceed three (3) months upon the expirations of the initial term and any successive renewal term.

1.5 Communication Statement:

All communications, any modifications, clarifications, amendments, questions, responses, or any other matters related to this Request for Proposal must be made only through the Procurement Contact person noted on the cover of this RFP.

Respondents or their agents are instructed not to contact HCC employees, agents or contractors of the College, selection committee members, the Chancellor’s office or staff, members of the Board of Trustees, or attempt to externally manipulate or influence the procurement process in any way, other than through the instructions contained herein, from the date of release of this RFP to 30 days following the date of execution of the agreement resulting from this solicitation. HCC, in its sole discretion, may disqualify a Respondent for violation of this provision.

1.6 Proposals Submission Instructions

HCC prefers that all responses be submitted electronically using the Bonfire eProcurement system. HCC uses

Bonfire, an online e‐bidding and procurement software platform for supplier registration, solicitation notification, electronic bid submission and contract management. HCC issues solicitations through Bonfire and the supplier registration portal is open and available for vendors to register for bid notifications.

Registration: To register and use the Bonfire bidding portal, the supplier may:

o Need help registering? If a supplier has questions about how to start the registration process, please review the five‐minute training video .

o Visit Houston Community College bonfirehub.com for additional information on this and other business opportunities.

Bonfire Supplier Support: For support using the platform, access the online knowledge base, search the FAQ, or contact the Bonfire support team at support@gobonfire.com or 1‐800‐354‐8010.

a. The following are some important notes about Bonfire:

i. Official versions of HCC’s solicitation, associated documents and any updates are available through Bonfire;

ii. Questions are only accepted through Bonfire before the deadline as noted in the Solicitation

Schedule. Associated answers will be posted in Bonfire;

iii. Logging in and/or uploading files(s) does not mean that the response is submitted; Proposers must successfully upload the required files(s), submit all required information including forms and attachments and click the submit button before Closing Date and Time;

iv. Proposers will receive an email confirmation receipt with a unique confirmation number once

Proposers finalize their submission. This will confirm that Proposers have successfully submitted their response;

v. If an item in Requested Information is designated as Required, Proposers will not be able to complete their submission until the requirement is met;

vi. Uploading large documents may take significant time depending on the size of the file(s) and

Proposer’s internet connection speed;

vii. Please note the type and number of files allowed. The maximum upload file size is 1000 MB. Please

Do Not embed any documents within the uploaded files as they will not be accessible or evaluated;

viii. Minimum system requirements for uploading files(s): Internet Explorer 11, Microsoft Edge, Google

Chrome, or Mozilla Firefox. Java Script must be enabled;

ix. If Proposers need technical assistance with using Bonfire, you may contact Bonfire directly at

Support@GoBonfire.com or 1.800.654.8010 x2;

x. Please note that all inquiries related to the actual solicitation contents and any clarifications must be submitted to HCC though the Opportunity Q&A feature in Bonfire; and

xi. By submitting a Proposal in Bonfire, Proposer acknowledges and accepts all addenda, questions and answers posted by HCC in Bonfire.

b. Proposers shall meet the following minimum requirements to be considered for evaluation:

i. The proposer shall complete the appropriate Pricing documents found in Bonfire based on goods and/or services offered. The proposer shall submit a fee schedule for any fees not already listed on the line items.

ii. The proposer shall submit all Requested Information in Bonfire and shall submit the Form CIQ

(Conflict of Interest Questionnaire) regardless if conflicts exist. By submitting a Proposal, with a completed Form CIQ, Proposer certifies compliance with the requirements therein.

iii. HCC reserves the right to request additional information as it deems necessary.

iv. It is incumbent upon the Proposer to review the solicitation in whole and particularly the evaluation categories and provide any other information that it deems relevant for HCC’s consideration of their Proposal.

BALANCE OF PAGE INTENTIONALLY LEFT BLANK.

Section 2 – Project Scope of Work/Services and Specifications

2.1 Scope of Services

HCC is soliciting proposals for a term contract for first aid supplies and related services from qualified firms to provide First Aid Kit Supplies & Services and related goods and services. This will vary upon project, need and situation. HCC reserves the right to award separate contracts to multiple contractors.

It is the responsibility of each vendor to examine the entire proposal response package, seek clarification in writing, and review their proposal response for accuracy before submitting. Questions relating to this RFP must be submitted in writing in Bonfire. The deadline for submission of questions relating to this RFP is listed on the Events Schedule within Bonfire. All questions submitted in writing prior to the deadline will be compiled and answered in writing through Bonfire. The College will not be bound by any information conveyed verbally.

HCC is seeking a supplier capable of servicing 151 currently installed first aid kits across 20 different campus locations in multiple buildings at each location. First aid kits will need to be serviced by the Contractor on a quarterly basis and all first aid kits will meet the ANSI/OSEA Z308. 1‐2015 standard. A list of items placed in the first aid kit will be approved by the Environmental, Health and Safety Department (EH&S). The selected Contractor will work with EH&S to develop an approved first aid kit supply list and ensure that ONLY these products are placed in the first aid kits. If additional kits are required, EH&S will assess and approve the additional kit(s). The selected Contractor will provide the new kit, install and service the first aid kit according to the parameters outlined in this scope of work.

2.2 SPECIAL REQUIREMENTS

Brand names and model numbers that may appear in the Specifications section and/or the BidTable are for reference only. It is not the intent of Houston Community College to restrict these bids in such cases, but to establish a desired quality of level of merchandise or to meet a pre‐established standard due to like existing items. Offerors may offer items of equal stature and the burden of proof of such stature rests with offerors.

Houston Community College shall act as sole judge in determining equality and acceptability of products offered. After opening of bids, but prior to award recommendation, Houston Community College may require additional documentation demonstrating equal or superior products as compared to products required.

Vendor may offer for sale additional items related to the scope of goods and/or services described above and/or listed on the BidTable. Though the related items offered may be considered during the award recommendation, and/or may be made a part of a subsequent contract, if any, with Houston Community College, the effect of the related items cannot be extended and totaled in determining the lowest bidder since an estimated usage is unknown. Purchases by HCC of related items should not exceed 20% of the total annual purchases under the contract.

The rates quoted on the BidTable (bid pricing sheets) within Bonfire must be all‐inclusive. “All‐inclusive" shall be construed as costs incorporating all charges for labor, material, equipment, travel, transportation, and any other cost incurred. No separate line‐item rates or charges will be accepted. Quantities are estimated. HCC may require more or less. In case of a discrepancy between unit and total pricing, unit pricing governs.

During the term of the contract, only industry‐wide changes in price, reflected by documentation from supplying manufacturer/mill(s) will be approved. Pricing is subject to manufacturer’s increase or decrease, and for the amount of the increase/decrease only. Prices cannot be increased for ninety (90) days after the contract begins. Prices cannot be increased within ninety (90) days of any previous price increase. Price reductions must be applied to Houston Community College costs as soon as applied to vendor’s costs.

2.2.1 Award

Houston Community College anticipates awarding to a single supplier. In the event multiple suppliers are awarded, it is the intention of Houston Community College to award as best serves the College’s interest in order to assure the College has sufficient coverage to meet its needs, therefore, Houston Community College reserves the right to award by item, category, overall, or as best serves the college’s interest. Award shall be made to the supplier providing the overall best value or most advantageous to the college as determined by the overall evaluation. "Best value" shall be interpreted as that which best supports the overall needs of the project and end users in consideration of all appropriate factors which impact cost and performance.

In addition, the College may award to more than one (1) vendor as “Primary” and “Secondary”. The “Secondary” vendor will be utilized as necessary due to time constraints, availability, etc. This Bid does not obligate Houston Community College to the eventual purchase of any product/service described, implied or which may be bid. Progress toward this end is solely at the discretion of HCC and may be terminated at any time prior to execution of an award.

2.2.2 Additions and Deletions

HCC, by written notice to the Contractor, at any time during the term of this contract, may add or delete like or similar locations and/or product, services to the list of locations and/or product, services to be performed. Any such written notice shall take effect on the date stated in the notice from the College.

HCC reserves the right to add or delete facilities serviced under the purchase order/contract. HCC will provide a written notice for a minimum of ten work days, to advise the supplier of any facilities/locations which are to be deleted or of any locations that are to be added and require services.

2.2.3 Estimated Quantities Not Guaranteed

The estimated quantities specified herein are not a guarantee of actual quantities, as HCC does not guarantee any particular quantity of equipment or services requested during the term of this contract. The quantities may vary depending upon the actual needs of the user department. The quantities specified herein are good faith estimates of usage during the term of this contract. Therefore, HCC shall not be liable for any contractual agreements/obligations the Contractor enters into based on all the quantities specified herein. There is no guaranteed amount of business, expressed or implied, to be purchased or contracted for by HCC.

2.2.4 Request For Samples

A sample of the products proposed may be required for inspection by Houston Community College after proposals are opened, by prior to award of job. The sample(s) of the unsuccessful vendors will be available for return after award. However, the sample(s) of the successful vendor(s) will be retained for comparison with the products shipped, and then available for return. The using departments will coordinate the delivery and return of sample with the vendor(s).

2.2.5 Acceptance Of Goods

Houston Community College reserves the right to test goods for quality and performance. Although the bid may be awarded and confirmed by a purchase order, the goods are subject to rejection if the product(s) fail to perform in accordance with all requirements and specifications and/or fail to meet the needs of the end user.

2.2.6 Usage Reports

Houston Community College reserves the right to request, and receive at no additional cost, up to two (2) times during the contract period, a usage report detailing the products and/or services furnished to date under a contract resulting from this bid. The reports must be furnished no later than five (5) working days after written request and itemize all purchases to date by HCC department, description of each item purchased, including manufacturer or brand, quantity of each item purchased, per unit and extended price of each item purchased, and total amount and price of all items purchased.

2.2.7 Invoicing

Vendor’s invoice shall include description of service, purchase order number, personnel and job performed, quantity and unit price as specified on the BidTable(s) and supplier’s invoice(s) for reimbursement. A brief narrative shall be included with each invoice.

All items listed on the BidTable(s) will be paid at the price bid. Regarding dedicated equipment, vendor should include delivery and any other charges into the rates. Any contingencies must be included into the elements on the BidTable(s).

Houston Community College will make payment within thirty (30) days of satisfactory deliver of equipment or within thirty (30) days from receipt of a correct invoice, whichever is later.

2.2.8 Evaluation

If products other than the products specified are bid, Houston Community College reserves the right to evaluate the products bid, at no expense to the College. As long as the products bid are equal to or better than those specified, they will be considered; however, the final decision as to whether or not the products bid are equal to or better than the products listed will lie solely at the discretion of HCC. Pricing will not be the only factor analyzed. After opening proposals, but prior to the award recommendation, HCC may require documentation demonstrating the effectiveness of supplier’s products as compared to the products required.

2.2.9 Toll/Parking Fees

Any and all toll/parking FEES incurred by the vendor during the term of this contract will be the responsibility of the vendor.

2.2.10 Change In Contract

Should any changes to the contract be required, a Change in Contract form shall be generated by HCC Procurement Operations and will be sent to the awarded vendor(s) for execution. Any changes in contract shall be in writing and must be signed by both Houston Community College and the awarded vendor.

2.2.11 Purchase Orders

Products and/or services must not be provided, and invoices will not be paid without a purchase order, signed by the Houston Community College Procurement. Purchase orders will be written in annual increments when applicable. Once a purchase order is issued, the using department will contact the vendor directly to place an order. Vendor must obtain the names of appropriate personnel and accept orders only from those persons having authority to place an order.

2.2.12 Vendor Qualifications

Using departments may find it necessary to obtain products on an emergency basis. Therefore, vendor shall have and maintain sufficient inventory of items as specified, in quantities relative to the needs of the contract. In addition, the vendor shall have capability to obtain contract items, if out of stock, from a predetermined source if such emergency arises. These items shall be charged at the contract price. If the vendor is unable to demonstrate sufficient stock backup capability, the entire bid is subject to rejection.

2.2.13 In addition:

a) Vendor shall be a full line stocking distributor of first aid supplies and related items.

b) Vendor shall be able to furnish and deliver requested items on an as needed basis, within seven

(7) business days, or less, of receipt of order.

c) The first aid supplies and related items supplied by vendor shall meet or exceed the minimum requirements of the items specified in the BidTable in Bonfire.

d) In the event that vendor utilizes international manufacturers for its first aid items, vendor shall keep sufficient inventory available so that fulfillment of requested items will be possible within seven (7) business days, or less, of the receipt of orders.

e) Vendor shall maintain, at a minimum, normal working hours of 7:30 a.m. – 5:00 p.m. CST, Monday through Friday, except for official HCC Holidays.

f) Vendor shall only provide first quality products; no seconds, irregulars, or gray market items will be accepted.

2.2.14 Sourcing

As a result of the global pandemic, we are requiring all vendors to have at least two (2) sources of all item categories submitted for bids. Bidder shall provide the name and locations as detailed in the Requested Information section of this Bonfire project. HCC understands the shortages and lock downs of entire countries are real and have happened, therefore, we must have a vendor(s) who will work to ensure our needs can be met within the requirements set forth.

2.2.15 Delivery

All items must be packaged to be protected from damage during shipping and handling. Any item(s) damaged in shipping must be replaced in kind or repaired by the vendor at the discretion of and at no additional charge to HCC. Delivery shall be F.O.B. inside destination and made to the HCC locations as required.

The vendor shall furnish and deliver and maintain first aid kits with supplies and related items as needed and as required, F.O.B. inside destination, to an estimated 151 various locations throughout Houston Community College System. Order quantities may vary, no minimum charge for merchandise or minimum order quantities will be allowed.

Orders shall be placed on an as‐needed basis. Order placement must be accompanied by the purchase order number.

2.2.16 SPECIFICATION

The vendor shall furnish and deliver, as required, and as needed, first aid supplies and related items within seven (7) business days or less after receipt of an order that meet or exceed the minimum requirements as detailed in the BidTable in Bonfire. All products must meet State and Federal regulations. Due to the different needs of each respective department, order quantities will vary, therefore, no minimum order quantity and/or price premiums will be allowed in addition to the unit price bid. Quantities are estimated, HCC may require more or less. In case of discrepancy between unit and total pricing, unit pricing governs. The descriptions of the preferred products are provided in the BidTable in Bonfire.

2.2.17 Added Value

HCC is interested in maximizing the value of expenditures as it relates to achieving additional value that would further benefit HCC and its operation, as well as its community of citizens and their tax‐based funding. As such, bidders are encouraged to consider, develop, and propose added value concepts, programs, components, and the like that would further enhance the proposed acquisition represented in this solicitation request.

2.3 Certificate of Insurance Information

Parties making deliveries to or performing services at the HCC sites, must carry public liability, property damage and Worker Compensation insurance with carriers authorized to provide such insurance under the laws of the State of Texas.

Minimum requirements:

(a) Commercial General Liability‐ $1,000,000.00 bodily injury and $1,000,000.00 property damage;

(b) Automobile Liability ‐ $1,000,000.00 bodily injury and $1,000,000 property damage,

(c) Worker Compensation insurance ‐ $1,000,000.00. Upon request from the

College, the successful bidder shall provide the College with a certificate of insurance, naming the Houston Community College as certificate holder.

The certificate must have the following:

Name ‐ Houston Community College System as an additional insured and a waiver of subrogation.

Appendix A HCC's First‐Aid Kit Listing and Locations

Coleman Campus

Contact(s) Ms. Sandra Roman ‐ 713‐718‐7483

Address 1900 Pressler

Houston, TX 77030

Coleman Main Building

Locations Floor: 2 Room 264‐265

Floor: 2 Room 271

Floor: 2 Room 276‐279 (between labs)

Coleman Tower

Contact(s) Ms. Sandra Roman ‐ 713‐718‐7483

Address 1919 Pressler

Houston, TX 77030

Locations Floor: 7 Room 703

Floor: 7 Room 713

Floor: 7 Room 715

Floor: 7 Room 717

Floor: 8 Room 803‐805

Floor: 9 Room 903

Floor: 9 Room 911

Floor: 9 Room 915

Floor: 10 Room 1028

Floor: 10 Room 1039

Total: 13

Alief‐Hayes Campus

Contact(s) Mr. Hernan Segovia ‐ 713‐718‐5417

Address 2811 Hayes Rd.

Houston, TX 77082

Alief‐Hayes

Locations Floor: 1 In front of Office A.100.2

Floor: 1 D104 (lab)

Floor: 1 D105 (lab)

Floor: 2 (between B225 and B226)

Floor: 3 C323 (Art Lab)

Floor: 3 C324 (Art Lab)

Total: 6

West Houston Institute

Locations Floor: 1 Room 110

Floor: 3 Room 304 (Prep Room)

Floor: 3 Room 318 (Prep Room)

Total: 7

Northline Campus

Contact(s)

Address 8001 Fulton

Houston, TX 77022

Northline Main Building

Locations Floor: 1 Office 112.1

Floor: 3 Prep Room 311

Floor: 3 Lab 322

Northline Building A.

Locations Floor: 4 XR Lab 409

Northline Building E.

Locations Floor: 2 Room E224A

Total: 5

Katy Campus

Contact(s) Ms. Lisa Thomas ‐ 713‐718‐5753

Address 22910 Colonial Prkwy

Katy, TX 77449

Locations Floor: 3 Room 303 Prep Rm

Floor: 3 Room 337.1 Prep Rm

Floor: 3 Room 336.1 Prep Rm

Floor: 3 Room 319 Prep Rm

Floor:3 Room 234 Art

Floor: 1 Room 117 Campus Operation

ATTC Campus

Contact(s) Ms. Jacqueline Howard ‐ 713‐718‐8107

Address 4638 Airline

Houston, TX 77022

ATTC Campus Building A

Locations Floor: 1 Room 130 ‐ Tool Room

Floor: 1 Room 131 ‐ Tool Room

ATTC Campus Building B

Locations Floor: 1 Room B1

Floor: 1 Room B4

Total: 4

Willie L. Gay Campus

Contact(s) Mr. Charles Whigham ‐ 713‐718‐6637

Address 1990 Airport Blvd.

Houston, TX 77051

Willie L. Gay Campus Main Building

Locations Floor: 1 Admin Office Rm. 142 B

Willie Lee Gay Workforce

Contact(s) Mr. Charles Whigham ‐ 713‐718‐6637

Address 1930 Airport Blvd.

Houston, TX 77051

Locations Floor: 1 110 HVAC

Floor: 1 116 Multi‐Lab

Floor: 1 120 Automation

Floor: 1 123 Electrical

Floor: 1 124 Welding

Floor: 1 125 Electrical

Total 7

Eastside Campus

Contact(s) Ms. Rose Pena ‐ 713‐718‐7259

Address 6815 Rustic

Houston, TX 77087

Felix Morales Bldg.

Locations Floor: 2 Rm. 206

Floor: 2 Rm. 207

Floor: 2 Rm. 218

Floor: 2 Rm. 220

Floor: 2 Rm. 221

Floor: 2 Rm. 222

Floor: 2 Rm. 223

Floor: 2 Rm. 224

Angela Morales Bldg.

Locations Floor: 2 210.2

Administration Hub

Locations Floor: 2 Rm. 222

Workforce Bldg.

Locations Floor: 1 120.3 Cosmetology

Floor: 3 Rm. 311 3D

Floor: 3 Rm. 309.1

Parking Garage

Locations Floor: 1 Rm. 116

Student Building

Workforce Trade Building

Locations Floor: 1 Behind Front Desk

Floor: 1 Material Safety Lab (109)

Floor: 1 HVAC (136)

Floor: 1 Welding (125)

Total: 18

Felix Fraga Campus

Contact(s)

Address 301 N. Drennan

Houston, TX 77003

Main Bldg.

Locations Floor: 2 Rm. 225

Floor: 2 Rm. 230

Floor: 2 Rm 235

Floor: 3 Rm 320

Floor: 3 Rm 325

Fraga STEM

Locations Floor: 2 Rm 208 (Prep Rm)

Stafford Campus

Contact(s) Bobby Philip ‐ 713.718.2929

Address 10141 Cash Road

Stafford, Texas 77477

Administration Hub

Locations Floor: 1 Rm. 102

Scarcella Bldg.

Locations Floor: 1 S107

Floor: 1 S117

Floor: 1 N106 Front Desk

Fine Arts

Contact(s) Bobby Philip ‐ 713.718.2929

Address 9910 Cash Road

Stafford, Texas 77477

Locations Floor: 1 104 Scene Shop

Floor: 1 115 Ceramics

Floor: 1 118 Printing

Floor: 1 124 Photography

Floor: 1 125 Metals

Stafford Workforce Bldg.

Contact(s) Bobby Philip ‐ 713.718.2929

Address 13622 Stafford Rd.

Stafford, Texas 77477

Locations Floor: 1 S102A‐B

Floor: 1 E119 Fabricating

Floor: 1 E121A Welding

Floor: 1 N140 Electrical

Floor: 1 N131 HVAC

Total = 14

Spring Branch Campus

Contact(s) Ms. Readri Epps ‐ 713‐718‐5035

Address 1010 W. Sam Houston Pkwy N.

Houston, Texas 77043

Spring Branch Campus Main Bldg.

Locations Floor: 1 CA‐1

Science Hall

Locations Floor: 1 Rm. 511

Floor: 1 Rm. 519

Floor: 1 Rm. 522

Floor: 1 Rm. 526‐528 (Supply Rm)

Floor: 1 Rm 529A

Performing Arts Center

Locations Floor: 1 Rm. 424

Total: 7

North Forest Campus

Contact(s) Mr. Michael Frazier ‐ 713‐718‐5795

Address 6010 East Little York

Houston, Texas 77016

North Forest Campus Main Bldg.

North Forest Campus Workforce Bldg. B

Locations Floor: 1 B141 Pipefitting

Floor: 1 B142 Electrical

Floor: 1 B143 Welding

North Forest Campus Automotive Bldg. C

Locations Floor: 1 Auto Shop

North Forest Campus Academic Bldg. E

Acres Homes Campus

Contact(s) Mr. Donnell Cooper ‐ 713‐718‐2865

Address 630 W. Little York Rd.

Houston, Texas 77091

Locations 107 Break Room

Total: 1

Alief‐Bissonnet Campus

Contact(s) Mr. Mark Lambert ‐ 713‐718‐7870

Address 13803 Bissonnet

Houston, Texas 77083

Main Building

Work Force Bldg.

Locations Floor: 1 216

Floor: 1 228

Floor: 1 201

Total: 3

West Loop Campus

Contact(s) Ms. Leslie Sullivan ‐ 713‐718‐7870

Address 5601 West Loop

Houston, Texas 77081

Locations Floor: 1 104 Admin. Office

Floor: 1 161 Prep Room

Total: 2

Brays Oaks Campus

Contact(s) Mr. Tyrone Cross ‐ 713‐718‐8647

Address 8855 West Bellfort St.

Houston, Texas 77031

Locations Floor: 1 106 Receptionist

Floor: 2 227 Phlebotomy

HCC Police Building

Contact(s) Captain John Boxie ‐ 713‐718‐6542

Address 3821 Caroline

Houston, Texas 77002

Locations Floor: 1 Break Room

Total: 1

Central Campus

Contact(s) Ms. Charlet Fairs ‐ 713‐718‐2703

Address 1300 Holman

Houston, TX 77004

San Jacinto Bldg.

Locations Floor: 1 Room 164 ‐ Info. Booth

Science Hub Bldg.

Locations Floor: 1 Room 106.8

Floor: 3 Room 305

Floor: 3 Room 311 ‐ Prep Room

Floor: 3 Room 316

Floor: 4 Room 409

Floor: 4 Room 414

Fine Arts Bldg. (FAC)

Locations Floor: 1 Room 107 Print Making

Floor: 1 Room 109 Ceramics

Floor: 1 Room 110 Sculpture

Floor: 2 Room 202 Jewelry

Floor: 2 Room 203 Photography

Floor: 2 Room 204 Drawing Studio

Floor: 2 Room 205 Painting

Heinen Theater

Locations Floor: 1 Backstage

Theater One

Locations Floor: 1 Room 106

JB Whitely Bldg.

Locations Floor: 1 Room 104

Floor: 1 Room 106

Floor: 1 Room 115A

Floor: 1 Room 118 ‐ Welding

Floor: 1 Room 119 ‐ Machine Operation

Floor: 2 Room 222 ‐ Barber

Floor: 2 Room 223

Floor: 2 Room 228

Floor: 2 Room 229

Fannin Bldg.

Culinary Building

Locations Floor: 1 128 Store Lab

Floor: 2 200 Pastries Lab

Floor: 2 218 Culinary Lab

Total = 28

Codwell Campus

Contact(s) Mr. Gerald Joseph ‐ 713‐718‐8007

Address 555 Community College Dr.

Houston, TX

Codwell Hall

Locations Floor: 1 RM 111 (EMS)

Floor: 2 RM 228 Prep Room

Floor: 2 RM 233 Prep Room

Floor: 3 RM 305 Faculty Break RM

Global Energy Bldg (S&T)

Locations

Floor: 2 RM 205 Lab

Floor: 2 RM 215 Lab

Floor: 3 RM 305 Lab

Floor: 3 RM 311 Lab

Learning Hub

PSI

Locations Floor: 1 Fire Tower

Floor: 1 Breakroom

Roland Smith Truck Driving

Locations Floor: 1 RM 107B

Total: 11

Missouri City Campus

Contact(s) Ms. Lillie McIntyre ‐ 713‐718‐2902

Address 1600 Texas Parkway

Missouri City, TX 77489

Locations Floor: 1 Rm 111 Admin. Suite

Floor: 2 Rm 204 (Chem. Prep)

System Administration

Contact(s) Lynn Roberts: 713‐718‐7561

Augustine Ekhelah : 713‐718‐7549

Address 3100 Main

Houston, TX 77002

Locations Floor: Basement BC01 B‐Hub Studios

Floor: 1 Neos Café, 1D13

Floor: 1 Loading Dock

Floor: 12 12C01 (Outside office)

Total: 151 First Aid Kits

Section 3 –Schedule Of Items And Pricing

Name of Bidder/Contractor: ___________________________________________________

3.1 Instructions

Proposer must complete this section in its entirety and may supplement this section with additional pages as to provide HCC with a more detailed breakdown, backup and/or options of related cost associated with the services being solicited in this solicitation. The Total Cost for the solution provided must be a turnkey cost inclusive of but not limited to travel and living expenses.

3.2 Price Schedule

The respondent is to provide information and pricing for all items listed in the Price Schedule to support the purchase of the requested product/service. Respondent must complete the open boxes using information supplied in the Price Schedule. The Price Schedule will help HCC to fairly assess each proposer's pricing and evaluate the competitiveness of each proper's offer.

The proposer shall indicate annual cost within the BONFIRE Bid Table, Exhibit 1 – Schedule of Items & Prices.

3.3 Additional Services

In the event College may require additional related services to be performed by the awarded Contractor that are outside the scope of the Agreement (“Additional Services”) it may submit a written request for a proposal from the Contractor (“Proposal”), which Contractor may provide if Contractor is willing and able to perform such Additional Services. Such Proposal shall contain (a) a scope of work to be performed; (b) a fixed billing rate for the proposed services; and (c) any other information relevant to such Proposal. The Contractor shall deliver such Proposal to College within a reasonable period of time. If such Proposal for Additional Services is acceptable to the College, it will sign such Proposal. College may deny such Proposal at its sole and absolute discretion.

3.4 Value Added Services

Respondents are to indicate any value‐added services offered by an individual or firm for its services. These services include any skillset, abilities or service(s) that may add overall value to a project that has not been previously requested in this document nor inherent in the delivery of said service(s). Please use this section to propose additional services related to the scope of work that are not specifically outlined in this RFP along with any standard price sheet.

3.5 Price Proposal Signature

The information in this RFP is to be utilized solely for preparing the proposal response to this RFP and does not constitute a commitment by HCC to procure any product or service in any volume.

Name:

Title:

Date:

Signature:

Section 4 – Proposal Evaluations

4.1 Evaluation Criteria

Step 1 The scoring of proposals for this RFP will occur in two (2) steps. During Step 1, an Evaluation Committee (“Committee”) will review all proposals to determine which proposers have qualified for consideration according to the criteria stated herein. The Committee’s evaluations will be based on all available information, including qualification statements, subsequent interviews, if necessary, reports, discussions, reference checks, and other appropriate checks. The highest rated proposer(s) evaluated by the Committee may be invited to make an oral presentation of their written proposal to the Committee.

Proposals will be evaluated using the following criteria:

Evaluation Criteria Available Points

Firm’s Qualification and Experience (Section 5.4.3 ‐ Tab 1) & Demonstrated qualifications of Personnel and Team (Section

5.4.4 ‐Tab 2)

Proposed Approach and Methodology, (Section 5.4.5 ‐ Tab 3)

Past Performance & References (Section 5.4.6 ‐ Tab 4)

Small Business Practices (Section 4.5.h ‐ Tab 6) 10

Completeness of Price Proposal (Information sufficiently complete and clear to enable HCC to evaluate vendor’s pricing for all elements of the required scope)

Not Considered in Step 1

Responsiveness to Requirements (Vendor submitted all required components of the solicitation response such that HCC is able to evaluate the vendor in all non‐price scoring categories and can verify vendor’s compliance with applicable law, policies, and certifications)

Pass or Fail

Total Points 100

Step 2 Following the evaluation, scoring, and ranking of all proposers based on the weighted factors above (Step 1), proposers earning a minimum of 80 points, and who are deemed otherwise responsible and eligible (see below), will enter the pricing phase (Step 2).

During this Step 2, all proposers scoring a minimum of 80 points during Step 1 will be re‐ranked, in the order of lowest price to highest price, giving price a weight of 100% at this phase for all qualifying proposers. All remaining proposers who did not receive a minimum of 80 points in Step 1 will remain in their same ranking position resulting from Step 1, and their price proposals will have no weight in Step 2.

In the event the HCC determines, in its sole discretion, that an insufficient number of firms received a minimum of 80 points in Step 1, such that there will not be adequate price competition among qualified firms in Step 2, HCC reserves the right to select up to three (3) of the top scoring proposers from Step 1 to move on to Step 2, even if such firms scored less than 80 points in Step

1. HCC may, however, refuse to select a second or third firm to move on to a Step 2 price evaluation if there is a greater than 10% spread (as calculated by the higher score minus the lower score, divided by the lower score) between a firm and the next highest‐ranked firm.

4.2 Eligibility for Award

In order for a proposer to be eligible to be awarded the contract, the proposal must be responsive to the solicitation and HCC must be able to determine that the proposer is responsible and has the resources and capacity to perform the resulting contract satisfactorily. Responsive proposals are those that comply with all material aspects of the solicitation, conform to the solicitation documents, and meet the requirements set forth in this solicitation. Proposals which do not comply with all the terms and conditions of this solicitation will be rejected as non‐ responsive.

a. Responsible proposers, at a minimum, must meet the following requirements:

i. Have adequate financial resources, or the ability to obtain such resources as required during the performance of any resulting contract;

ii. Be able to comply with the required performance schedule, taking into consideration all existing business commitments;

iii. Have a satisfactory record of past performance;

iv. Have necessary personnel and management capability to perform any resulting contract;

v. Be qualified as an established firm regularly engaged in the type of business necessary to fulfill the contract requirements;

vi. Certify that the firm is not delinquent in any tax owed the State of Texas under Chapter 171, Tax Code; and is not delinquent in taxes owed to the Houston Community College System; signing and submitting the proposal is so certifying to such non‐delinquency; and

vii. Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

b. Proposer(s) may be requested to submit additional written evidence verifying that the firm meets the minimum requirements described above and as necessary, to perform the requirements of the solicitation and be determined a responsible proposer. Failure to provide any requested additional information may result in the proposer being declared non‐ responsive and the proposal being rejected.

c. A person is not eligible to be considered for award of this solicitation or any resulting contract or to be a subcontractor of the proposer or prime contractor if the person assisted in the development of this solicitation or any part of this solicitation or if the person participated in a project related to this solicitation when such participation would give the person special knowledge that would give that person or a prime contractor an unfair advantage over other proposers.

d. A person or proposer shall not be eligible to be considered for this solicitation if the person or proposer engaged in or attempted to engage in prohibited communications as described in Section 6.17 ‐ Prohibited Communications and Political Contributions.

e. Only individual firms or lawfully formed business organizations may apply (This does not preclude a respondent from using subcontractors or contractors.) HCC will contract only with the individual firm or formal organization that submits a response to this RFP.

Section 5 – Instructions To Proposers

5.1 General Instructions

5.1.1 Proposers should carefully read the information contained herein and submit a complete response to all requirements and questions as directed.

5.1.2 Proposals and any other information submitted by Proposers in response to this Request for Proposal shall become the property of HCC.

5.1.3 HCC will not provide compensation to Proposers for any expenses incurred by the Proposer(s) for proposal preparation or for any demonstrations that may be made, unless otherwise expressly stated. Proposers submit proposals at their own risk and expense.

5.1.4 Proposals, which are qualified with conditional clauses, or alterations, or items, not called for in the RFP documents, or irregularities of any kind are subject to disqualification by HCC, at its option.

5.1.5 Each proposal should be prepared simply and economically, providing a straightforward, concise description of your firm's ability to meet the requirements of this RFP. Emphasis should be on completeness, clarity of content, responsiveness to the requirements, and an understanding of HCCs needs.

5.1.6 HCC makes no guarantee that an award will be made as a result of this RFP and reserves the right to accept or reject any or all proposals, waive any formalities or minor technical inconsistencies, or delete any item/requirements from this RFP or resulting Agreement when deemed to be in HCCs best interest. Representations made within the proposal will be binding on responding firms. HCC will not be bound to act by any previous communication or proposal submitted by the firms other than this RFP.

5.1.7 Firms wishing to submit a “No‐Response” are requested to return the first page of the Contact Award Form (ref. Attachment No. 1). The returned form should indicate your company's name and include the words “No‐Response” in the right‐hand column.

5.1.8 Failure to comply with the requirements contained in this Request for Proposal may result in the rejection of your proposal.

5.2 Preparation and Submittal Instructions

All Attachments noted are to be completed and submitted with Proposal, Attachments 1, 5 and 7 must be signed and notarized.

5.3 Document Format and Content

5.3.1 Proposal must be signed by Proposer’s company official(s) authorized to commit such proposals. Failure to sign and return these forms will subject your proposal to disqualification.

5.3.2 Responses to this RFP must include a response to the proposal requirements set forth in the Scope of Services above.

5.3.3 Proposals must be typed on letter‐size (8‐1/2” x 11”) paper. HCC requests that proposals be submitted in a binder. Preprinted material should be referenced in the proposal and included as labeled attachments. Sections should be divided by tabs for ease of reference.

5.3.4 Table of Contents: Include with the proposal a Table of Contents that includes page number references. The Table of Contents should be in sufficient detail to facilitate easy reference of the sections of the proposal as well as separate attachments (which should be included in the main Table of Contents). Supplemental information and attachments included by your firm (i.e., not required) should be clearly identified in the Table of Contents and provided as a separate section.

5.3.5 Pagination: All pages of the proposal should be numbered sequentially in Arabic numerals (1, 2, 3, etc.) Attachments should be numbered or referenced separately.

5.3.6 Number of Copies: Submit one (1) original electronic copy of your Proposal including all required HCC Forms and documents. An original (manual) signature must be reflected in the original electronic copy. The electronic copies should be in non‐editable .PDF format and should include the entire submission, including an individual separate section and file containing your price proposal.

5.3.7 Proposals must be submitted and received in the HCC Procurement Operations Department eProcurment System, (Bonfire), on or before the time and date specified in the Solicitation Schedule.

5.3.8 Telephone, Facsimile (“FAX”) or electronic (email) proposals are not acceptable when in response to this Request for Proposal.

5.4 Proposer Response

General: Your Technical Proposal should clearly define (i) your Firm’s total capacity and capabilities, (ii) your qualifications to perform the work, (iii) your ability to perform the services outlined in the Scope of Services, (iv) your understanding of HCC, and (v) what differentiates you from your competitors. At a minimum, your Technical Proposal shall include the following:

5.4.1 Cover letter

The cover letter shall not exceed 1 page in length, summarizing key points in the proposal and shall briefly furnish background information about your firm, including date of founding, legal form (sole proprietorship, partnership, corporation/state of incorporation), number and location of offices, location of company headquarters/main office, total number of employees’ company‐wide and total number of employees in the State of Texas, and principal lines of business. Certify that the firm is legally permitted or licensed to conduct business in the State of Texas for the services offered.

Only individual firms or lawfully formed business organizations may apply (This does not preclude a respondent from using consultants.) HCC will contract only with the individual firm or formal organization that submits a response to this RFP.

5.4.2 Table of Contents

Immediately following the cover letter and introduction, include a complete table of contents for material included in the response documents.

5.4.3 Tab 1: Firm’s Qualification and Experience

a. Qualifications & Experience of the Firm: Provide a brief description of your firm, including the total number of supporting personnel related to providing the services of the type and kind required in this RFP.

1. Provide firm’s principal(s) and staff commitment in providing the services required in this solicitation.

2. Provide firm’s overall ability in providing the services required in this solicitation.

3. Demonstrate firm’s understanding, knowledge, and experience of the solicitation requirements.

4. Provide examples of your firm civic activities including awards and recognitions.

b. Provide a detailed list where your firm has provided services of the type and kind required in this RFP during the past 3 years including but not limited to public and private organizations including: state agencies, state institutions of higher education, cities, counties, school districts, junior colleges, or other special authorities and districts.

HCC may verify all information furnished. As a minimum, include the following per project experience:

1. Project Name, Location – Year Completed.

2. Brief project description describing your experience, work performed by your firm and work subcontracted.

3. Owner’s Name, title, and current phone number.

4. Identify firm’s role; completion date; and contract name(s).

5. The methods of delivery used and how the firm maintains quality control.

6. Provide documented experience in providing the types of services described herein especially related to community or junior college experience or higher education facilities experience and with regard to accomplishment of past engagements involving services of the type and kind required in this RFP. List if firm was prime or subcontractor.

5.4.4 Tab 2 – Demonstrated Qualifications of Personnel and Team

This section should discuss the proposed designated staff of the responding firm (key personnel) committed to HCC and providing the services described in this solicitation.

a. Key Personnel: Identify key personnel that would be assigned to HCC and that will provide the services described in the Scope of Services. Include an organizational chart, which identifies key personnel and their particular roles in furnishing the services required under this RFP. Describe how the team will be organized to deliver the services defined in this

RFP.

b. Provide brief resumes (not more than one (1) page) for each key personnel. The resumes must clearly specify the number of years the personnel has been providing the type of services as described in this RFP.

Please include the following:

1. A brief description of their unique qualifications, experience, and education as it pertains to services of the type and kind required in this RFP.

2. Availability and commitment of the respondent, its principal(s) and assigned professionals to undertake the services described in this RFP.

3. Personnel’s job functions, role, percent of time to be assigned to this account and physical office location.

4. Designate the…