ESBD_File_345831_Amendment No. 1 IW171911.pdf

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P.O. Box 99

Huntsville, Texas 77342-0099

(936) 437-7015 www.tdcj.texas.gov

T e x a s D e p a r t m e n t o f C r i m i n a l J u s t i c e

Bryan Collier

Executive Director

Contracts and Procurement Department

AMENDMENT No. 1

TO BIDDERS: All Vendors DATE: December 21, 2023

BID NO.: IW171911

OPENING DATE: January 2, 2024

The purpose of this Amendment is to provide a response to questions.

Please see the attached Questions and Answers.

CONTRACTS AND PROCUREMENT DEPARTMENT

IN THE SUBMISSION OF BID, BIDDER MUST ACKNOWLEDGE RECEIPT OF THIS AMENDMENT;

OTHERWISE THE BID MAY NOT BE GIVEN CONSIDERATION. BIDDER MAY ACKNOWLEDGE

RECEIPT ON FACE OF BID OR BY RETURNING ONE COPY OF THIS NOTICE.

SIGNED:

BIDDER

COMPANY NAME:

IW171911

Questions and Answers

Question 1: How can we register to access the ESBD portal?

Answer 1: The ESBD is open to the public, you can visit it any time at the following

Web address: https://www.txsmartbuy.com/esbd

Question 2: What is the contract duration?

Answer 2: This is a one time purchase.

Question 3: Can you please provide the current vendor and pricing?

Answer 3: We are soliciting to establish a purchase order for a one time purchase.

Question 4: Is it a one time delivery? If not, what is the minimum order quantity?

Answer 4: This is a one time delivery.

Question 5: Can you please clarify the submission date and time, as multiple are mentioned?

Answer 5: Bids are due by January 2, 2024 at 3:00 PM.

Question 6: Where can I find the closing time for bids?

Answer 6: See answer 5. The bid opening date is found in the top right hand corner of the Invitation for Bids document, page 1.

Question 7: What does Bidding Requirement 1.11 mean by consistent and continued tie biddings? What are those? What would I need to avoid?

Answer 7: If there are multiple bidders consistently submitting tie bids this may be grounds for

TDCJ to reject those bids.

Question 8: Under Award of Contract 6.2 it says that the award policy of TDCJ shall consist of

Bidders previous record of performance and service, if a bidder doesn't have a record, how negatively does that impact bids? Is there a way to get started?

Answer 8: There is no negative impact when there is no previous performance to evaluate. Vendor performance ratings are required to be submitted for orders over $25,000.

Question 9: Under Shipping and Invoice instructions 10.4 how would an order like bundles of towels be tagged with a part number/purchase order number to satisfy the requirements without affecting the product? How has it been done before?

Answer 9: The towels should be bundled, palletized, shrink wrapped, and labeled with a packing slip attached detailing the number of towels on the pallet.