ESBD_File_344685_Addendum #1 304T-24-430M2 Gases and Dewar Rental.pdf

Statewide Procurement Division

IFB NO. 304T-24-430M2 ADDENDUM NO. 1

CONTRACT SPECIALIST: Madison Galvan, CTCD, CTCM

The purpose of this Addendum is to provide a response to questions and revise Attachment E.

QUESTIONS AND ANSWERS

Question 1: If awarded, how will purchase orders be provided to contractor?

Response 1: Customers will issue an internal purchase order. The delivery method of purchase orders will be dependent on each Agency. Reference Part A, Section A.10.1 Customer Purchase Orders.

Question 2: Part-A, page A10, section (3) references customer owned cylinders hydrostatically tested and filling. Are there customer owned cylinders we will be required to fill, and maintenance? If so, could you identify the type of gas cylinders and quantities?

Response 2: Yes, cylinders and dewars owned by Customers must be filled and tested by the Contractor.

Contractor must ensure cylinders and dewars meet applicable requirements, per Part A, Section A.7 Requirements and Specifications. Please reference Attachment F Common Cylinder sizes for Compress Gases.

Reference Part A, Section A.7.5 Quantities, CPA does not guarantee a specific volume to be purchased throughout the term of the Contract. Note: Multiple agencies order from this contract as needed. There is no guaranteed quantity of gas cylinders.

Question 3: According to A.4.1 paragraph 2. We interpret that as shipping will need to be included in each cylinder price. Is that correct? We want to make sure so that we quote accurately because each district will have a different price to cover freight from our distribution points. If freight were prepaid and add, or collect, it would allow us to quote cylinders more uniform.

Response 3: Yes, unit prices must include all Contract requirements (including shipping). Reference Part A, Section A.4.1 Pricing Structure – Firm Price with Escalation (lines 18-109)

Question 4: Is the below screenshot example the correct format to submit? I would like to list our description on this list, would I list that in column F “Manufacturer/Brand for Gas”?

Response 4: Item descriptions should be provided with the descriptive literature, Reference Part A, Section A.16.8 Descriptive Literature for Products Offered. Column F of the Mandatory Price Sheet should be completed with the Manufacturer/Brand for Gas(es).

Question 5: Attachment E Page 5, Line 19 – What is the balance gas of this mixture?

Response 5: For line item 19, the balance gas for Ammonia is Nitrogen.

Change to Attachment E - Requirements and Specifications, Line 19: Ammonia, 50 ppm UHP

From Line 19: Ammonia, 50 ppm UHP

a) Analytical tolerance of +/- 2 percent.

b) Valve: CGA-705 fitting

c) All cylinder valves to be sealed (shrink-wrapped).

d) Certificate of Analysis including NIST Traceability shall be provided upon request.

e) One Year Certification

f) Approximately 29 Cubic Feet

g) Referenced Cylinder Size or Equal: Airgas 34DAL

To Line 19: Ammonia, 50 ppm UHP

a) Analytical tolerance of +/- 2 percent.

b) Valve: CGA-705 fitting

c) Balance Gas: Nitrogen

d) All cylinder valves to be sealed (shrink-wrapped).

e) Certificate of Analysis including NIST Traceability shall be provided upon request.

f) One Year Certification

g) Approximately 29 Cubic Feet

h) Referenced Cylinder Size or Equal: Airgas 34DAL

THIS ADDENDUM SHALL BE ATTACHED TO AND FORM A PART OF THE REFERENCED IFB AND

THE CONTRACT.

RESPONDENT MUST ACKNOWLEDGE RECEIPT OF THIS ADDENDUM, BY SIGNING AND

RETURNING WITH BID RESPONSE. FAILURE TO SUBMIT THE SIGNED ADDENDUM MAY

DISQUALIFY THE BID.

RESPONDENT COMPANY NAME RESPONDENT AUTHORIZED SIGNATURE

RESPONDENT AUTHORIZED REPRESENTATIVE

PRINTED NAME