ESBD_File_344086_24-20 RFQ Police Department Mental Health Clinician.pdf

REQUEST FOR QUALIFICATION

24-20

POLICE DEPARTMENT MENTAL HEALTH CLINICIAN

City of Killeen

802 N 2nd St

Killeen, TX 76541

RELEASE DATE: December 4, 2023

DEADLINE FOR QUESTIONS: December 13, 2023

RESPONSE DEADLINE: December 20, 2023, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/killeentexas

City of Killeen

REQUEST FOR QUALIFICATION

Police Department Mental Health Clinician

I. Notice to Proposers II. Introduction

III. General Requirements IV. Submission Requirements V. Evaluation and Selection

VI. Reservation of Rights VII. Vendor Questionnaire

Request For Qualification #24-20 Title: Police Department Mental Health Clinician

1. Notice to Proposers

1.1. Summary

RFQ NO. 24-20

Police Department Mental Health Clinician

CITY OF KILLEEN, TEXAS

Notice is hereby given that the City of Killeen will receive statements of qualifications for Police Department Mental Health Clinician electronically through the City’s OpenGov e-bidding site or addressed to the City of Killeen, Attn: Purchasing Division, 802 N. 2nd Street, Building E, 2nd Floor, Killeen, Texas 76541, until 2:00 pm on Wednesday, December 20, 2023. Submittals shall be plainly marked with the name and address of the respondent and labeled “RFQ NO. 24-20, Police Department Mental Health Clinician, 2:00 pm on Wednesday, December 20, 2023”.

Submittals received after the closing time will be returned unopened.

Proposer's may register and submit proposals electronically at https://procurement.opengov.com/login.

No pre-qualification conference will be held.

Questions will be accepted on the OpenGov E-Bidding site (https://procurement.opengov.com/login), through Wednesday, December 13, 2023, at 2:00 pm. Questions will be answered in the form of an addendum and posted on the OpenGov E-Bidding site. It is the bidder’s/proposer’s responsibility to obtain and acknowledge all addendums.

Complete information regarding this solicitation may be obtained from the City of Killeen website (https://www.killeentexas.gov/414/Purchasing), Demand Star (http://www.demandstar.com/), ESBD (http://www.txsmartbuy.com), and OpenGov E-Procurement Portal (https://procurement.opengov.com/login).

The City of Killeen reserves the right to reject any or all bids and waive any irregularities.

CITY OF KILLEEN, TEXAS

Lorianne Luciano

Director of Procurement and Contract Management

1.2. Contact Information

Genevieve Grant Procurement Specialist (Solicitations & Contracts) 101 N College St Killeen, TX 76541 https://procurement.opengov.com/login https://procurement.opengov.com/login https://procurement.opengov.com/login https://procurement.opengov.com/login https://www.killeentexas.gov/414/Purchasing) http://www.demandstar.com/) http://www.txsmartbuy.com/ https://procurement.opengov.com/login)

Email: ggrant@killeentexas.gov Phone: (254) 501-7723

Department:

Police Department

1.3. Timeline

Release Project Date December 4, 2023

Question Submission Deadline December 13, 2023, 2:00pm

Proposal Submission Deadline December 20, 2023, 2:00pm Submit solicitation documents electronically on OpenGov (https://procurement.opengov.com/login)

OR

Mailed or delivered submissions:

City of Killeen, Attn: Purchasing Division, 802 N. 2nd Street, Building E, 2nd Floor, Killeen, Texas 76541 mailto:ggrant@killeentexas.gov tel:(254)501-7723 https://procurement.opengov.com/login

2. Introduction

2.1. Summary

The City of Killeen, Texas (“City”) is issuing this REQUEST FOR QUALIFICATIONS (RFQ) to solicit interest from qualified entities licensed to practice in the areas of mental health services in the State of Texas, to provide a variety of psychological services for the Killeen Police Department. The preferred candidate will be able to create a team that will create and provide holistic support and crisis care for the Killeen Police Department for mental health and wellbeing.

The City will select entities who demonstrate through their response to the RFQ an ability to provide the required professional services. An evaluation committee (“Committee”) will review the submitted qualifications. The Committee will evaluate all submissions and ultimately determine a final list of the most competent and qualified applicants. Based on these evaluations, the City may select the most competent and qualified applicant to negotiate a contract to provide the mental health services listed herein.

During the evaluation process, the Committee and the City reserve the right, where it may serve the City’s best interest, to request additional information or clarifications from submitting entities, or to allow corrections of errors or omissions in a submittal. At the City’s discretion, submitting entities may be requested to make oral presentations as part of the evaluation process.

The City is issuing this RFQ in accordance with applicable laws that allow an agreement to be negotiated with a private entity that displays demonstrated competence and qualifications to perform professional services for the City.

The City reserves the right to terminate this process and to cancel or modify this solicitation process at any time. In no event will the City or any of its respective agents, representatives, consultants, directors, officers, or employees be liable for, or otherwise be obligated to reimburse, the costs incurred in preparation of a response to this RFQ, or any other related costs. The prospective entities are fully responsible for all costs incurred in the preparation and/or presentation of the RFQ submittals. The RFQ submittals will become the property of the City.

All proposals shall be subject to the Texas Public Information Act unless the respondent clearly and prominently identifies a particular submittal item as proprietary and said item unequivocally qualifies for this exception under the Act as determined by the Texas Attorney General.

2.2. Term

The term of the agreement will be for an initial one (1) year term, with up to four (4) additional one (1) year renewal terms if both parties agree in writing at least ninety (90) days before the end of the initial term. Any price increases, when renewing the agreement, must be submitted to the City at least one hundred and twenty (120) days prior to a potential renewal.

2.3. RFQ Schedule

The estimated time frame for the submission of qualifications and consultant selection is:

Written Questions due Wednesday, December 13, 2023 at 2:00 pm

Qualifications packets due Wednesday, December 20, 2023 at 2:00 pm

Interviews (if required) TBD

City Council Approval TBD

Service Start TBD

Interviews/Oral presentations may be required of the selected firms for final selection.

The proposed schedule of events is tentative and may be modified throughout the RFQ process as events unfold.

2.4. Communication

Any questions or requests for clarification must be submitted to the City’s eProcurement Portal prior to 2:00 pm on Wednesday, December 13, 2023. All responses to the questions will be posted to the City’s eProcurement Portal (OpenGov e-bidding site) in addendum format.

Unauthorized contact regarding this request for qualifications with any City of Killeen employees or contractors may result in disqualification. Any oral communications will be considered unofficial and non-binding on the City of Killeen. Respondents should rely only on written statements issued by the Director of Procurement and Contract Management.

It is the responsibility of the respondent to monitor the City’s eProcurement Portal (OpenGov e-bidding site) for posted addenda related to questions and or updates regarding this RFQ.

Respondents to the RFQ shall not contact the City Staff or any member of the City Council or the Mayor during the qualification process and evaluation phase.

2.5. Response Due Date

Sealed qualification packages will be received by the City of Killeen Purchasing Division until 2:00 pm, Wednesday, December 20, 2023. Respondents are encouraged to submit their qualifications electronically to the City's eProcurement Portal at https://procurement.opengov.com/portal/killeentexas.

Hand delivered or mailed in submittals shall include one (1) sealed original copy and one (1) electronic copy on a flash drive of the RFQ and all required attachments. Qualifications submitted must be received and time stamped by 2:00 pm, Central Standard Time, Wednesday, December 20, 2023. Sealed RFQ submittals will only be accepted at the following location and shall be clearly marked with the name and address of the Respondent and labeled “RFQ 24-20 Police Department Mental Health Clinician.”

Delivery Address

City of Killeen

Attn: Purchasing Division

802 N 2nd Street, Building E, 2nd Floor https://procurement.opengov.com/governments/254/login https://procurement.opengov.com/governments/254/login https://procurement.opengov.com/governments/254/login https://procurement.opengov.com/login https://procurement.opengov.com/governments/254/login https://procurement.opengov.com/login https://procurement.opengov.com/login

Killeen, TX 76541

It is the sole responsibility of the respondent to ensure that the sealed RFQ submittal arrives at the above location by the specified deadline regardless of the method chosen for delivery. Faxed or exclusive electronic submittals will not be accepted in response to this RFQ.

Proposers are encouraged to submit concise and clear responses to the RFQ. The City reserves the right to include the qualifications or any part of the selected qualifications in the final contract.

Until award of contract is made, per section 252.049 (b) of the Texas Local Government Code, there will be no disclosure of contents to competing respondents. All qualifications will be kept confidential during the negotiating process. Except for the trade secrets and confidential information, which the respondent identifies as proprietary, all qualifications will be open for public inspection after the contract is awarded, or as otherwise required by the Texas Public Information Act.

3. General Requirements

The City of Killeen Police Department is looking for a fully licensed mental Health Clinician that has at least 5-10 years of experience working extensively with Emergency Response personnel specifically Police personnel. Will require letters of endorsement. The preferred candidate will be able to create a team that will create and provide holistic support for the Killeen Police Department for mental health and wellbeing. The candidate will train and evaluate peer support personnel for response to critical incidents. Candidate will facilitate training for peers to train personnel of the Police Department on stress, stress management, Critical Incident Care, Compassion fatigue, burnout, post-traumatic stress disorder, post- traumatic growth, and integrated wellness. Able to demonstrate and create curriculum for wellness, peer support and mental health program. Ability to integrate counseling, psychology, and psychiatry in support of Police operations. Preferably someone with Psychiatry access.

3.1. Education Requirements:

• Minimum Requirement: Master’s in counseling or Social Work.

• Minimum Experience: Must have at least 5 years’ experience counseling first responders with 10 years preferred

• Preferred: Doctorate Degree in Psychology, Social Work, Neuroscience or Education.

• Licensure Requirement: Full licensure with no restrictions of LPC, LP, LMSW, LMFT, LCSW, LPC-S

3.2. Requirements of the job:

• Provide direct counseling to members of the Killeen Police Department during times of crisis and in response to traumatic events.

• Coordinate escalating mental health services requirements and needs.

• Provide clinical oversight to peer support programs.

• Be available for escalated care following critical incidents and critical incident debriefings.

• Must complete a minimum of 36 hours of ride-along with active Killeen Police Officers during the first 60 days of the contract.

4. Submission Requirements

To achieve a uniform review process and obtain the maximum degree of comparability, the responses shall be organized in the manner specified below. Qualifications shall not exceed the requested information. Information in excess of the information requested will not be evaluated.

The qualifications and any accompanying documentation submitted becomes property of the City of Killeen and will not be returned.

4.1. 1. Vendor’s profile

a. Federal tax identification number

b. Full legal business name

c. Brief history of business including year established

d. Complete business address, to include city, state, and zip code

e. Primary point of contact name(s) responsible for customer service and/or billing issues during the term of agreement

f. Business telephone number

g. Business Entity Type

h. Business email address

i. Authorized Signature for business entity

j. Printed Name

4.2. 2. Experience and Qualifications

a. Describe your experience with providing psychological services for Emergency Response personnel specifically Police personnel.

b. Describe your plan to objectively meet the needs of our request.

4.3. 3. References

a. Provide a minimum of three (3) references where you provided psychological services equivalent to the services requested in this solicitation. Each reference should include, organization name, contact name, contact title, email address, contact phone number, and the dates services were provided.

4.4. 4. Draft contract

a. A draft contract including the services and terms outlined within this RFQ must be included with the submission.

4.5. 5. Capacity to Deliver Services

a. Provide an example of the curriculum(s) that would be used for the wellness, peer support, and mental health program(s).

b. Provide an example of the training techniques that would be used to train personnel on stress management, Critical Incident Care, Compassion fatigue, burnout, post-traumatic stress disorder, post-traumatic growth, and integrated wellness.

5. Evaluation and Selection

All submissions received from qualified, responsible, and responsive respondents will be evaluated fully to ascertain which is the most qualified. The City expects the RFQ submittal to provide adequate information about the respondent’s organizational structure and designated key personnel who would be involved in providing any of the psychological services requested in this solicitation. Qualifications will be evaluated by a committee of three (3) to five (5) employees of the City. The recommendation of the evaluation committee is subject to approval by the City Manager and/or City Council.

During the evaluation process, the Committee and the City reserve the right, where it may serve the City’s best interest, to request additional information or clarifications from submitting entities. The award of a contract does not guarantee services.

At the City’s discretion, submitting entities may be requested to make oral presentations as part of the evaluation process.

Qualifications will be evaluated on the following criteria:

No. Evaluation Criteria Scoring Method Weight (Points)

1. 1. Describe your plan to objectively meet the needs of our request.

Points Based 50 (50% of Total)

2. 2. Experience & Qualifications Points Based 40 (40% of Total)

3. 3. References Points Based 10 (10% of Total)

6. Reservation of Rights

In connection with the RFQ, the City of Killeen reserves all rights (which rights may be exercised by the City in its sole discretion) available to it under applicable laws, including without limitation, and with or without cause and with or without notice, the right to:

1. Cancel this RFQ, in whole or in part at any time before the execution of a contract by the City of Killeen, without incurring any cost, obligations, or liabilities.

2. Issue addenda, supplements, and modifications to this RFQ.

3. Revise and modify, at any time before the RFQ submittal due date, the factors and/or weights of factors the City will consider in evaluating RFQ submittals and to otherwise revise or expand its evaluation methodology as set forth herein.

4. Extend the RFQ submittal due date.

5. Investigate the qualifications of any respondent under consideration and require confirmation of information furnished by the respondent.

6. Require additional information from a respondent concerning contents of its RFQ submittal and/or require additional evidence of qualifications.

7. Waive or permit corrections to data submitted with any response to this RFQ until such time as the City declares, in writing, that a particular stage or phase of its review of the responses has been completed or closed.

8. Reject at any time, any or all submittals, responses and RFQ submittals received.

9. Terminate, at any time, evaluations of responses received.

10. Appoint an evaluation committee to review RFQ submittals or responses and make recommendations.

11. Hold interviews, conduct discussions, and correspond with one or more of the respondents to this RFQ for improved understanding and evaluation of the responses to this RFQ.

12. Seek or obtain data from any source that has the potential to improve the understanding and evaluation of the responses to this RFQ.

13. Disclose information contained in an RFQ submittal to the public as required under the Texas Public Information Act.

14. Authorize respondents to substitute key personnel until the City declares, in writing, that a particular stage or phase of its review has been completed and closed.

15. Waive deficiencies in an RFQ submittal, accept and review a non-conforming RFQ submittal or seek clarifications or supplements to an RFQ submittal.

16. Disqualify any respondent that changes its RFQ submittal without the City’s authorization.

17. Exercise any other right reserved or afforded to the City of Killeen under this RFQ. The City reserves the right to modify the process, in its sole discretion, to address applicable law and/or the best interest of the City.

The City shall not, under any circumstances, be bound by or liable for any obligations with respect to RFQ 24-20 Police Department Mental Health Clinician until such time a contract has been awarded and all necessary approvals obtained in form and substance satisfactory to the City have been executed and authorized, and then only to the extent of such agreements.

7. Vendor Questionnaire

7.1. Conflict of Interest Questionnaire (Form CIQ)*

Please download the below documents, complete, and upload.

• Conflict_of_Interest_Questi...

*Response required

7.2. References*

Please download the below documents, complete, and upload.

• References.pdf

*Response required

7.3. Disclosure of Interested Parties (Form 1295)*

If awarded, vendor must submit the Certificate of Interested Parties form 1295 online.

Texas Government Code Section 2252.908 requires that parties contracting with governmental entities submit a disclosure of interested parties form for contracts entered into after January 1, 2016.

Successful bidders shall electronically submit the form at the following website:

https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm and provide the City with a certified copy prior to Council approval of the award.

☐ Please confirm

*Response required

7.4. Acknowledgement – “Boycott Israel”*

By submitting this proposal the vendor hereby verifies that it does not boycott Israel and will not boycott Israel during the term of this contract. Boycotting Israel is defined in Texas Government Code section 808.001 to mean refusing to deal with, terminating business activities with, or taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes.

☐ Please confirm

*Response required

7.5. Acknowledgement – "Boycott Energy Companies”*

By submitting this proposal the vendor hereby verifies that it does not boycott energy companies and will not boycott energy companies during the term of the contract. “Boycott energy company” is defined in Texas Government Code section 809.001 to mean, without an ordinary business purpose, refusing to deal with terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations with a company because the company:

(A) engages in the exploration, production, utilization, transportation, sale, or manufacturing of fossil https://government-project.s3.us-west-2.amazonaws.com/40178/508e3ef0-9625-4f71-816d-1b997b8e2ed5_Conflict_of_Interest_Questionnaire_%28Form_CIQ%29.pdf?AWSAccessKeyId=AKIARC2J5PZDCCU66EXN&Expires=1701784889&Signature=8WTBFU4yflWGCYVddY0nkvLOqAE%3D&response-content-disposition=attachment%3B%20filename%3D%22Conflict_of_Interest_Questionnaire_%28Form_CIQ%29.pdf%22 https://government-project.s3.us-west-2.amazonaws.com/67996/ec65c93f-9d05-4476-b306-32ed5bcf4229_References.pdf?AWSAccessKeyId=AKIARC2J5PZDCCU66EXN&Expires=1701784889&Signature=aZRpB7eCCiSg94QXBV5VYyjZ0Gc%3D&response-content-disposition=attachment%3B%20filename%3D%22References.pdf%22 fuel-based energy and does not commit or pledge to meet environmental standards beyond applicable federal and state law; or (B) does business with a company described by Paragraph (A).

☐ Please confirm

*Response required

7.6. Acknowledgement – “Prohibition on contracts with companies that discriminate against firearm and ammunition industries”*

By submitting this proposal the vendor hereby verifies that it does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and will not discriminate during the term of the contract against a firearm entity or firearm trade association.

Discriminate against a firearm entity or a firearm trade association are defined in Texas Government Code section 2274.001 as (A) with respect to the entity or association, to (i) refuse to engage in the trade of any goods or services; (ii) refrain from continuing an existing business relationship; (iii) terminate an existing business relationship; or (iv) otherwise express a prejudice against the entity or association; and (B) does not include the established policies of a merchant, retail seller, or platform that restrict or prohibit the listing or selling of ammunition, firearms, or firearm accessories.

☐ Please confirm

*Response required

7.7. Minimum Qualifications*

Respondent must have a minimum of five years of continuous operation in providing requested services.

Have you provided services in this capacity for at least 5 years without interruption?

☐ Yes ☐ No

*Response required

7.8. What was the company's first year of business operation?* *Response required

7.9. Antitrust law certification*

The vendor hereby certifies that neither the vendor nor the entity represented by the vendor, or anyone acting for such entity has violated the antitrust laws of the State of Texas, codified in Section 15.01 et seq., Texas Business and Commerce Code, or the Federal antitrust laws, nor communicated directly or indirectly, prior to the solicitation opening with any competitor or any other person engaged in such line of business.

☐ Yes ☐ No

*Response required

7.10. Has the owner(s) of the company been convicted of a crime within the past 10 years?*

☐ Yes ☐ No

*Response required

7.11. Has the company been in bankruptcy, reorganization, or receivership in the last 5 years?*

☐ Yes ☐ No

*Response required

7.12. Has the company been disqualified or debarred by any public agency, including the Federal Government, from participation in public contracts?*

☐ Yes ☐ No

*Response required

7.13. Does any City of Killeen employee or official have any financial or other interest in your company?*

☐ Yes ☐ No

*Response required

7.14. Draft Contract*

A draft contract including the services and terms outlined within this solicitation must be submitted with the proposal submission.

Please provide a draft contract for review, notating the general requirements and terms within this solicitation.

*Response required

7.15. Affirmation*

The undersigned affirms that they are duly authorized to execute a contract, that this RFQ has not been prepared in collusion with any other respondent, and that the contents of this RFQ have not been communicated to any other respondent prior to the official opening of this RFQ.

☐ Please confirm

*Response required

7.16. Proposal Documents*

Please Upload your COMPLETE Proposal here.

*Response required