ESBD_File_343777_802-24-40854_RFP_Airplanes_final verson.pdf

Texas Parks and Wildlife Department Purchasing and Contracting C-1

4200 Smith School Road Austin, Texas 78744

REQUEST FOR PROPOSALS

RFP No. 802-24-40854

Single Engine, Fixed Wing Airplanes

NIGP Class/Items: 035-20, 035-04, 035-09, 035-10, 035-46

RFP Issue Date: December 1, 2023 Questions Due: January 4, 2024; 2:00 PM CT

HUB Notification Deadline: January 8, 2024 (may be applicable if subcontracting) Proposal Due Date: January 18, 2024; 2:00 PM CT

Purchaser: Nicole Ernzen, CTCD, CTCM 361-413-8984 Purchasing.BidBox@tpwd.texas.gov

ATTENTION: It is the responsibility of interested parties to periodically check the Electronic State Business Daily (ESBD) website for updates to this solicitation prior to submitting a response. The Respondent’s failure to periodically check the ESBD will in no way release the selected contractor from “addenda or additional information” resulting in additional cost to meet the requirements of the RFP.

RFP No. 802-24-40854 Page 2 of 62

Table of Contents

SECTION I – GENERAL INFORMATION AND STATEMENT OF WORK

1. Introduction

2. Solicitation Method and Intent

3. Contract Term

4. Qualifications and Experience

5. Scope of Work and Specifications

6. Training

7. Travel

8. Completion Penalties

9. Contractor Requirements

10. TPWD Responsibilities

11. Performance Measures

12. Adding New Products/Services to Contract After Award

13. Modifications of Contract Terms and/or Amendments

14. Insurance

15. Payment and Performance Bonds

16. Subcontracting

17. HUB Subcontracting Plan

18. Contract Administration

19. Invoicing and Payment

SECTION II – PROPOSAL REQUIREMENTS

1. Schedule of Events

RFP No. 802-24-40854 Page 3 of 62

2. Inquiries

3. Proposal Content

4. Proposal Submission

5. Delivery of Proposals

6. Evaluation and Award

SECTION III – GENERAL TERMS AND CONDITIONS

ATTACHMENT 1 – PAYMENT BOND

ATTACHMENT 2 – PERFORMANCE BOND

EXHIBIT A – EXECUTION OF PROPOSAL

EXHIBIT B – HUB SUBCONTRACTING PLAN

EXHIBIT C – PRICE SHEET

EXHIBIT D – COMPANY PROFILE

EXHIBIT E – KEY PERSONNEL

EXHIBIT F – PAST PROJECTS WITH CORRESPONDING REFERENCES

EXHIBIT G – TECHNICAL PROPOSAL

EXHIBIT H – RESPONSE SUBMISSION CHECKLIST

RFP No. 802-24-40854 Page 4 of 62

SECTION I – GENERAL INFORMATION AND STATEMENT OF WORK

1. INTRODUCTION

Texas Parks and Wildlife (TPWD) is seeking sealed proposals for two (2) new, single engine, fixed high wing airplanes to be operated in law enforcement, public safety, and search and rescue operations.

2. SOLICITATION METHOD AND INTENT

2.1. The Request for Proposal (RFP) solicitation method allows qualified respondents to submit a written proposal addressing pricing, qualifications, experience, location, availability, approach and other factors that will be employed to ensure successful accomplishment of the requirements set forth herein. TPWD will review, compare and evaluate responses based on the criteria and weights identified in this RFP.

2.2. It is TPWD’s intent to award one contract for the purchase of the airplanes and any upfitting requirements.

TPWD will determine award based on best value. It is TPWD’s sole discretion to determine best value.

3. CONTRACT TERM

3.1. Initial Contract Term: The contract shall commence on Date of Award and automatically expire upon agreed delivery and final acceptance by TPWD, unless sooner terminated under the terms of the contract.

Respondents shall provide delivery schedule with this proposal response.

3.2. Contract Extensions: In the event that the contract(s), if any, resulting from the award of this RFP shall terminate or be likely to terminate prior to the making of an award for a new contract for the identified products and/or services, TPWD may, with the written consent of the awarded supplier(s), extend the contract for a period of time as may be necessary to permit TPWD continued supply of the identified products and/or services (not to exceed twelve month extension period). Any extensions shall be at the same terms and conditions, plus any approved changes.

3.3. Termination: The contract shall terminate upon full performance of all requirements contained in the contract, unless otherwise extended or renewed, as provided in accordance with the contract terms and conditions.

3.4. Amendments: The contract may be amended in writing by mutual consent of the parties.

4. QUALIFICATIONS AND EXPERIENCE

4.1. Minimum Qualifications and Experience: Respondent (and awarded contractor) shall meet the following minimum qualifications:

4.1.1. Shall have completed or performed project management on at least five (5) airplanes completed for law enforcement, fire, air ambulance, or survey use equipped aircraft. It is preferred that at least one is a similarly equipped law enforcement fixed wing aircraft. Respondent will submit a list of five (5) completed projects with response in Exhibit F – Past Projects with Corresponding References.

4.1.2. Shall be or provide designated an FAA repair station under Title 14 of the code of Federal

Regulations (14 CFR). Respondent shall provide certificate number with response, including certificate numbers for any and all subcontractors.

RFP No. 802-24-40854 Page 5 of 62

4.1.3. Shall have available the necessary qualified personnel, skills, qualifications, organization, facilities, equipment and supplies required to fulfill all requirements under this RFP and any resulting contract.

4.1.4. Shall be in good financial standing. TPWD reserves the right to request a copy of the respondent’s audited or un-audited financial statement.

4.2. Supporting Documentation: Respondent shall complete and submit Exhibit D – Company Profile, Exhibit E – Key Personnel, Exhibit F – Past Projects with Corresponding References with proposal to provide documentation to support the above qualifications. (Ref: Section II, Subsection 3.3.)

5. SCOPE OF WORK AND SPECIFICATIONS

Contractor shall provide two (2) new (2023 model or newer) single engine fixed wing land, all metal, minimum eight (8) seats, fixed tricycle landing gear, high-wing turbine powered airplanes, with not more than twenty-five

(25) total flight hours since new on the airframe or engine, in accordance with the following minimum requirements.

The specifications provided and quantities listed are PER AIRPLANE; each airplane is expected to be identical to the other.

PROPRIETARY SPECIFICATIONS: Some of the specifications identified below are being advertised under Section 2155.067, Texas Government Code. If a competing vendor believes they can satisfy these specifications, submit proposal with the product information and explain how the specifications are adequately met. If Respondent is offering brands other than the references, response should show manufacturer, brand or trade name, and other description of product offered; illustrations and complete description of product offered are requested to be made part of the proposal. Failure to take exception to specifications or reference data will require Respondent to furnish specified brand names, numbers, et cetera.

5.1. INTRODUCTION.

5.1.1. Modifications. The make/model airplane offered for purchase must incorporate all modifications currently in effect for current production of that model at the time of proposal response. Any anticipated modifications must be listed on the proposal response along with estimated costs to accomplish the modification.

5.1.2. Certification. The airplane must have a standard airworthiness certificate issued by the

Federal Aviation Administration (FAA) at the time of Contractor’s proposal response. All installed equipment and accessories must have FAA approval and have no negative impact on the standard airworthiness certificate.

5.1.3. Airworthiness Directives. All current airworthiness directives must be complied with at the time of delivery. Any anticipated airworthiness directives must be listed on the proposal response along with estimated costs associated with their compliance. Any recurring airworthiness directives shall be noted as to the efforts ongoing by the manufacturer to provide a remedy.

5.1.4. Empty Weight and Useful Load (Internal and External). All proposal responses shall include the airplane’s estimated empty weight and the estimate useful loads based on the installation of all equipment as specified herein.

5.1.5. Basic Airplane. Any equipment, capabilities, or provisions provided on a basic equipped airplane of the make and model offered by the Respondent shall be incorporated on the airplane offered for purchase without regard to whether or not the equipment, provision, or capability is specified herein.

RFP No. 802-24-40854 Page 6 of 62

5.1.6. Contractor Proposal Requirement. Respondent shall provide a quotation on each piece of additional airframe equipment that is not included in the purchase price of a basic aircraft.

5.1.7. Contractor Requirements and Standards.

1. All equipment shall be new and not used, refurbished, and/or overhauled.

2. Contractor shall ensure that all work, installations, and necessary documentation are performed to FAA standards, maintaining the Standard Airworthiness Certificate of each airplane.

3. Contractor shall submit a preliminary inter-connect flow diagram (ICD) with their proposal submission for all law enforcement mission components listed in Section I, Subsection 5.8.3.

4. All flights performed by the Contractor or subcontractor shall be piloted by an employee of the Contractor or subcontractor.

5. All completion work, including painting of the airplanes, shall be performed at Contractor or subcontractor’s place of business.

6. Contractor shall ensure that all work, installations, and necessary documentation are performed to Federal Aviation Administration standards, maintaining the Standard Airworthiness Certificate of the airplane.

7. Contractor shall include and install all wiring, necessary displays, switches, relays, interconnects, hardware, firmware, and software to make all systems and devices fully functional and interface together to the full extent of their design capabilities.

8. All wiring installed by the Contractor shall be indelibly marked along its entire length at a minimum of every twelve (12) inches to identify its function. After installation every individual installed wire shall be checked for excessive electrical resistance (ohms) and integrity.

9. Service loops shall be provided for all connections for all cockpit equipment installed.

The length of the service loops shall be specified by TPWD representatives in conference with the completion contractor. The service loop lengths, as specified by TPWD in conference with the completion contractor, must be approved by TPWD representatives prior to acceptance of the airplanes as described in Section I, Subsection

5.10.1. Final Inspection.

10. Throughout this document particular antennas are specified for some applications and particular antennas are not specified for other applications. Contractor shall ensure that antennas are installed to operate all the listed equipment and that each antenna is labeled as to its function.

11. All communications systems, including avionics, police radios, cameras, and recording devices shall be free from electrical interference and electrical noise, including electrical noise generated by the generator(s), and etcetera.

12. Customized wiring diagrams for the airplanes shall be provided to TPWD. Wiring diagrams shall be computer-aided design (CAD) and shall be provided in electronic and

RFP No. 802-24-40854 Page 7 of 62 printed paper format. The diagram shall indicate physical characteristics of wires and connectors for easy identification.

13. The airplane’s center of gravity location shall be such that the removal of any one or random combination of modularly installed police equipment shall not displace the center of gravity out of the certified limits, or deny subsequent flight, due to the center of gravity being outside of the certified limits with any random mix of crew, passenger, and / or modularly installed police equipment. Aircraft certification shall include all possible combinations of equipment.

14. Upon completion of all work a new weight and balance for all configurations of removable equipment for the airplane, “on and off,” must be provided by the contractor.

15. Upon airplane delivery, the Contractor shall provide TPWD with an equipment list, in addition to that required in the pilot operating handbook / airplane flight manual, listing the name, weight, part number, and center of gravity location for each piece of equipment installed.

5.1.8. Subcontractors. If Respondent intends to utilize Subcontractors, Subcontractor qualifications and experience listed in Section I, Subsection 4. Qualifications and Experience shall be submitted with Proposal. After contract award, changes to subcontractors must be approved by TPWD.

1. Subcontractors should have documented experience in complex airborne mission systems and integration on aircraft, interoperability with multiple law enforcement agencies and 24/7 customer support.

2. Subcontractors should also have at least one (1) Airframe and Powerplant (A&P) mechanic and at least one (1) person with Inspection Authorization (IA) overseeing and approving all aircraft work.

5.1.9. Warranty.

1. The airplane and all additional airframe equipment provided by the Contractor shall have a warranty for the repair of the following:

A. General Aircraft Components: a minimum of 24 calendar months and 1,000 flight hours, whichever occurs first after final acceptance by TPWD.

B. Standard Avionics Hardware: (5) years or 5,000 flight hours, unless specified differently herein.

2. Any warranty repairs shall be performed at Factory or Factory Authorized Repair Center.

Contractor shall provide two (2) designated Factory Authorized Service centers and at least one (1) shall be located in the State of Texas.

3. If the Aircraft is grounded due to a warranty repair item and mission demands require immediate repair and return to service, TPWD shall make necessary repairs by the most expeditious means available and shall be reimbursed by the Contractor.

4. Contractor shall ensure that all manufactures’ warranties for purchased parts, components, and products, whether installed in an airplane or delivered as loose equipment with the airplane, are transferred to TPWD so that TPWD enjoys the full benefit of those warranties as offered by the manufacturers.

RFP No. 802-24-40854 Page 8 of 62

5. Contractor shall ensure that all manufacturers’ warranty periods for purchased parts, components, and products, whether installed in an airplane or delivered as loose equipment with the airplane, begin with the date that TPWD accepts the airplane as described in 5.10.1. Final Inspection. Contractor shall ensure that TPWD receives the full warranty period allowed by the parts, components, or product manufacturers, as though TPWD had purchased the part, component or product, and had immediately placed that part, component or product into the service of TPWD, having met all conditions required to receive the full effect of the manufacturers’ warranty period.

6. Should the Contractor fail to comply with the requirements of the preceding two (2) paragraphs, Contractor shall act in the part, component, or product manufacturers’ stead, and shall satisfy the part, component, or product manufacturers’ warranty obligation as though the requirements of the preceding two (2) paragraphs had been satisfied, so that TPWD receives the full benefit of those warranties as offered by the manufacturers.

5.1.10. Price. The price bid for the airplanes shall be the invoiced price for the airplanes upon delivery. Price shall include all expenses and incidentals necessary for the successful completion of aircraft. TPWD may consider progress payments, based on defined milestone delivery schedule. If an alternate payment schedule is requested by the Respondent, Respondent shall clearly identify payment terms in their proposal response. Final terms will be approved with the contract.

5.2. TYPE OF OPERATION SPECIFICATIONS. The airplane must hold certification from the FAA of the United States of America for single pilot instrument flight rules (IFR) flight rules in non-icing conditions at the time of order.

5.3. PERFORMANCE SPECIFICATIONS. The following performance specifications are necessary for the variety of missions conducted in TPWD airplanes:

5.3.1. Range. The airplane (as equipped at basic price) must have a maximum range of not less than 900 nautical miles.

5.3.2. Speeds. The airplane (as equipped at basic price) shall have a minimum true airspeed of 180 knots at 10,000 feet and a maximum stall speed of 65 knots or less.

5.3.3. Weight. For purposes of this subparagraph, weight is based on a standard equipped airplane. The useful load of the airplane shall not be less than 3,000 pounds.

5.3.4. Maximum Operating Altitude. Certified service ceiling shall be 25,000 feet or greater.

5.4. ENGINE. The airplane shall be equipped with the latest production version of a gas turbine engine capable of:

5.4.1. Takeoff power of at least 800 shaft horsepower output at sea level.

5.4.2. The scheduled overhaul cycle of this engine may not be less than 3,600 hours.

5.4.3. The engine shall be capable of operation using Jet A, Jet B, or JP4 fuel.

5.5. PROPELLER SYSTEM.

RFP No. 802-24-40854 Page 9 of 62

5.5.1. The propeller system shall be equipped with either four or five blade system composed of composite or metal material.

5.5.2. The propeller system shall be constant speed, full feathering, and single acting reversible pitch.

5.6. COCKPIT/CABIN.

5.6.1. The cabin shall be equipped with seating for the pilot, copilot, and not less than (6) passengers in individual seats.

5.6.2. The interior shall be of FAA approved fabric on all seats and back cushions (standard utility) with utility floor covering or coin mat at minimum.

5.6.3. Shoulder harnesses shall be provided for all seats.

5.6.4. The cabin must be heated by a non-combustion type heater (Bleed air allowed).

5.6.5. All passenger and/or crew doors, and baggage doors shall be equipped with exterior key operated keyed-alike locks.

5.6.6. The cabin design shall be such that the flight crew compartment and the passenger compartment are one continuous compartment (not structurally divided into two separate compartments).

5.6.7. The floor of the crew/passenger compartment shall be level from doorframe to doorframe.

5.6.8. The rear seats and seat supports shall be removable or stow away so as to provide a flat floor cargo area from aft of the pilot and copilot seats to the aft bulkhead of the cabin.

5.6.9. The passenger cabin shall be equipped with two fully swiveling seats capable of turning around 360 degrees and locking into position without removing the seats from the mount system.

5.6.10. The cockpit shall be equipped with warning lights for low engine oil pressure, generator failure, impending fuel filter by-pass, high transmission oil temperature, low transmission oil pressure, hydraulic systems failure, fuel pressure, and low fuel level.

5.6.11. The cockpit shall be equipped with a magnetic compass.

5.6.12. The pilot and copilot positions shall be equipped with tablet panel mounts.

5.7. ELECTRICAL SYSTEM.

5.7.1. An aircraft type 28-volt direct current (DC) system shall be installed with sufficient capacity to continually and safely operate all equipment specified herein.

5.7.2. A standard aircraft type external power receptacle and associated wiring and hardware shall be installed to provide electrical power for ground operation of electrical equipment and to provide for starts using ground power units and / or battery carts.

5.7.3. The electrical system shall be capable of handling electrical loads associated with the simultaneous operation of the installed equipment.

RFP No. 802-24-40854 Page 10 of 62

5.7.4. The aircraft shall be equipped with a minimum size 300-amp starter/generator.

5.8. AIRFRAME EQUIPMENT.

5.8.1. Basic Aircraft. The basic aircraft, prior to completion, shall be equipped as follows:

1. Tricycle fixed landing gear

2. High wing

3. Non-pressurized cabin

4. Cabin Dimensions:

A. Seating capacity of at least eight (8), to include Pilot, Co-Pilot, and six (6) passengers)

B. Cargo Door: minimum 48 inches in height and width

5. Cargo Pod for the purposes of housing/extending/retracting Thermal Imager in 5.8.3.1.

6. High visibility windows

7. Reclining cabin seats

8. Single-point pressurized refueling capability in addition to traditional gravity-fed refueling

9. Engine indication Oil Pressure and Temperature

10. Ammeter and Voltmeter

11. Fuel Quantity indication

12. Fuel Flow indication

13. Caution and Annunciation alters (CAS)

14. Windshield heater for Pilot and Co-Pilot

15. Hobbs meter

16. Adjustable vents

17. Cabin heater

18. Insulation and soundproofing

19. Factory installed air conditioner

20. Oxygen system

21. Epoxy corrosion on exterior structures

22. Tie down rings – left hand, right hand, and tail

23. Gust lock for controls

24. Tie-downs for each tie down ring

25. Tail stand

26. All inlet plug drain and blast covers

27. Propeller tie down

28. Pitot tube covers

29. Windshield cover

RFP No. 802-24-40854 Page 11 of 62

30. Exterior paint and scheme:

A. The airplane paint scheme shall be determined by TPWD at pre-build conference.

B. Within 30 days of contract execution, the Contractor shall provide pictures or diagrams of the paint scheme to TPWD

C. Paint shall be of DuPont Imron or similar TPWD-approved quality polyurethane paint

31. Window black-out covers for the standard cargo configuration of FAA supplemental type certificated (STC) pull down window shades

32. Interior styling color grey or tan

33. Exterior lighting – navigation, wingtip strobe, taxi, take-off and tail. (ALL exterior lighting must utilize LED technology)

34. Interior Lighting – All interior lighting shall utilize LED technology where able. (ADS-B button, Auto YAW button, etc.)

35. Pulse Lights – Taxi and take-off. Pulse lights shall automatically activate with TCAS when Traffic Alert is activated. Contractor shall install a dedicated, 3-position switch that operates pulse lights and configured as per the following: Up-On Middle-Off Down-

Traffic.

36. Dual Flight Controls

37. ICS Plugs for every seat location in the cabin. Location shall be agreed upon by TPWD and Contractor at pre-build conference.

38. 14 CFR Part 91.509 – 6 person Ultralight Offshore Inflatable Life Raft

5.8.2. Standard Avionics

1. Electronic Flight Display – Garmin G1000 NXi

A. Two Primary Flight Display

B. One Multifunction Flight Display

C. High-Definition video display on MFD

D. Synthetic Vision Technology (SVT)

2. Garmin GDL 69 SiriusXM Aviation Weather Receiver

3. Video enablement

4. Search and Rescue Capability/Option

5. Jeppesen Chart View, Garmin FlightCharts, or equal

6. Automatic Dependent Surveillance Broadcast (ADSB) with Out and In functionality with single GTX345 transponder (or newer)

7. ADSB Out capability shall have a panel-mounted button to disable/turn off ADSB Out

Broadcast

8. Garmin GRA 5500 Radar Altimeter (or newer)

9. XM Satellite Weather/Radio/Entertainment

RFP No. 802-24-40854 Page 12 of 62

10. Garmin Flightstream 510

11. Garmin TAWS B

12. Automatic Flight Control System – GFC700 (or newer)

13. Backup Electronic Flight Information System (EFIS)

14. Emergency Locator Transmitters - Artex ME-406-N OR C406-N (or newer) or equal three frequency with global positioning system (GPS) interface to broadcast location

A. Capable of operating on frequencies of 406 MHz, 121.5 & 243. MHz +/- 0.005%

(A3X)

B. Capable of automatic activation by 4.5 feet per second (2.3 G) Primary G-Switch or

Manual Activation

C. Lithium battery powered with minimum lifespan of 5 years

15. Contractor shall ensure that equipment requiring antenna(s) have those items properly installed to operate all the listed equipment herein. Each antenna shall be labeled as to its function and/or assigned piece of equipment.

5.8.3. Airborne Law Enforcement Equipment: Final configuration, integration, and design of the

Airborne Law Enforcement equipment will be at pre-build conference.

1. Thermal Imager – Shotover M2 EO/IR. The Imager shall be installed and include an inertial measurement unit with:

A. Geo-Point

B. Thermal Imager

C. 6-Axis Stabilization Gimbal

D. Electrical Optical wide (EOW) camera

E. Electrical Optical narrow (EON) camera

F. Low light or near IR camera

G. Heat Exchanger

H. Metadata Embedded (KLV)

I. Advanced Video Tracker (AVT)

J. Moving map interface

K. Hand controller and mount near the sensor operator

L. HD video cable kit

M. Laser illuminator - narrow (NVG Compatible)

N. All weather cover

O. Purge Kit

P. Previous proven integration with Shotover Navigation ARS 750(ATOM2)

RFP No. 802-24-40854 Page 13 of 62

2. Mission Mapping System – One (1) Shotover Navigation ARS 750 (ATOM2) (or newer) complete kit and installed with:

A. Reality Mapping System – One (1) each

B. Mission Management System – One (1) Each

C. NVIS Keyboard – One (1) Each

D. Forward mounted remote display – One (1) each

E. Internal mounted digital video recorders (2)

F. The system shall include Lifetime Map Updates, Lifetime Software Updates, and

Software Customization to meet the requirements of TPWD.

G. Include all the necessary GIS Integration as determined by TPWD

H. Include all third-party peripheral systems integration as determined by TPWD

I. Warranty: Minimum three (3) year hardware warranty

J. Hard drive – One (1) each. External computer hard drive storage device, with a minimum storage capacity of four (4) terra bytes and of solid state. Shall be remotely mounted and connected via USB connector to the mission map to allow for independent storage of video and images.

3. Video Router

A. Router measuring 16 input ports x 16 outport ports, with the ability to route video sources throughout the aircraft.

B. All video inputs will be routed to digital video router to then be distributed to the appropriate monitors.

C. A control knob shall be installed on the Tactical Flight Officer (TFO) workstation to adjust video distribution settings.

4. Digital Recorder – Avalex AVR 8414 (or newer) or equal

A. The digital recorder shall have proven integration and current support with the

Shotover ARS 750 system.

B. The digital recorder shall be installed, within easy access of TFO Workstation, as determined by TPWD in conference with Contractor.

C. The device shall record the images and video from the Thermal Imager and mapping system, in High Definition (HD) with the ability to also record the daytime camera video, Shotover mapping system overlay, cockpit audio, and any radio audio.

D. The recorders shall be wired to allow playback while in flight of images recorded on the recorder and viewed on either/both the 21” or 10” HD Monitor.

E. The recorders shall be powered by the avionics master switch.

F. Previous proven integration with Shotover Navigation ARS 750 (ATOM2).

5. Primary TFO Video Monitor – Viewpoint Product

RFP No. 802-24-40854 Page 14 of 62

A. Approximate 21-inch diagonal

B. Projected Capacitive (PCAP) Touch Screen with quad video feature

C. 1920 x 1080 resolution minimum

6. Secondary TFO Video Monitor – Viewpoint Product

A. Approximately twenty-one inch (21”) diagonal

B. PCAP Touch Screen with quad video feature

C. 1920 x 1080 resolution minimum

D. This monitor should be mounted vertically above the primary monitor so that the two monitors are in a stacked configuration.

7. Pilot Video Monitor – Viewpoint Product

A. Approximate seven inch (7”) high definition

B. No VGA or Composite shall be used

C. ALL SDI and HD will be utilized on the camera and mapping systems

D. Installed at the locations to be determined by the TPWD during pre-build conference

(center flip down or left cockpit window)

E. A button or switch on the pilot’s dedicated switch panel, location as determined by

TPWD, shall allow the pilot to toggle video feeds from the thermal imager and moving map or approved alternate monitor decided by TPWD in consultation with

Contractor in pre-build conference.

8. Internal WiFi: Internal aircraft WiFi system (STC to aircraft)

9. Kestrel Object Tracking Software Integration or equal

A. Artificial intelligence software based system capable of automatically detecting objects in electro-optical and infrared video over land and water environments

B. Allowing detection of small objects over large video coverage area

C. Allowing autonomous tracking of moving objects.

D. Documented success in search and rescue and law enforcement applications.

10. Transceiver Unit – Multi-Band Technisonic Industries Ltd., Multi-Band TDFM-9000 NV to include the following modules:

A. Very High Frequency (VHF) / 7-800 MHz Radio Module

B. VHF / 7-800 MHz Radio Module

C. VHF / 7-800 MHz Radio Module

D. VHF/ 7-800 MHz Radio Module

E. VHF / user selectable 136-173Mhz

F. Ultra High Frequency (UHF)

G. Cables installed to plug in APX 8000 with charger

i. APX8000 radio will operate on TAC5 from TDFM & audio panel

RFP No. 802-24-40854 Page 15 of 62

H. To include the TDFM-RC9000NV remote Radio control Head to be mounted in the cabin on TFO workstation

11. Charger for Motorola APX– Contractor shall furnish and install one (1) 12V radio charger

(DC Motorola APX 8000 Part no. NNTN7624 or similar) into the rear of the center console. Contractor shall install wiring nearby to include an adapter for a portable APX

8000 radio. This wiring shall be tied to the TAC5 audio panel button, via the TDFM on all four G13116 audio control panels.

12. Communication Radio – Garmin GTR225 – One (1) each

A. The radio shall have a dedicated transmit button or switch assigned to the TFO

Workstation switch panel.

B. The assignment of the particular switch panel button or switch shall be determined by TPWD in conference with Contractor.

13. Cellular/Satellite Telephone Interface – Flightcell DZMx – One (1) each

A. Latest model available

B. With cell phone signal booster

C. External airframe antenna installed and integrated into the audio system to allow for cellular and satellite telephone communications.

14. Cellular Telephone Modem Hotspot with Data Transfer Capability

A. Shall be installed and shall interface with the cellular/satellite telephone interface to allow for cellular telephone communications from the airplane

B. Shall allow for LTE/5G WiFi data hotspot interface with internal WiFi system listed in Subsection 5.8.3.8.

C. Shall be installed to automatically power on and off with aircraft Avionics Bus power switch

15. AirTEXT – satellite-based communications system

16. Audio Control Panel – Eagle Copters, Geneva Aviation G13115-NVG – Three (3) each

A. One (1) each installed for pilot, copilot, and TFO workstation

B. The assignment of devices to the different channels of this item shall be determined by TPWD in conference with Contractor

C. Shall have a dedicated transmit button or switch assigned to both a pilot and copilot yoke or dedicated switch panel to cause this item and the Audio Control Panel –

Auxiliary, listed in Subsection 5.8.3.17, to transmit upon the devices selected at the respective pilot or copilot position

D. The assignment of the particular pilot and copilot yoke or dedicated switch panel button or switch shall be determined by TPWD in conference with Contractor

RFP No. 802-24-40854 Page 16 of 62

E. The TFO Workstation audio panel shall be mounted and shall control the functions of the TFO workstation

17. Audio Control Panel Auxiliary – Eagle Copters, Geneva Aviation G13116 – NVG; two

(2) each

A. One (1) each installed for the pilot/copilot

B. One (1) each installed at the TFO Workstation, to be mounted and shall control the functions of the TFO workstation

C. The assignment of devices to the different channels of this item shall be determined by TPWD and Contractor at pre-build conference.

18. Digital Audio Router – Eagle Copters, Ltd., Eagle Aviation Systems, Geneva Aviation

G13000 – One (1) each

A. Full 48 KHz digital audio processing (DVD Quality)

B. Approximately twenty (20) transceivers or receivers in any combination, to be determined to TPWD at pre-build conference

C. Twelve (12) full capability headset ports

D. Eight (8) programmable alert tone generators with priority assignment

E. Extra keylines for special functions or operation of other mission equipment

F. No external matching units required for any audio source

G. No Special Software or Cables for Programming of Levels, Priorities, or Alert Tones.

Uses a standard Laptop, Network Cable and Internet Browser (No Web Access

Required).

19. LifeSeeker SAR XL S10 Long Range Cellular Detection System

A. Latest model available

B. Installed with antenna systems and mounts

C. Full software and use training for two (2) TFOs

20. Audio ICS Mute – Contractor shall install an ICS Mute button that will mute all ICS audio from recording devices. This button shall use a Vivisun annunciator in both the TFO workstation and cockpit that illuminates ICS and/or ICS MUTE for visual confirmation.

21. Foot switch – two (2)

A. Meet military specifications

B. Shall be installed:

i. Two (2) on the floor at the TFO Workstation

ii. At the TFO workstation one (1) foot switch shall enable voice to transmit via the device(s) as selected on the Audio Control Panel

RFP No. 802-24-40854 Page 17 of 62

iii. The second TFO Workstation foot switch (left switch) shall enable voice to transmit directly to the number one VHF transmitter Transceiver (Tac1) as determined by a switch on the instrument panel

iv. Exact location to be determined by TPWD and Contractor at pre-build conference.

22. Switch

A. One (1) each

B. Avionics master switch, controlling all radios, avionics, Integrated Flight Systems

FlightLogic Electronic Flight Information System (EFIS), with the exception of the moving map shall be installed on the instrument panel

23. Map / Chart Pockets / Cupholders – Approximately four (4) each

A. Map pockets (metal type, not soft material) shall be incorporated into the cockpit area, TFO Workstation, and commander’s observation station to store:

i. Avionics charts

ii. Street maps

iii. Pilot operator’s handbook

iv. Other documents

B. The final number and locations to be determined by TPWD and Contractor at pre-build conference.

24. Auxiliary Bluetooth Audio Panels – Four (4) each

A. Bluetooth jack for all audio panels

B. Installed in the pilot, copilot and TFO workstations

25. USB Outlets – six (6) each

A. A single or dual female USB (5-volt), USB-C (5-volt), and cigarette (12-volt) high watt outlets should be installed at each seating position, to include pilot/copilot

B. The location of these USB outlets will be agreed upon between TPWD and

Contractor.

5.8.4. Service and Support to Airborne Mission Components

1. Unlimited service calls with a tech on-site within 2 business day of repair request

2. Loaner systems provided within 48 hours if available

3. On-site system and operational training for agency officers

4. Technical and operational consultation services for State, Federal, and Local agencies

5. Frequency coordination in accordance with FCC frequency laws rules, and regulations

5.8.5. Loose Equipment – The following loose equipment shall be included with the aircraft and/or shipped separately to a location provided by TPWD.

1. Noise Cancelling Aviation Headset – Nine (9) each

RFP No. 802-24-40854 Page 18 of 62

A. General Aviation cables (dual plug)

B. Bluetooth compatible

C. Battery operated

D. Auto shut off

E. Coiled cable

F. U174 connector

G. Warranty: Five (5) year

2. Headset Adapters – Nine (9) each. David Clark Model 18253G-05 or equal

A. Adapter cable capable of converting helicopter headset U-174/U or U-93A/U to fixed wing headset M642/5-1(PJ068) & M642/4-1(PJ055)

B. Converts single plug (helicopter) to a dual plug (GA) configuration

3. Push to Talk Headset Extension Cords – Four (4) each – Must be compatible with

Headsets

4. Auxiliary Power Unit – One (1) each – Tesla TI3000 GPU-24 INT

A. Portable auxiliary power unit to include:

i. Appropriate power cables (DC Aviation Plug)

ii. Rain cover

iii. Shipping case

5. Aircraft Electric Tug – One (1) each

A. Single operator

B. Universal Cradle

C. Up to 15,000 pounds aircraft towing capacity

D. Single speed hand winch

E. LED Light installed

6. Portable Aircraft Air Conditioner – One (1) each

A. Required cooling capacity: 39,000 BTU/hr @ 95 degrees with 65% relative humidity

B. Safety Devices:

i. Compressor overload relay

ii. Fan motor protection

iii. Anti-freeze thermostat

iv. Condensate tank capacity: Min. 2 gallons

v. High pressure switch

vi. Compressor short-cycle protection

vii. Fan mode switch

viii. Automatic restart

ix. Thermostat

RFP No. 802-24-40854 Page 19 of 62

x. Control Panel: Digital

C. Warranty:

i. Unit: 12 month

ii. Compressor: 36 month

7. Flashlights – Streamlight Strion LED w/ charger or equal – two (2) each – Exact model to be decided by TPWD in conference with Contractor.

A. Light emitting diode (LED) with adjustable and minimum brightness of 600 lumens

B. Green Flip Filter

C. Rechargeable

D. Water resistant with IPX4 rating.

E. Shall be installed in the airplane at locations to be determined by TPWD in conference with Contractor. Preferred location is rear of TFO workstation.

8. LifeSeeker Mini Portable UAS Cellular Detection Systems – quantity one (1) each total

(not per airplane).

A. With antenna and all necessary operational accessories.

5.9. WORK CONFERENCES AND INSPECTIONS.

5.9.1. Upon award of a contract, representatives of TPWD shall meet with the successful Contractor within thirty (30) calendar days at the Contractor’s facility for a work scope meeting. TPWD representatives shall determine and approve, in this and in any additional conferences, the details of the configuration of the airplanes, including but not limited to, electrical system, panel layout, switch layout, paint, and all other aspects of the airplanes’ completion. Additionally, the Contractor shall provide a tour of their facility to illustrate the Contractor’s ability to meet the specifications and completion schedules as contained within this document.

5.9.3. Additional conferences shall be held, as deemed necessary by TPWD, throughout the completion process.

5.9.4. The successful Contractor shall allow TPWD representatives to inspect the status of the completion work, performed to the airplanes, during normal business hours or as otherwise agreed upon by the Contractor and TPWD representatives.

5.10. INSPECTION AND ACCEPTANCE.

5.10.1. Final Inspection. Final inspection shall be conducted at the Contractor’s location prior to TPWD taking acceptance of the airplanes. TPWD representatives shall have sole authority to determine that the specifications have been met. Inspection shall include the verification that all equipment has been installed, that the equipment is working properly, and shall include flight tests, the number and length to be determined by TPWD representatives. If a defect is found with an airplane, and the remedy for the defect will take an extended period of time as determined by TPWD, then subsequent inspections

RFP No. 802-24-40854 Page 20 of 62 shall occur until the contract specifications are met as determined by TPWD and the airplane is accepted.

5.10.2. TPWD will be responsible for hotel and per diem for initial final inspection process.

Contractor shall provide hotel and per diem for two (2) representatives of TPWD for the duration of the airplanes’ final inspection process. If a defect is found with the airplanes and/or completion, and the remedy for the defect will take an extended period of time as determined by TPWD, then subsequent inspections shall occur until the contract specifications are met as determined by TPWD and the airplane is accepted. Contractor shall provide hotel and per diem for the extended period and/or subsequent inspections if TPWD determines defect is found.

5.10.3. Shipping Expenses. Any loose equipment, packing cases, documentation, and et cetera, which cannot be transported within an airplane to its assigned duty station, shall be shipped to the address as determined by TPWD at the Contractor’s expense.

5.10.4. Completion Schedules. The airplanes shall be fully equipped, certified as per specifications, and accepted by TPWD, in accordance with the provisions of this document, within the agreed upon date at time of award. Any delay created as a result of TPWD’s failure to provide personnel for the inspection and acceptance of the airplanes, as described within this document, shall not be counted against the above described completion schedule. Contractor shall notify TPWD of any delays that will affect the completion schedule and provide a revised completion schedule. Notification of such a delay shall occur as soon as is reasonably practicable after the Contractor becomes aware of the delay but no later than one business day. TPWD may accept and approve the revised completion schedule at its discretion and may consider any relevant circumstances, including events that may qualify as force majeure as that term is described within this document and the Contractor’s efforts to mitigate the resulting delay.

5.10.5. TPWD shall remit payment for all equipment and services only after TPWD has determined that the specifications as described within this document have been met through the procedures as described in 5.10. Inspection and Acceptance, of this document.

5.11. All parts not specifically mentioned which are necessary for the airplane to be complete and ready for operation or which are normally furnished as standard equipment will be furnished by the awarded Contractor. All parts must conform to strength, quality and workmanship of accepted industry standards.

6. TRAINING

6.1. Pilot Training. The airplane manufacturer shall provide training for five (5) pilots, including ground and flight training. The training shall be conducted at a facility licensed by the FAA in full motion simulator. TPWD shall have up to thirty-six months to use these positions.

6.2. Mechanic Training. One (1) mechanic training position shall be provided by the manufacturer for each airplane (2 total). TPWD shall have up to thirty-six months to use this position.

7. TRAVEL

RFP No. 802-24-40854 Page 21 of 62

All travel expenses required by the Respondent to perform its obligations under the Contract will be at the Respondent’s expense. TPWD will be responsible for TPWD accommodations for onsite meetings and inspections.

8. COMPLETION PENALTIES

8.1. Contractor understands and agrees that the delivery deadline listed within this document is critical to TPWD and that damages for failure to meet the completion schedule are difficult to calculate.

Therefore, in the event the Contractor fails to meet the delivery schedule approved at time of award, TPWD may, in its discretion, impose liquidated damages in the amount of $500 per calendar day for Contractor’s failure to meet the delivery schedule as described within this document.

8.2. TPWD has the right to offset any liquidated damages payable to TPWD, as specified above, against any payments due to the Contractor. If insufficient payments are available to offset such liquidated damages, then the Contractor shall pay TPWD any remaining liquidated damages within fifteen (15) calendar days following receipt of written notice of the amount due.

8.3. Upon receipt of TPWD’s written notice, the Contractor will have ten (10) calendar days to provide a written explanation of any justification that may be applicable to the liquidated damages being considered, and to submit a corrective action plan for bringing the deficient operations within the standards specified by the contract.

8.4. TPWD shall have the right to approve and make changes to the corrective action plan submitted by the Contractor. The corrective action plan shall be implemented by the Contractor at no cost to and upon approval by TPWD. Liquidated damages will not be assessed during the specified cure period for the activity in question, including the agreed implementation of any final corrective action plan.

8.5. Contractor’s failure to pay the assessed liquidated damages within the designated time frame may be deemed by TPWD as a breach of Contract.

8.6. The claim or collection of liquidated damages by TPWD shall in no way limit or waive applicability of any other legal remedies available to TPWD, including collection of other damages available under the contract or otherwise available by law.

9. CONTRACTOR REQUIREMENTS

9.1. Contractor agrees to conduct all its services under the awarded contract by and through appropriate communications with TPWD. No work, installation or other services shall be undertaken by Contractor except with the prior written authorization by TPWD. Contractor understands and agrees that work, installation or other service performed without prior written authorization of the TPWD is work outside the scope of this contract and shall be performed exclusively at Contractor’s risk.

9.2. Contractor and subcontractor(s) shall provide service in accordance with requirements specified herein and the resulting contract(s) and adhere to the TPWD Terms and Conditions.

9.3. Contractor shall provide all labor, materials and equipment necessary to meet requirements of the specified services throughout the term of the contract.

9.4. Contractor is responsible for all costs incurred in the performance of the contract.

9.5. Contractor and subcontractor(s) shall comply with all laws, ordinances, statutes and regulations pertaining to the services requested herein, and shall obtain such permits, licenses or other authorizations as may be required.

RFP No. 802-24-40854 Page 22 of 62

9.6. Contractor and subcontractor(s) shall follow relevant safety rules and conduct the work in a safe manner.

9.7. Contractor shall approve and authorize all work done as established by FAA regulations for aircraft maintenance.

10. TPWD RESPONSIBILITIES

10.1. TPWD will designate a Contract Manager and Project Manager upon contract award.

10.2. TPWD will furnish no material, labor, equipment, or facilities unless otherwise provided for in this contract.

11. PERFORMANCE MEASURES

11.1. Contractor will be responsible for the performance of any contractual obligations that may result from an award based on this RFP and shall not be relieved due to non-performance of any or all subcontractor(s).

By submitting a proposal, the Respondent commits to providing the goods and services required in the RFP. The successful Respondent(s) will be required to abide by TPWD policies, procedures, standards and guidelines relevant to the execution of this contract.

11.2. TPWD will measure and evaluate the Contractor’s and/or subcontractor’s performance under the contract.

If the Contractor or subcontractor does not meet any standards for deliverables and/or performance incentives (if applicable), TPWD may impose remedies if the Contractor or subcontractor(s) fails to meet their responsibilities as outlined in the RFP and the terms and conditions of the contract. All services and deliverables under the contract shall be provided at an acceptable quality level and in a manner consistent with acceptable industry standards, customs, and practices. In the event TPWD deems that the Contractor’s performance does not meet an acceptable quality level of service and deliverables, TPWD may seek or negotiate remedies with the Contractor.

12. ADDING NEW PRODUCTS/SERVICES TO CONTRACT AFTER AWARD

Following the contract award, additional products/services of the same general category that could have been encompassed in the award of this contract, and that are not already on the contract, may be added. A formal written request will be sent to successful respondent to quote on the proposed additional products/services.

Respondent shall submit proposals to TPWD as instructed. All prices are subject to negotiation with the Best and Final Offer (“BAFO”). TPWD may accept or reject any or all proposals and may issue a separate solicitation for the products/services after rejecting some or all of the responses. The products/services covered under this provision shall conform to the specifications as outlined in the request.

13. MODIFICATIONS OF CONTRACT TERMS AND/OR AMENDMENTS

13.1. The terms and conditions of the Contract shall govern all transactions under the Contract.

13.2. The Contract may only be modified or amended upon mutual written agreement of TPWD Purchaser(s) and the Contractor.

13.3. Terms and conditions that do not conflict with the Contract and are acceptable to the Contractor(s) may be added in a Purchase Order and given effect. No additional term or condition added in a Purchase Order can conflict with or diminish a term or condition of the Contract. In the event of a conflict between Purchase Order and the Contract, the Contract term shall control.

RFP No. 802-24-40854 Page 23 of 62

14. INSURANCE

14.1. Contractor shall procure and maintain during the entire period of their performance under this contract the following minimum insurance.

Type of Insurance Each Occurrence/Aggregate Workers Compensation STATUTORY LIMITS Employer's Liability Bodily Injury by Accident Bodily Injury by Disease Bodily Injury by Disease

$1,000,000 Ea. Accident $1,000,000 Ea. Employee $1,000,000 Policy Limit

Commercial General Liability General Aggregate Applies Per Project

$2,000,000 Aggregate $5,000 Medical Expense each person $50,000 Damage to Premises Rented to You $2,000,000 Products Completed Operations $1,000,000 Personal & Advertising Liability $1,000,000 Each Occurrence

Automobile Liability All Owned, Hired and Non-Owned Vehicles $1,000,000 Combined Single Limit

14.2. Policy must contain an additional insured endorsement: The State of Texas, acting through Texas Parks and Wildlife Department and its officers and employees, is listed as an additional insured and loss payee.

14.3. The required coverage is to be with companies licensed in the state of Texas, with an “A” rating from A.M.

Best, and authorized to provide the corresponding coverage.

14.4. Prior to the commencement of the job and not later than ten (10) days following award, the Contractor shall furnish to TPWD, for approval, a certificate of insurance as proof that the required insurance is in full force and effect.