ESBD_File_343297_7 - Final solicitation (including all forms).pdf

ARTICLE 1 - GENERAL OVERVIEW AND EXECUTIVE SUMMARY

AUSTIN COMMUNITY COLLEGE (ACC) DISTRICT is soliciting Requests for Proposals (RFPs) from qualified and interested vendors for district wide walk-off flooring solutions in accordance with Solicitation #360-24-174-00-M-AB-RFP.

ACC Administration is responsible for the following responsibilities with respect to the selection of service providers for the proposed services:

• Serve as the primary/first contact with all external professionals who may be contracted for these services;

• Develop and publicize scope of solicitation and evaluation criteria for selection of the proposed walk-off flooring solutions;

• Submit rankings of respondents to the solicitation evaluation committee for evaluation selection and approval; and

• Serve as contact and in oversight role throughout the procurement process.

Selection Process – The RFP is a one (1) step process for selecting a qualified vendor for:

• District Wide Walk-Off Flooring Solutions.

ARTICLE 1.1 Authority

ACC is soliciting the proposed services and goods listed herein under Texas Education Code, Chapter 44, Subchapter B, Section 44.031(f), and ACC’s Board Policy CF (Local).

ARTICLE 1.2 College Information

ACC is a two-year community college providing university transfer, workforce training, continuing education, and adult basic education opportunities. In fall 2017, more than 45,000 credit and non-credit students took advantage of ACC’s low tuition, small classes, convenient locations, and great instructors.

ACC was founded in 1972 as part of the Austin Independent School District and began offering classes in fall semester 1973. Today, the college functions as an independent institution and operates eleven campuses throughout Greater Austin, two Business Services Centers, as well as other locations in ACC’s service area. Set and periodically revised by the state Legislature, ACC’s service area encompasses all of the following counties: Hays, Caldwell, Blanco, Gillespie, and most of Travis, Bastrop, and parts of Fayette, Gonzales, Guadalupe, Lee and Williamson Counties. The ACC District is composed of areas that support the college’s operations through an ad valorem tax. ACC’s website is at http://www.austincc.edu.

Historical and demographic information about ACC can be viewed by accessing the link below to the ACC Fact Book: http://www.austincc.edu/oiepub/pubs/factbook/index.html.

ARTICLE 1.3 Point of Contact Information http://www.austincc.edu/ http://www.austincc.edu/oiepub/pubs/factbook/index.html

All requests, questions or other communication about this solicitation shall be made in writing to the ACC P2P Department addressed to person listed below:

• Name: Anthony Barron

• Title: Buyer, ACC P2P Department

• Address: 9101 Tuscany Way, Austin, TX 78754

• Phone: (512) 223-1039

• E-Mail: anthony.barron@austincc.edu

ARTICLE 1.4 Prohibited Communication

On issuance of this solicitation, except for the written questions and requests for clarification described in the solicitation, ACC, its representative(s), or partners will not answer any questions or otherwise discuss the contents of this solicitation with any potential respondents or their representative(s).

Attempts by potential respondents to ask questions by phone, email, or in person of other representatives other than the point of contact for this solicitation will not be allowed or recognized as valid. Respondents shall rely only on written statements issued by or through the College's designated staff as provided in this solicitation.

Prohibited communication includes any attempts to contact or notify any ACC agent (see Exhibit C-1) during the procurement process and prior to award of the resulting contract.

This restriction does not preclude discussions between affected parties to conduct business unrelated to this solicitation.

Failure to comply with these requirements may result in disqualification of respondent's proposal.

ARTICLE 1.5 Clarifications

Respondents must notify the Point of Contact of any ambiguity, conflict, discrepancy, exclusionary specifications, omission or other error in the solicitation in the manner and by the deadline for submitting questions.

If a respondent fails to timely and adequately notify the point of contact of such issues, the respondent submits its proposals at its own risk, and if awarded a contract:

• shall have waived any claim of error or ambiguity in the solicitation and any resulting contract,

• shall not contest the interpretation by the College of such provision(s), and,

• shall not be entitled to additional compensation, relief, or time by reason of ambiguity, error, or later correction.

ARTICLE 1.6 Questions and Responses mailto:anthony.barron@austincc.edu

Questions or comments concerning this solicitation must be submitted in writing to the ACC’s Point of Contact, by no later than the date and time indicated in Procurement Schedule of Events.

Responses to questions or other written requests for clarification will be communicated via an addendum, or via Workday Strategic Sourcing (WSS) “Message Center”, as applicable. ACC reserves the right to amend answers before the deadline of the solicitation’s responses. It is the respondent's responsibility to contact the Point of Contact for updated responses.

ACC also reserves the right to determine or decline to answer any question or questions or to provide a single consolidated response of all matters they choose to respond in any manner at the sole discretion of the College. If ACC, in its sole discretion, determines that questions necessitate a change to this solicitation, the change will be reduced to writing in the form of an addendum, or via Workday Strategic Sourcing (WSS) “Message Center”, as applicable.

ARTICLE 1.7 Procurement Schedule

The following table documents identify the critical pre-award events for the solicitation.

Procurement Schedule Event Dates

Solicitation Release Date November 21, 2023 Solicitation Conference at 2:00 p.m., Central Standard Time (CST) December 6, 2023

Deadline for Questions December 7, 2023

Issuance of Addendum, or via Workday Strategic Sourcing (WSS) “Message Center”, as applicable. December 8, 2023

Withdrawal of Solicitation (Same date as the Due Date/Closing Date): 12:00 p.m., CST December 14, 2023

Solicitation Response Due Date/Closing Date: 12:00 p.m., CST December 14, 2023

Contract Award January 16, 2024

Anticipated Contract Start Date January 31, 2024

Note: The dates identified are a tentative schedule of events. ACC reserves the right to modify these dates at any time upon notice and at the discretion of ACC, which will be posted to its website, via addenda.

ARTICLE 1.8 Solicitation Conference

ACC will host an optional solicitation conference on Wednesday, December 6, 2023, at 2:00 p.m., CST on ZOOM via link below:

• https://austincc.zoom.us/j/89587116386?pwd=V0xWMjQ1bGVtTVJWZW5FUE8yb

0VLUT09

Respondents may email questions for the conference to the Point of Contact (see Section 1.3) no later than five (5) days before the conference. ACC will allow respondents to submit written questions at the conference.

People with disabilities who wish to attend the meeting and require auxiliary aids or services should contact the sole point of contact identified in the solicitation at least 72 hours before the meeting so appropriate arrangements can be made. ACC will attempt to respond to questions at the conference, but responses are not official until posted in the official format on ACC’s website. ACC reserves the right to amend answers before to the proposal submission deadline.

ARTICLE 2 - PROJECT OVERVIEW

ARTICLE 2.1 Mission Statement and Objective

The primary mission of ACC’s P2P Department is to acquire the highest quality of goods and services in a timely manner that provides the best value to ACC, and to assure that the procurement function is conducted for effective college operations and in accordance with applicable Federal and State laws, and ACC policies.

ARTICLE 2.2 Mission Objectives

ACC’s objectives of this solicitation are to award one (1) or more contract(s) with qualified respondents for the purchase of new ACC walk-off flooring solutions throughout the district.

ACC is planning to purchase plain mats, carpeted and rubber mats, carpets, as well as customized walk-off solutions for all campus locations and business centers. All campus entry door mats must include ACC's logo.

ARTICLE 2.3 Description of Services/Scope of Work (SOW)/Specifications

ACC is seeking to upgrade all current walk-off mats and carpets due to general conditions, such as general wear and tear. ACC requests all interested respondent(s) to assess all ACC locations and to make recommendations as to the appropriate flooring solution for each campus and business center (see Exhibit F). There may also be a need for more modern solutions for certain locations. All respondents are requested to provide a replacement plan in their proposal response, including the proposed schedule and costs. Any replacement plan is subject to approval by the ACC's Campus Planning and Operations department or assigned contract manager.

https://austincc.zoom.us/j/89587116386?pwd=V0xWMjQ1bGVtTVJWZW5FUE8yb0VLUT09 https://austincc.zoom.us/j/89587116386?pwd=V0xWMjQ1bGVtTVJWZW5FUE8yb0VLUT09

The walk-off flooring solutions that must include the ACC logo are only required for ACC's main campus building entrances and exits doors, unless an alternate request is communicated and approved by the ACC's Campus Planning and Operations department or assigned contract manager in coordination with the selected respondent/contractor. ACC will need to acquire back stock of the logo solutions, up to an additional twelve (12). Walk-off flooring solutions samples are required for review and approvals prior to any orders or purchase. See Exhibit F (ACC Campuses, Addresses/Locations and Mats/Carpets by Campus/Business Center) for a listing of campuses and business centers, addresses/locations, and information related to the flooring solution needed for each ACC campus.

ARTICLE 2.4 Warranty Requirements

As applicable, unless otherwise agreed in writing prior to the award, the manufacturer's warranty for all items purchased shall be in effect from the date of the installation. All respondents must ensure the warranty requirements are applicable to the types of items and the components for the District-Wide Walk-Off Flooring Solutions as identified in Exhibit F. Complete repair or full replacement of all faults resulting from a product defect will be sent back to the selected/awarded contractor, which must be included in the product warranty.

ARTICLE 2.5 Delivery and Installation

All respondents must ensure the delivery and installation costs are included in the total acquisition price or cost of the proposed Walk-Off Flooring Solutions. ACC is requesting delivery and installation of the Walk-Off Flooring Solutions by March 2024, or a date as specified by ACC in coordination with ACC Campus Planning and Operations' contract manager.

ARTICLE 2.6 Extended Warranty and Maintenance Service Agreement

All respondents are requested, if applicable, to provide information regarding additional or extended warranty and/or maintenance agreements that would be applicable to the proposed Walk-Off Flooring Solutions. Respondents are requested to identify and list costs of additional warranty and/or maintenance agreements on the WSS price sheet (See Exhibit G2, Excel Version) with the respondent's proposal submission. ACC will consider the cost of the extended warranty option in determining overall best value to the College.

ARTICLE 2.7 All Elements of Costs for the Proposed Goods

The cost of the proposed goods and all elements of cost offered by all respondents must include, but not limited to, the initial warranty, delivery and installation costs, which must be incorporated in Exhibit G2 in conjunction with each respondent's proposal submission. In addition, all respondents are requested to maintain the original cost of the proposed equipment for at least two (2) years from the date of installation. All proposed costs will be considered by ACC in determining the overall best value selection for contract award.

ARTICLE 3 - SMALL LOCAL BUSINESS ENTERPRISES

ARTICLE 3.1 Small Business Development Program (SBDP)

The Small Business Development Program (SBDP) was established to provide a race- and gender-neutral program for ACC District to use in its efforts to ensure that all segments of its local business community have a reasonable and significant opportunity to participate in District contracts for construction, architectural and engineering services, professional services, non-professional services, and commodities.

Pursuant to ACC’s Board Policy CF (Local), ACC is committed to maximizing the vitality and robustness of the economy of the District’s service area through enhanced opportunities for the utilization of Small Local Business Enterprises (SLBE) as defined within the SBDP.

The respondent is required to use its best efforts to assist ACC in achieving this objective through providing maximum opportunities for SLBEs to participate on its team(s), and by using its best efforts to encourage the use of SLBEs by other vendors, suppliers, professionals, subcontractors, and sub-vendors when possible. Vendors are required to provide a plan describing their actions to utilize SLBEs in all phases of the contract.

Respondents may contact the SBDP Office at (512) 223-1086 for assistance or clarification with issues specifically related to ACC Policy, the completion of SLBE forms and related reports, by the terms of the contract, and/or by ACC Policy (See Exhibit B, SBDP Information). Vendors plan will be reviewed for the strength of proposed SLBE participation on respondent’s team and plan to ensure compliance with SBDP by other vendors performing on a project under respondent’s supervision.

ARTICLE 3.2 SLBE Participation

Provide a plan (see Exhibit B) describing the vendor’s good faith efforts to include and utilize SLBEs. The plan will be reviewed for the strength of proposed SLBE participation on respondent’s team and to ensure compliance with SBDP by other vendors performing on projects under respondent’s supervision. The plan should include the proposed percentage of SLBE participation on the project. All respondents are encouraged to meet or exceed ACC’s internal goal of 30% in all phases of the resulting contract.

During the term of the contract, ACC shall monitor SLBE Participation regularly, in accordance with the plan submitted by the selected respondent for a contract, to determine if the SLBE participation continues to meet or exceed provisions specified in the contract.

Accordingly, if the selected respondent is deemed to have not made a good faith effort to comply with the requirements of the original solicitation, resulting contract and/or the submitted SLBE Participation Plan, ACC shall report nonperformance relative to its contracts to the comptroller in accordance with its vendor performance tracking system (VPTS) of the Texas Government Code, Section 2262.055.

ARTICLE 4 - AWARD OF CONTRACT

It is the intent of ACC to award one (1) or more contracts to the qualified respondents whose proposal, conforming to the conditions and requirements of the solicitation, is determined to offer the best value to ACC. ACC, at its discretion, may elect to award one (1) or more contracts for the proposed goods and services by region/regions according to ACC’s District Map (see Exhibit D). The award shall not be made upon the opening of proposals but at a time as soon thereafter as may be necessary to evaluate proposals and to obtain Board of Trustee authorization, if required.

The provisions, terms, and conditions of this solicitation shall become a part of any subsequent contractual documents. Failure of the successful respondents to accept this obligation may result in the cancellation of any recommendation to award. Notwithstanding the above, this solicitation does not commit ACC to contract for any requirements detailed in this document.

ARTICLE 5 - BUSINESS PROPOSAL

Please complete the following components of your bid submission included in this digital RFP event:

• Questionnaire

• Required documents:

1. Completed and signed Certification Form (Exhibit A);

2. Completed SBDP Forms (Exhibits B1, B2 and/or B3), as applicable (Forms 4-6 required only at contract award);

3. Respondent’s Affidavit of Non-Collusion (Exhibit C-1);

4. Conflict of Interest Questionnaire (Exhibit C-2);

5. Certification of Compliance with Provisions of the Texas Government Code, Sections 2271.002 and 2274.002 (Exhibit E);

6. Proof of Insurability in accordance with ACC’s Terms and Conditions set forth in this solicitation as:

Respondent must demonstrate they have the appropriate general liability insurance as set forth in ACC’s Terms and Conditions. Specify the bond, professional liability, or comparable insurance coverage maintained by the company. Certification of bond, when the application must be presented within ten (10) calendar days of notification.

Respondent must show evidence of possessing Workers’ Compensation Insurance as required by law.

Verification that the vendor has completed the online Vendor Registration with ACC on their portal link: https://austincc.edu/sbdpvendor and provided supporting documentation including but not limited to IRS W-9, https://austincc.edu/sbdpvendor

Request for Taxpayer Identification Number and Certification (see www.irs.gov).

7. Provide evidence of licensure by appropriate state board, if applicable.

8. Cost of Goods Worksheet (Exhibit G2 Excel)

ARTICLE 6 - BUSINESS PROPOSAL EVALUATION

Proposals will be evaluated in accordance with Texas Education Code, Chapter 44, Subchapter B, Section 44.031(f), associated with the proposed services and goods, as follows:

• An evaluation committee will conduct evaluations of the submitted proposals.

• Any response that takes exception to any mandatory item(s) in this solicitations process may be rejected and not considered. Any response to the solicitation that does not include a response to all the required information may also be rejected and not considered.

• A notation of “Not applicable” as appropriate will be considered a valid response.

ARTICLE 6.1 Evaluation Criteria

ACC will evaluate proposals in accordance with the Texas Education Code Section 44.031(b), Texas Government Code Section 2155.074 and ACC’s best value criteria, and in determining to whom to award a contract, the district shall consider the following:

1. Proposed cost and reasonableness of the proposed pricing (30%);

2. Respondent's past performance, experience of company and demonstrated results (25%);

3. Quality, reliability of the proposed and creative solutions (20%);

4. Product warranty and long-term maintenance methods (15%); and

5. Responsiveness and thoroughness of proposed goods and services offered (10%).

The evaluation committee(s) will conduct evaluations of the submitted RFP responses and will consider the identified factors and the weight associated with the identified criterion in reaching the committee's final ranking for the respondents who have submitted proposals.

ARTICLE 6.2 SLBE Participation for Evaluations

In accordance with ACC’s Board Policy CF (Local), ACC is committed to maximizing the vitality and robustness of the economy of the District’s service area through enhanced opportunities for the utilization of SLBEs as defined within the SBDP.

ACC’s internal goal for SBDP participation is 30% or more for all its contracts. All respondents have the opportunity to participate in the SBDP by maximizing inclusion of SLBEs; and are encouraged to make a good faith effort to assist ACC in achieving this objective through providing maximum opportunities through the use of SLBEs by other vendors, suppliers, professionals, and subcontractors when possible.

http://www.irs.gov/

In conjunction with the criteria for evaluation, in this section, respondents will have the opportunity to receive percentage points, which are allocated and based on the respondent’s submitted SLBE Participation Plan that will be considered in the selection of the best value respondent for the proposed contract services.

ARTICLE 6.3 Acceptance of Evaluation Methodology

By submitting a proposal in response to the solicitation/RFP, the respondent accepts the evaluation process and acknowledges and accepts that determination of the “most qualified” vendors/respondents will require subjective judgments by the Owner.

BY SUBMITTING A RESPONSE TO THIS RFP, THE RESPONDENT (OR BIDDER)

AGREES THAT IT WAIVES ANY CLAIMS IT HAS OR MAY HAVE AGAINST ACC,

ACC’S EMPLOYEES, OFFICERS, AGENTS, REPRESENTATIVES AND MEMBERS

OF ACC’S GOVERNING BODY, IN CONNECTION WITH OR ARISING OUT OF

THIS RFP INCLUDING THE ADMINISTRATION OF THE RFP, THE BASIS FOR

SELECTION, THE EVALUATION OF THE RESPONSES, THE METHOD USED FOR

SELECTION, AND ANY DISCLOSURE OF INFORMATION REGARDING THE

RESPONSES OR EVALUATIONS. THE SUBMISSION OF PROPOSALS

CONSTITUTES THE ACCEPTANCE BY THE RESPONDENT OF THE EVALUATION

TECHNIQUE DESCRIBED IN THIS RFP.

ARTICLE 6.4 Initial Compliance Screening

ACC will perform an initial screening of all proposals received. Unsigned proposals are subject to rejection without further evaluation. Proposals that do not include all required forms will result in automatic disqualification.

ARTICLE 6.5 Competitive Range Determinations

ACC may determine that certain proposals are within the competitive range for consideration for negotiation and possible contract award, for proposals that receive the highest or most satisfactory evaluation. ACC may, in the interest of administrative efficiency, place reasonable limits on the number of proposals that will be included in the competitive range.

ARTICLE 6.6 Oral Presentations and/or Site Visits

ACC may, at its sole discretion, request oral presentations, site visits, and/or demonstrations from one or more respondents included in the competitive range. ACC will notify selected respondents of the time and location for these activities and may supply agendas or topics for discussion. ACC reserves the right to ask additional questions during oral presentations, site visits, and or demonstrations to clarify the scope and content of the written proposal.

The respondent’s oral presentation, site visit, and/or demonstration must substantially represent material included in the written proposal, and should not introduce new concepts or offers unless specifically requested by ACC.

ARTICLE 6.7 Best and Final Offers

ACC may, but is not required to, permit proposals to prepare one or more revised offers. For this reason, respondents are encouraged to treat their original proposal, and any revised offers requested by ACC, as best and final offers.

ARTICLE 6.8 Clarifications with Respondents

ACC may, but is not required to, conduct clarifications with all, some, or none of the respondents included in the competitive range for the purpose of obtaining the best value for ACC. ACC may conduct clarification for the purpose of:

• clarifying proposal’s ambiguities;

• requesting modifications to a proposal; and/or

• obtaining a best and final offer.

ACC may make an award that represents the best value to the College.

ARTICLE 7 - INSURANCE REQUIREMENTS

Successful respondent(s) shall procure and maintain at its own expense the following minimum insurance coverages insuring all services, work activities, and contractual obligations undertaken in this contract. These insurance policies must be written by insurers acceptable to ACC.

Insurance limits for the proposed contract(s) includes the following:

ARTICLE 7.1 General Liability Insurance

Covering all duties, services or work to be performed (under the contract); insurance will provide limits of:

• Policy aggregate $2,000,000

• Each occurrence $1,000,000

• Products/completed operations aggregate $1,000,000

• Personal injury liability $1,000,000

• Fire damage liability $50,000

• Medical payments $5,000

• Sexual Molestation noted as not excluded from coverage, limits equal to policy limits.

• Consultant/Professional Liability Insurance limits $1,000,000 occurrence/aggregate (for consultants/services).

• Automobile Liability Insurance, Combined Single Limit $500,000 or as required by law.

ARTICLE 7.2 Workers’ Compensation Insurance

Providing the statutory benefits for the State of Texas and Employer’s Liability Insurance for all contracts in the amount of:

• Bodily Injury by accident: $500,000

• Bodily Injury by Disease - each person: $500,000

• Bodily Injury by Disease - policy limit: $500,000

ARTICLE 7.3 An Original Certificate of Insurance

Must be submitted from the insurer/agent prior to the issuance of the Notice to Proceed. The insurance carriers must be acceptable to ACC, generally an AM Best A- IX or better rating. The General Liability and Automobile Liability Certificate of Insurance must name Austin Community College District as an additional insured.

All certificates except Professional Liability shall include a Waiver of Subrogation for coverages. Vendors must maintain the required limits of insurance as specified in the contract. They must also inform the College of any changes in insurance carriers, policy effective dates, or agents at least 30 days prior to such change, except if the policy is canceled for non-payment of premium, in which case the notice shall be ten (10) days.

ARTICLE 7.3.1

Vendor shall submit a properly endorsed Certificate of Insurance prior to any use of ACC facilities, work performed or services provided by Vendor under this Contract. Vendor must submit the Certificate of Insurance (COI) on an annual basis to ACC’s Office of Risk Management via email at:

• accriskmgmt@austincc.edu

Insurance carriers must be acceptable to ACC, with generally an AM Best A- IX or better rating.

General Liability and Automobile Liability certificates of insurance must name Austin Community College District as additional insured. All certificates except Professional Liability shall include a Waiver of Subrogation for coverages in favor of Austin Community College District. Notice shall be provided to ACC of any changes in insurance carriers, policy effective dates, or agents to insurance required under this Contract at least 30 days prior to such change, except if the policy is cancelled for non-payment of premium, in which case the notice shall be 10 days.

ARTICLE 7.3.2 [When applicable]

Vendor shall carry Pollution Liability insurance with limits of $1,000,000 per occurrence and $2,000,000 aggregate.

ARTICLE 7.3.3

mailto:accriskmgmt@austincc.edu

Vendor shall carry Errors and Omissions insurance with limits of $1,000,000 for each occurrence and $3,000,000 aggregate.

ARTICLE 7.3.4

Vendor shall carry Sexual Misconduct and Liability insurance with limits of $1,000,000 for each occurrence and $3,000,000 aggregate. [OR] Vendor shall have coverage that does not exclude Sexual Molestation coverage with limits equal to policy limits.

ACC shall bear no financial responsibility for Contractor's insurance coverage.

EXHIBIT A

CERTIFICATION FORM

I hereby certify that the company whose name appears on this Certification, to submit this response and to execute a contract on behalf of said company.

I certify that this response is submitted with all items required under the invitation for solicitation; and

I certify that this response meets all the requirements of the solicitation, that it shall remain firm for a period of one hundred and twenty (120) days, and that I have read the terms and conditions and acknowledge that they shall be the terms and conditions of the purchase order contract awarded pursuant hereto. Must complete Sections 1 and 2.

SECTION 1:

Company Name:

Company Address:

Federal Tax ID Number:

DUNS Number:

SECTION 2

PRIMARY CONTACT:

Authorized Signature #1:

Print Name:

Title:

Telephone:

E-mail:

SECONDARY CONTACT (if applicable):

Authorized Signature #2:

Print Name:

Title:

Telephone:

E-mail:

Company Name ________________________________________ FEIN/SSN ____________

Contact Person _________________________________ Title ________________________

Address ____________________________________________________________________

City ____________________________ State _________________ Zip _________________

Phone ____________________________ Email ___________________________________

Solicitation/Project Number _________________ Solicitation/Project Title ________________

1. Will the contractor listed above; subcontract any portions of the work to be performed on this contract to any other firm?

☐ Yes, I will be subcontracting portion(s) of the contract. Complete Exhibit B-3, SBDP- SLBE, Subcontractor Utilization Plan.

☐ No, I will not be subcontracting any portion of the contract, and will be completing the entire contract with my own resources. (COMPLETE THIS FORM - ONLY)

2. Have you completed the Austin Community College District Vendor Registration?

☐ Yes ☐ No: Please register as an ACC Vendor supplier_request@austincc.edu

3. Are you certified Small Local Business Enterprise (SLBE) with ACC?

☐ Yes: Please verify your information is correct at https://acc.gob2g.com/ ☐ No: If you would like to apply please complete the SLBE Self Certification on https://acc.gob2g.com/

4. I have read and accepted the SBDP Guidelines.

☐ Yes ☐ No

Signature Name and Title (Print)

Date

FOR MORE INFORMATION OR ASSISTANCE WITH THESE FORMS, CONTACT:

Small Business Development Program (SBDP)

9101 Tuscany Way Austin, TX 78754

(512) 223-1039 SBDP@austincc.edu

SBDP Frequently Asked Questions: https://offices.austincc.edu/procurement/small-business-development-plan/

SMALL BUSINESS DEVELOPMENT PROGRAM

SOLICITATION COVER PAGE

FORM B1

Small Business Development Program

SMALL LOCAL BUSINESS ENTERPRISE (SLBE) SELF-CERTIFICATION FORM B2

Please complete the following information you may email or return to Austin Community College District, Procure to Pay-SLBE, 9101 Tuscany Way, Austin TX 78754 Phone 512-223-1039 • SBDP@austincc.edu • www.austincc.edu/smallbusiness

*Asterisk indicates fields required to process certification

*Company Name *FEIN/SSN

*Contact Person Title

*Address

*City State *Zip

*Phone *Email

1) *Have you completed the Austin Community College District Vendor Registration?

☐ Yes: Please verify your information is correct here ☐ No: Please register as an ACC Vendor here

2) Is your company currently certified by any local, state, or government agency?

☐ Yes: Please attach proof of certification in your ACC Vendor Profile ☐ No

3) *List Company gross annual receipts for the last 3 years

YEAR TOTAL RECEIPTS

TOTAL= $

3 year average $

4) *Number of Employees________________

*Please list the NAICS Codes you would like to apply to this certification

If you have difficulty determining your size status, please click here.

The undersigned declares and swears under penalty of perjury that the foregoing statements are true, correct, and complete and accurately explain the operations of (name of company):

Additionally, the undersigned agrees, during the term of this certification, to immediately notify the SBDP Office when changes in the information provided on this application occur. Further, the undersigned agrees to provide directly to the SBDP Office current, complete and accurate information regarding actual work performed on projects; the payment thereof; and proposed changes, if any, of the foregoing arrangements. The undersigned agrees to permit the audit and examination of books, records, and files of the named company. Any material misrepresentation will be grounds for revoking certification and/or for terminating any contract, which may be awarded and for initiating action under federal, state, or local laws concerning false statements.

Name and Title (Print) Signature Date

EXHIBIT B2

Offeror/Respondent Name ___________________________________________________________________________________

Offeror/Respondents seeking SLBE participation are required to complete this form and submit it with their offer/proposal. An Excel version of this form is available here. If you are submitting this form please indicate page number and initial.

Name of Subcontractor/Sub-consultant or Supplier

Contact Name and Phone Number

Email SLBE List another

CERT

Description of Service(s) Dollar Amount of Subcontract

NIGP

Code(s)

NAICS Code(s) % of Contract

(Example) ABC Construction

Jane Doe (512) 123-4567 janedoe@biz.con Yes SBE/HUB/D

BE

Electrical $500,000 910-39 561720 10%

Need to find your commodity: NIGP Codes Search or NAICS Code Search Other Certification: (HUB), (DBE), (SBE), (M/WBE), (VOSB), (SDVOSB)

Authorized Signature: ___________________________________Date:___________________________

Typed Name &Title: __________________________________Telephone No.:________________

Page _____ of ____: Initial Additional Page: __________________

SLBE - $ ________ or ________ % of total contract value for ________ # of subcontractors

Offeror/Respondent has made good faith efforts to be inclusive of all segments of ACC’s business community and to achieve the aforementioned levels of SLBE participation on this contract in a non- discriminatory fashion. Once awarded the contract, my firm must submit to the SBDP Office copies of all executed subcontractor agreements with the aforementioned SLBE firms being counted towards achievement of stated SLBE participation levels.

SBDP –SLBE Subcontractor Utilization Plan

FORM B3

EXHIBIT C-1 of 2 Affidavit Prohibited Activities

Solicitation Requirements, Contract Forms and Conditions of the Contract

AUSTIN COMMUNITY COLLEGE DISTRICT

RESPONDENT’S AFFIDAVIT OF NON-COLLUSION

NON-CONFLICT OF INTEREST, AND ANTI-LOBBYING

FOR SOLICITATION RESPONSE NO.

The undersigned “Affiant” is a duly authorized representative of the respondent for the purpose of making this Affidavit, hereby deposes and states, to the best of his or her personal knowledge and belief as follows:

Terms:

A. “Austin Community College District” and “ACC” are synonymous.

B. “Local Government Officer” and “ACC Agent” are synonymous.

C. “Respondent”, as used herein, includes the individual or business entity submitting the solicitation response and for the purpose of this Affidavit includes the directors, officers, partners, managers, members, principals, owners, agents, representatives, employees, other parties in interest of the respondent, and anyone or any entity acting for or on behalf of the respondent including a subcontractor in connection with this solicitation.

D. “Conflicts of Interest Questionnaire” https://www.ethics.state.tx.us/forms/CIQ-New- 2015.pdf

E. “ACC Agent” as used herein, includes the individual(s) for the purpose of this Affidavit includes:

● Board of Trustees

● President

● Executive Vice Presidents

● Employees in the P2P Department/Unit

● Employees in the Facilities and Construction department/unit; and

● Employees with direct or indirect participation in the Solicitation process.

1. Anti-Collusion Statement. The respondent has not and will not in any way directly or indirectly:

a. Colluded, conspired, or agreed with any other person, firm, corporation, respondent or potential respondent the amount of this solicitation response or the terms or conditions of this solicitation response.

b. Paid or agreed to pay any other person, firm, respondent or potential respondent any money or anything of value in return for assistance in procuring or attempting to procure a contract or in return for establishing the prices in the attached response or the response of any other respondent.

2. Preparation of the Solicitation and Contract Documents. The Contractor has not received any compensation or a promise of compensation for participating in the preparation or development of the underlying solicitation or contract documents., In addition, the Contractor has not otherwise participated in the preparation or development of the underlying solicitation or contract documents, except to the extent of any comments or questions and responses in the solicitation process, which are available to all Contractors, so as to have an unfair advantage over other Contractors, provided that the Contractor may have provided relevant product or process information to a consultant in the normal course of its business.

3. Participation in Decision Making Process. The Contractor has not participated in the evaluation of responses or responses or other decision making process for this solicitation, and, if respondent is awarded a contract hereunder, no individual, agent, representative, consultant or sub-contractor or consultant associated with respondent, who may have been involved in the evaluation or other decision making process for this solicitation, will have any direct or indirect financial interest in the Contract, provided that the respondent may have provided relevant product or process information to a consultant in the normal course of its business.

4. Present Knowledge. Respondent is not presently aware of any potential or actual conflicts of interest regarding this solicitation, which either enabled respondent to obtain an advantage over other respondents or would prevent respondent from advancing the best interests of ACC in the course of the performance of the Contract.

5. Purchasing Rules. No individual with substantial interest in the respondent's company is an ACC agent or employee; and no individual with substantial interest in respondent's company is related to any ACC agent of employee within the first, second or third degree of consanguinity (e.g., a parent, child, brother, sister, grandparent, etc.) or affinity.

6. Chapter 176 Conflict of Interest Disclosure. In accordance with Chapter 176 of the Texas Local Government Code, the respondent:

a. does not have an employment or other business relationship with any local government officer of ACC or a family member of that officer that results in the officer of family member receiving taxable income;

b. has not given a local government officer of ACC one or more gifts, other than gifts of food lodging transportation or entertainment accepted as a guest, that have an aggregate value of more than $50 in the twelve month period preceding the date the officer becomes aware of the execution of the Contract or that ACC is considering doing business with the respondent.

As required by Chapter 176, respondent must have filed a Conflicts of Interest Questionnaire with the P2P Department no later than the seventh business day after the commencement of contract discussions or negotiations with the ACC or the submission of a Solicitation response, response to a solicitation, or other writing related to a potential contract with ACC. The questionnaire must be updated not later than the seventh day after the date of an event that would make a statement in the questionnaire inaccurate or incomplete. There are statutory penalties for failure to comply with Chapter 176.

7. Anti-Lobbying. Between the date that the solicitation was issued and the date of full execution of the Contract, respondent has not made and will not make a representation to a member of ACC or ACC Agent, other than the authorized contact person for the solicitation.

If the respondent cannot affirmatively swear and subscribe to the forgoing statements, the respondent shall provide a detailed written explanation in the space provided below or, as necessary, on separate pages to be annexed hereto.

Signature: Date: ______________

Printed Name: ______________________________________________________________________

Title: ______________________________________________________________________________

Firm/Entity:_________________________________________________________________________

Respondent’s Explanation: ______________________________________________________

EXHIBIT C-2 of 2

CONFLICT OF INTEREST QUESTIONNAIRE

For vendor doing business with local governmental ent

FORM

CIQ

This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.

This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a).

By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code.

A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor.

OFFICE USE

ONLY

Date Received

Name of vendor who has a business relationship with local governmental entity.

Check this box if you are filing an update to a previously filed questionnaire.

(The law requires that you file an updated completed questionnaire with the appropriate filing authority no later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.)

Name of local government officer about whom the information in this section is being disclosed.

Name of Officer This section (item 3 including subparts A, B, C, & D) must be completed for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.001(1-a), Local Government Code.

Attach additional pages to this Form CIQ as necessary.

A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor?

Yes No

B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity?

Yes No

C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership interest of one percent or more?

Yes No

D. Describe each employment or business and family relationship with the local government officer named in this section.

Exhibit D ACC Regional Map

Exhibit E Certification of Compliance with Provisions of the

Texas Government Code, Sections 2271.002 and 2274.002

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I. Certification Regarding Boycotting of Israel

Texas Government Code, Title 10, Subtitle F, Chapter 2271.002 - Provision Required in Contract. (a) This section applies only to a contract that:

(1) Is between a governmental entity and a company with 10 or more full-time employees; and

(2) Has a value of $100,000 or more that is to be paid wholly or partly from public funds of the government entity.

(b) A governmental entity may not enter into a contract with a company for goods or services unless the contract contains a written verification from the company that it:

(1) Does not boycott Israel; and

(2) Will not boycott Israel during the term of the contract.

II. Certification Regarding Boycotting of Certain Energy Companies

Texas Government Code, Title 10, Subtitle F, Chapter 2274.002 - Provision Required in Contract. (a) This section applies only to a contract that:

(1) Is between a governmental entity and a company with 10 or more full-time employees; and

(2) Has a value of $100,000 or more that is to be paid wholly or partly from public funds of the government entity.

(b) Except as provided in Subsection (c), a governmental entity may not enter into a contract with a company for goods or services unless the contract contains a written verification from the company that it:

(1) Does not boycott energy companies; and

(2) Will not boycott energy companies during the term of the contract.

(c) Subsection (b) does not apply to a governmental entity that determines the requirement of Subsection (b) are inconsistent with the governmental entity’s constitutional or statutory duties related to the issuance, incurrence, or management of debt obligations or the deposit, custody, management, borrowing, or investment of funds.

Exhibit E Certification of Compliance with Provisions of the

Texas Government Code, Sections 2271.002 and 2274.002

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III. Certification Regarding Boycotting of Firearms Entity or Firearms Trade Association.

Texas Government Code, Title 10, Subtitle F, Chapter 2274.002 - Provision Required in Contract. (a) This section applies only to a contract that:

(1) Is between a governmental entity and a company with at least 10 full-time employees; and

(2) Has a value of at least $100,000 that is paid wholly or partly from public funds of the government entity.

(b) Except as provided by Subsection (c) and Section 2274.003, a governmental entity may not enter into a contract with a company for the purchase of goods or services unless the contract contains a written verification from the company that it:

(1) Does not have a practice, policy, guidance, or directive that discriminates against a firearm entity of firearm trade association; and

(2) Will not discriminate during the term of the contract against a firearm entity or firearm trade association.

(c) Subsection (b) does not apply to a governmental entity that:

(1) Contracts with a sole-source provider; or

(2) Does not receive any bids from a company that is able to provide the written verification required by that subsection.

I certify that our firm meets all the requirements of the solicitation and the referenced statutory requirements, and acknowledge that they shall be associated to the terms and conditions of the contract awarded pursuant hereto.

Company Name: ________________________________________________________

Authorized Signature: ____________________________________________________

Print Name: ___________________________________________________________

Title: ______________________________________________________________

Date: _____________________________________________________________

WALK OFF MAT EVALUATION ACC District Wide Schedule (subject to change)

Campus Name and Address

(Column A)

Building Number

(Column B)

Number of Exterior Doors

(Column C)

Mat Size(s)

(Column D)

Mat Type(s)

(Column E)

Number of Exterior Mats needed

(Column F)

Number of Interior Mats needed

(Column G)

Portables 2 6x4 to be determined (tbd) 1 1

Subtotal 38 32 15

Number

(Column B)

Number of Exterior Doors

(Column C)

Mat Size(s)

(Column D)

Mat Type(s)

(Column E)

Number of Exterior Mats needed

(Column F)

Number of Interior Mats needed

(Column G)

Eastview Campus 3401 Webberville Road

Austin, Texas 78702

8000 9 4 26x4

6x4

6x8

2000 10 10 2 to be determined (tbd) to be determined (tbd) to be determined (tbd) herringbone to be determined

1000 1 1 16x4

6x4 herringbone herringbone

5000 6 6 3

6x4 7x8

6x4

3000 7 7 6

9000 3 3 0

EXHIBIT F

ACC CAMPUSES, ADDRESSES/LOCATIONS AND

MATS/CARPETS BY CAMPUS/BUSINESS CENTER

District-Wide Walk-Off Flooring Solutions

Request for Proposal (RFP) #360-24-174-00-M-AB-RFP

E 2 6x8 6x4 to be determined (tbd) 1 2

F 4 6x4 to be determined (tbd) 3 4

G 8 6x8 6x4 to be determined (tbd) 4 8

H 3 6x4 to be determined (tbd) 3 2

S 3 6x8 6x4 to be determined (tbd) 3 3

Portables to be determined (tbd) to be determined

(tbd) to be determined (tbd) to be determined (tbd) to be determined (tbd)

Subtotal 31 23 25

Number

(Column B)

Number of Exterior Doors

(Column C)

Mat Size(s)

(Column D)

Mat Type(s)

(Column E)

Number of Exterior Mats needed

(Column F)

Number of Interior Mats needed

(Column G)

Subtotal 25 18 14

Number

(Column B)

Number of Exterior Doors

(Column C)

Mat Size(s)

(Column D)

Mat Type(s)

(Column E)

Number of Exterior Mats needed

(Column F)

Number of Interior Mats needed

(Column G)

6x4

Cypress Campus 1555 Cypress Creek Rd.

Cedar Park, TX 78613

6x6 or 6x8

1000 4

2000 5

6x6 or 6x8

Riverside Campus 1020 Grove Boulevard Austin, Texas 78741

B to be determined (tbd) 0 0

6x6 6x4 to be determined

(tbd)

C to be determined (tbd) 0 0 to be determined

(tbd) to be determined (tbd) to be determined (tbd) to be determined (tbd)

5 5

2000 10 6 Carpeted Area

1000 15 12 146x4

A 11 9 to be determined (tbd) to be determined (tbd) to be determined (tbd) to be determined (tbd)

Subtotal 19 19 19

Number

(Column B)

Number of Exterior Doors

(Column C)

Mat Size(s)

(Column D)

Mat Type(s)

(Column E)

Number of Exterior Mats needed

(Column F)

Number of Interior Mats needed

(Column G)

Subtotal 39 22 26

Number

(Column B)

Number of Exterior Doors

(Column C)

Mat Size(s)

(Column D)

Mat Type(s)

(Column E)

Number of Exterior Mats needed

(Column F)

Number of Interior Mats needed

(Column G)

Subtotal 10 12 16

6x6 or 6x8

6 6

4 4 4 to be determined (tbd) to be determined (tbd) to be determined (tbd)

6x41000 5 4 4

6x42000 11 9 10

6x8 to be determined (tbd) to be determined (tbd)

9000 5 1 1

San Gabriel Campus 449 San Gabriel Campus Dr.

Leander, Texas 78641 1000 8 double

2 single 12 16

8000 3 1 Carpeted area

6x4

5000 11 3 76x4

6x4 to be determined (tbd)

(tbd) to be determined (tbd) to be determined (tbd) to be determined (tbd) to be determined (tbd) to be determined (tbd)

6x6 or 6x8

6x4

Northridge Campus 11928 Stonehollow Drive

Austin, TX 78758

Round Rock Campus 4400 College Park Drive Round Rock, TX 78665

3000 4

Portables to be determined

4000 6

Number

(Column B)

Number of Exterior Doors

(Column C)

Mat Size(s)

(Column D)

Mat Type(s)

(Column E)

Number of Exterior Mats needed

(Column F)

Number of Interior Mats needed

(Column G)

1000 5 6x4 to be determined (tbd) to be determined (tbd) 1

2000 7 6x4 to be determined (tbd) 1 1

3000 to be determined (tbd) to be determined

(tbd) to be determined (tbd) to be determined (tbd) to be determined (tbd)

Subtotal 12 1 2

Number

(Column B)

Number of Exterior Doors

(Column C)

Mat Size(s)

(Column D)

Mat Type(s)

(Column E)

Number of Exterior Mats needed

(Column F)

Number of Interior Mats needed

(Column G)

2000 to be determined (tbd) to be determined

(tbd) to be determined (tbd) 21 21

3000 3 double to be determined (tbd) to be determined (tbd) N/A N/A

Subtotal 18 38 28

Number

(Column B)

Number of Exterior Doors

(Column C)

Mat Size(s)

(Column D)

Mat Type(s)

(Column E)

Number of Exterior Mats needed

(Column F)

Number of Interior Mats needed

(Column G)

Subtotal 6 6 3

Highland Campus 6101 Highland Campus Dr.

Austin, TX 78752

Rio Grande Campus 1212 Rio Grande Austin, TX 78701

Elgin Campus 1501 West…