ESBD_File_343266_RFP 24-05 Aluminum Blinds and Roller Shades.pdf

RFP 24-05 Aluminum Blinds and Roller Shades 1

REQUEST FOR PROPOSALS (RFP) #24-05

Aluminum Blinds and Roller Shades

PROPOSED SOLICITATION SCHEDULE

This schedule may be modified or changed at the sole discretion of SJCCD.

DATE ACTION

November 21, 2023 RFP issued.

December 1, 2023

Questions and/or Clarifications Deadline

Requests for questions and clarifications regarding RFP documents shall be submitted through the Questions tab in IonWave by 5:00 p.m. Central Time to be considered.

December 5, 2023 Issuance of final addendum, if necessary.

December 12, 2023

Proposal Submission Deadline

All proposal documents shall be submitted before 2:00 p.m. Central Time in IonWave.

Proposals will be digitally opened immediately following time due.

January 2023 Recommendation of award and approval to enter into contract.

Award will be announced after approval received.

IonWave:

https://sanjac.ionwave.net

PROCUREMENT CONTACT

Kimberly Adams 281-991-2614

Kimberly.adams@sjcd.edu https://sanjac.ionwave.net/ mailto:Kimberly.adams@sjcd.edu

RFP 24-05 Aluminum Blinds and Roller Shades 2

SCOPE OF WORK AND SPECIFICATIONS

1. General

San Jacinto Community College District (“SJCCD” or “College”) is soliciting sealed proposals from qualified firms to provide and install interior manual solar roller shades and aluminum window blinds.

SJCCD reserves the right to select one or more companies based on the best value, as determined by SJCCD, overall response(s) submitted to the College, with consideration given to proposals that best meet the desired scope of work and specifications set forth in this request for proposals.

All work performed must be in compliance with existing federal, state and local codes, statutes and requirements.

SJCCD is a public community college district organized under Chapter 130 of the Texas Education Code and is tax exempt in the State of Texas.

2. Scope of Work

This scope of work covers the requirements to provide and install SJCCD with interior manual solar roller shades and aluminum window blinds, which shall include, but is not limited to the following:

2.1. The Contractor shall be responsible for the provision and installation of Manual Solar Roller Shades and Aluminum Blinds including the associated services required for a complete window treatment system. The installation and services shall cover various commercial applications across the district and meet the College window covering standards.

2.2. Project Types: Jobs may include but are not limited to the following:

2.1.1 Renovation projects

2.1.2 Maintenance of existing facilities.

2.3. Removal and Installation: Ensure the window area is clean and free from any obstructions. Remove any existing window applications, if applicable. Measure the window frame to determine the appropriate blind size.

2.4. Final Checks: Verify that the roller shades/blinds are level and aligned correctly.

Confirm that all components are functioning smoothly and as intended.

2.5. Cleanup: Dispose of any packaging materials and debris. Clean the blinds as needed to remove any marks or fingerprints.

2.6. Operational Instructions: Provide operational instructions to the end user on how to raise, lower, and adjust the roller shades/blinds.

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3. Specifications

The College currently accepts the following style for Manual Solar Roller Shades:

3.1 Premium Mecho5:

• ThermoVeil 1500 Series

• EcoVeil 1500 Series

3.2 See Attachment 1: Window Covering Standards Interior & Exterior Window Covering

Specifications

The College currently accepts the following style for Aluminum Blinds:

3.3 See Attachment 1: Window Covering Standards Interior & Exterior Window Covering Specifications

4. Delivery and Installation

4.1. Pricing shall include materials, labor, and travel.

4.2. Proposer shall provide all accessories necessary for complete installation and operation of the window treatment systems.

4.3. Awarded vendor shall clean up all debris and is responsible for haul-away of shipping and packaging debris.

4.4. Awarded vendor shall coordinate all installation activity with the SJCCD contact person.

4.5. Awarded vendor shall follow SJCCD standard hours of operation for install, Monday –

Friday, 8:00 am – 5:00pm unless alternate schedule approved by SJCCD facilities personnel.

5. College Locations

5.1. District Offices – 4620 Fairmont Parkway, Pasadena, TX 77504

5.2. Central Campus – 8060 Spencer Hwy, Pasadena, TX 77505

5.3. North Campus – 5800 Uvalde, Houston, TX 77049

5.4. South Campus – 13735 Beamer Road, Houston, TX 77089

5.5. Maritime – 3700 Old Hwy 146, La Porte, TX 77571

5.6. Generation Park Campus – 13455 Lockwood Rd., Houston, TX 77044

5.7. Edge Center – 13150 Space Center Blvd., Houston, TX 77059

6. Special Requirements

6.1. All contractors, subcontractors or company representatives working at any college property or college facility shall wear a clearly visible name tag, badge, embroidered or labelled uniform shirt, or other personal or company identification at all times. Failure to comply with this requirement could result in removal from the campus until corrected.

6.2. Awarded vendor shall provide a single point of contact for the SJCCD to coordinate all installation activity.

RFP 24-05 Aluminum Blinds and Roller Shades 4

7. Supplier Diversity Reporting

SJCCD does not give preference to historically underutilized or small business in the awarding of contracts. However, if the awarded contractor utilizes a subcontractor(s) to fulfill the proposed requirements, the contractor may be required to track and report the amount paid to each subcontractor along with the subcontractor’s supplier diversity classification. This information will only be used for the purpose of statistical tracking. The reportable classifications include:

• African American

• Asian Pacific American

• Caucasian

• Hispanic American

• Native American

• Small Business

• Veteran Owned

• Minority Owned

• Woman Owned

• LGBTQ

• Other / Non-disclosed

8. Contract Term

The contract term, if any, for contract(s) awarded from this solicitation will be one (1) year with renewal options of four (4) one-year time periods subject to the termination provisions as further described in the sample contract terms and conditions on the Attachments tab section of this solicitation.

RFP 24-05 Aluminum Blinds and Roller Shades 5

EVALUATION CRITERIA

An Evaluation Committee will review all proposals according to the criteria stated herein. The committee’s evaluations will be based on all available information, including qualification statements, subsequent interviews/presentations, reports, discussions, reference checks, and other appropriate review.

Proposals will be evaluated using the following criteria:

Factor Points

Section 1: Qualifications Form 40

Section 2: Aluminum Blinds Specifications 10

Section 3: References 10

Section 4: Price Proposal* 40

Total 100

* The price proposal for each firm will be evaluated in comparison with the other firms’ price proposals;

however, the number of points possible may be evaluated in proportion to each respondent’s evaluation score received for Sections 1 & 2.

RFP 24-05 Aluminum Blinds and Roller Shades 6

PROPOSAL RESPONSE REQUIREMENTS

All proposal response requirements must be submitted through IonWave. The system does not allow a proposal submission unless all requirements have been met, including Attributes and Response Attachments. These requirements include, but are not limited to, the following:

1. Qualifications Form

Complete the Qualifications Form and upload in the Response Attachments tab in IonWave.

2. Aluminum Blinds Specifications

Aluminum Blinds specifications, including manufacturer brand and product numbers, shall be uploaded in the Response Attachments tab in IonWave.

3. References

Include references in the Attributes tab in IonWave for the following:

The proposer shall provide at least five (5) references on recent projects for which the proposer's company is currently providing or has provided the same type and level of service required in this RFP within the past three years. Include the name, telephone number, and valid email address of a reference person who may be contacted for further information. It is highly preferable that these references are other colleges or public sector accounts comparable in size or larger.

All references will be contacted by email. Evaluations will be based on responses received from references. It is advisable to notify your references ahead of time that a reference will be requested by email.

4. Price Proposal

Include pricing on the Line Items tab in IonWave for the following:

1 Labor Hourly rate for standard hours 2 Labor Hourly rate for after-hours and weekends 3 Supplies/Materials/Parts Cost Discount % (If materials are provided from company’s inventory) 4 Supplies/Materials/Parts Cost Mark-up % (If materials are purchased from a third-party catalog)

Supplies, materials, and parts kept in stock and sold by Contractor shall be provided to the College at retail/list price, less discount. Discount shall be indicated on each project specific quote. If a project requires supplies/materials/parts not available from Contractor, supplies/materials/parts may be sourced from a third-party with a % mark-up; third-party invoices must be provided upon request for audit of accurate billing.

Contractor may submit a Response Attachment with additional labor hourly rate categories to be considered.

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Upload a Response Attachment document, if needed, to provide details of any costs not listed in the Line Items section. Any costs not explicitly stated in a proposal response shall not be charged to the College.

List of Response Attachments:

Include the following documents in the Response Attachments tab in IonWave.

All forms are available to download under the Attachments tab in IonWave. Except when listed as Optional, all Response Attachment documents are required and failure to provide a required document may deem the proposer non-responsive and disqualify the response from consideration for award.

1. Qualification Form

2. Aluminum Blinds Specifications

3. Conflict of Interest form

4. Proof of Insurance Requirements

5. Additional Costs Not Included in Pricing (optional)

6. Exceptions to Terms and Conditions (optional)