ESBD_File_341669_Addendum A.pdf

ADDENDUM A: Q/A Responses RFP730-24010 CMAR TMC Building #701 Renovation Step 2

1. Can you please clarify the deliverables required by December 4th? Our understanding is that XXXXX will submit two bound, hard copies of the proposal as referenced in the ‘Request for Proposals’ posted on the ESBD site, responding to the questions outlined in Criterions 1 through 7. Additionally, we are to email you with responses to the questions outlined in the email below.

See answer for question 5.

2. Section 1 “Preliminary Project Timeline” identifies the Design Start as May 2023. Is this correct?

Design start is projected to be February 2024.

3. If the design started is as shown in the timeline, May 2023, at what stage will the progress of the design be (100% SD, 50% DD) when U of H anticipates issuing the selected CMR the NTP for the Preconstruction services? Understanding this time line is important for the CMR’s to correctly determine the services needed to properly respond to this RFP.

Design start is projected to be February 2024. The NTP for Preconstruction Services for the selected CMAR will be issued no later than March 2024.

4. Section 1 “Preliminary Project Timeline” identifies the month only for the start and finish of the construction phase. There can be a two-month swing in this time line if the start is at the end of the month and the finish is at the start of the listed month. Please confirm the start of the construction is in the first week of the month listed and the final completion is at in the last week of the month listed?

Confirmation of start/completion dates being first week of the month/ last week of the month cannot be confirmed at this time. Once the CMAR is selected and the design schedule set, we will work with the project team to set start and completion dates at reasonable intervals of the month.

5. Can you please clarify the deliverables required by December 4th? Our understanding is two bound, hard copies of the proposal and one copy on a USB as referenced in the ‘Request for Proposals’ posted on the ESBD site, responding to the questions outlined in Criterions 1 through 7 is required. Additionally, we are to email you with responses to the questions outlined in the email we received Friday, November 10, 2023 at 11:25 AM. Please let us know if our interpretation is correct? This plus one copy of the HUB plan in a separate sealed envelope plus on one USB. Both the Proposal and HUB envelopes then in one single package.

Correct. Please follow the due dates listed as well.

6. We received two (2) email notifications regarding Step 2 of the procurement process:

a. Email #1 received on 11/09/23 – Included link to TX Smartbuy with instructions about completing Step

2. The RFP states that Hard Copies are due by 12/4/23 at 11AM.

b. Email #2 received on 11/10/23 – Stated that our firm has been shortlisted for the project and instructed us to respond via email to the 14 questions included in the email by 12/4/23 at 11AM.

Question: We want to confirm that we are required to respond to both emails. Response to email #1 will be the hard copy submission of our RFP, and response to email #2 will be emailed response to the 14 questions listed. Please confirm.

Correct, Email 1 is to respond to Step 2 of the solicitation. Email 2 are the shortlist questions to be answered by email.

7. Email #2 received on 11/10/23 asked 14 questions.

c. Question 11 states “Outline your entities internal processes and procedures to ensure that this project’s

HUB goal will be met or explain why the HUB goal cannot be met. (Criteria 6)”

d. Question 14 states “Outline your entities internal processes and procedures to ensure that this project’s

HUB goal will be met or explain why the HUB goal cannot be met. (Criteria 6)”

Question: 11 and 14 are the same. Should we respond to both or omit question 14?

Respond to both questions.

8. Schedule

e. Section 1.3 of RFQ Step 1 lists a Preliminary Project Timeline with construction start date of August 2024 and a substantial completion date of January 2026 (17-Month Construction Schedule)

f. Section 1.2 of RFP Step 2 lists a Preliminary Project Timeline with construction start date of August 2024 and a substantial completion date of October 2025 (14-Month Construction Schedule)

g. Section 4.6.2 in the RFP asks us to “Provide a Work Progress Schedule for this Project and identify specific critical process, phases, milestones, approvals, and procurements anticipated as they may be understood at this time. Clearly identify the 10% Project Owner Float required during the Construction Phase.”

Question: Please clarify which Project Timeline should be followed when developing our Work Progress Schedule Construction start date of August 2024 and a substantial completion date of February 2026 18 month estimated construction schedule.