ESBD_File_341331_Submission Instructions - 23-270_.pdf
PDF 105 KB Posted
- Solicitation number
- 23-270
- Issued by
- Dallas County, Richardson City, Texas
About this file
This document contains the submission instructions for suppliers responding to Bid #23-270 for Online Subscriptions including Curriculum Delivery and other Online Delivery Services issued by the Richardson Independent School District (RISD) in Texas. The bid requires suppliers to provide various documents, including a W-9, proposal, technology compliance information, questionnaires, certificates, and other optional materials. Suppliers must register with the Bonfire procurement platform and upload their completed submissions by the closing date of November 29, 2023, at 1:00 PM CST. The bid covers services for the school district serving the jurisdictions of Dallas County and the City of Richardson.
The bid instructions provide details on file types, size limitations, and formatting requirements. Suppliers are advised to prepare their responses in advance and allow sufficient time to complete the online submission process. Technical support is available through the Bonfire platform. The contract term and any renewal options are not specified in the provided information.
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Submission Instructions for Suppliers
Online Subscriptions including Curriculum Delivery and other Online Delivery
Services
Bid #23-270
Please follow these instructions to submit via our Public Portal.
If you have not already done so, YOU WILL NEED TO REGISTER IN BONFIRE before you can respond to any bid/proposal opportunities. A short video is available on Bonfire that demonstrates the registration process for review. See the video at:
https://support.gobonfire.com/hc/en-us/articles/360011135513-Vendor-Registration-
ProcessVideo
1. Prepare your submission materials:
Requested Information
Name Type # Files Requirement Instructions
W9 File Type: PDF
(.pdf) 1 Required
Proposal (Refer to Section 13 of
Bid
Specifications)
File Type: PDF
(.pdf) 1 Required
Technology
Compliance
(refer to Section
12B of Bid
Specifications)
File Type: PDF
(.pdf) 1 Required
Online
Subscriptions
Questionnaire
(Q-07OU)
Questionnaire:
Excel (.xlsx) 1 Required
You will need to fill out the provided
Response
Template for this
Questionnaire.
The Response
Template can
Name Type # Files Requirement Instructions be downloaded from the project listing on the
Bonfire portal.
Certificate of
Interested
Parties
File Type: PDF
(.pdf) 1 Required
Deviations
Compliance
Form
File Type: PDF
(.pdf) 1 Required
Insurance
Certificate
File Type: PDF
(.pdf) 1 Required
Company declares a
Conflict of
Interest
Data Type:
Yes/No N/A Required
Conflict of
Interest form including declared COI (If there is no COI, do not upload anything)
File Type: PDF
(.pdf) 1 Optional
If you are a
HUB vendor -provide HUB
Certification
File Type: PDF
(.pdf) 1 Optional
Additional
Information File Type: Any Multiple Optional
Agrees to
Richardson
ISD's Data
Privacy
Agreement
Data Type:
Yes/No N/A Required
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Data:
Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about
Requested Data at the Bonfire Help Center.
Requested Questionnaires:
The Questionnaire Response Templates can be obtained at https://risd.bonfirehub.com/opportunities/107607.
Please note that Questionnaires may take a significant amount of time to prepare.
2. Upload your submission at:
https://risd.bonfirehub.com/opportunities/107607
The Vendor Discussion period for this opportunity starts Oct 12, 2023 10:00 AM CDT. The
Vendor Discussion period for this opportunity ends Nov 01, 2023 10:00 AM CDT. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of
Nov 29, 2023 1:00 PM CST. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
All bids/proposals must be SUCCESSFULLY submitted before the due date and time regardless of your organization's ability to submit bids online. It is the supplier's sole responsibility to ensure that bid/proposal documents successfully arrive before the due date and time. The District's online bidding application utilizes the https://vendorsupport.gobonfire.com/hc/en-us/articles/6833306433943-What-s-a-Data-Field-or-Slot-https://risd.bonfirehub.com/opportunities/107607 https://risd.bonfirehub.com/opportunities/107607
Internet and the World Wide Web, which is comprised of systems that are completely out of the District's control. It is highly recommended that the suppliers allow themselves enough time to complete a successful submission. Do not wait until the last minute!
Important Notes:
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
It is recommended that once you have completed your final submission and received a notice status of “Submission Complete” from Bonfire, you access your account again and review the documents to verify that the correct content has been provided. Once the close date has past, you will not have an opportunity to change any of the submitted documents
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.
Javascript must be enabled. Browser cookies must be enabled.
Need Help?
Richardson Independent School District uses a Bonfire portal for accepting and evaluating proposals digitally. Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us mailto:support@gobonfire.com https://vendorsupport.gobonfire.com/hc/en-us
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