ESBD_File_340892_IFB Commercial Truck 788-LSCPA-102624.pdf

L a m a r S t a t e C o l l e g e P o r t A r t h u r C o m m e r c i a l T r u c k N O : 7 8 8 - L S C P A - 1 0 2 6 2 4 P a g e 1 | 4

Lamar State College Port Arthur (LSCPA)

INVITATION FOR BID TITLE Commercial Truck NO: 788-LSCPA-102624

WHEN BIDDING:

Each bid must be placed in a separate sealed envelope and clearly marked "SEALED BID" with the bid opening date, bid title and number immediately below the return address on the SEALED BID ENVELOPE.

ANY changes or modifications to this bid form may result in disqualification. Return all pages of IFB with bid submission.

BID DUE DATE AND TIME: 11/10/2023, 02:30 p.m. CDT

REQUISITION NO: 788-LSCPA-102624

BID TITLE: Commercial Truck

NIGP CLASS CODE(S): 072 - 07

MAIL, COURIER or HAND DELIVER BIDS TO:

Mail Bid To:

Lamar State College Port Arthur Attn: Amberr Melo, Business Office PO Box 310, Port Arthur, TX 77641

Hand Deliver Bid To:

Lamar State College Port Arthur Attn: Amberr Melo, Business Office 1501 Procter St., Port Arthur, Texas 77641

NO OTHER BID DELIVERY WILL BE CONSIDERED.

VENDOR NAME AND ADDRESS:

VENDOR TELEPHONE

VENDOR EMAIL

BID MUST INCLUDE A VENDOR ID - EITHER A TIN

OR AN EIN ENTERED BELOW:

VENDOR’S TEXAS IDENTIFICATION NUMBER (TIN)

THE TIN IS THE PAYEE IDENTIFICATION NUMBER ASSIGNED

AND USED BY THE COMPTROLLER OF PUBLIC ACCOUNTS OF

TEXAS TO PROCESS PAYMENT FOR GOODS/SERVICES. To set up a TIN please visit https://fmx.cpa.state.tx.us/fmx/payment/resources/tin.php

If this number is not known, complete the following:

VENDOR’S FEDERAL EMPLOYERS IDENTIFICATION

NUMBER (EIN)

In an effort to minimize identity theft, every company MUST have an EIN, also known as a Federal Tax Identification Number prior to award of a contract. For information on obtaining your EIN, you may call 800-829-4933 or visit the following web site: http://www.irs.gov/businesses/

By signing this bid, bidder certifies that if a Texas address is shown as the address of the bidder, bidder qualifies as a Texas Bidder as defined in 34 TAC Rule 20.32(68).

BIDDER AGREES TO COMPLY WITH ALL LSCPA TERMS

AND CONDITIONS located at https://www.lamarpa.edu/General/Business- Office/Purchasing and those included on this and all attached pages.

BIDDER MUST SIGN BELOW and MUST SIGN ATTACHMENT A (See Pages 3 and 4 of This IFB):

FAILURE TO SIGN WILL DISQUALIFY BID.

BIDDER AUTHORIZED SIGNATURE DATE

Printed Name and Title https://fmx.cpa.state.tx.us/fmx/payment/resources/tin.php http://www.irs.gov/businesses/ https://www.lamarpa.edu/General/Business-Office/Purchasing https://www.lamarpa.edu/General/Business-Office/Purchasing

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BID PRICE SHEET

Lamar State College Port Arthur is requesting bids from qualified vendors to provide truck(s) for use in the Workforce Training Programs.

ITEM

NO.

DESCRIPTION: minimum specifications for truck QUANTITY PRICE

1. Attach specification sheet for each proposed truck

MINIMUM SPECIFICATIONS

• TRUCK: Crew Cab Class A Used Truck

• ENGINE: Diesel

• GROSS VEHICLE WEIGHT: 26,001

• TRANSMISSION: Manual

• BRAKES: Air Brakes

• Other: must be in good working condition, maintenance/service records, manufacturer warranty, must be DOT compliant with current DOT inspection

PREFERRED SPECIFICATIONS

• Vehicle under 200,000 miles

• Vehicle make and model: Freightliner Crew Cab, or Ford F750 Crew Cab

1 Each

3. Title and License Fee if Applicable 1 Each

4. Freight and Delivery Fee if Applicable 1 Each

5. Additional Fees if Applicable – List/Attach Details of Additional Fees

1 Each

6. TOTAL BID FOR COMMERCIAL TRUCK

Total

7. Vehicle Identification Number (VIN) for the vehicle which this bid submission represents

VIN

Number

8. Estimated Delivery After Receipt of Award via LSCPA Purchase Order

Days

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Truck IFB: 788-LSCPA-102624 Mandatory Attachment A

Acknowledgment Signature Required

1. DISCLOSURE OF VEHICLE CONDITION AND WATER DAMAGE: (1) Bidder warrants and represents by signature on this Attachment A each title to be delivered for said vehicle(s) listed in Item 7 of this bid is regular and proper in all respects and does not have any salvage, recondition, flood or similar designation noted on said title; (2) none of the manufacturer’s emissions systems and/or air pollution equipment had been damaged, destroyed or tampered with and such systems and equipment shall be fully operational at the time the vehicle is delivered to LSCPA; and (3) has not been subjected to any flood, rising water, or collision damage unless noted in an attached and submitted Vehicle Detail Disclosure Sheet.

2. BID RESPONSE FROM VENDOR TO INCLUDE:

a) Completed Bid Form with Authorized Signatures on Page 1 and 4

b) Attached Full Specifications for Proposed Vehicle

c) Attached Full Detail Sheets for Additional Fees and/or Vehicle Detail Disclosure Sheet as

Applicable

d) Bidder’s IRS Form W-9

3. POINT OF CONTACT: The following person is the Point of Contact for this IFB. Bidders shall restrict all contact and direct all questions regarding this IFB, including questions regarding terms and conditions and technical specifications to the Point of Contact person by email only.

Amberr Melo meloar@lamarpa.edu

4. FREIGHT AND DELIVER: Quote freight on board F.O.B. destination, prepaid and allowed. If freight is to be additional, bidder must state freight/delivery charges not to exceed on the bid sheet. If amount line is left blank, bidder indicates that freight will not be charged or is included in the price of the item.

Deliver to:

Lamar State College Port Arthur 1500 Procter Street, Port Arthur, Texas 77641

5. SUBMISSION OF BID: If submitting by mail or courier service, the bidder is cautioned to allow sufficient time for delivery prior to the published deadline to the location specified in this IFB.

It is the Respondent’s sole responsibility for preparing, submitting and delivering a bid to the designated location on or before the published bid deadline. LSCPA has decentralized mail and package delivery. Courier mail or delivery services may not deliver directly to the specified submittal location.

a) LSCPA will not consider any response to this solicitation that is not received at the address specified by the deadline, regardless of whether it has been received elsewhere on the LSCPA campus.

b) Failure to deliver by the submittal deadline may not be grounds for disputing the procurement solicitation process or any resulting Contract award.

c) LSCPA will not acknowledge or receive bids that are delivered by telephone, facsimile (fax), or electronic mail (e-mail).

6. BIDS: LSCPA has the option of rejecting any and or all bids.

7. SPECIFICATIONS: Any manufacturer names, trade names, brand names, or catalog numbers used in the specifications are there for the purpose of establishing and describing style, general performance, and quality levels.

Such references are not intended to be restrictive, and bids are invited on these and comparable brands or products of any manufacturer.

mailto:meloar@lamarpa.edu

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a) NOTE: If bidding other than the referenced brand/model, please submit full descriptive specifications and literature with bid.

b) Bidders are cautioned to read carefully the specifications. Bidders must direct LSCPA attention to any exceptions to the specifications; even though your catalog or spec sheet may or may not list specifications for your product.

8. QUESTIONS AND ADDENDA: Any clarifications or interpretations of this IFB that materially affect or change this solicitation will be issued by LSCPA via the Electronic State Business Daily (ESBD) website located at:

http://www.txsmartbuy.com/esbd Please reference the IFB number provided in this solicitation. It is the responsibility of each respondent to check this website frequently for any posted addenda.

Only LSCPA replies to inquires which are made by formal written addenda shall be binding. Oral and other interpretations or clarification will be without legal effect.

9. GROUP PURCHASING AUTHORITY: Texas law authorizes institutions of higher education (defined by Texas Education Code, Section 61.003) to use the group purchasing procurement method (ref. Texas Education Code, Section 51.9335).

Contractor agrees that other Texas institutions of higher education may enter into a separate agreement or contract with Contractor for the purchase of the services described herein based on the terms, conditions, and process of this Agreement. Notwithstanding the foregoing, any institution of higher education utilizing the group purchasing procurement method must negotiate their own individual pricing terms with Contractor.

10. AWARD PROCESS: In accordance with The Texas State University System Rules and Regulations, Chapter III, and the Texas Education Code Section 51.9335, LSCPA intends to carefully evaluate responses to this IFB to determine which responses in total shall constitute the best value to LSCPA.

a) LSCPA may use the best value factors listed below in determining the lowest overall cost for this solicitation, including by not limited to:

• Delivery Costs

• Life Cycle Costs

• Quality and Reliability of the Goods and Services

• Delivery Terms

b) Only those bids that are deemed to be in administrative compliance will be evaluated for responsiveness to State’s needs.

c) LSCPA makes no guarantee that an award will be made as a result of this solicitation, and reserves the right to accept or reject any or all offers, waive any formalities or minor technical inconsistencies, or delete and item/requirements from this solicitation or resulting contract when deemed by LSCPA to be LSCPA’s best interest.

d) LSCPA reserves the right to award to multiple vendors.

e) Representations made within the offer will be binding on responding vendors. LSCPA will not be bound to act by any previous communication or offer submitted by the Bidder other than in response to this solicitation.

Bidder signature confirms receipt of Attachment A and agreement with all terms and conditions.

Print Name Title

Signature Date http://www.txsmartbuy.com/esbd https://statutes.capitol.texas.gov/Docs/ED/htm/ED.61.htm#61.003 https://statutes.capitol.texas.gov/Docs/ED/htm/ED.51.htm#51.9335