ESBD_File_340747_SOLADD_1_405-23R0010659_155-10.pdf

ADDENDUM OF SOLICITATION

1. SOLICITATION NO.

405-23R0010659

2. ADDENDUM NO.

3. EFFECTIVE DATE

11/9/2023

4. ISSUED BY

Texas Department of Public Safety Procurement and Contract Services 5805 North Lamar Blvd. Bldg. A 1st floor Austin, Texas 78752

5. NAME AND ADDRESS OF OFFEROR

6. The above numbered solicitation is amended as set forth in Item 7. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this addendum prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 5 and 8, and returning 3 copies of the addendum; (b) By acknowledging receipt of this addendum on each copy of the offer submitted; or (c) By separate letter or e-mail which includes a reference to the solicitation and addendum numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by e-mail or letter, provided each e-mail or letter makes reference to the solicitation and this addendum, and is received prior to the opening hour and date specified.

7. DESCRIPTION OF ADDENDUM

Addendum One (1) to:

1. Provide answers to submitted questions,

2. Extend the Bid Due Date from 11/16/2023 5:00 PM CT to 11/22/2023 at 5:00 PM CT,

3. Update the Mandatory Pricing Table,

4. Update the Statement of Work.

Except as provided herein, all terms and conditions of the solicitation, as heretofore changed, remain unchanged and in full force and effect.

8a. NAME AND TITLE OF SIGNER (Type or Print)

8b. OFFEROR

(Signature of Person Authorized to Sign) Date Signed

Questions and Answers:

1. Do you have any drawings or information on the electrical for the Winnie Modular

Building, I am checking to see if we need to upgrade/ make any changes, or if the existing will suffice, before the new building is put in place.

a. DPS has a 480-volt 110 amp 3 phase service to the current building, a transformer was installed outside the current building to provide a 240V single phase to the current building.

DPS is in conversation with Entergy to get a pole set adjacent to the existing building with the transformer on the utility side needed for the new building.

Please refer to updated SOW regarding Add Alternate 1 and 2 for specifics on electrical work requested.

Proposals for each option are available.

2. The DPS provided floor plan does not show support columns along the interior mateline of the modular sections. Are additional support columns acceptable or will steel trusses be required to clear span this area?

a. Support columns are permitted. Allow for DPS furniture plan and install.

Columns must blend in with room.

3. Please confirm contractor is only responsible for the installation of waterline from well house to building and trenching and backfill to be handled by others.

a. Provide trenching and backfill and cold patch asphalt for all underground installations- electrical and water.

4. Please confirm available power service and if new pole will be provided adjacent new building location.

a. Answer to question 1 should provide all information.

5. Please confirm the design intent for the Decks, Steps, Ramp, and Canopy.

Single 65’ covered deck along building to plan south ADA Switchback ramp on West side of building (with covering).

Single covered steps and platform for door on plan North

a. The intent is to provide an area with picnic table on north side of building. 12 X 12 covered deck with steps.

6. In addition to the bollards needed to protect the decks steps and ramp, will the contractor be required to install bollards to protect the Water Well House?

a. Yes, and the transformer.

D.11 ANTICIPATED SCHEDULE OF EVENTS

DPS currently anticipates that the selection of successful Bidder and award of this Contract, if any, will proceed according to the following schedule:

10/24/2023 Solicitation Posted to ESBD 11/2/2023 11:00 AM CT Mandatory Pre-Bid Site Visit, if applicable

11/3/2023 5:00 PM CT Last day to submit written questions for clarification to DPS

11/7/2023 5:00 PM CT Estimated date for DPS to post Question and Answer (Q&A) document to ESBD

11/16/2023 11/22/2023 5:00 PM CT Deadline for DPS to receive Bids

DPS reserves the right, in its sole discretion, to change the above date(s). Notices of changes to items directly impacting the original solicitation process will be posted on the Electronic State Business Daily (ESBD) located at: http://www.txsmartbuy.com/esbd. Bidder should check the ESBD frequently for updates. Bidder is solely responsible for verifying receipt of its questions, if applicable, and responding by the deadlines stated. A Bidder’s failure to periodically check the ESBD for updates will in no way release the awarded Bidder from compliance with any requirements in posted “addenda or additional information” although such compliance may result in additional costs to meet the requirements.

Questions regarding this solicitation must be in writing and must be submitted to DPS’s Contract Administrator by the date and time noted in the table listed in this solicitation.

Telephone inquiries will not be accepted. Questions may only be submitted email. DPS intends to post answers to these questions on the ESBD on or before the date and time noted in the table listed in this solicitation. Bidder is solely responsible for verifying DPS’s timely receipt of its questions by the stated deadlines.

http://www.txsmartbuy.com/esbd

B.4 MANDATORY PRICING SCHEDULE

Bidder must submit its bid price within the Mandatory Pricing Schedule in this section, replicating, as necessary, in its exact format.

LINE

ITEM DESCRIPTION QTY UOM UNIT PRICE

1 Delivery Fees 1 JOB $

2 Removal Fees 1 JOB $

3 Setup Fees 1 JOB $

4 Connection of Utilities 1 JOB $

5 Monthly Lease – (10 year term) 120 MO $

6 Add Alternate 1 (Includes all costs for this option)

1 JOB $

7 Add Alternate 2 (Includes all costs for this option)

1 JOB $

TOTAL $

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STATEMENT OF WORK - PRE-ENGINEERED / PREFABRICATED PORTABLE BUILDING

The Vendor’s proposal must address each of the following minimum required specifications for the Pre-Engineered/Prefabricated Portable Building.

BIDS WILL NOT BE ACCEPTED FROM VENDORS THAT DO NOT ATTEND THE MANDATORY SITE VISIT.

VENDOR MUST INDICATE ON THEIR BID ANY SPECIFICATIONS THAT ARE NOT AVAILABLE

VENDOR MUST INDICATE ANY SUBSTITUTION OF MATERIALS OR SPECIFICATIONS

VENDOR MUST PROVIDE DETAILS OF HOW THEIR PROPOSED SUBSTITUTION MEETS OR EXCEEDS THE SPECIFICATIONS.

1.1 GENERAL

A. Vendor’s Bid shall be for a new building, equipment, and materials

B. Vendor will provide floor plan drawings for proposed facility building with their Bid. Show materials, dimensions, hardware, grommets, assembly methods, cabinet-cut details, electrical / data items, and sink locations.

C. Vendor will provide list of all options and samples of colors, materials and finishes included in the Monthly Rental Rate.

TXDPS may request and retain samples and catalog cuts as required for accessory and special items.

D. Minor revisions to accommodate TXDPS operations and use may be required. Final locations for electrical power receptacles, data drop, lighting & controls will be completed by Vendor at no additional costs to TXDPS.

E. Vendor’s final engineered drawing will be approved by TXDPS prior to execution of contract.

F. Room finishes (e.g. color and texture) will be approved by TXDPS prior to execution of contract.

G. Vendor, who receives award, will provide final shop drawings and manufacturer cut-sheets for building (e.g. elevations, floor plans, Casework, Mechanical, Electrical, Plumbing (MEP), decks, stairs, ramps, canopies, HVAC units ducting / controls, electric panels, circuitry, lighting, plumbing fixtures, and aluminum entry systems) under seal of engineer(s) registered in State of Texas for TXDPS review and approval prior to execution of contract and purchase of materials or fabrication.

H. Bid shall include for base foundation installation, delivery, setup / leveling, skirting (under pinning), tie down and debris removal.

The building is in a hurricane prone area. The structure and installation must comply with current approved hurricane codes.

I. Bid shall include dumpster and port-a-potty as needed and final cleaning of building after set up and final TXDPS acceptance.

TXDPS dumpsters and equipment shall not be utilized unless authorized in awarded contract. Any container used as part of this contract is subject to inspection upon being located on TXDPS property.

J. Bid shall include removal of wheels and axles, water / electric / data/ sanitary utility connections, and HVAC start-up, testing and balancing.

K. Bid shall include all relocation of electrical conduits and feeders, water and waste water/ data conduits required for service to the building.

L. TXDPS will identify an exterior staging area for use by the Vendor. This temporary storage must be maintained in a neat orderly manner and restored to original condition upon completion.

M. Vendor shall efficiently schedule all work to ensure work will be done in as few calendar days as possible for optimum installation to meet the manufacturer's warranty requirements and TXDPS project schedule. All work shall be continuous to ensure the facility impact is minimal with limited disruptions. Every effort shall be made to eliminate down time and get the

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TXDPS operations back in service as quickly and safely as possible. The exact dates will be coordinated prior to award of contract.

N. Delivery: All work to be fully completed within ninety (90) days from issuance of Purchase Order by TXDPS unless excusable delays are documented by Vendor, submitted, in writing, to TXDPS Procurement and Facility contacts and approved by issuance of a Purchase Order Change Notice by TXDPS Procurement Contract Administrator.

O. Lease: The lease term and payments will not begin until the modular building installation is completed and fully accepted by

TXDPS.

P. TXDPS will not be liable for theft, damage, vandalism, or failure of Vendors' tools, equipment, materials, or vehicles. Vendor is responsible to secure and maintain same.

Q. Vendor shall be responsible for maintenance and repairs and maintenance due to normal wear and tear of the building shell structural, MEP, and finishes for the duration of the lease.

R. Site is on TXDPS property and subject to all security and safety requirements of TXDPS.

S. TXDPS facilities are non-smoking premises.

1.2 COMMUNICATIONS / REVISIONS AFTER AWARD OF CONTRACT

A. TXDPS will assign a single point of contact (Project Manager) from Austin, TX Headquarters for all communications, direct or indirect.

B. Vendor must provide written notice (email acceptable) of any changes to work scope and/or specifications to the TXDPS Project Manager and Procurement Contract Administrator prior to work being performed.

C. Local TXDPS representative(s) may be assigned for coordination and access needs. No TXDPS personnel, other than TXDPS

Procurement Contract Administrator, through a Purchase Order Change Notice are authorized to approve changes or variances from the work scope and/or specifications.

D. Failure to follow these guidelines and obtain approval through a Purchase Order Change Notice places the Vendor at risk for corrective measures. TXDPS will not pay for any work performed by Vendor that is outside the scope and specifications approved in the Purchase Order and Change Notices issued by TXDPS Procurement Contract Administrator.

E. The TXDPS Project Manager and Contract Administrator shall be included in all communications by copy, and written report

(electronic media / email acceptable) provided on activities, decisions, and discussions relative to the contract work.

1.3 GENERAL OVERALL SIZE - Subject To Final Layout approved by TXDPS prior To Execution Of Contract

A. 30’ wide (approximately).

B. 75’ long (approximately).

1.4 INTERIOR FINISH (SUBJECT TO REVIEW AND TXDPS APPROVAL PRIOR TO AWARD OF CONTRACT)

A. Offices, Break Room, and IT/ Storage areas - 5/8 inch type X drywall walls, vinyl covered finish.

B. Bathrooms - 5/8 inch type X drywall walls, FRP finish

C. Offices, Break Room, Storage Areas, Hallways and Restrooms to have commercial grade luxury vinyl tile (fully adhered, 0.10" minimum thickness, caulked full perimeter). Mohawk “Hot and Heavy”, Atwell Mill 148 or equivalent

D. Restrooms to have moisture resistant flooring / walls / ceilings.

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E. Telecom Room to have grounded anti-static electrostatic discharge (ESD) Vinyl Composition Tile (VCT) flooring. Provide 4’X 8’, 5/8” fire rated plywood painted. Ground bar and #6 CU ground cable to building ground

F. All interior walls are to be insulated to mitigate sound transmission.

G. Common Areas - 5/8” type X drywall vinyl covered finish.

H. Each storage closet shall have 3 full-width adjustable shelf , 18” deep, capable of a 200 pound static load without deformation

I. Ceilings: 8’ nominal above finished floor (AFF) all areas. 2'x4' T-grid system with pads (provide room above for future cabling needs) unless noted otherwise. Manufacturer standard finish for grid system (pad / grid finish / texture / color as approved by TXDPS from standard manufacturer options).

J. Cove Base – Roppe Brown Rubber #110 or equal (vinyl will not be accepted).

K. Same trim color throughout as selected by TXDPS.

L. Floor plan, as per attached drawings, subject to minor revisions during drawing development.

M. Cabinets are solid wood front cabinets. Rubber toe base installed. Install blocking in walls for support.

N. Locks on interior doors shall be keyed separately with master key for all doors. Storage room doors locks shall match room.

O. Signage for bathrooms.

P. Tri fold towel holders in bathrooms, and by break counter. Soap dispensers provided by DPS. Vendor to mount soap dispenser.

1.5 PLUMBING

A. Provide and install waste holding tank to be installed under building with clean access readily accessible. Size to be determined per plumbing requirements of building.

B. Connect wastewater plumbing to existing septic tank. Ensure all installation is per national and local plumbing codes. Provide power installation to septic controls as needed.

C. Provide and install water storage tank. Tank shall be connected to building and readily accessible for service. Provide needed pump for service to building

D. Connect to well pump installed at site. Provide required size pipe to well for required pressure and flow requirements. Work with local well provider to ensure proper operation of well equipment. Trench and backfill with compaction and install cold patch. Pump is provided by Chambers County.

E. Hot water heater: Electric, Energy efficient.

F. Mop sink in water heater closet.

G. Connect building service to portable water service

H. Provide water and drain stub outs, and stop valves for all fixtures.

I. Two (2) ADA / TAS compliant restrooms –building – Tankless toilet and sink.

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J. Shower area to have shelf and hanger rack, shower curtain.

K. Coffee Counter with sink in Break Room and power receptacles.

L. One exterior water spigot located near each HVAC mounting area.

1.6 ELECTRIC

A. Wiring shall be in EMT or MC.

a. DPS has a 480-volt 110 amp 3 phase service to the current building, a transformer was installed outside the current building to provide a 240V single phase to the current building.

DPS is in conversation with Entergy to get a pole set adjacent to the existing building with the transformer on the utility side needed for the new building.

Option A: Install with current service voltage available with existing wiring, replace main disconnect at service per NEC requirements provide transformer sized per NEC to provide voltage and amperage requirements for building with overcurrent protection and grounding requirements. Transformer shall be for exterior installation and protected by bollards.

Interior transformer may be accepted if submittal is provided to identify location and heat dispersal.

Option B. Entergy installs new pole with 240 V single phase, furnish and install need riser, meter and ground and disconnect per utility provider requirements. Install feeder requirements to house panels.

B. New service riser and main disconnect for building to be furnished and installed. Service sized per NEC.

C. Provide electrical connections above ceiling for furniture power poles. Electrical contractor shall return after furniture installed to connect power poles

D. Furnish and install feeder conduit and wiring to all house panels.

E. Exterior mounted LED lights wallpacks on 4 sides of building excluding entry to light perimeter of building. Lights shall be operated by photo cell.

F. Exterior LED lights at doors on photocells with manual over-ride.

G. Exterior flood lights below front deck. Switched at exit door.

H. Install underground power to water well and septic

I. Replace all existing road canopy lights with LED fixtures.

J. Minimum 200 amp breaker panel, 30 spaces, 20 breakers installed (size active breakers for current needs; spares to be half 15A;

half 20A). Meet all applicable codes. Electrical power phase requirements of the building will match available power at the current location.

K. Provide electrical outlets as indicated on plan. GFI protected where required by applicable codes. Electrical outlets in conference room for monitors and smartboard at 8 foot above finished floor.

L. Provide rough-ins & connectors for utility hook ups (electric & water) extended to 25’ from building connection.

M. Provide 3/4 foot conduit stubbed above ceiling for telephone/ data lines in quantities as indicated on exhibits.

N. Provide at least four (4) quad electrical outlets at each individual work station at front counter.

O. Provide two (2) 4 inch conduit sleeves with insect / rodent proof caps through floor in Telecom Rooms for communication

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P. TXDPS will provide all interior LV data cabling.

Q. Smoke & heat detectors; 120 volt power supply with battery back-up. Include low battery alarms.

R. Flush mounted LED ceiling lights in grid ceiling areas and surface mounted in hard ceiling areas.

S. Hand dryers in all bathrooms

1.7 WINDOWS/DOORS

A. Horizontal slider with locks and dual glazing windows with vinyl screens.

B. Heavy duty 16 gauge exterior steel doors with latch guards. Metal security doors at exterior with heavy duty hardware (include latch guards).

C. Laminated hollow-core interior 36”doors (Wilson Art Hunting Maple 7919-38 or equal) with ADA locksets. Three (3) hinges per door. Keying schedule as approved by TXDPS.

D. Commercial security lock sets, grade 2 on interior doors- each office separate key.

E. Bathroom doors to have deadbolt locks with occupied indication

F. Exterior door locks shall be Schlage ND80PDEU or equivalent, grade 1, outside lever continuously locked until unlocked by key or electric current. Auxiliary latch deadlocks when door is closed. Inside lever always free for immediate exit

G. Telecom door and exterior door strikes shall have electrified cylindrical Sargent 10G71 with transfer hinge ETH6WH4545 or equivalent

H. Provide Master key for all locks in building- interior and exterior

I. Mini blinds 1 inch, light blocking. Color will be selected by TXDPS from Vendor’s finish schedule.

J. All exterior door window lights and windows shall have security bars attached from the outside with tamperproof hardware.

1.8 HEATING AND COOLING

A. Main and general areas: Programmable Thermostats controlled comfort central HVAC sized for facility location and planned use, 12-SEER minimum or comparative EER, heat strips, ducted supply air to each area / room. Provide return air by ducts or functional plenum.

B. Conference room to have separate programmable thermostat.

C. Telecom Room: Programmable Thermostat controlled PTAC unit sized for planned equipment loads & facility location / 12-SEER minimum. No heat strips.

D. HVAC Plenum wall for noise reduction.

E. Units to be exterior wall- mounted in general locations indicated and insulation to minimize interior noise and vibration.

F. Weatherproof exterior units and seal penetrations.

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1.9 EXTERIOR

A. Metal high ribbed exterior finish- 26 gauge or equal. TXDPS may consider an alternate system proposed in Vendor’s bid.

B. Outrigger I-beam frame per industry standards for intended use. Vendor engineering department to provide based on building design.

C. Roof- dead load minimum shall meet code requirements for location. Meet local wind and snow load requirements.

D. Roof -45 mil white EDPM, fully adhered and on a double 26 ga metal. The metal can be galvalume or prefinished.

E. Detachable hitch; detached and stored.

F. 100% skirting ('under-pinning') to match siding material with two opposite end, lockable access panels to 24" clear (minimum) crawlspace under full building. Crawlspace underpinning shall be vented and prevent moisture buildup, but screened to prevent access by vermin and insects

G. Aluminum deck with stairs and canopy at sitting area, and Aluminum deck with stairs and canopy with integral ADA ramp at front entrance (as manufactured by REDD / Sapa Extrusions, LLC, or equal). Canopy shall cover the entire landing and will be supported by posts.

H. Tie-down of building adequate for "worst case" local weather conditions.

I. Provide bollards – 4 foot- 4” steel with concrete, capped, painted yellow, secured in ground at 18” depth to protect deck, canopy, steps, well house building, and transformer and building from vehicular damage.

J. Furnish and install a base foundation to support building structure. Size to be determined by structure, porches, and canopies.

K. Vendor will ensure that the lot is graded to prevent standing water under and around building while adhering to applicable codes.

END OF SECTION

SECTION 01 11 00 – SUMMARY OF WORK - DEMOLITION AND CONSTRUCTION

SECTION 1.0 GENERAL

1.01 SCOPE OF WORK

This section outlines the scope of work included in the project. Refer to the appropriate drawings and specification sections for further information about installation, preparation methods and components to be provided. The contractor is responsible for including all means and methods necessary to complete this portion of the project. The contract Documents, otherwise referred to as drawings, shall serve as a part of this scope of work showing more detail on the intent of this project. The Contractor is responsible for including all means and methods necessary to complete this project. In general, the work includes, but is not limited to, the following items:

1. See Contract Drawings for complete understanding of demolition and construction scope. This list is generic in nature for major items and intended only to give an overview of general project scope.

2. Furnish and install foundation to support modular building, porches, and canopies.

3. Furnish and install two modular building @ 30ft X 75ft with ADA compliant access.

4. Furnish and connect all utility connections- electrical, water, sewer, and data conduit.

5. All access requirements for delivery and setup is to be included.

6. Provide turnkey project as indicated on the drawings and as required for complete project.

Add alternate: All costs related to electrical service will be incurred by awarded bidder and paid to vendor by DPS.

Add Alternates:

1. Install with current service voltage available with existing wiring, replace main disconnect at service per NEC requirements, provide transformer sized per NEC requirements to provide voltage and amperage requirements for building with overcurrent protection and grounding requirements. Transformer must be for exterior installation and protected by bollards.

Interior transformer may be accepted if submittal is provided to identify location and heat dispersal.

2. Entergy installs new pole with 240 V single phase, furnish and install needed riser, meter and ground and disconnect per utility provider requirements. Install feeder requirements to house panels.

1.02 QUALITY CONTROL

1. Contractor is responsible for properly disposing of all trash, or construction debris associated with this project. Removal shall not utilize TXDPS dumpster or equipment unless authorized by TXDPS.

2. TXDPS will identify an exterior staging area/ entry for use by the contractor. This temporary storage must be maintained in a neat orderly manner and restored to original condition upon completion.

3. Any container used as part of this contract is subject to inspection upon being located on TXDPS property.

4. Contractor shall efficiently schedule all work to ensure work will be done in as few calendar days as possible for optimum installation to meet the manufacturer’s warranty requirements. All work shall be continuous to ensure the facility impact is minimal with limited disruptions. Every effort shall be made to eliminate down time and get the TXDPS operations back in service as quickly and safely as possible. The exact dates will be coordinated once the bid award is made.

5. All work will be performed by qualified craft persons with a minimum of (3) three years of experience in the field. It shall be the contractor’s responsibility to provide only skilled qualified workers for this project.

6. The new work shall comply with the state and local codes and ordinances.

7. Attached contract drawings may include other trade work for reference and coordination.

1.03 PERFORMANCE REQUIREMENTS

1. The Work requirements of the Contract are summarized by reference to the Bidding Requirements, the

Contract forms, the Conditions of the Contract, the Specification, the Drawings, and Addenda and Contract Modifications, including, but not limited to, the printed matter referenced in these requirements. It is recognized that the Work is affected or influenced by governing regulations, natural phenomenon (including weather conditions), unforeseen conditions uncovered by the Work, and other forces outside of the Contract Documents.

2. All work shall be considered new unless otherwise indicated.

3. All workmanship and materials shall be of the best construction practice. Should a conflict arise between the specification requirements and those of the referenced publications, the better quality or more stringent requirement will prevail. Specification requirements that exceed the minimum requirements of the manufacturer shall be compiled with by the Contractor.

4. The Contractor shall check and verify all dimensions, notes, conditions in the installation area on site before any construction work is started. All discrepancies shall be reported to TXDPS in writing. No extra charge of compensation will be allowed on account of any difference between actual measurements and measurements or dimensions supplied by TXDPS, either verbally or in written form.

5. The Contractor shall assume full responsibility for the accuracy, fit and stability of all parts of the work.

6. All labor, materials and installations must comply with the codes, rules and regulations of local, state and federal authorities having jurisdiction. Any discrepancy which exists between the requirements by the plans, specifications, said codes, rules and regulations, shall be immediately brought to the attention of TXDPS Facilities Department, in writing for resolution.

7. Applicable publications: Publications listed herein form a part of this Specification to the extent referenced and are indicated in the text by basic designation only. Applicable publications referenced shall be those that were issued and in use at the time of the Bid Submission.

8. The Contractor shall provide all necessary protection of existing work and newly added work.

9. The Contractor shall be responsible for adequately bracing and protecting all work during construction against damage, breakage, collapse, distortion and misalignment according to applicable codes and standards.

10. Working hours will be between 7:00 am and 5:00 pm during the week and as approved during the weekend if necessary. TXDPS needs to be clean and ready for work as soon as work is complete. If additional time is necessary for the specified products, schedule must be coordinated with TXDPS before any work begins.

11. The Contractor shall repair and restore to its original condition all work and items damaged as a result of building operations and shall leave the work completed to the true intent of the drawings and specifications and to the satisfaction of TXDPS.

12. Any disturbance or damage to the existing building, site or utilities resulting from either directly or indirectly from the building operations shall be promptly repaired, restored or replaced to the satisfaction of TXDPS at no additional cost to TXDPS.

13. All materials and construction to be incorporated in the work shall be in strict accordance with the latest editions of IBC and shall conform to the standards and recommendations of the various trade institutes where applicable.

14. The Contractor shall coordinate the work of any and all Sub-Contractors and also coordinate with TXDPS on portions of the work done by TXDPS employees or sub-contractors.

15. Manufacturer's Instructions:

a. Require compliance with instructions in full detail, including each step in sequence. Do not omit preparatory steps or installation procedures unless specifically modified or exempted by the SOW.

b. Should instruction conflict with Contract Documents, request clarification from TXDPS Contact before proceeding.

16. Manufacturer's Certificates:

a. When required in individual specifications section, submit manufacturer's certificate, in duplicate, certifying that products meet or exceed specified requirements, executed by responsible officer.

1.04 PROJECT CONDITIONS

1. The building will be occupied and in use during construction, take necessary precautions to create as little disturbance or disruption to the building and its occupants as possible during work hours.

2. Supply, install, and maintain barriers, protection, warning lines, lighting, and personnel required to segregate the work area(s) from pedestrian or vehicular traffic, as well as to prevent damage to the building, its occupants, and the surrounding landscaped and paved areas. The Contractor shall observe all applicable OSHA requirements.

3. Schedule and execute work without exposing the building interior to the effects of inclement weather.

Protect the building and its occupants against such risks and repair/replace work related damage to TXDPS’s satisfaction.

1.05 PRECONSTRUCTION CONFERENCE

1. A preconstruction conference may be held with TXDPS Staff as required, Contractor, and involved trades to discuss all aspects of the project. The Contractor's foreman or field representative will attend this conference.

2. TXDPS shall reserve the right to require an alternate superintendent and/or foreman.

3. Delivery of materials and commencement of construction shall not proceed until the preconstruction conference is held unless authorized by the TXDPS Contract Monitor.

4. Provide a line item breakdown of construction labor and materials costs for each Specification Section included in these Contract Documents.

1.06 EMERGENCY RESPONSE

1. The Contractor shall provide TXDPS with after-hours (24 hour) emergency telephone numbers of the

Contractor’s superintendent and foreman.

2. The Contractor must respond to emergency situations or calls within two (2) hours.

1.07 SUBMITTALS UPON AWARDED CONTRACT

1. Provide:

a. Manufacturer’s technical data.

b. Application or installation instructions.

c. Substitution Request Form, if necessary.

2. Provide schedule of installation as part of this requirement.

3. Provide samples and manufacturer’s literature for all products used on this project.

4. Provide certificates signed by the manufacturer certifying that installers comply with specified requirements.

5. All bidders shall submit information of not less than three (3) projects of similar size and complexity to include:

a. Project name and location.

b. Products installed.

c. Date of completion.

d. Owner’s contact name and telephone number.

6. Provide maintenance data for O&M (Operations and Maintenance) Manuals.

7. Provide warranty information to be turned over to the Owner at Substantial Completion.

8. All submittals, samples and documentation required should be sent to TXDPS Contract Monitor.

1.08 SCHEDULING

1. All field work installations at the listed location shall be scheduled to facilitate continued facility usage as required by TXDPS.

2. Prior approval must be received from local TXDPS staff if scheduled project tasks may impact regular

TXDPS facility operational schedule.

3. Proper coordination of all aspects of the work by the Contractor and any sub-trades is critical to ensure proper installation and performance of the work. The Contractor’s Construction Schedule shall clearly outline the coordination between job tasks of all involved disciplines. Subject to review and acceptance by the TXDPS, this Schedule will be strictly adhered to by the Contractor and sub-trades.

4. TXDPS shall review the Contractor’s Construction Schedule prior to the start of any work. After defining the location(s) of the work progress, TXDPS shall arrange to control occupancy in the building to the greatest extent possible. It shall be the responsibility of the Contractor to supply TXDPS with written notice, 72 hours in advance, if his work location(s) for a workday is different from the schedule. The Contractor shall update his Construction Schedule weekly and submit a copy to TXDPS for review.

1.09 SPECIAL CONSIDERATIONS

1. Even if it is not anticipated, the contractor may be required to shut down operations during the project for an unforeseen State of Texas emergency. In this event, the contractor will be required to finish any open work, secure the site staging area, and evacuate his/her personnel as safely but as quickly as possible from the property. Notification to return to work will be issued as soon as possible from authorized TXDPS personnel.

2. Any Propane tanks, gas cylinders or other flammable/hazardous materials must be secured and stored in a safe industry acceptable manner when in use or when they are being stored for future use at this or any

TXDPS facility. Storage locations and quantities are to be identified to the affected Building Manager for the duration of the contract.

3. Contractor vehicles used for transport of personnel or materials shall be locked with the emergency brake set and the ignition key removed when left unattended. Parking or storage must be located only in approved areas determined by the local building manager. TXDPS shall not be responsible for damage by others to Contractor personal vehicles left on the project site. Any vehicle or equipment without an ignition key starter shall be rendered inoperable if left overnight. Also, any Vehicle or large equipment with a common industrial type of ignition source shall be rendered inoperable if left overnight. Security and safety of tools or equipment shall be the responsibility of the contractor during work and after regular business hours. Items such as ladders must be removed and secured prohibiting unauthorized access to the facility.

4. The facility shall not be left open by removal of any building component without prior knowledge of the TXDPS Building Manager. All removed openings are to be left secure with new products at the end of each work day or reasonably secured with 3/4” plywood or industry standard plugs. Temporary fillers must be cut to size and screwed securely into the opening in the event new component material need to be altered if the first attempt fails to fit an opening.

5. Contractor will be required to provide operation demonstration to the identified staff for future maintenance needs along with other information on warranty, maintenance manuals or other related details. Warranty information is subject to approval by TXDPS Office of General Counsel. Counsel may advise as to the warranty details that are not in compliance to state law or must be changed not to violate agency policy.

1.10 DEFINITIONS

1. TXDPS: Texas Department of Public Safety = Owner.

2. Contractor: Primary party responsible for coordination of their own employees or their respective sub-contractor groups to complete the contract project to meet these specifications.

3. Installer/Applicator/Erector: Entity engaged by Construction Manager as an employee, Subcontractor, or

Sub- subcontractor, to perform a particular construction operation, including installation, erection, application, and similar operations.

4. TXDPS Contact/Contract Monitor: Owner’s primary representative for this project having authority to communicate project details and accept or deny final installation completion.

5. TDLR-TAS: Texas Department of Licensing and Regulation – Texas Accessibility Standards.

1.11 PREFERRED PRODUCTS

1. Pursuant to Texas Government Code 2155.444 and 2155.4441, when quality, availability, and price of materials are comparable, provide those produced within the following distances from the Project site (listed in order of preference): 1. Within the State of Texas and within 500 miles; 2. Within the State of Texas and greater than 500 miles; 3. Within the United States and within 500 miles; 4. Within the United States and greater than 500 miles; 5. Outside the United States and within 500 miles; 6. Outside the United States and greater than 500 miles.

1.12 CONTRACT METHOD

1. Project may be constructed under a single prime contract at the discretion of TXDPS.

2. Contractor is mandated to make a scheduled site visit prior to sending in their bid proposal.

3. TXDPS reserves the right to reduce Scope of Work. In such cases, TXDPS will send out a revised Scope of Work to bidders for a revised bid.

1.13 WARRANTY

1. Contractor shall furnish a single, written warranty covering 100% of the new material and labor costs protecting the owner, for a period of one (1) years from date of Substantial Completion.

2. In the event of component damage from the use of incompatible materials, or during installation any accident, mishandling, improper transportation methods or negligence on part of the Contractor or Sub- Contractor forces, the Primary Contractor shall be responsible for replacement at no cost the TXDPS.

3. Refer to specific sections of the specification for systems and product warranty requirements. Verify with Manufacturer of proposed systems and products that specified warranty requirements are acceptable, without exception, prior to selecting materials for use on this project.

4. Submit a full Contractor's Guarantee of the Work to be free from defect in materials and workmanship upon Substantial Completion, and prior to final payment. This Guarantee shall be for a period of one (1) years from the date of Substantial Completion, and shall be signed by a Principal of the Contractor’s firm, and sealed if a corporation.

5. If requested by TXDPS, submit a letter from the manufacturer acknowledging that completed Work is acceptable and that warranty remains in effect.

1.14 FINAL INSPECTION AND PAYMENT

1. Inspections: TXDPS will conduct inspections of the project to verify work is in general compliance with the project intent, Contract Documents, and specifications prior to issuing payments to the Contractor. Inspections will be done by TXDPS Contract Monitor or designated representative and may be conducted at any time, prior to payments and at a minimum prior to any payments to the Contractor.

2. Final Inspection: The Contractor and the TXDPS Contract Monitor or designated representative shall provide a comprehensive final inspection after completion of the project. All application errors shall be addressed and final punch list items completed prior to rendering any final payments.

3. Prior to TXDPS final acceptance of the project and completion of receiving reports for applications for payment, the contractor shall return all security badges, issued to the contractor and sub-contractors for access to TXDPS facilities, to the Contract Monitor.

1.15 PERMITS

1. The Contractor will obtain and pay for any and all permits required to perform the work.

1.16 PRE-JOB DAMAGE SURVEY OF FACILITY

1. Perform a thorough pre-job survey of property and all affected and adjacent areas of the building with TXDPS prior to starting the work in order to document existing damage. Damaged items identified during the survey will not be the responsibility of Contractor unless further damaged by the Contractor during execution of the project.

2. Documentation recorded during this meeting (pictures and videos) will be sent to TXDPS in order to review at the end of the project. It is the responsibility of the contractor to provide this documentation.

PART 2- PRODUCTS ( NOT USED)

PART 3 - EXECUTION

3.0 EXAMINATION

1. Contractor shall check and verify all dimensions, notes, conditions and location of existing poles, cables or equipment in the installation area on site before any construction work starts. All discrepancies shall be reported to TXDPS Contact. No extra charge of compensation will be allowed on account of any difference between actual measurements and measurements or dimensions supplied by TXDPS, either verbally or in written form.

2. Examine substrates and conditions under which Work is to be performed. Do not commence work over unsatisfactory conditions detrimental to proper and timely execution of Work.

3. Do not proceed with Work until unsatisfactory conditions have been corrected.

4. Commencement of installation constitutes acceptance of conditions and cost of any corrective measures are the responsibility of the Contractor.

5. The Contractor is responsible for notifying the TXDPS Contact should there be a discovery of asbestos during the demolition process. In such cases, Work will cease until there is a resolution and permission from TXDPS Contract Monitor to commence work.

6. Ensure preparatory works are correctly done prior to main work.

END OF SUMMARY OF WORK

SOLADD_1_01 11 00 SOW Demo-Construction