ESBD_File_340309_1-Submission Instructions - 23-273.pdf
PDF 134 KB Posted
- Solicitation number
- 23-273
- Issued by
- Dallas County, Richardson City, Texas
About this file
This document outlines the submission instructions for suppliers responding to Request for Proposal (RFP) #23-273 for Commercial Reach-In Cooler and Freezer Replacements issued by the Richardson Independent School District (RISD) in Texas. The solicitation is to establish an agreement for the legal acquisition of commercial reach-in coolers and freezers on an as-needed basis by the RISD Child Nutrition Department, which serves the jurisdictions of Dallas County and the City of Richardson. Suppliers must register in the Bonfire public portal, prepare submission materials including required forms, questionnaires, and bid tables, and upload their completed proposal before the closing date of December 11, 2023, at 10:00 AM CST. The vendor discussion period for this opportunity is from October 20, 2023, to December 1, 2023.
The submission instructions detail the specific documents and information required, including references, certifications, questionnaires, bid tables, and supporting documentation. Suppliers proposing alternate equipment must provide specification sheets. The document also outlines technical requirements, file size limitations, and guidance on using the Bonfire platform. Interested suppliers should review the information carefully and allow sufficient time to complete and submit their proposals before the stated deadline.
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Submission Instructions for Suppliers
RFP# 23-273 – Commercial Reach-in Cooler and Freezer Replacements
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
If you have not already done so, YOU WILL NEED TO REGISTER IN BONFIRE before you can respond to any bid/proposal opportunities. A short video is available on Bonfire that demonstrates the registration process for review. See the video at:
https://support.gobonfire.com/hc/en-us/articles/360011135513-Vendor-Registration- ProcessVideo
Requested Information
Name Type # Files Requirement Instructions
References Form
File Type: PDF (.pdf) Multiple Required
Texas Certifications and Affidavits
File Type: PDF (.pdf) Multiple Required
Federal Certifications and Affidavits Document (see Supporting Documentation)
File Type: PDF (.pdf) 1 Required
RFP # 23-273 -
Reach-In Freezers and Coolers (Q-
13QY)
Questionnaire:
Excel (.xlsx) 1 Required
You will need to fill out the provided Response Template for this Questionnaire.
The Response Template can be downloaded from the project listing on the Bonfire portal.
Name Type # Files Requirement Instructions
23-273 - Reach- In Coolers and Freezers (BT-
17BO)
BidTable: Excel (.xlsx) 1 Required
You will need to fill out the provided Response Template for this BidTable.
The Response Template can be downloaded from the project listing on the Bonfire portal.
W9 File Type: PDF (.pdf) 1 Required
Proposal (Refer to Section 4 of Bid Specifications)
File Type: PDF (.pdf) 1 Required
Certificate of Interested Parties
File Type: PDF (.pdf) 1 Required
Deviations Compliance Form
File Type: PDF (.pdf) 1 Required
Insurance Certificate
File Type: PDF (.pdf) 1 Required
Financial Stability Evidence (ex:
financial statement)
File Type: PDF (.pdf) Multiple Required
Company declares a Conflict of Interest
Data Type:
Yes/No N/A Required
Name Type # Files Requirement Instructions
Conflict of Interest form including declared COI (If there is no COI, do not upload anything)
File Type: PDF (.pdf) 1 Optional
If you are a HUB vendor -provide HUB Certification
File Type: PDF (.pdf) 1 Optional
Additional Information
File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)
Multiple Optional
If not proposing RISD's approved brand and model - Provide specification sheets for the equipment that is being proposed (Refer to Section 5 and 6 of Bid Specifications
File Type: PDF (.pdf) Multiple Optional
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Data:
Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about Requested Data at the Bonfire Help Center.
Requested Questionnaires:
The Questionnaire Response Templates can be obtained at https://risd.bonfirehub.com/opportunities/109058.
Please note that Questionnaires may take a significant amount of time to prepare.
Requested BidTables:
The BidTable Response Templates can be obtained at https://risd.bonfirehub.com/opportunities/109058.
Please note that BidTables may take a significant amount of time to prepare.
2. Upload your submission at:
https://risd.bonfirehub.com/opportunities/109058
The Vendor Discussion period for this opportunity starts Oct 20, 2023 2:00 PM CDT. The Vendor Discussion period for this opportunity ends Dec 01, 2023 2:00 PM CST. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Dec 11, 2023 10:00 AM CST. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
All bids/proposals must be SUCCESSFULLY submitted before the due date and time regardless of your organization's ability to submit bids online. It is the supplier's sole responsibility to ensure that bid/proposal documents successfully arrive before the due date and time. The District's online bidding application utilizes the Internet and the World Wide Web, which is comprised of systems that are completely out of the District's control. It is highly recommended that the suppliers allow themselves enough time to complete a successful submission. Do not wait until the last minute!
Important Notes:
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.
Javascript must be enabled. Browser cookies must be enabled.
https://vendorsupport.gobonfire.com/hc/en-us/articles/6833306433943-What-s-a-Data-Field-or-Slot-https://risd.bonfirehub.com/opportunities/109058 https://risd.bonfirehub.com/opportunities/109058 https://risd.bonfirehub.com/opportunities/109058
Need Help?
Richardson Independent School District uses a Bonfire portal for accepting and evaluating proposals digitally. Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us mailto:support@gobonfire.com https://vendorsupport.gobonfire.com/hc/en-us
File details come from the government source that posted it. Updated .