ESBD_File_339875_RFP X0029376-SB Addendum No. 1.pdf

Texas General Land Office and Veterans Land Board -1- RFP No. X0029376-SB Addendum No. 1

TEXAS GENERAL LAND OFFICE

AND

VETERANS LAND BOARD

are

REQUESTING PROPOSALS

for

Furniture and Furnishings at the

Texas State Veterans Home in Fort Worth, Texas

REQUEST FOR PROPOSALS NO. X0029376-SB

Class 410 / Item 00; Class 420 / Item 00; Class 425 / Item 00;

Class 931 / Item 45; Class 962 / Item 46

Release Date: October 10, 2023

Addendum No. 1 Posted: October 27, 2023

Deadline for Submission: November 9, 2023 at 2:00 p.m. CT

Solicitation Point of Contact: Sarah Bergmann, CTCD, CTCM

Sarah.Bergmann@GLO.Texas.Gov

Any Addenda to this Solicitation will be posted to the Electronic State Business Daily (ESBD) website, http://www.txsmartbuy.com/esbd, under Agency Code 305 (General Land Office) and notification of such Addenda sent to all bidders in the relevant categories and regions listed on the

Comptroller’s Centralized Master Bidders List (CMBL) at the time of the Solicitation. Each

Respondent must check the website, or the means of communication established in its CMBL registration (if applicable) for any Addenda to this Solicitation. Failure to check for Addenda does not release any Respondent from its responsibility for complying with additional requirements or providing additional information listed in any Addenda.

mailto:Sarah.Bergmann@GLO.Texas.Gov http://www.txsmartbuy.com/esbd

Texas General Land Office and Veterans Land Board -2- RFP No. X0029376-SB Addendum No. 1

RFP X0029376-SB Questions and Answers

Question 1: I am inquiring about the Texas General Land office and Veterans Land Board furniture opportunity. I wanted to know if you are accepting alternates on this for the office furniture portion.

Answer 1: As stated in Section 2.1 of the RFP, “Substitutions may be proposed and submitted;

however, they must meet or exceed the specifications of the items listed in Exhibit F, Project

Details. All proposed substitutions will be evaluated and approved at the GLO/VLB’s sole discretion. Respondents must submit detailed specifications for any substitution.”

Question 2: Can you please provide additional details on the anticipated installation timeline? We work closely with our manufacturers to secure low pricing and minimize warehousing time, and this timeline will help us effectively navigate those conversations.

Answer 2: The Home is currently under construction and the GLO/VLB estimates that the

Tuskegee Airmen Texas State Veterans Home will open and available for deliveries and installation in early spring 2024.

Question 3: Is the site accessible by a 53’ semi-trailer?

Answer 3: Yes; however, there is no loading dock. Lift gates are required for delivery.

Question 4: Are there any COVID requirements for the installation crew?

Answer 4: No.

Question 5: We’ve thoroughly reviewed all documentation and submitted all questions accordingly. As we continued to work through quoting, additional specification or installation questions may arise. Are we able to further clarify after today? We aim to provide a through and accurate quote, and would prefer to clarify should any additional questions arise.

Answer 5: The deadline for submitting questions during the solicitation posting was October 19, 2023 by 5:00 PM CT. Questions submitted after this deadline will not be accepted. Any additional clarifications needed due to product discontinuation, fabric and finish availability, or updated installation scheduling will be requested by the GLO/VLB during the evaluation and/or negotiation phases.

Question 6: Additionally, should we identify any other alternates, are we able to submit those for review after today?

Answer 6: Substitutions can be submitted on your proposal.

Texas General Land Office and Veterans Land Board -3- RFP No. X0029376-SB Addendum No. 1

Question 7: Exhibit C – Resident Beds Specification - Memory Support, Skilled Nursing

(X3) & Commons - For BD-1c – the item number reflects 42” x 80” dimensions, but the dimensions listed are 42” x 84”. Please confirm which size is needed.

Answer 7: The GLO/VLB will accept a length range of 80” to 84”and a width range of 36” to 42”, as per specifications for the Panacea 3500 listed.

Question 8: Exhibit C – Resident Furniture Specification + Exhibit A Floor Plans, Wing E-

Multipurpose – Code reads “BK” – On the floor plans, it reads “CH-6” to match the floor plans.

Answer 8: Exhibit C – Key Item “BK” shall be CH-6 to match Exhibit A Floor Plan and Exhibit

D Tear Sheet.

Question 9: Exhibit C Resident Furniture Specification + Exhibit A Floor Plans, Wing E-

Waiting Area E – TA-9 – Waiting Area E Coffee Table specified. On the floor plans, I’m not seeing a coffee table. Can you confirm you would like 1 TA-9 coffee table included?

Answer 9: Please disregard this item.

Question 10: Exhibit C Resident Furniture Specification + Exhibit A Floor Plans, All

Dining Spaces - TA-6b and TA-6c – Two base style options. Can you confirm which TA-6a tables will receive the Quantity 2 TA-6b table base vs where the TA-6c table base should go?

Answer 10: The GLO/VLB will confirm installation details prior to delivery.

Question 11: Exhibit C – Resident Furniture Specification - Memory Support, Skilled

Nursing (X3) & Commons - BN-2 – there is a photo page for this, but no spec information.

Is this still needed? If so, where will it go, what is the spec information?

Answer 11: Please disregard this item.

Question 12: Exhibit C – Resident Furniture Specification - Memory Support, Skilled

Nursing (X3) & Commons - TA-9 – there is a photo page for this, but no spec information.

Answer 12: Please disregard this item.

Question 13: Exhibit C – Resident Furniture Specification - Memory Support, Skilled

Nursing (X3) & Commons - CH-22– there is a photo page for this, but no spec information.

Answer 13: Please disregard this item.

Question 14: Exhibit C – Resident Furniture Specification - Memory Support, Skilled

Nursing (X3) & Commons. There is an email from Kwalu in the spec photos, but the dimensions do not match any of the custom Kwalu pieces. Is this still needed? Please confirm which piece this is.

Answer 14: Item is needed with dimensions listed in spec photo. Item: Entry Buffet with Solid

Surface. C2149108\1A. Base Color: Silver Ash. Solid Surface Linen. Hardware: Arch Satin

Chrome H/ARCH/001/SACH

Question 15: Exhibit C – Resident Furniture Specification - Memory Support, Skilled

Nursing (X3) & Commons - CG-2a – I am not able to find this piece on the website, there are no items in the “Hadley” collection on Cambria’s site. Please provide an Item #, color, and finish information or a link to the item you would like Spec’d.

Answer 15: Please disregard this item.

Question 16: Exhibit C – Resident Furniture Specification - Memory Support, Skilled

Nursing (X3) & Commons - TA-2 Chaz tables does not have an edge finish listed. What edge finish should we quote?

Answer 16: Edge finish shall be a laminate match.

Question 17: Exhibit C – Resident Furniture Specification - Memory Support, Skilled

Nursing (X3) & Commons - BK- or CH-6 – Does not have a finish listed. Please let us know what finish we should quote.

Answer 17: Tufgrain finish shall be TG-4 Walnut.

Question 18: Exhibit C – Resident Furniture Specification - Memory Support, Skilled

Nursing (X3) & Commons - CH-14 – Does not have a finish listed. Please let us know what finish, base and arm we should quote.

Answer 18: Finish shall be as is. No custom option.

Question 19: Exhibit C – Resident Furniture Specification - Memory Support, Skilled

Nursing (X3) & Commons - CG-7 Does not have a finish listed. Please let us know what finish we should quote.

Answer 19: Finish shall be Silver Ash.

Question 20: Exhibit C – Resident Furniture Specification - Memory Support, Skilled

Nursing (X3) & Commons - CG-5L and CG-5R – both have the same item number. Please confirm the item numbers are correct, as one is left hinged, and one is right hinged.

Answer 20: There are left and right armoires. Installation shall be hinged for door operation to open against the wall. Resident use/operation door hinge to open against wall for accessibility.

Texas General Land Office and Veterans Land Board -4- RFP No. X0029376-SB Addendum No. 1

Texas General Land Office and Veterans Land Board -5- RFP No. X0029376-SB Addendum No. 1

Question 21: Exhibit C – Resident Furniture Specification - Memory Support, Skilled

Nursing (X3) & Commons - Life Skills Zone has a TA-3 table. The floor plan appears to indicate a lamp on the table. Is a lamp needed in this location? If so, please provide a specification.

Answer 21: Please disregard this item. A lamp is not requested on this solicitation.

Question 22: Exhibit C – Office Furniture Specification - Memory Support, Skilled

Nursing (X3) & Commons - TA18a and TA18b – The table top is 36” dia, and the base supports a 42” dia table top. Which table top and/or base size needs to be quoted?

Answer 22: The 36” diameter tabletop. The universal base listed supports both sizes.

Question 23: Exhibit C – Office Furniture Specification - Memory Support, Skilled

Nursing (X3) & Commons - CH-10 is not a chair that we can procure. Please let us know if you will accept this alternate for this chair: Global – Spyker Chair -https://www.globalfurnituregroup.com/workplace/products/spyker?product_category_id=

Answer 23: The alternative item provided in the above question is not approved. See below approved alternative:

Herman Miller Caper Chair

Item: Caper Stacking Chair

Item #: WC410

Seat Style: Molded Seat

Arms: Fixed

Frame Finish: Metallic Silver

Seat/Back Finish: Turquoise TRQ

Casters/Glides: Floor Saver Glides

Arm Finish/Arm Cap: Fog

Question 24: Exhibit C – Office Furniture Specification - Memory Support, Skilled

Nursing (X3) & Commons. There are no grommets listed on any of the Desk specs, adding them will effect the cost. Are grommets needed on any desks?

Answer 24: All National brand desks shall have 2 grommet assumptions: (1) central standard grommet on all returns; and (1) in top left or right corner, depending on handing of desk.

Global brand desk no grommet options are needed.

Question 25: Exhibit C – Outdoor Furniture Specification - Memory Support, Skilled

Nursing (X3) & Commons - AC-2 - Floor Plans show total of 7 planters, but the spec says 8.

Please confirm the QTYs of the planter.

https://www.globalfurnituregroup.com/workplace/products/spyker?product_category_id=7 https://www.globalfurnituregroup.com/workplace/products/spyker?product_category_id=7

Texas General Land Office and Veterans Land Board -6- RFP No. X0029376-SB Addendum No. 1

Answer 25: The quantity of planters being requested is eight (8). See revised Exhibit A, Furniture

Plan, Sheet 3.02, Quantity 2, Area B on patio.

Question 26: Exhibit C – Outdoor Furniture Specification - Memory Support, Skilled

Nursing (X3) & Commons- AC-2 - We may not be able to procure this planter. Please let us know if you will accept this alternate for these planters. By the Yard -https://bytheyard.net/product/planter-stand/. We anticipate this will be a more expensive but substantially more durable and longer lasting alternate that can withstand being outdoors all year. If you feel this will be too expensive in comparison, please do let us know.

Answer 26: Alternate product provided in the question above will be acceptable for review.

END OF QUESTIONS & ANSWERS

The Addendum No. 1 acknowledgment page follows the Questions & Answers.

https://bytheyard.net/product/planter-stand/

Texas General Land Office and Veterans Land Board -7- RFP No. X0029376-SB Addendum No. 1

In the submission of the Solicitation Response, the Respondent shall acknowledge receipt of this addendum; otherwise, the Solicitation Response may not be given consideration. The Respondent shall acknowledge receipt by returning a signed copy of this notice with the solicitation response.

RFP No. X0029376-SB

Furniture and Furnishings at the

Texas State Veterans Home in Fort Worth, Texas

Addendum No. 1

Respondent Name: ____________________________________________________________

Mailing Address: ____________________________________________________________

City/State/Zip: ____________________________________________________________

Signature: ____________________________________________________________

THIS HEREBY COMPLETES ADDENDUM NO. 1