ESBD_File_339738_2-Submission Instructions - 23-271.pdf
PDF 132 KB Posted
- Attached to
- Dish Dryers
- Solicitation number
- 23-271
- Issued by
- Dallas County, Richardson City, Texas
About this file
This document contains the Submission Instructions for Suppliers responding to Invitation to Bid (ITB) #23-271 for Dish Dryers issued by the Richardson Independent School District (RISD) in Texas. The ITB is for the procurement of commercial dish dryers on an as-needed basis for RISD's child nutrition department. Suppliers must submit their proposals through the Bonfire online portal by the closing date of November 1, 2023 at 2:00 PM CDT. The solicitation includes a mandatory Vendor Discussion period from October 10 to October 27, 2023. Suppliers are required to provide various documents as part of their submission, including a Conflict of Interest form, HUB certification (if applicable), a completed bid table, questionnaire, references, certifications, insurance certificate, and financial stability evidence.
The ITB does not specify any pricing terms, set-asides, or incumbent information. Funding for this procurement will be provided by RISD. Suppliers proposing alternative dish dryer models to RISD's approved brand and model must provide specification sheets as part of their submission.
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Submission Instructions for Suppliers
ITB # 23-271 – Dish Dryers
Please follow these instructions to submit via our Public Portal.
If you have not already done so, YOU WILL NEED TO REGISTER IN BONFIRE before you can respond to any bid/proposal opportunities. A short video is available on Bonfire that demonstrates the registration process for review. See the video at:
https://support.gobonfire.com/hc/en-us/articles/360011135513-Vendor-Registration- ProcessVideo
1. Prepare your submission materials:
Requested Information
Name Type # Files Requirement Instructions
Company declares a Conflict of Interest
Data Type:
Yes/No N/A Required
Conflict of Interest form including declared COI (If there is no COI, do not upload anything)
File Type: PDF (.pdf) 1 Optional
If you are a HUB vendor -provide HUB Certification
File Type: PDF (.pdf) 1 Optional
Additional Information
File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, Multiple Optional https://support.gobonfire.com/hc/en-us/articles/360011135513-Vendor-Registration-ProcessVideo https://support.gobonfire.com/hc/en-us/articles/360011135513-Vendor-Registration-ProcessVideo
Name Type # Files Requirement Instructions
.mov, .mp4, .mpeg, .wmv, .zip)
Proposal (Refer to Section 8 of Bid Specifications)
File Type: PDF (.pdf) 1 Required
W9 File Type: PDF (.pdf) 1 Required
ITB 23-271 -
Dish Dryers
(BT-07BL)
BidTable: Excel (.xlsx) 1 Required
You will need to fill out the provided Response Template for this BidTable.
The Response Template can be downloaded from the project listing on the Bonfire portal.
23-271 - Dish Dryers (Q-
12NR)
Questionnaire:
Excel (.xlsx) 1 Required
You will need to fill out the provided Response Template for this Questionnaire.
The Response Template can be downloaded from the project listing on the Bonfire portal.
References Form
File Type: PDF (.pdf) Multiple Required
Name Type # Files Requirement Instructions
Certificate of Interested Parties
File Type: PDF (.pdf) 1 Required
Deviations Compliance Form
File Type: PDF (.pdf) 1 Required
Texas Certifications and Affidavits
File Type: PDF (.pdf) 1 Required
Federal Certifications and Affidavits Document (see Supporting Documentation)
File Type: PDF (.pdf) 1 Required
Insurance Certificate
File Type: PDF (.pdf) 1 Required
Financial Stability Evidence (ex:
financial statement)
File Type: PDF (.pdf) Multiple Required
If not proposing RISD's approved brand and model - Provide specification sheet for the dish dryer that is being proposed (Refer to Section 5 of Bid Specifications)
File Type: PDF (.pdf) 1 Optional
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Data:
Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about Requested Data at the Bonfire Help Center.
Requested Questionnaires:
The Questionnaire Response Templates can be obtained at https://risd.bonfirehub.com/opportunities/108475.
Please note that Questionnaires may take a significant amount of time to prepare.
Requested BidTables:
The BidTable Response Templates can be obtained at https://risd.bonfirehub.com/opportunities/108475.
Please note that BidTables may take a significant amount of time to prepare.
2. Upload your submission at:
https://risd.bonfirehub.com/opportunities/108475
The Vendor Discussion period for this opportunity starts Oct 10, 2023 2:00 PM CDT. The Vendor Discussion period for this opportunity ends Oct 27, 2023 2:00 PM CDT. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Nov 01, 2023 2:00 PM CDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
All bids/proposals must be SUCCESSFULLY submitted before the due date and time regardless of your organization's ability to submit bids online. It is the supplier's sole responsibility to ensure that bid/proposal documents successfully arrive before the due date and time. The District's online bidding application utilizes the Internet and the World Wide Web, which is comprised of systems that are completely out of the District's control. It is highly recommended that the suppliers allow themselves enough time to complete a successful submission. Do not wait until the last minute!
Important Notes:
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.
Javascript must be enabled. Browser cookies must be enabled.
https://vendorsupport.gobonfire.com/hc/en-us/articles/6833306433943-What-s-a-Data-Field-or-Slot-https://risd.bonfirehub.com/opportunities/108475 https://risd.bonfirehub.com/opportunities/108475 https://risd.bonfirehub.com/opportunities/108475
Need Help?
Richardson Independent School District uses a Bonfire portal for accepting and evaluating proposals digitally. Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us mailto:support@gobonfire.com https://vendorsupport.gobonfire.com/hc/en-us
File details come from the government source that posted it. Updated .