ESBD_File_338970_Attachment 1_Addendum_2_Vendor Questions and Answers.pdf

Attachment 1_Addendum_2_Vendor Questions and Answers

Question

Reference Question Response

1 SCHEDULE OF

EVENTS

Will the state consider answering questions on a rolling basis so that bidders may have responses prior to the 10th to assist in preparing their response?

Refer to RFP Section 3.1 (Schedule of Events) regarding dates which also provides that “All dates are tentative and HHSC reserves the right to modify these dates at any time. At the sole discretion of HHSC, events listed in the Schedule of Events are subject to scheduling changes and cancellation.

Scheduling changes or cancellation determinations made prior to the deadline for submission will be published by posting an Addendum to the ESBD".

Refer to the Solicitation Addendum No. 2 posted to the ESBD.

2 SUBMISSION

FORMAT, page 25, Section 3.5.2

States “narrative proposal should not exceed ten (10) pages and should be formatted for 8 ½” x 11” paper with 1-inch margins and typed in Times New Roman, 12-point font.” Please confirm that responses can be single-spaced.

Responses can be singled spaced if it follows what’s stated in RFP Section 3.5.2 (Page Limit and Supporting Documentation).

3 SUBMISSION

FORMAT

Do full page exhibits, tables, and graphics count against the page limit?

Refer to RFP Section 3.5.2 (Page Limit and Supporting Documentation).

Request for Proposals (RFP) For

Request for Proposals (RFP)

For Department of State Health Services (DSHS)

Texas Youth Risk Behavior Survey (YRBS)

RFP No. HHS0013404

4 SUBMISSION

FORMAT

Can exhibit, tables, and graphics use a different and/or smaller font than Times New Roman 12-point if legibility is not compromised, for example, Arial Narrow, 10pt?

Refer to RFP Section 3.5.2 (Page Limit and Supporting Documentation).

5 SUBMISSION

FORMAT, page 35, Section 5.1.4

“Respondents must provide key staffing profiles and resumes for all key staff who will be responsible for the performance of the Services requested under this Solicitation.” Do resumes count against the page limit?

Refer to RFP Section 3.5.2 (Page Limit and Supporting Documentation).

6 SUBMISSION

FORMAT, page 35, Section 5.1.1

States the executive summary must not exceed five (5) pages. Does the executive summary count toward the total 10-page limit?

Refer to RFP Section 3.5.2 (Page Limit and Supporting Documentation).

7 STATEMENT OF

WORK, page 6, Section 1.1

There is reference to a “paper-based Texas YRBS.” In Table 1 on page 10, section 2.1.2, there is reference to submitting an application for electronic administration.

Please confirm the TX YRBS will use a mixed mode of administration.

Texas YRBS will use a mixed mode for administration. The primary method of administration will be through electronic surveys but if schools are unable to do electronic administration due to technology failures or for makeup surveys then paper surveys will be administered.

8 STATEMENT OF

WORK, page 18, Section 2.1.6.5, Table 6: Task 5

There is no reference to the data file resulting from the web survey. Please confirm that this (i.e., Task 5) is the appropriate location where bidders should discuss submission of electronic datafiles.

The appropriate location to discuss submission of electronic datafiles is Task 5. More information for submitting electronic files can be found in the Texas YRBS Handbook.

Request for Proposals (RFP) For

Department of State Health Services (DSHS)

9 COST PROPOSAL:

On page 41, Section 7.1 and Exhibit J

RFP states, “Assumptions must not be included in a Solicitation Response.” Exhibit H – Evaluation Tool includes language under 3.1 regarding “how clearly [the cost proposal] describes the cost associated with the planning and execution of the project scope outline in the RFP.” Fifteen percent of the total score is allotted to this criterion. However, Exhibit J – Cost Workbook does not include an area for bidders to include their cost assumption, and the RFP is clear in section 7.1 Cost Proposal that only Exhibit J “constitutes the Cost Proposal component of the Solicitation Response.” In order to be scored on this evaluation criterion, what location in the response should bidder put their pricing assumptions?

Refer to RFP Section 7.1 (Cost Proposal) and Exhibit J, Cost Workbook. Respondents will provide their proposed All-Inclusive Unit Price(s) in the “yellow” highlighted cells of columns D, F, and H.

There is no other location for submitting pricing assumptions. In addition, reference 3.5.6 (Binding Offer) “If a Respondent’s ability to enter into a Contract is contingent upon any exception or assumption provided in accordance with Section

3.5.4 (Exceptions) or Section 3.5.5 (Assumptions), the Respondent may be disqualified from further consideration for Contract award.”

Request for Proposals (RFP) For

Department of State Health Services (DSHS)