ESBD_File_338463_ARequest for Qualifications 24-036.pdf

ALVIN COMMUNITY COLLEGE

REQUEST FOR QUALIFICATIONS

RFQ No. 24-036 Due Date: October 13, 2023 at 10:00 am CST

Construction Manager-Agent/Trainer/Advocate

NIGP CODE(S): 911-58

The Alvin Community College is now accepting qualifications to be considered for a potential Construction Manager-Agent/Trainer/Advocate

Alvin Community College Purchasing Department

3110 Mustang Road Alvin, TX 77511

Monday – Friday: 8:00 am to 5:00 pm

All sealed Responses shall be submitted including one original, two duplicates and one electronic thumb drive containing a .pdf version of the bid. All are to be clearly marked on a label with bid number and bid title on the outside of the delivery envelope. Responses sent via courier must be sealed in a separate envelope inside of the mailer (reference RFQ number on the mailer label).

Responses will be received at ACC Purchasing Department, 3110 Mustang Road, Building M, Alvin, TX 77511 until 10:00 AM C.S.T. on October 13, 2023. Responses received after the deadline stated herein will not be considered for award of the contract, and shall be considered void and unacceptable.

The Responses will be opened after the closing hour.

The Alvin Community College reserves the right to reject any and all responses, to waive irregularities, and to accept the bid deemed the most advantageous to the College.

All inquiries about this bid or specifications must be made only to Alan A. Phillips, at:

aphillips@alvincollege.edu mailto:aphillips@alvincollege.edu

DUE DATE: October 13, 2023 at 10:00 AM

LATE RESPONSES WILL NOT BE CONSIDERED.

RESPONDENT MUST COMPLETE AND SIGN BELOW.

Name of Firm/Company

Agent’s Name (Please Print) Agent’s Title

Mailing Address City State Zip

Telephone Number Fax Number Cell Phone Number

Email Address

Authorized Signature Date

“By the signature hereon affixed, the Respondent hereby certifies that neither the Respondent nor the firm, corporation, partnership, or institution represented by the Respondent, or anyone acting for such firm, corporation, or institution has violated the antitrust laws of the State, codified in Section 15.01, et seq., Texas Business and Commerce Code, or the Federal antitrust laws, nor communicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business.”

Background

The Alvin Community College District, a two-year public community college, was approved by the qualified voters of the Alvin Independent School District on November 2, 1948. From its inception until 1971, the College was administered by officials of the Alvin Independent School District. The 1971-72 academic year marked the beginning of a new era in the history of Alvin Community College. A separate administration, tax district, and College Board were established to assume the management, control, and operation of a newly created Alvin Junior College District. Alvin Community College is a public community college in Brazoria County, Texas. The college provides educational opportunities in workforce training, academics, technical fields, adult basic education, and personal development. The College seeks to provide students the opportunity to develop skills needed to enter and succeed in College programs through continuing opportunities to extend and upgrade skills, knowledge, and interests; through testing, evaluation, and counseling to allow students to make informed decisions regarding their abilities, achievements, and behavior; and through experiences to develop personal, social, and cultural dimensions. Alvin Community College is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools to award associate degrees and certificates.

Alvin Community College is centrally located in Alvin, TX (Brazoria County), southeast of Houston. The College generally serves students within its service area of Alvin Independent School District, Pearland Independent School District and Danbury Independent School District, as well as other school districts outside its service area.

Aside from general academic education, the College prides itself on Career and Technical Education programs, such as Nursing, Process Technology, Business Administration, Emergency Medical Services and other allied health programs, Radio/TV Broadcasting and others. Popular programs in Continuing Education and Workforce Development include Welding, CDL Training, License preparation, and testing, Dental Assisting, Veterinary Assisting, and more.

The College is led by a nine-member Board of Regents elected by the local taxing communities to develop and institute a vision for the College ensuring the needs of the community and students are met.

The administration of the College is led by the President and vice presidents responsible for the unique administrative and academic areas of the campus ensuring compliance with local, state and federal regulations. The aforementioned administrators are known as the Executive Leadership Team (ELT) and are further charged with carrying out the vision of the Board of Regents.

In 2018, local voters approved a significant Municipal Bond ($25M) for the purpose of completing significant construction projects to address a wide variety of failing infrastructure and facilities improvement/modernization needs. Given the global pandemic, several of these projects were delayed for a combination of various reasons.

A small number of projects remain in need of completion. In addition, owing to significant employee turnover resulting from resignations and/or retirements, the College finds itself in need of experienced support with three primary tasks. First, short-term project management skills and experience to complete pending projects ranging from parking lot re-construction and maintenance to specific facilities projects including renovation and/or re-tasking of facilities. Second, the College needs experienced consultant trainer/coaches to build the project management and daily operations skills for current departmental leadership personnel. Third, the College needs assistance with developing a comprehensive set of procedures and protocols for managing the facilities and grounds department.

Thus, the College seeks specific examples of work products that meet these three expectations – project management, hands-on training for facilities management personnel, and a comprehensive, written document containing procedures and protocols for managing all aspects of the College’s facilities and grounds.

The purpose of the Request for Qualifications is to consider the qualifications and possibly engage an individual or firm who might assist, train and engage the College Facilities/Finance and Senior Administration teams with the completion of pending projects and with developing a facilities and grounds procedures and protocol to manage the operations and planning of the department.

Considerations for Qualifications

Alvin Community College seeks qualifications and relevant credentials from individuals or firms who would be able to consult with staff and senior administration on:

1. Closing out current or queued construction projects, and

2. Create, review and recommend modifications to current construction process.

3. Provide construction project management help for current staff and at the same time develop a more efficient construction management process for our Physical Plant/Facilities Department

4. Aid tying up loose ends and not necessarily manage a construction project.

5. Anticipated goal will be to train and develop an ACC project manager from the ground up using the process of developing a construction department that will operate more efficiently.

6. The process should consider the construction department will be involved with the project from concept, through design, construction, and ultimately move-in and turn over to the Facilities

Department. ACC’s Financing and administrative piece tied to the project will need to be addressed.

Scoring Methodology

Step 1 Proposal Scoring Matrix Criteria

Attachment A – Proposal Questionnaire Qualifications and

Experience 50%

Attachment B – Proposal Questionnaire Delivery of Scope of Services 50%

Reference check (applicable only to the finalist firm or firms) Pass/Fail

Proposal Components

To assist in the evaluation process, the Proposal response shall be submitted in the following order:

Section I: Executive Summary

Section II: Company Profile

Section III: Response to Attachment B – Proposal Questionnaire

Section IV: Company References

Section I: Executive Summary

The Respondent shall provide an executive summary, briefly introducing their firm, highlighting any specific areas that are considered of importance, and their commitment to ACC to providing services that will meet ACC’s requirements.

Section II: Company Profile

The Respondent shall provide a company profile, providing the following information:

Company Name

Local Address, City, State, and Zip

Headquarters Address, City, State, and Zip

Contact Representative and Title

Contact Representative Phone Number

Contact Representative Email Address

Number of years the company has provided same/similar services

Number of local employees

Number of national employees

Section III: Response to Attachment B – Proposal Questionnaire

The Respondent shall provide a Proposal response to all questions provided in Attachment B – Proposal Questionnaire. The section shall be clearly delineated by the number assigned for each question. Responses should be clear and concise.

Section IV: Company References The Respondent shall submit three (3) references that have contracted with their company to provide similar services. It is recommended that the Respondent identify other community colleges or ISD’s similar in size and structure to ACC, if possible.

Each reference provided shall include:

• Entity Name

• Contact Person

• Address, City, State, and Zip

• Contact Person Phone Number

• Contact Person Email Address

• Type of Services Provided

• Years Services Provided

Attachment A

QUALIFICATIONS AND EXPERIENCE

Executive Summary

The Respondent shall provide an executive summary, briefly introducing their firm and proposal response, highlighting any specific areas that are considered of importance, and their commitment to ACC to providing a program that will meet ACC’s requirements.

Company Profile

The Respondent shall provide a company profile, providing the following information:

• Company Name

• Local Address, City, State, and Zip

• Headquarters Address, City, State, and Zip

• Contact Representative and Title

• Contact Representative Phone Number

• Contact Representative Email Address

• Number of years the company has provided same or similar services

• Number of local employees

• Number of national employees

Qualifications and Experience

1. How long has the firm provided same or similar services to governmental clients?

2. Describe the proposed team member and any other pertinent staff members to be assigned to the engagement. Attach resume or biography for each team member.

Attachment B

PROPOSAL QUESTIONAIRE

Delivery of Scope of Services

1. Describe the firm’s ability to provide the proposed services outlined in this solicitation.

2. Outline how you might assist same /similar clients with templates or other guidance for implementation of procedures.

3. Detail any potential conflicts of interest that may arise as part of providing proposed services provided to

ACC.

RFQ Acknowledgement:

Dated as of this ________________ day of _______________________________, 20____.

Name of Firm:

Signature:

Printed Name:

Title:

Address:

Phone: ________________________ E-mail: _____________________________________

Name of Contact Person: ______________________________________________________

Phone: ____________________________ E-mail: _________________________